Community Corrections Partnership (CCP) Agenda Monday, November 14, :30 pm

Community Corrections Partnership (CCP) Agenda Monday, November 14, 2016-3:30 pm Monterey County Government Center Board Chambers 168 West Alisal Street, Salinas, CA 93901 ITEM AGENCY I. CALL TO ORDER Probation A. Roll Call B. Additions or Corrections to Agenda II. PUBLIC COMMENT Pursuant to the Brown Act, each public agency must provide the public with an opportunity to speak on any matter within the subject matter of the jurisdiction of the agency and which is not on the agency's agenda for that meeting. Comments are limited to no more than 3 minutes per speaker. III. APPROVAL OF MINUTES A. Approve Regular Meeting Minutes for August 8, 2016 Attachment: Minutes August 8, 2016 (Action Item) IV. SCHEDULED MATTERS A. Approve the CCP meeting schedule for 2017 Probation Attachment: CCP Meeting Schedule 2017 (Action Item) B. Receive Statistical Data Report Probation Attachment: Monterey County CCP Quarterly Statistical Report: July 1, 2016 September 30, 2016 (No Action) The CCP will receive information on offenders receiving services as a result of public safety realignment. C. 1. Receive a fiscal update on AB 109 funding and budget Probation Attachments: Memo AB 109/ Public Safety Realignment Funding and Budget Update o Attachment A: AB 109 Summary of Total Funding and Expenditures o Attachment B: AB 109 Budgets and Expenditures FY 15-16 and 16-17 o Attachment C: Reserve Policy Template (No Action) The CCP will receive a fiscal update on funding since inception, budget updates and budget projections. 2. Receive a presentation on Public Safety Realignment/ AB109 Probation Community Corrections Funding

The CCP will receive an overview on the evolution of AB 109 funding from inception to the present. D. Receive a presentation on AB 109-funded services in preparation for Probation the Budget Workshop (Spotlight Part II). (No Action) The CCP will receive a presentation on AB 109 funded services in preparation for the Budget Workshop (Part II). E. Receive a presentation on FY 15-16 AB 109 Program Budget and Probation Performance Data Attachment: Memo AB 109 Program Budget and Performance Data Attachment: FY 15-16 AB 109 Program Budget and Performance Data Report (No Action) The CCP will receive a presentation on FY 15-16 AB 109 Program Budget and Performance Data. V. ANNOUNCEMENTS ADJOURNMENT: A Special CCP meeting will be held on November 29, 2016 at 3:30 pm at the Monterey County Government Center Board Chambers, 168 West Alisal Street, Salinas, CA 93901. Brown Act information: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules and regulations adopted in implementation thereof. A person with a disability who requires a special modification or accommodation in order to participate in the public meeting should contact the Monterey County Probation Department at (831) 755-3913 as soon as possible, and at a minimum 24 hours in advance of any meeting.

III. A Community Corrections Partnership (CCP) Action Minutes Monday, August 8, 2016-3:30 p.m. Monterey County Government Center Board Chambers 168 W. Alisal St. Salinas, CA 93901 I. Call to Order The meeting was called to order by Chair Marcia Parsons at 3:36 p.m. A. Roll Call Staff: Cynthia Hasson, County Counsel CCP Members Present: Marcia Parsons (Chair), Joyce Aldrich, Berkley Brannon (Representing Dean Flippo), Frank Dice, Manuel Gonzalez, Amie Miller, Michael Moore (Representing Stephen Bernal), Pamela Patterson, Edmundo Rodriguez, Elliott Robinson. CCP Members Absent: The Honorable Mark E. Hood, Nancy Kotowski, Robin McCrae. B. Additions or Corrections to Agenda There were no additions or corrections. II. Public Comment There were no public comments. III. Approval of Minutes A. Approve the CCP Regular Meeting Minutes for May 9, 2016 A motion was made by Manuel Gonzalez, seconded by Elliott Robinson, to approve the Regular Meeting Minutes of May 9, 2016. Vote: Passed 6:0 (Absent: Mark E. Hood) IV. Scheduled Matters A. Receive Statistical Data Report. Management Analyst (MA) III Robin Rodriguez presented the quarterly AB 109 Statistical Report for April 1, 2016 through June 30, 2016. (See Statistical Data Report distributed with the agenda) Public Comment: A public comment was received from Susie Brusa. B. Receive a presentation on AB 109 funded services in preparation for the Budget Workshop (Part 1) MA III Robin Rodriguez gave a presentation on AB 109 funded services in preparation for the Budget Workshop. (See Spotlight PowerPoint distributed with the agenda) 1

Public Comment: There were no public comments. Board Comments: Berkley Brannon recommended adding specific line item budget costs for positions and programs. C. Receive a presentation on strategies and methodologies in preparation for the Budget Workshop in January 2017. MA III Marisa Fiori gave a presentation on strategies and methodologies in preparation for the Budget Workshop. (See Budget Workshop Report distributed with the agenda) Public Comment: There were no public comments. Board Comments: Elliott Robinson recommended implementing a flexible fiscal reserve policy that will still provide needed services to AB 109 clients and ensure community safety. Manuel Gonzalez supported establishing a reserve and researching other CCPs as a guide to establish a reserve criteria. Edmundo Rodriguez inquired about a realistic methodology for measuring program outcomes with the available resources. D. Receive a fiscal report update on AB109 MA III Marisa Fiori provided information on AB 109 actual expenditures, funding and reserve from October 2011 through June 30, 2020. (See AB 109 fiscal report distributed with the agenda) Public Comment: There were no public comments. Board Comments: Elliott Robinson recommended listing both the Annual Budget and the Annual Expenditures line by category to the Fiscal Report, to determine where programs are underspent. Announcements: Chair Marcia Parsons welcomed Interim Public Defender Frank Dice and Deputy County Council Cynthia Hasson to the CCP. Videos of CCP meetings are now available on the Probation Department s website under the tab AB 109/ CCP. The next regular CCP meeting will be held on November 14, 2016 at 3:30 p.m. at the Board of Supervisors Chambers. Adjournment The meeting adjourned at 4:32 p.m. Respectfully submitted by Trisha Hidalgo, Senior Secretary Monterey County Probation Department 2

