Business Office Fort Ringgold Rio Grande City, Texas 78582 Phone: (956) 716-6710 Fax: (956) 716-6610
Rio Grande City CISD Rio Grande City, Texas 2013-2014 Proposed Annual Budget For Fiscal Year September 1, 2013 August 31, 2014
2013-2014 PROPOSED ANNUAL BUDGET TABLE OF CONTENTS Citizen's Guide to Our Budget..... Board of Trustees, Superintendent, and Finance Staff..... PAGE ii iii GENERAL OPERATING FUND (199) General Operating Fund and Debt Service Fund Proposed Annual Budget.... 1 General Operating Fund - Major Revenues. 2-3 Statement of Revenues, Expenditures, and Changes in Fund Balance... 4 Estimated Revenues - General Operating Fund... 5 Summary of Total Revenue by Major Source... 6 Preliminary 2013-2014 Estimate of State Aid (TEA State Template)... 7-8 Minimum Required Expense Analysis.... 9 Budget Expenditures by Object... 10 Budget Expenditures by Function.. 11 CHILD NUTRITION PROGRAM Child Nutrition Program Fund Summary... 12 Fund 101 - Statement of Revenues, Expenditures, and Changes in Fund Balance... 13 DEBT SERVICE FUND Debt Service Fund Summary.............. 14 Fund 516 - Statement of Revenues, Expenditures, and Changes in Fund Balance. 15 Fund 516 - Statement of Estimated Revenues... 16 Outstanding Debt Schedule - Principal & Interest for Bond Loans... 17 SPECIAL REVENUE Summary of Special Revenue (information only).......... 20 i
CITIZEN'S GUIDE TO OUR BUDGET WHAT IS A DISTRICT BUDGET? The District budget is an annually revised document that describes the financial performance and the detailed financial allocations made to maintain district operations for the proposed budget year. WHAT IS THE PURPOSE OF A BUDGET? The objective of the budget is to communicate the financial plan about district operations to the public, the Rio Grande City Consolidated Independent School District (RGCCISD) Board of Trustees, and all members of the organization for each budget year. WHAT ARE PROPERTY TAXES? Property taxes are funds that are levied, assessed and collected annually (ad valorem taxes) for the further maintenance of public schools in the district and to pay bonds issued by the school district. WHAT IS A TAX RATE? It is the amount of dollars levied per $100 of taxable value (after exemptions). The resulting amount is called Ad Valorem Taxes. WHAT IS AD VALOREM TAX? Ad Valorem Tax is the Property Tax (after exemptions) that is placed on all the property within the district's jurisdiction. The appraised value is determined by the Starr County Appraisal District. HOW ARE PROPERTY TAXES CALCULATED? The taxable value (after exemptions) divided by 100 and multiplied by the tax rate: Average Appraised Value $ 38,369 Less Homestead Exemption 15,000 Total Taxable Value $ 23,369 RGCCISD Tax Rate 1.4406 $ 23,369 $ 233.69 x 1.4406 $ 336.65 Total Property Tax Due = = $ 100 WHERE CAN I GET ADDITIONAL INFORMATION ABOUT RGCCISD AND THE DISTRICT BUDGET? Rio Grande City CISD Fort Ringgold Rio Grande City, TX 78582 ii
2013-2014 BOARD OF TRUSTEES, SUPERINTENDENT & FINANCE STAFF BOARD OF TRUSTEES Basilio D. Villarreal, Jr. Roberto Gutierrez Cesar Gonzalez Noe R. Gonzalez President Vice-President Secretary Member Ruben Klein Leonel Lopez, Jr. Daniel J. Garcia Member Member Member SUPERINTENDENT & FINANCE STAFF Thelma Ruelas Oneida Balderas Ludivina Cansino Lourdes M. Luna David O. Flores Juan Ruiz Asst. Supt. for Finance and Operations Compliance Auditor - Supervisor Accounting Supervisor Accountant Accountant Data Programmer Roel A. Gonzalez Superintendent of Schools iii
