8C3 ADDITIONAL ITEM BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY PLACEMENT: DEPARTMENTAL PRESET: 11:45 AM TITLE: CONSIDER APPROVAL OF CONTRACT FOR THE BATHTUB BEACH/SAILFISH POINT BEACH PROJECT AND AMENDMENT OF THE PROJECT S CIP SHEET AGENDA ITEM DATES: MEETING DATE: 1/26/2016 COMPLETED DATE: 1/14/2016 COUNTY ATTORNEY: 1/4/2016 ASSISTANT COUNTY ADMINISTRATOR: 1/11/2016 REQUESTED BY: DEPARTMENT: PREPARED BY: Name: Kathy FitzPatrick, Coastal Engineer Name: Procedures: None EXECUTIVE SUMMARY: Engineering Kathy FitzPatrick Coastal Engineer The Board is requested to approve the execution of a contract for the construction of the Bathtub Beach Sailfish Point Beach Restoration Project to amend the project s CIP sheet and approve the Budget Resolution for such project. APPROVAL: ADM LEG ACA CA BACKGROUND/RELATED STRATEGIC GOAL: 80741c8b 1 of 12
This project is related to the St. Lucie Inlet Management Plan Implementation. Bathtub Beach has been subject to erosion related issues beginning in the Fall 2007 time frame. Repeated dune breaches caused road closures on MacArthur Blvd. and required extensive emergency sand trucking projects to stem the damage. After each event the beach and dune rolled further west. Today the dune actually sits on the west side of the original beach parking lot and is now immediately adjacent to MacArthur Blvd. Although the last 18 months have been somewhat kinder to the County beach, presenting no emergencies, it has lost its resiliency and much of its storm protection value. Additionally, it should be noted that the erosion stress previously experienced at Bathtub Beach appears to have moved slightly south to the beach fronting the Sailfish Point Community. Over the last few years, the homes that were originally constructed well back from the waterline began to experience accelerated erosion and loss of the beach and dune that had protected their homes, and eventually resulted in major damage to the homes. As a last resort, seawalls were constructed to protect the structures only. Sailfish Point Property Owners and Country Club Association, Inc. (SPPOA) stated the desire to construct a beach and dune project such that these walls would be buried from sight and serve only as protection against major storms. The beaches that front Bathtub Beach Park and Sailfish Point form a unique system, bounded by a continuous reef to the east that prevents the normal onshore-offshore movement of sand and inlet/jetty to the south that cuts off the northward movement of sand. In order to address beach management issues in this system, a system-wide approach is required. To accomplish this, on September 10, 2013 the SPPOA entered into a Memorandum of Agreement (MOA) with Martin County to construct the Sailfish Point/Bathtub Beach Restoration Project (Project) and split all project costs evenly. (A copy of the MOA is attached) The Project is approximately 1 mile long beginning about 500 ft. north of Bathtub Beach Park and extending south into Sailfish Point. The Project is expected to require more than 300,000 cy of sand which is to be taken from a combination of locations: 2 flood shoals inside the St. Lucie Inlet, the St. Lucie Inlet impoundment basin and navigation channel. Removal of sand from the impoundment basin and navigation channel will have an added benefit of extending the time before a major maintenance dredge project is required. A single bid for the project was received by the County on January 13, 2016 from Ferreira Construction. After verification of the bid, Ferreira Construction was determined to be a qualified bidder. Staff has estimated the full cost, inclusive of construction observation, contract administration, monitoring, parking lot restoration, dune vegetation and contingencies to be $ 5,325,000. The SPPOA voted to fund 50% of the local Project cost share at their meeting on January 22, 2016. State funding for this Project is partially dependent on public parking, restroom facilities and access. The original beach parking lot accommodated over 150 cars while the current parking lot can hold a maximum of 70 cars. A minimum of 100 spaces is required to receive the maximum cost share through the state grant. During construction, the parking lot will be used as a staging area and the sand stored in the north end of the lot will be moved east into the newly constructed project. Site restoration will require the re-establishment of an efficiently planned parking lot with a capacity over 100 cars. This work was not requested in the Project s bid specifications nor was it a part of the bid proposal from Ferriera. Agreement/Contract drafted by Martin County Attorney s Office 80741c8b 2 of 12
Parties to the Agreement/Contract Ferreira Construction and Martin County Board of County Commissioners. Purpose of the Agreement/Contract Contract award of $3,498,000 for the Bathtub Beach / Sailfish Point Beach Renourishment Project. New/Renewal/Modified This is a new contract. Duration: January 26, 2016 through June, 2016 Benefits to Martin County Restoration of an important tourist and recreational area, improvements to ecological function of the area, protection of upland infrastructure including MacArthur Blvd, and mitigation for St. Lucie Inlet impacts. Cost to Martin County $1,677,643. ISSUES: The low bidder for the Bathtub Beach/Sailfish Point Beach Construction Project is Ferreira Construction at $3,498,000. An additional $1,827,000 in construction related costs for work not covered in the Ferriera contract include tasks such as: site restoration, dune vegetation and post-project monitoring are expected. The estimated total for all tasks is $5,325,000. Reimbursement through the grant agreement with DEP for this project is expected to pay for approximately $1,969,715 in project costs. LEGAL SUFFICIENCY REVIEW: This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable law, has identified and addressed legal risks, and has developed strategies for legal defensibility. RECOMMENDED ACTION: RECOMMENDATION a. Move that the Board approve the recommended Project bid with Ferreira Construction and authorize execution of the proposed contract. b. Move that the Board amend CIP sheet for the Project to reflect all project related activities, appropriate bid award and additional revenues. c. Move that the Board approve the Budget Resolution for the Project. ALTERNATIVE RECOMMENDATIONS Provide additional direction to staff. FISCAL IMPACT: RECOMMENDATION None Funding Source County Funds Non-County Funds Authorization State Grant 1,969,715 Sailfish Point 1,677,643 County 1,677,643 80741c8b 3 of 12