IV. A Community Corrections Partnership (CCP) Meeting Schedule for the Calendar Year 2017 Meeting Date Time Location January 9, 2017 3:30 p.m. Board of Supervisors Chambers February 13, 2017 3:30 p.m. Board of Supervisors Chambers February 22, 2017 3:30 p.m. Board of Supervisors Chambers May 8, 2017 3:30 p.m. Board of Supervisors Chambers August 14, 2017 3:30 p.m. Board of Supervisors Chambers November 13, 2017 3:30 p.m. Board of Supervisors Chambers December 4, 2017 3:30 p.m. Board of Supervisors Chambers The regular CCP meetings are held quarterly on the second Monday of the month. Special CCP meetings may be scheduled as needed.

Monterey County Community Corrections Partnership Quarterly Report: July 1, 2016 September 30, 2016 Post Release Community Supervision (PRCS) active cases each month: IV. B 380 Active PRCS Cases 360 340 320 332 342 352 345 353 362 300 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 The active Mandatory Supervision caseload each month: Active Mandatory Supervision Cases 120 60 90 98 99 100 93 92 0 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 In the last quarter 22% of all 1170(h) local prison sentences included Mandatory Supervision. When inmates are released with Mandatory Supervision, they have an opportunity to participate in all AB109 related rehabilitative services as well the additional support and supervision provided by their Probation Officer. Ratio of Mandatory Supervision Sentences to 1170(h) Straight Local Prison Sentences 1170(h) Local Prison Sentences: 78% *Percentage based on individuals Mandatory Supervision Sentences: 22% 1

AB109 Demographic Data All All data data reported represents 476 504 people people who who had had an an active active Mandatory Supervision or or Post Post Release Community Supervision (PRCS) (PRCS) case case during during the the quarter. AB109 Geographic Residency AB109 Case Type PRCS 78%. *Other 27% Salinas 41% South County 9% Monterey Peninsula 17% North County 6% Mandatory Supervision 22% 0% 20% 40% 60% 80% 100% AB109 Age Range 37% 26% 22% 12% 0% 3% 0% *Other Includes out of county or unknown Under 20 20-29 30-39 40-49 50-59 60-69 70-79 AB109 Race/Ethnicity AB109 Gender Other 1% Asian Black White 2% 11% 23% Male 89% Female 11% Hispanic 63% AB109 Levels of Risk and Supervision Moderate 37% High 41% Very High 9% Low 13% Risk Assessment: Probation utilizes the ORAS (Ohio Risk Assessment System) to calculate an individual s risk to re-offend. Effective probation supervision utilizing evidence based practices indicate that those with a score of moderate to high are most likely to benefit from rehabilitative services. Supervision correlates with risk; those that are at a higher risk to reoffend are monitored more closely 2 2

Monterey County Jail Data 1050 1000 950 900 850 800 869 856 Average Daily Jail Population Per Month 894 897 933 938 Apr-16 May-16 Jun-16 Jul-16 Aug-16 Sep-16 ADP for October 916 *Numbers represent the average daily population per month. Does not include those transfered to another facility 1000 800 600 400 200 Sentenced vs Non-Sentenced Inmates 37% 39% 39% (364) (329) (363) 63% 61% 61% (568) (569) (575) Gender of Inmates Male 86% Female 14% 0 Jul-16 Aug-16 Sep-16 Non-Sentenced Inmates Note: This is not a reflection of the number of individuals eligible for pretrial release. The number of Non-Sentenced inmates reflects everyone in custody without a release date, including parole and probation violators. Jail Population Sentenced Inmates Calculation based on quarterly average of ADP As of 09/30/2016, 1170(h) sentenced inmates represent 14% of the total ADP and 36% of the total sentenced population. July 2016 Aug 2016 Sept 2016 Inmates transported to other facilities 0 0 0 Inmates being housed in another facility at the end of the month 3 3 3 Number of 1170(h) Inmates in custody at the end of the month (This count may also include parole, probation, PRCS and Mandatory Supervision) Number of offenders sentenced to 1170(h) Local Prison Sentence (This count may also include parole, probation, PRCS and Mandatory Supervision) 141 138 128 12 17 17 3

Probation and Jail Alternatives to Custody Jul 2016 Aug 2016 Sep 2016 Non-Sentenced Inmates Released 218 226 199 Total Number of Inmates Released on their Own Recognizance The count provided represents inmates who qualified to be released on their own recognizance after booking pursuant to the Jail Own Recognizance (O.R) Policy, Superior Court of California, County of Monterey Criminal Bail Schedule 2016, Appendix C. 216 218 195 Pre-Trial Supervision Releases This program supervises defendants in the community while they await the outcome of their charge(s). These defendants were formally authorized by the Court to be released onto pre-trial supervision. 2 8 4 Work Alternative Program: New Bookings Per Month This count represents the number of people who are booked into the Work Alternative Program instead of serving time in jail custody. They are booked and enrolled into the program and given a date in the future to appear for their work assignment. 190 202 189 Supervised Home Confinement This count represents sentenced people who applied and were accepted into the Supervised Home Confinement Program in lieu of serving time in jail. Electronic monitoring is utilized to monitor their compliance with rules of the program. 35 27 32 Residential Substance Abuse Placement This count represents people who were approved to participate in a residential substance abuse treatment program in lieu of serving time in jail or for a portion of their custody time. 21 13 17 4