PROPOSED ANNUAL BUDGET FISCAL YEAR 2013-2014 Fund Description Difference of Estimated Transfers Appropriations Revenues Appropriations (Out) / In & Transfers GENERAL FUNDS: 101 Child Nutrition Program 8,460,000 8,460,000 8,460,000 199 Operating Fund (G/Fund) 93,386,927 93,386,927 (9,000,000) 84,386,927 Total 101,846,927 101,846,927 (9,000,000) 92,846,927 DEBT SERVICE FUNDS: 516 Debt Service - I & S 9,256,410 9,256,410 9,256,410 Total 9,256,410 9,256,410 0 9,256,410 Total 111,103,337 111,103,337 (9,000,000) 102,103,337 1
2013-2014 GENERAL OPERATING FUND MAJOR REVENUES The Revenues for the General Funds are $101,846,927. Non-cash revenues are $3,667,100 which includes on behalf payments for the Teacher Retirement System. The net cash revenues for the District are $ 98,179,827. LOCAL REVENUES TAXES Property Taxes: Total assessed valuation for 2013-2014 is $ 1,065,533,260. The District will budget 95% of the estimated tax levy. The proposed tax rate is $ 1.4406 (M&O $1.17and I&S $ 0.2706) for a total estimated tax collection of $ 14,038,189 (M&O $ 11,220,065 and I&S $ 2,818,124). Prior Year Taxes: The District budgeted $900,000 for prior year taxes. The District contracts with a law firm to collect prior taxes. Collection efforts by the Tax Office include mail outs, working with the Tax Attorney to file suit on properties, and foreclosure. A 15% commission is charged by the law firm and passed through to the taxpayers for the years that a 15% fee was assessed. OTHER REVENUES RELATED TO TAXES (PENALTY & INTEREST) Fiscal Year 2013-2014: The District estimates to collect $ 600,000 for penalties, interest, tax certificates and attorney fees. INTEREST EARNINGS Fiscal Year 2013-2014: The District expects to continue to invest all of its available cash into liquid transactions. The District will continue to invest in bank certificates of deposits to utilize these funds to maximize its returns. Total interest earnings of $ 84,000 is reflected in the budget. 2
2013-2014 GENERAL OPERATING FUND MAJOR REVENUES STATE PROGRAM REVENUES AVAILABLE SCHOOL FUND Fiscal Year 2013-2014: The District's pupil projection is based on last year's ADA. The projected refined Average Daily Attendance (ADA) is 9,950. It is projected that $ 2,786,072 will be generated for this year. FOUNDATION SCHOOL PROGRAM Fiscal Year 2013-2014: The projected ADA is 9,950. It is projected that $ 72,959,340 will be generated for this year from the Foundation School Program. FEDERAL PROGRAM REVENUES Fiscal Year 2013-2014: The District estimates to charge an administrative cost rate of 23.267% to the Federal Programs for this fiscal year. The General Fund utilizes this amount to fund administrative costs and services provided to the Federal Programs. OTHER ON-BEHALF TRS PAYMENTS This source is a non-cash transaction that the District is required to record. The State of Texas and the Governmental Accounting Standards Board, Statement No. 24 mandates this requirement. This amount constitutes the amount of retirement payments (contributions) made by the State on behalf of the District for all of its employees. The intent of this transaction is to account for the entire cost of providing school services in the State of Texas. Fiscal Year 2013-2014: The projected amount for this year is $ 3,667,100. 3
