Proposal Form Construction Industry Consultants Professional Indemnity Important Notices Please read these notices before completing the Proposal Form. Your Duty of Disclosure Before you enter into an insurance contract, you have a duty to tell us anything that you know, or could reasonably be expected to know, may affect our decision to insure you and on what terms. You have this duty until we agree to insure you. You have the same duty before you renew, extend, vary or reinstate an insurance contract. You do not need to tell us anything that: reduces the risk we insure you for; or is common knowledge; or we know or should know as an insurer; or we waive your duty to tell us about. If you do not tell us something If you do not tell us anything you are required to, we may cancel your contract or reduce the amount we will pay you if you make a claim, or both. If your failure to tell us is fraudulent, we may refuse to pay a claim and treat the contract as if it never existed. Claims Made Policy The Policy is issued on a claims made and notified basis. This means that the Policy only covers the Insured for claims first made against the Insured during the Period of Insurance and notified to us during the Period of Insurance. Section 40(3) of the Insurance Contracts Act 1984 may provide additional rights at law. That section provides that where the insured gave notice in writing to the insurer of facts that might give rise to a claim against the insured as soon as was reasonably practicable after the insured became aware of those facts but during the period of insurance, the insurer is not relieved of liability under the contract in respect of the claim, when made, by reason only that it was made after the expiration of the period of insurance. Retroactive Date The Policy does not provide cover in relation to the provision of the Professional Services or the conduct of the Professional Business prior to the Retroactive Date. Privacy Pen Underwriting handles your personal information with care and in accordance with the Privacy Act 1988 and the Australian Privacy Principles. We collect personal information about you to provide you with insurance and insurance related services. We may disclose your personal information to third parties for the purposes described in our Privacy Policy, including related entities, insurers, reinsurers, agents and service providers, some of whom may be located in the United Kingdom and India. By asking us to provide you with insurance and insurance related services, you consent to the collection, use and disclosure (including overseas disclosure) of your personal information for the purposes described in our Privacy Policy. Where you provide personal information about others, you represent to us that you have made them aware of that disclosure and of our Privacy Policy and that you have obtained their consent. If you do not consent to provide us with the personal information that we request, or withdraw your consent to the use and disclosure of your personal information at any stage, we may not be able to offer you the products or provide the services that you seek. For information about how to access and or correct the personal information we hold about you or if you have any concerns or complaints, ask us for a copy of our Privacy Policy or visit www.penunderwriting.com.au. Complaints Handling If you are dissatisfied with a decision Pen Underwriting makes, our service, the service of others we appoint to discuss insurance matters with you, or a claim settlement, we have an internal dispute resolution process to assist you. For further information, ask for a copy of our Complaints and Disputes Resolution Policy or visit www.penunderwriting.com.au. Further Information Your insurance broker has arranged this insurance on your behalf. If you have any questions or need further information concerning your insurance, you should contact your insurance broker to assist you with your enquiry. You should direct all of your correspondence to us through your insurance broker as he is your agent for this insurance. Page 1 of 7
IMPORTANT NOTICE Please answer all questions in full. Where appropriate, tick the Yes or No box that best indicates your reply. If there is insufficient space provided, please provide further information on your letterhead. All attached documents form part of this Proposal Form. 1. Proposer(s) Please provide the full name and ABN of ALL entities to be insured (it is essential to specify the names of all entities including service, administration or nominee companies and subsidiaries that are to be covered by the policy): Name.................. 2. Address of head office or principal office: Address:... Postcode:... Phone:... Fax:... Email Address:... Website:... 3. Address of branch offices or other locations: 1.... 2.... 3.... 4.... 4. Date on which the company was established:... 5. Please supply the following details for ALL directors: Name Qualifications Date Qualified Date first appointed as Director ABN 6. Please advise the total number of staff: Full Time Part Time (i) Directors:...... Professional qualified staff not included in (i) above:...... (iii) Other technical staff:...... (iv) Trainee technical staff:...... (v) Non-technical administration staff:...... (vi) Clerical staff (typists, receptionists, office juniors, etc):...... (vii) Other staff please specify below:......... TOTAL...... 7. Is any director connected or associated (financially or otherwise) with any other business practice? Yes or No If Yes, please provide details:... Page 2 of 7