IV. C 1 M E M O R A N D U M COUNTY OF MONTEREY PROBATION DEPARTMENT ADMINISTRATION November 10, 2016 TO: FROM: Community Corrections Partnership (CCP) Members Probation Staff MEETING: November 14, 2016 SUBJECT: Item C 1 AB 109/ Public Safety Realignment Funding and Budget Update The Summary of Total Funding and Annual Expenditures Report - Revised 11/10/16 (Attachment A) reflects revenue, budgeted funds and actual expenditures through Fiscal Year (FY) 15-16, including growth funding, which was received in arrear in October 2016. Also, effective FY 15-16, 10% has been already deducted from growth funding for transfer to the Local Innovation Subaccount, pursuant to legislative mandate. As a consequence of actual expenditures recorded for the year, the Reserve at the closing of FY 15-16 and beginning of FY 16-17 is also an actual number. In reference to the report: All funds from Public safety Realignment (Main allocation, Planning Grant and Growth Funds) are deposited in in a restricted account in a dedicated fund (Fund 22), until reimbursement for eligible expenses can be claimed. The main allocation and growth funds for FY 16-17 are estimates. For the main allocation, which is constitutionally guaranteed, although dependent on amount of taxes collected, Counties receive State revenue through monthly deposits. Estimates assume that Monterey County will continue to receive $150,000 Planning Grant, pursuant to the completion and submission of the required CCP Survey each December; these monies are received in arrear, the October following the end of the fiscal year. This funding is subject to approval each year within the Governor s budget, and is not constitutionally guaranteed. Growth funds for FY 16-17 are also received after the end of the FY, around October 2017. Information for the subsequent fiscal years is projected for continuation of the current level of services, and includes escalators for County infrastructure costs, based on prior years and conservative estimates. Based on these estimated, the Fund currently holds a very robust Reserve. The beginning years of Realignment have been characterized by fiscal and programmatic uncertainty, which posed a challenge for Operations in estimating number of the realigned clients, and the number of custody beds needed, as well as the length of time in local custody and supervision. Consequently, it was also challenging to estimate revenues and costs on the fiscal

side; the CCP adopted a prudent approach and allocated funds in Reserve for the potentially significant cost of out-of-county custody beds. AB 109 revenues decreased from the prior year in FY 14-15, pointing to a contraction, but then increased in FY 15-16, also due to changes to the formula used for the distribution of AB 109 funds to counties, which resulted on a more favorable allocation to Monterey County from that point on. After the first couple of years, plan implementation, staffing, and programs costs have ramped up consistently, but leveled below the current main allocation. Growth funds did not actualize until FY 13-14, but have been increasing significantly in the following two years. Growth funds are completely dependent on the state of the economy and revenues collected based on the strength (or weakness) of it, and therefore are more volatile. Staff is now able to analyze fiscal data and generate a more realistic analysis of costs for the current level of services, and provide the CCP information for more pragmatic decisions. In relation to budgeted funds, actual expenditures reflected significant savings realized by a limited and declining utilization of out-of-county jail beds; lesser utilization of funding allocated to Electronic Monitoring (EM); and the renegotiation of the Day Reporting Center (DRC) contract, as well as the State contributions for parolees served at the DRC. It is recommended that in FY 17-18 these budgets be realigned more closely to actual expenditures, after allowing for cost escalators. It is also recommended that the CCP adopt a Reserve Policy prior to the Budget Workshop to ensure program stability and respond to unplanned events or opportunities (Attachment C: Reserve Policy template). The AB 109 Budgets and Expenditures FY 15-16 and 16-17 (Attachment B) is also enclosed for comparison of budgeted and actual expenditures in FY 15-16 and budgeted and projected expenditures in FY 16-17. Conclusion The CCP is now in possession of more current estimates to strategize during the yearly Budget Workshop: 1. Determining a Reserve Balance policy for future declines in revenue 2. Identifying administrative overheard and infrastructure costs 3. Managing continuation of services long-term, including yearly cost escalators 4. Establishing priorities for funded services, or expansion of services 5. Developing a strategic plan to address data reporting needs Attachment A: AB 109 Summary of Total Funding and Annual Expenditures Rev 11/10/16 Attachment B: AB 109 Budgets and Expenditures FY 15-16 and 16-17 Attachment C: Reserve Policy template AB 109/ Public Safety Realignment Funding and Budget Update Page 2 of 2