Subtotal 3,647,358 1,677,643 Project Total 5,325,000 ALTERNATIVE RECOMMENDATIONS None DOCUMENT(S) REQUIRING ACTION: Budget Transfer / Amendment Chair Letter Contract / Agreement Grant / Application Notice Ordinance x Resolution Other: ROUTING: X ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD _ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD X CA X ACA X LEG 80741c8b 4 of 12
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BEFORE THE BOARD OF COUNTY COMMISSIONERS MARTIN COUNTY, FLORIDA RESOLUTION NUMBER RESOLUTION INCREASING THE BEACHES FUND REVENUES AND APPROPRIATIONS WHEREAS, WHEREAS, WHEREAS, The bid award for the Bathtub Beach/Sailfish Point Beach Construction Project came in at approximately $5,325,000 for all tasks. The Sailfish Point POA is contributing an additional $721,718 to the project and a grant reimbursement for previous construction in the amount of $1,472,642 is being utilized to fund this project. Unanticipated funds must be appropriated in accordance with Section 129.06(2)(d), Fla. Stat., and NOW, THEREFORE, BE IT RESOLVED, BY THE BOARD OF COUNTY COMMISSIONERS OF MARTIN COUNTY, FLORIDA, THAT THESE RECEIPTS AND APPROPRIATIONS BE ADDED TO THE BUDGET AS FOLLOWS: FUND ACCOUNT NUMBER Fund Organization Account Program Activity AMOUNT LINE ITEM DESCRIPTION REVENUES: 3201 1307 36600 000 2072 $721,718.00 Contributions/Private Sources Sailfish Point POA 3201 1307 81XXX 000 2072 $1,472,642.00 Transfer from Fund 133776 TOTAL: $2,194,360.00 APPROPRIATIONS: 3201 1307 03400 537 2072 $721,718.00 Other Contractual Services 3201 1307 03400 537 2072 $1,472,642.00 Other Contractual Services TOTAL: $2,194,360.00 DULY PASSED AND ADOPTED THIS 26th DAY OF JANUARY, 2016 ATTEST: BOARD OF COUNTY COMMISSIONERS MARTIN COUNTY, FLORIDA Carolyn Timmann, Clerk of the Circuit Court and Comptroller Anne Scott, Chair APPROVED AS TO FORM AND CORRECTNESS: January 26, 2016 Agenda Date 8C3 Item Number Michael D. Durham, County Attorney Batch Number Input Date 11 of 12
MARTIN COUNTY FY 2016 CAPITAL IMPROVEMENT PLAN (CIP) Project Information Title: Project #: Location: Bathtub Beach & Sailfish Point Beach Restoration 2072 Hutchinson Island Priority LOS Category: Estimate Level 2 (Restoration) Non-concurrency 2 District: Project Description and Justification Countywide Status Revision 1/26/2016 Bathtub Beach & Sailfish Point beaches have suffered from storm impacts annually during the September-October time frames since 2007. Storms will continue to have severe impacts on these beaches and cause unfunded emergency response efforts, typically in the range of $500,000 of County funded work each year. In 2014, the County entered into an agreement with the Sailfish Point POA, allowing Sailfish Point to proceed with design and permitting efforts for a project encompassing a continuous stretch of beach along portions of the Sailfish Point coastline and Martin County's Bathtub Beach Park. The County ageeed, that if constructed, the project cost would be split equitably between the two parties. It is estimated that approximately 350,000 cubic yards of sand will be required for this project. The proposed source for this sand is the St. Lucie Inlet flood shoal. As the current Draft Inlet Management Plan alots 34,000 cy/yr of sand bypassing to this project area, the cost for this sand is shown in the St. Lucie Inlet Maintenance CIP sheet. This equates to 20% of the initial project costs. Bathtub Beach is an extremely popular destination for local families and visitors to the area. Although a wider more stable beach will Enter Map Here be a great benefit in the future, an empahasis on education and outreach efforts will be required during construction to keep the public informed of restricted access. The project eligibility in the State's Long Range Beach Management program has been reduced from 50% to 27. 8% of the project costs based on the number of parking spaced currently available. Operating Budget Impact None. Justification of Assignment of Priority This project restores a county beach. Expenditures Total To Date FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 Construction 6,080,000 0 5,030,000 525,000 525,000 525,000 CEI 180,000 0 45,000 45,000 45,000 45,000 Monitoring 2,950,000 0 250,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Expend Total: 9,735,000 0 5,325,000 300,000 300,000 870,000 300,000 300,000 870,000 300,000 300,000 870,000 Revenues Total To Date Carryover FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 Ad Valorem 1,050,000 On-Going 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 105,000 Grant 2,689,715 On-Going 1,969,715 241,686 15,000 241,686 15,000 206,628 Sailfish Point POA 3,522,643 1,677,643 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 205,000 Hutchinson Island MSTU 1,000,000 On-Going 0 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Grant Reimbursement 1,472,642 0 1,472,642 0 0 0 0 0 0 0 0 Revenue Total: 9,735,000 0 0 5,325,000 410,000 410,000 651,686 425,000 410,000 651,686 410,000 425,000 616,628 Unfunded 0 12 of 12