RIO GRANDE CITY CONSOLIDATED INDEPENDENT SCHOOL DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE GENERAL OPERATING FUND (199) FOR THE FISCAL YEAR ENDING AUGUST 31, 2014 Revenues 2013-2014 PROPOSED Local Sources 12,804,065 State Sources 79,682,862 Federal Sources 900,000 Total Revenues 93,386,927 Expenditures by Function 11 Instruction 49,260,553 12 Instructional Resources and Media Services 2,002,993 13 Curriculum Development & Instructional Staff Development 914,103 21 Instructional Leadership 888,121 23 School Leadership 5,740,048 31 Guidance, Counseling, and Evaluation Services 2,854,278 32 Social Work Services 18,000 33 Health Services 1,298,942 34 Student (Pupil) Transportation 3,771,287 36 Co-curricular/Extracurricular Activities 3,871,867 41 General Administration 3,608,571 51 Plant Maintenance and Operations 13,041,819 52 Security and Monitoring Services 2,078,214 53 Data Processing Services 267,133 61 Community Services 237,972 71 Debt Service - Principal on Long-Term Debt 542,899 Debt Service - Interest on Long-Term Debt Debt Service - Bond Issuance Cost & Fees 81 Facilities Acquisition and Construction 2,520,127 99 Other Intergovernmental Charge 470,000 Total Expenditures 93,386,927 Excess/(Deficiency) of Revenues Over/(Under) Expenditures 0 Other Other Financing Sources (Uses): Transfers Out (Use) 9,000,000 Prior-Period Adjustment 0 Net Extraordinary Items (Resources) Net Changes in Fund Balance (9,000,000) 4
RIO GRANDE CITY CONSOLIDATED INDEPENDENT SCHOOL DISTRICT ESTIMATED REVENUES - GENERAL OPERATING FUND (199) FOR THE YEAR ENDING AUGUST 31, 2014 LOCAL SOURCES: 2013-2014 PROPOSED Current Year Taxes 11,220,065 Delinquent Levy (Taxes, Prior Years) 900,000 Penalty & Interest Current Year 600,000 Interest Earnings - Investment Securities 84,000 Miscellaneous Revenues Total Local Sources 12,804,065 STATE SOURCES: Available School Fund 2,786,072 Foundation School Fund 72,959,340 TRS on Behalf Benefit 3,667,100 Other State Revenue 270,350 Total State Sources 79,682,862 FEDERAL SOURCES: Indirect Costs Special Revenues - Medicaid Reimbursement (SHARS) 900,000 Total Federal Sources 900,000 TOTAL REVENUES 93,386,927 5
RIO GRANDE CITY CONSOLIDATED INDEPENDENT SCHOOL DISTRICT SUMMARY OF TOTAL REVENUES BY MAJOR SOURCE GENERAL OPERATING FUND (199) FOR THE FISCAL YEAR ENDING AUGUST 31, 2014 2013-2014 PROPOSED LOCAL REVENUES $ 12,804,065 STATE REVENUES 79,682,862 FEDERAL REVENUES 900,000 $ 93,386,927 TOTAL REVENUES BY MAJOR SOURCE 2013-2014 FEDERAL REVENUES 0.96% LOCAL REVENUES 13.71% STATE REVENUES 85.33% 6
District Name: Rio Grande City CISD SB 1: 12-13 : 16-18 County-District No. 214-901 Release 1 Run Date: 5-Aug-13 5/29/2013 Summary of Finances - SB 1 2013-2014 School Year Funding Elements Students Refined Average Daily Attendance (ADA) 9,950.257 Regular Program ADA (Line 1 Line 3 - Line 4) 8,897.200 Special Education FTEs 355.599 Career and Technology FTEs 697.458 Advanced Career & Technology FTEs 178.071 High School ADA 2,735.831 Weighted ADA (WADA) 14,489.310 Prior Year Refined ADA 9,950.257 Texas School for the Blind and Visually Impaired ADA 0.000 Texas School for the Deaf ADA 0.000 Staff Full-time Staff (not MSS) 982 Part-time Staff (not MSS) 5 Property Values 2013 (current tax year) Locally Certified Property Value Not Needed 2012(Prior Tax Year) State Certified Property Value ("T2" Value) 1,055,709,949 Tax Rates and Collections 2005 Adopted M&O Tax Rate 1.5000 2013 (current tax year) Compressed M&O Tax Rate 1.0000 Average Tax Collection Rate Not Needed 2013-14 (current tax year) M&O Tax Rate 1.1700 2013-14 (current school year) M&O Tax Collections $ 12,120,065 2013-14 (current school year) I&S Tax Collections $ 2,818,124 2013-14 Total Tax Collections $ 14,938,189 2013-14 (current school year) Total Tax Levy $ 15,372,021 Funding Components Adjusted Allotment Revenue at Compressed Rate (RACR) per WADA $ 5,583 Cost of Education Index (CEI) $ 5,330 Adjusted CEI 1.180 Per Capita Rate $ 1.180 280.000 7