IV. C1 AB 109 Actual and Projected Expenditures, Funding and Fund Balance (Reserve) October 2011 through June 30, 2020 Summary of Total Funding and Annual Expenditures - Revised 11/10/2016 ATTTACHMENT A Current Year ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED AB 109 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 Main Allocation 4,118,439 7,931,688 9,399,648 8,633,838 11,159,775 11,704,760 11,704,760 11,704,760 11,704,760 Planning Grant * 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Growth Allocation ** 0 0 635,023 730,087 844,532 582,717 582,717 582,717 582,717 Total Annual Funding 4,268,439 8,081,688 10,184,671 9,513,925 12,154,307 12,437,477 12,437,477 12,437,477 12,437,477 Beginning Fund Balance (Reserve) 0 1,684,919 4,551,042 6,160,620 5,218,053 7,269,328 6,965,988 6,280,423 5,201,168 Total Funding 4,268,439 9,766,607 14,735,713 15,674,545 17,372,360 19,706,805 19,403,465 18,717,900 17,638,645 Total Budget 4,268,439 9,555,720 10,665,913 12,777,510 12,855,898 13,064,817 13,123,042 13,516,733 13,922,235 Annual Expenditures 2,583,520 5,215,565 8,575,093 10,456,492 10,103,032 12,740,817 13,123,042 13,516,733 13,922,235 Year End Fund Balance (Reserve) 1,684,919 4,551,042 6,160,620 5,218,053 7,269,328 6,965,988 6,280,423 5,201,168 3,716,410 Fund Balance (Reserve) Variance 1,684,919 2,866,123 1,609,578 (942,567) 2,051,275 (303,340) (685,565) (1,079,256) (1,484,758) * Assumes continuation of $150K Planning grant, approved yearly, and subject to submission of annual CCP survey to BSCC ** Effective FY 16-17, it reflects a 10% reduction for the Local Innovation Subaccount Growth estimates are generated, and actual funds received, in arrear, after the end of the related FY Growth revenue is estimated for future years at the lowest level received Annual Expenditures projections are based on maintaining current level of services, with no expansion. Future expenditures are increased by 3% to cover cost escalators

Monterey County Community Corrections Partnership FY2016-17 CCP Approved Budget with FY2015-16 Actual Expenditures AB 109 Public Safety Realignment ATTACHMENT B Fiscal Year 2015-16 Fiscal Year 2016-17 IV. C 1 Total CCP Approved Budget Actual Final Year End Expenditure Total CCP Approved Budget Year End Estimated Expenditure Projected Unobligated Budget Balance Major Program Dept/Agency Program/Service Description County FTE Unobligated Budget Balance County FTE Treatment Behavioral Health Assessment 5.00 519,185 356,991 162,194 5.00 526,120 526,120 0 Treatment Behavioral Health Pharmacy 0.00 30,000 14,008 15,992 0.00 30,000 30,000 0 Treatment Behavioral Health Outpatient/Residential (Substance Abuse & Dual Diagnosis) 0.00 813,159 738,046 75,113 0.00 707,094 707,094 0 5.00 1,362,344 1,109,045 253,299 5.00 1,263,214 1,263,214 0 Supervision Probation Alternative to Detention 3.00 431,471 431,334 137 3.00 453,727 453,727 0 Supervision Probation Pre-trial and Adult Placement 4.00 533,259 527,268 5,991 3.00 427,280 427,280 0 Supervision Probation Electronic Monitoring 0.00 517,149 104,961 412,188 0.00 472,149 472,149 0 Supervision Probation Community Corrections 11.00 1,563,253 1,423,686 139,567 11.00 1,641,530 1,641,530 0 Supervision Probation Evidence Based Compliance 1.00 151,881 147,737 4,144 2.00 299,478 299,478 0 Supervision Probation Training 0.00 20,500 6,850 13,650 0.00 20,500 20,500 0 Supervision Probation Data Eval/Fiscal & Program Compliance/Admin 5.00 576,553 547,525 29,028 5.00 660,019 660,019 0 24.00 3,794,066 3,189,360 604,706 24.00 3,974,683 3,974,683 0 Re-Entry OET Employment 2.00 395,675 272,046 123,629 2.00 411,807 411,807 0 Re-Entry Probation - Service Administrator Adult Day Reporting Center (ADRC) 0.00 1,080,000 759,935 320,065 0.00 1,049,375 1,049,375 0 Re-Entry Probation - Service Administrator Data Evaluation 0.00 42,000 18,955 23,046 0.00 42,000 42,000 0 Re-Entry Probation - Service Administrator Housing 0.00 364,094 290,399 73,695 0.00 364,094 364,094 0 Re-Entry Probation - Service Administrator Employment 0.00 539,146 470,621 68,525 0.00 539,146 539,146 0 Re-Entry Probation - Service Administrator Treatment 0.00 141,825 129,446 12,379 0.00 169,800 169,800 0 2.00 2,562,740 1,941,402 621,338 2.00 2,576,222 2,576,222 0 Victim Services District Attorney Victim Services 1.00 87,744 86,352 1,392 1.00 90,179 90,179 0 1.00 87,744 86,352 1,392 1.00 90,179 90,179 0 Custody Sheriff Supervision 1.00 168,268 199,263-30,995 1.00 188,640 188,640 0 Custody Sheriff Transportation & Data Evaluation 4.00 594,822 568,931 25,891 4.00 636,829 636,829 0 Custody Sheriff Computer Equipment 0.00 2,500 0 2,500 0.00 0 0 0 Custody Sheriff Catastrophic Medical 0.00 75,000 38,287 36,713 0.00 100,000 100,000 0 Custody Sheriff In-Custody Treatment 0.00 128,068 78,072 49,996 0.00 78,068 78,068 0 Custody Sheriff Parole Beds in County 0.00 647,842 695,688-47,846 0.00 647,842 647,842 0 Custody Sheriff Jail Beds Out-of-County 0.00 1,560,375 389,120 1,171,255 0.00 1,560,375 1,560,375 0 Custody Sheriff Medical Escort Deputies and Transport 7.00 1,177,876 1,370,283-192,407 7.00 1,233,684 1,233,684 0 Custody Sheriff Intake Nurse Services 0.00 694,253 692,050 2,203 0.00 715,081 715,081 0 12.00 5,049,004 4,031,693 1,017,311 12.00 5,160,519 5,160,519 0 CDCR Reimbursement for ADRC 0-254,820 254,820 0-324,000 324,000 Grand Total: 44.00 12,855,898 10,103,032 2,752,866 44.00 13,064,817 12,740,817 324,000