8. (i) Has the name of the business ever changed? Yes or No Has any other business amalgamated or merged with you? Yes or No (iii) Have you purchased any other business? Yes or No If Yes to any of the above, please provide details:... 9. Please describe the precise nature of the activities or business:... 10. (i) Please supply details of any change in the nature of the business, including any activities previously undertaken but which are no longer performed (eg. please disclose businesses no longer owned / operated by the company but for which residual liabilities may arise):...... Is any substantial change in the nature of the business envisaged or are any major new expansions contemplated during the next 12 months? Yes or No If Yes, please provide details:... 11. Please detail the approximate percentage of fee income derived from the following fields of consulting work: Type of Work Percentage Type of Work Percentage Acoustical engineering % Architecture % Building surveying % Building Surveying Pre-purchase % Chemical engineering % Civil engineering % Construction Management % Drafting % Electrical Contracting % Electrical Design % Electrical engineering % Energy Consultants % Engineering Surveying % Environmental engineering % Expert Witness % Feasibility Studier % Fire engineering % Geotechnical / soil engineering % Heating & ventilation, air conditioning engineering % Hydraulic engineering % Interior designing % Land surveying % Marine engineering % Marine surveying % Materials Testing % Mechanical engineering % Mining engineering % Nuclear engineering % Oil and gas engineering % Plumbing engineering % Product Design Engineering % Project Co-Ordination % Project Management % Quantity surveying % Safety Engineering % Structural engineering % Teaching/Lecturing % Telecommunications Engineering % Town Planning % Traffic Surveying/Traffic Engineering % Welding Inspection % % Other please specify: % Type of Work TOTAL 100 % Page 3 of 7
12. Please detail the approximate percentage of the total work in the following areas: Area of Industry Percentage 1. Acoustics and noise pollution % 2. Biophysical studies % 3. Bridges and tunnels in excess of 8 metres in length % 4. Bridges and tunnels up to 8 metres in length % 5. Buildings involving Modular design % 6. Buildings involving Pre-fabricated construction % 7. Contaminated site clean up % 8. Dams % 9. Design of pollution control equipment % 10. Domestic surveying individual dwelling set outs and boundary surveys % 11. Engineering surveys % 12. Environmental appraisals / impact assessments % 13. Environmental audits % 14. Environmental program design % 15. Feasibility studies, investigations or reports % 16. Foundations and underpinning (excluding investigations for foundations) % 17. Harbours and jetties % 18. Hazardous chemical substances % 19. Heating, ventilating, air conditioning, hydraulics and plumbing % 20. High rise buildings (over 3 floors) % 21. Hydrographic surveys % 22. Individual dwellings % 23. Large industrial and commercial surveys (projects valued in excess of $5,000,000) % 24. Low rise buildings (up to 3 floors) % 25. Marine surveys % 26. Mechanical plant and bulk handling equipment including silos % 27. Medium industrial and commercial surveys (projects valued between $1,000,000 and $5,000,000) % 28. Mines % 29. Multiple buildings from single designs % 30. Nuclear energy projects % 31. Oil and gas pipelines % 32. Petrochemicals, refineries, fertilisers, ammonia urea plants % 33. Photogrammetric surveys % 34. Risk and hazard assessments % 35. Road works surveys % 36. Schools, hospitals, municipal buildings and recreational centres % 37. Sewerage or water systems % 38. Small industrial and commercial surveys (projects valued at $1,000,000 or less) % 39. Social impact assessment % 40. Soil testing and foundation investigating (including control of earthworks) % 41. Structures at fairs, shows and exhibitions % 42. Town planning % 43. Underground storage facilities % 44. Waste disposal, treatment or management % Other please specify: % TOTAL 100 % Page 4 of 7