Attachment C IV.C 1 CCP Reserve Policy STATEMENT OF PURPOSE The purpose of the Reserve policy for the Community Corrections Partnership (CCP) is to maintain a prudent level of financial resources to guard its stakeholders against service disruption, and to ensure the stability of the programs and ongoing operations supporting Public Safety Realignment (AB109). The Reserve is intended to provide an internal source of funds for situations such as a sudden increase in expenses, one-time unbudgeted expenses, or an unanticipated loss in funding. The Reserve is not intended to replace a permanent loss of funds or eliminate an ongoing budget gap. The Reserve may, however, be used to allow time for the CCP to restructure its operations in a deliberate manner (as might be required in an economic downturn), but such use will only take place in the context of an adopted longterm plan. The Reserve policy will be implemented in concert with the other governance and policies of the CCP and is intended to support the goals and strategies contained in these related policies. DEFINITIONS AND GOALS Reserve refers only to the portion of fund balance in the Community Corrections Subaccount that is intended to provide stability and respond to unplanned events or opportunities. The Reserve is an amount designated by the CCP. The Reserve serves a dynamic role and will be reviewed and adjusted in response to internal and external changes. The level of the Reserve is equal to (input basis for Reserve here). The amount of the Reserve level will be calculated each year by Probation fiscal staff and will be included in the annual budget. The actual and projected Reserve amounts will be reported to the CCP, and included in the regular financial reports. ACCOUNTING FOR THE RESERVE While the Reserve will be commingled with other funds in the Community Corrections Subaccount, it will be recorded in the financial records as CCP Designated Reserve. FUNDING OF THE OPERATING RESERVE The Reserve will be funded by the existing Community Corrections Subaccount fund balance and by future revenues deposited into the Community Corrections Subaccount fund at a minimum of the Reserve level determined by this Reserve policy.

Attachment C USE OF RESERVES Use of the Reserve will require three steps: 1. Identification of appropriate use of reserve funds The County department with oversight on the program in need of funds from Reserve will identify the requested amount, the reason and purpose to access the Reserve, and confirm that the use is consistent with the Reserve purpose as described in this Policy. This step requires analysis of the reason for the shortfall, the availability of any other sources of funding before using the Reserve, and evaluation of the time period in which the funds will be required. 2. Authority to use the Reserve Use of the Reserve will be determined by the CCP at regularly or special scheduled meetings. The requested use of the Reserve will be reported to the CCP by the County department with oversight on the program in need of Reserve funding, with a written report accompanied by a description of the analysis mentioned in step 1. The CCP may approve or deny the request based on the policy criteria and the supporting documentation provided. 3. Reporting and monitoring The CCP is responsible for ensuring that the Reserve is maintained and used only as described in this Policy. Upon CCP approval for the use of the Reserve, the CCP Chair and Probation Department, as the Community Corrections Subaccount administrator, will maintain records documenting the appropriate use of Reserve, and provide regular reports to the CCP throughout each fiscal year. Approved on:

IV. E M E M O R A N D U M COUNTY OF MONTEREY PROBATION DEPARTMENT ADMINISTRATION November 10, 2016 TO: FROM: Community Corrections Partnership (CCP) Members Probation Staff MEETING: November 14, 2016 SUBJECT: Item E AB 109 Program Budget and Performance Data - FY 15-16 The AB 109 Program Budget and Performance Data for Fiscal Year (FY) 15-16 is a new report created to provide members of the Community Corrections Partnership (CCP) with more detailed information and a more comprehensive overview, in addition to budget reports and the spotlight on existing programs. The report lists program budgets and actual expenditures, as wells as output or outcome measurements identified by the reporting departments as meaningful. It constitutes a first attempt to collect and present program overviews and measurements provided by each reporting department: Probation, Behavioral Health and the Sheriff s Office, and may serve as a model for future reports. The template and format has been fashioned after Sonoma County s and includes outputs and outcomes, where appropriate. At this beginning point, not all data is available or provided even when output or outcome measurements were identified. Attachment: AB 109 Program Budget and Performance Data FY 15-16

FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation IV. E Monterey County Probation Department Program Overview AB109 Supervision Unit Program Type: Supervision Starting in October 2011, the Probation Department assumed community supervision responsibilities for the two new realigned populations, Post Release Community Supervision (PRCS) and Mandatory Supervision (MS). These offenders reentering the community after serving a prison sentence are placed in caseloads limited to a ratio of 50:1; 50 offenders per probation officer. Upon release, each offender is assessed and a case plan is developed and referrals are made to address each offender s needs and criminogenic risk factors. The level of services and supervision provided corresponds to the risk level of the offender. Higher risk offenders require the most intensive supervision and service delivery. Two probation officers work on-site at the Day Reporting Center. Evidence Based Practice (EBP) and Compliance A cornerstone of Realignment is the implementation and use of Evidence Based Practices (EBP) in community corrections. The Probation Department has dedicated two probation officers to the implementation of EBP with fidelity and quality assurance. The blueprint for EBP in community corrections is to utilize a validated assessment tool, develop a case plan to address each of the top criminogenic risk factors, reduce resistance to change and solicit input through motivational interviewing, supervise by risk level, and develop a partnership with service providers to incorporate EBP s in service delivery. Validating assessment scores, modeling the use of EBP through in-house training and leading facilitation of journaling groups are all part of Probation s implementation efforts. Auditing the use of best practices in case management is done on an on-going basis. Alternatives to Detention Supervision In addition to the Community Corrections Unit created to supervise the newly realigned prison population, the Probation Department administers two high risk caseloads, and one very high risk caseload, which provides intensive supervision by three probation officers and access to AB109 funded services. Offenders who assess at a level of very high risk are individuals currently active in criminal behavior or criminal thinking, and should be supervised at the highest level possible. Pretrial Services and Adult Placement A risk assessment and court report are prepared prior to arraignment by two probation officers after reviewing new bookings to the jail. Those who are released onto pretrial supervision are monitored for compliance to their release conditions and court appearances. One Probation Aide facilitates the application process and transports inmates from the jail to residential treatment programs throughout the Central Coast and Northern California.

Electronic Monitoring (Contract) Page 2 of 14 Electronic monitoring is a critical tool used to increase public safety when monitoring offenders in the community, and it provides a cost effective alternative to detention. The Electronic Monitoring Program is administered by the Probation Department and involves electronic monitoring of offenders on radio frequency, alcohol monitoring, and GPS devices. AB109 Realignment funds cover Probation s agency funded populations, including individuals classified as PRCS, Mandatory Supervision, Pretrial, and Supervised Home Confinement. Data Collection and Reporting/Administration/Fiscal & Program Compliance A Management Analyst, Accountant, BTA, DISC and Senior Secretary all provide administrative support to the CCP through generating reports, developing and administering budgets and contract negotiation and management, preparing board reports, drafting MOU s between interdepartment agencies, creating and distributing CCP agendas and meeting minutes, and providing general information and support to external stakeholders and members of the public. Data Evaluation Formal data evaluation to understand the impact of Realignment was initially contracted though Renaissance Resources West. Their reports have been presented to the CCP beginning with data from October 1, 2011, the inception of Realignment. After determining that evaluating recidivism for our populations being served through AB109 programs required obtaining more comprehensive data from the Court and additional internal infrastructure to integrate data from multiple programs and sources, the Probation Department began working with the Court and County IT. Efforts to Outcomes (ETO) is currently being utilized to collect program related data. Training Funding to support training activities in field operations, case management, and use of evidence based practices. Specialized training to help enhance the supervision of high risk offenders and those responsible for the supervision of PRCS and Mandatory Supervision offenders is sought out and provided as often as possible. Program FY 15-16 Budget Actual Expenditures FY 16-17 Total 7/1/15 6/30/16 Projected Expenditures AB109 Supervision Unit $1,563,253 $1,423,686 $1,641,530 EBP & Compliance 151,881 147,737 299,478* Alternative to Detention Supervision 431,471 431,334 453,727 Pre-trial and Adult Placement 533,259* 527,268 427,280 Electronic Monitoring & Support 517,149 104,961 472,149 Administrative Support/Data 576,553 547,525 660,019 Data Evaluation 42,000 18,955 42,000 Training 20,500 6,850 20,500 * 1 FTE was reallocated to EBP & Compliance from Pretrial

Page 3 of 14 Program Outputs Measurement Outputs Result (from 7/1/2015 to 6/30/2016) AB109 Supervision Unit # Of Individuals Supervised on Mandatory Supervision (MS) 155 # Of Individuals Supervised on PRCS 508 # ORAS Assessments Completed for PRCS & MS 336 # Case Plans Completed for PRCS & MS 110 # Home Visits/Field Contacts Made for PRCS & MS 616 # Warrants Issued for PRCS & MS 250 # Flash Incarcerations for PRCS 89 # Revocation Petitions Filed for PRCS and MS 134 # Of Waivers Accepted in Lieu of a Revocation Hearing (PRCS) 114 EBP & Compliance # Evaluations for ORAS Fidelity 52 (9/2015 6/2016) # Hours provided formal training to probation officers 40 # Hours Conducting CBT Groups 228 # Participants in CBT Groups -- Pretrial # Of Individuals Supervised on Pre-Trial 98 # Placed on Pretrial 75 # Of Assessments and Reports Completed 213 Substance Abuse Placement # Of Assessments Conducted 142 # Of Individuals Placed in Residential Substance Abuse Treatment 193 Electronic Monitoring # Of Electronic Monitoring Applications Submitted and Accepted 358 # Of Individuals Supervised on Electronic Monitoring --

Page 4 of 14 Program Outcome Measurement Outcome Result AB109 Supervision Unit Individuals Who Were Referred to AB109 Funded Programs 1273 % Who Had an Assessment Completed 86% % of Mandatory Sup (MS) Cases Completed Successfully 31% % of MS Cases Completed Unsuccessfully 69% Of the Unsuccessful Cases, % Who Had a New Felony 28% Of the Those with a New Felony, % Who Returned to Prison 14% % Of PRCS Cases Completed Successfully 73% % of PRCS Cases Completed Unsuccessfully 27% Of the Unsuccessful Cases, % Who Had a New Felony 94% Of the Those with a New Felony, % Who Returned to Prison 67% Pretrial % Of Successful Pretrial Cases Completed 74% Electronic Monitoring % Successfully Completed/Exited 99%