13. Are written reports provided to clients? Yes or No If yes, please provide sample copies of typical reports together with details of any disclaimer or warranties used in connection with such reports. 14. Please provide a brief description of each of the five (5) largest contracts undertaken during the last three (3) years and the income derived from each contract: Date Brief Description of Contract Project Construction Value Your Income 15. Does any contract of client represent more than 25% of your annual income? Yes or No If Yes, please provide details:... 16. Are consultants, sub-contractors or agents engaged? Yes or No If Yes, (i) Do you always insist and confirm that they carry their own professional indemnity insurance? Yes or No Describe the process used to choose and appoint consultants and to monitor their professional indemnity cover: (iii) Are hold harmless agreements ever entered into or any legal right or entitlement that you may have against such consultants, sub-contractors or agents ever waived? Yes or No If Yes, please provide full details, including copies of such agreements:... 17. Is work performed: (i) outside Australia? Yes or No for clients located overseas? Yes or No If Yes, please provide details:... 18. (i) Please state the date of your financial year end:... (iii) Please supply details of gross income or fees for the financial year for the following periods: Australia Overseas Estimate for current year $... $... Last Year $... $... Year previous to last year $... $... Please state the amount of the largest annual income derived from any one client for the financial year: Client Name Australia Overseas... $... $... (iv) Please advise those countries in which any income is earned or intended to be earned:... (v) Please attach a copy of your last Annual Report. Page 5 of 7
19. Please state the approximate percentage of activities (based on income) applicable to each State, Territory or Overseas. This is important to calculate the stamp duty that may be payable. NSW VIC QLD SA WA TAS NT ACT O/S % % % % % % % % % 20. Claims and Circumstances Has any claim been made, or has negligence been alleged, against you or any of the present or former Directors, or have any circumstances which may give rise to a claim been notified to insurers? Yes or No If Yes, please provide details: Year Notified Insured With Claimant Nature of Problem Amount Paid and/or Outstanding 21. After enquiry, are there any circumstances not already notified to insurers that may give rise to a Claim against you or any prior corporate practice or any of the present or former Directors? Yes or No If yes, please provide details: Name of Company and Director Claimant Nature of Problem Estimate 22. After enquiry, are there any claims against previous companies that have been identified in this Proposal that may give rise to a claim against either a Director or you? Yes or No If Yes, please provide details: Name of Company and Director Claimant Nature of Problem Amount Paid and/or Outstanding 23. Has any Director or staff member ever been subject to disciplinary proceedings for professional misconduct? Yes or No If Yes, please provide details: Name of Company and Director / Staff Member Claimant Nature of Problem Amount Paid and/or Outstanding 24. Describe the risk management and quality assurance process used by the company to assist in the prevention of potential breaches of professional duty and control of actual breaches of professional duty: Page 6 of 7
25. (i) Please provide details of your current professional indemnity insurance: Insurer:... Expiry Date:... Limit of Liability: $... any one Claim $... in the aggregate Deductible: $... Has the company ever been declined for this type of insurance, or had similar insurance cancelled, or had an application or renewal declined, or had special terms or restrictions imposed? Yes or No If Yes, please provide details:... 26. (i) Limit of Liability required: $... any one Claim and in the aggregate Deductible required: $... If you have a brochure or promotional material about the company s operations, please forward it with this application. Declaration: I/We declare that: - I/We am authorised by each of the Applicant(s) to sign this Proposal - The statements in this Proposal are true and complete and no material information has been withheld - I/We have read and understood the Important Notices accompanying this Proposal - I/We have diligently made all necessary enquiries in order to comply with the duty of disclosure - I/We have read the Pen Underwriting Privacy Statement on this Proposal and consent to the use, disclosure and obtaining of personal information about the insured for the purposes shown in the Privacy Statement - Where I/We have provided information about another individual, that individual has been made aware of that fact and of the Pen Underwriting Privacy Statement - I/We acknowledge that Pen Underwriting relies on the information and representations in this Proposal and otherwise made by me or on my behalf in relation to this insurance - Except where indicated to the contrary, I/We understand that any statement made in this Proposal will be treated as a statement made by all persons to be insured - I/We undertake to notify Pen Underwriting of any material alteration to the information contained in this Proposal prior to inception of the proposed insurance - I/We understand that no insurance is in place until such time as Pen Underwriting has confirmed acceptance of the proposed insurance Signature/s:... Date:... Name/s:... Title:... Page 7 of 7