Page 5 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation Program Overview Service Type: Day Reporting Services Geo Reentry Services, Monterey County Day Reporting Center (DRC) Monterey County Day Reporting Center (DRC) is a nine to twelve month evidence based program that incorporates What Works principles and best practices in offender rehabilitation and re-entry. The DRC provides individually tailored programming for each client depending on their risk level and focuses interventions based on specific criminogenic need. The program provides a continuum of intense supervision, monitoring, cognitive behavioral treatment, and education services for high risk adult participants with the objectives of reducing recidivism and increasing public safety. The DRC is located in Salinas and is open 7 days per week. Program FY 15-16 Budget Actual Expenditures 7/1/15 6/30/16 FY 16-17 Total Projected Expenditures* Day Reporting Center $1,080,000 $759,935 $1,049,375 *This service cost is offset by CDCR. For FY15-16 this amounted to $254,820 and the projected offset for FY16-17 is $324,000. Outputs Measurement** Outputs Result (7/1/15-6/30/16) Number of Participants Referred by Probation Department 239 Number of Participants Actively Enrolled During the Fiscal Year 304 Number of Cases Closed 228 Outcome Measurement** Outcome Result % of Participants Who Completed the program 25.8% % of Participants Who Received Cognitive Behavioral Therapy 86.3% Average Monthly Check-in Attendance Rate 85.6% Number of Individual CBT Sessions completed 1,602 individual sessions Number of CBT Groups Facilitated 1,152 groups % of Participants Who Completed Phase I -- % of Participants Who Completed Phase 2 -- % of Participants Who Completed Phase 3 -- **Statistical data includes the Probation and Parole populations served under the contract

Page 6 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation Program Overview Service Type: Employment Rancho Cielo Rancho Cielo is a job readiness and placement program for 18-25 year old participants. The program lasts 6 months and offers job training and paid employment. It also includes training for soft skills, counseling, cognitive behavioral group therapy and an opportunity to earn a high school diploma or G.E.D. Program FY 15-16 Budget Actual Expenditures 7/1/15 6/30/16 FY 16-17 Total Projected Expenditures Rancho Cielo Employment $217,463 $205,737 $217,463 Outputs Measurement Outputs Result (7/1/15-6/30/16) Number of Participants Referred 24 Number of Participants Accepted into Program 17 Number of Participants Actively Enrolled During the Fiscal Year 22 Number of Cognitive Behavioral Therapy Hours Provided Through Behavioral Health 0 Number of Cases Closed 17 Outcome Measurement Of the Participants Who Completed The Volunteer Phase, % Completed Successfully 82% Of the Participants Who Completed the Subsidized Work Phase, % Completed Successfully 57% Of the Cases Closed, % of Participants Who Completed the Program 47% Of those That Completed, % of Participants Who Obtained Employment or Met Educational Goals 88% % Who Received Counseling and Group Therapy Through Behavioral Health 0% Outcome Result

Page 7 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation Program Overview Service Type: Employment Kickstart, Economic Development Department KickStart provides monthly pre-employment workshops and activities. Subsidized work experience and on the job training are also available. Case management is provided which includes an assessment and individualized employment plan. Specialized training programs, equipment, tools, and incentives are provided as appropriate. Case managers are located at the Adult Probation Department s Re-entry Services Center. Program FY 15-16 Budget Actual Expenditures 7/1/15 6/30/16 FY 16-17 Total Projected Expenditures Kickstart Employment $395,675 $272,046 $411,807 Outputs Measurement Outputs Result (7/1/15-6/30/16) Number of Participants Referred 140 Number of Participants Actively Enrolled During the Fiscal Year 178 Number of Cases Closed 136 Outcome Measurement Of the Cases Closed, % of Participants Who Completed the Program 19% Of those That Completed, % of Participants Who Obtained Employment 69% % of Participants Who Participated in Job Readiness Activities -- % of Participants Who Received Financial Assistance for Their Employment -- Outcome Result

Page 8 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation Program Overview Service Type: Employment Turning Point of Central California Turning Point of Central California provides case management which includes an assessment and individualized employment plan, job preparedness workshops and activities, as well as on-the-job training. Participants can also receive special training, equipment, tools, or materials needed for employment. On-going support is provided not only to secure employment, but also to maintain it. The program is located in Salinas near the Probation Department. Case Managers meet with clients as needed at the Probation Department. Program FY 15-16 Budget Actual Expenditures 7/1/15 6/30/16 FY 16-17 Total Projected Expenditures Turning Point Employment $321,683 $264,884 $321,683 Outputs Measurement Outputs Result (7/1/15-6/30/16) Number of Participants Referred 158 Number of Participants Actively Enrolled During the Fiscal Year 223 Number of Cases Closed 185 Outcome Measurement Of the Cases Closed, % of Participants Who Completed the Program 23% Of those That Completed, % of Participants Who Obtained Employment 88% % of Participants Who Participated in Job Readiness Activities -- % of Participants Who Received Financial Assistance for Their Employment -- Outcome Result

Page 9 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation Program Overview Turning Point of Central California Service Type: Housing Turning Point of Central California provides emergency housing in the form of motel vouchers and overnight stays at their reentry facility for up to 3 days, transitional housing for up to 180 days, and a housing incentive program. The Housing Incentive Program also provides case management, which includes an assessment, housing related case plan, and either referrals, coordination, or direct placement into short term emergency housing, interim housing, and transitional housing. Participants can also receive short term subsidized housing, assistance with security deposits or first month rent. Financial assistance is incentive based and the participant must be in full compliance with their probation supervision and have the ability to maintain their housing independently. Transitional housing provides twelve beds for men and includes all food and daily necessities, CBT groups and exit planning which requires the establishment of a savings account. Program FY 15-16 Budget Actual Expenditures 7/1/15 6/30/16 FY 16-17 Total Projected Expenditures Turning Point Housing $364,094 $290,399 $364,094 Outputs Measurement Outputs Result (7/1/15-6/30/16) Number of Participants Referred for Housing Related Services 179 Number of Participants Actively Enrolled During the Fiscal Year 215 Number of Cases Closed 183 Outcome Measurement Of the Cases that Closed, % of Participants who Completed All Housing Related Services 23% Of Those That Completed Services, % of People who Obtained a Stable Housing Situation, Residential or Other Transitional Housing 56% Of Those that Participated in Transitional Housing % That Completed 45% Of Those That Completed the Transitional Housing Program, % That Secured Stable Housing or Residential Treatment 85% Of Those That Completed the Transitional Housing Program, Percentage That Exited with Sustainable Income (i.e. employment, disability) -- Outcome Result

Page 10 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Probation Program Overview Service Type: Reentry: Transitions for Recovery and Reentry (through June 30, 2016) Reentry Program: GEO Start of Service July 1, 2016 Reentry is a short term orientation program that provides services during the first month of an offenders release from custody. This program provides a cognitive behavioral approach to introduce participants to a range of life skills in order to set the stage for a successful term of supervision and break down any initial barriers to treatment so that participants may become treatment ready for longer term programs. During their time in the program, each offender is assessed and their immediate needs as well as short-term reentry goals are identified. Participants complete the program when their identified goals are achieved. This daily program (Monday Friday) is housed at the Probation Department s Reentry Services Center. FY 16-17 Total Actual Expenditures Program FY 15-16 Budget Projected 7/1/15 6/30/16 Expenditures Reentry Services $169,800 $129,446 $169,800 Outputs Measurement Outputs Result (7/1/15-6/30/16) Number of Participants Referred 265 Number of Participants Actively Enrolled During the Fiscal Year 285 Number of Cases Closed 262 Outcome Measurement Outcome Result Percent of Participants who Completed the Program 58% Percent of Participants who Achieved Their Short Term Re-Entry Goals -- Percent of Participants who Reduced Their Barriers to Service Delivery --

Page 11 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Behavioral Health Program Overview Service Type: Behavioral Health Monterey County Behavioral Health: AB109 and Access Probation/High Risk Offenders Program Monterey County Behavioral Health Clinical staff are assigned to the AB109 and Access Probation/High Risk Offenders Program at the Monterey County Probation Department, Salinas office, and are tasked with service delivery to men and women on Post Release Community Supervision (PRCS), individuals on mandatory supervision pursuant to Penal Code Section 1170(h) (split sentences), and adults on formal probation who have been determined to be at high risk to reoffend. The primary goal is assisting in the reduction of recidivism risk by targeting factors that increase an individual s risk of reoffending. Behavioral Health Clinical staff work collaboratively with probation officers to assess and link clients to indicated community based services, which can include substance abuse treatment, specialty mental health services for psychiatry care and medication management, case management, crisis intervention, brief individual therapy, and evidenced based practice groups to target criminogenic risks and needs as identified by the Ohio Risk Assessment System administered by the probation officer of record. All referrals made are part of a comprehensive approach used in an attempt to reduce recidivism and improve community safety by addressing each risk factor. Program Hours of Operation Monday to Friday, 8am 5pm, except for County holidays Actual Expenditures FY 16-17 Total Program FY 15-16 Budget 7/1/15 6/30/16 Projected Expenditures AB109 Behavioral Health $1,362,344 $1,109,769 $1,263,214 Outputs Measurement Outputs Result (7/1/15-6/30/16) Number of Accepted Referrals 310 Number of Active Enrollments 330 Number of Discharges Completed 168 Number of clients served within AB109 team 186 AOD referral only (external referrals) 118

Page 12 of 14 Outcome Measurement Crisis Interventions 11 Collateral/Family Therapy 10 Group counseling 55 Linkage/Brokerage 121 Medication Support 52 Mental Health Counseling 54 Mental Health Counseling (lockout) 16 Misc. Not specified 136 Outcome Result

Page 13 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: District Attorney Program Overview Service Type: Victim Services Victim Assistance The Monterey County District Attorney s Office, Victims Unit, AB109 Victim Assistance Advocate provides the following services: contacts victims linked to PRCS, upon request from Probation; searches for past victims related to the offender; works closely with the Realignment Probation Unit updating the assigned officers about any safety issues or concerns the victims are reporting as well as, any active restraining orders in place so they may enforce them; provides restitution information linking clients to resources including; counseling, and filing State VCP applications on behalf of children of the crime victim; works with the AG s office to ensure the victim is notified of appeal status; advises victims of PRCS revocation hearing upon notification and request from Probation; provides victim support at PRCS revocation hearings; victim notification for pre-trial release; type of release, change in custody status, input on bail and release conditions; develops an adequate plan to collect restitution from defendants; develops a plan that will ensure compliance with Marsy s Law when offenders are released on home detention or other alternative sentencing forms; Collaborates as necessary with other agencies involved in working with 1170(h), PRCS and Prop 47 individuals; maintains records and documentation of services provided to individuals referred and the outcomes associated with the services they receive; attends collaborative meetings to coordinate the overall implementation of AB109 funding, communicates regularly with Probation regarding case management and program implementation; assists CDCR in identifying and locating victims where restitution has been collected. Program FY 15-16 Budget Actual Expenditures 7/1/15 6/30/16 FY 16-17 Total Projected Expenditures Victim Assistance $87,744 $86,352 $90,179 Outputs Measurement Outputs Result (7/1/15-6/30/16) Cases Opened and Closed 1,107 CDCR Notification of Release 131 1170(h) Individuals (establish and identify restitution) 95 Outcome Measurement Services provided to victims 421 Victims served by Crime Category 174 CDCR Notification of Release (Victim s contacted) 76 1170(h) Individuals (restitution established and identified restitution) 51 Outcome Result

Page 14 of 14 FY 15-16 AB109 Program Budget and Performance Data Reporting Department: Sheriff s Office Program Overview Program and performance data were not available for inclusion in this report, but will be provided at the CCP meeting.