District Name: Rio Grande City CISD SB 1: 11-12 & 2014-15 County-District No. 214-901 Release 7 Run Date: 5-Aug-13 5/29/2013 Tier I Allotments Program Intent Codes - Allotment 11 Regular Program Allotment $ 49,673,068 23 Regular Special Adjustment Allotment (Spend 52% of Amount) $ 6,970,933 22 Career and Technology Allotment (Spend 58% of Amount) $ 5,265,680 21 Gifted & Talented Adjusted Allotment (Spend 55% of Amount) $ 332,678 24/30 Compensatory Education Allotment (Spend 52% of Amount) $ 10,597,031 25 Bilingual Education Allotment (Spend 52% of Amount) $ 3,176,496 11 Public Education Grant $ - 99 New Instructional Facilities Allotment (NIFA) $ - 99 Transportation Allotment $ 815,052 31 High School Allotment $ 752,354 Total Cost of Tier I $ 77,583,291 LESS: Local Fund Assignment $ 10,557,099 State Share of Tier I $ 67,026,192 Per Capita Distribution from the Available School Fund (ASF) $ 2,786,072 Foundation School Program (FSP) State Funding Greater of State Share of Tier I or (ASF+NIFA+HS) $ 67,026,192 Tier II $ 8,226,970 Other Programs $ 492,250 Less: Total ASF ($280* Prior Year ADA) $ (2,786,072) Total FSP Operating Fund $ 72,959,340 State aid by Funding Source Fund / Revenue Code 199 / 5812 FOUNDATION SCHOOL FUND $ 72,959,340 199 / 5811 AVAILABLE SCHOOL FUND - STATE PORTION $ 2,786,072 599 / 5829 EDA $ - 599 / 5829 INSTRUCTIONAL FACILITIES ALLOTMENT (BONDS) $ 6,478,341 TOTAL 2012-13 FSP/ASF STATE AID $ 82,223,753 ADDITIONAL INFO SUMMARY OF TOTAL STE/LOCAL M&O REVENUE: M&O Rev From State $ 75,745,412 M&O Rev From Local Taxes $ 10,204,661 M&O Rev From Local Taxes $ 612,280 M&O Rev From Local Taxes $ 1,122,513 2013-14 TOTAL STATE/LOCAL M&O REVENUE $ 87,684,865 Less: Credit Balance Due State $ - 2012-13 NET TOTAL STATE/LOCAL M&O REVENUE $ 87,684,865 8
MINIMUM REQUIRED EXPENSE ANALYSIS OF THE GENERAL OPERATING FUND FOR SCHOOL YEAR 2013-2014 TEA Difference Percentage Template Minimum Minimum Over / Difference Program Summary Required Required Percent (Under) Over/(Under) Intent Code Finance Percentage Amount Appropriation Appropriated Appropriated Appropriated Gifted & Talented Operational Grant 332,678 55% 182,973 184,032 100.6% 1,059 0.6% Career & Technology Block Grant 5,265,680 58% 3,054,094 3,056,698 100.1% 2,604 0.1% Services to Students with Disabilities 6,970,933 52% 3,624,885 8,075,174 222.8% 4,450,289 122.8% Compensatory Education Block Grant 10,597,031 52% 5,510,456 5,510,457 100.0% 1 0.0% Bilingual Education Grant 3,176,496 52% 1,651,778 1,653,396 100.1% 1,618 0.1% 26,342,818 14,024,187 18,479,757 4,455,571 9
RECAP OF GENERAL OPERATING FUND BUDGET EXPENDITURES BY OBJECT 2013-2014 PROPOSED 6100 Payroll 76,050,091 6200 Contracted Services 7,348,234 6300 Supplies & Materials 5,673,612 6400 Other Operating Exp. 3,288,589 6500 Debt Service 542,899 6600 Capital Outlay 483,502 93,386,927 BUDGET EXPENDITURES BY OBJECT CODE 2013-2014 Contracted Services 7.87% Supplies & Materials 6.08% Other Operating Exp. 3.52% Debt Service 0.58% Payroll 81.44% Capital Outlay 0.52% 10
RECAP OF GENERAL OPERATING FUND BUDGET EXPENDITURES BY FUNCTION 2013-2014 PROPOSED Instructional Related Services 52,177,649 Instructional and School Leadership 6,628,169 Support Services - Student 11,814,374 General Administration 3,608,571 Support Services - Non Student 15,387,166 Community Services 237,972 Debt Service 542,899 Facilities Acquisition and Construction 2,520,127 Other Intergovernmental Charge 470,000 93,386,927 TOTAL EXPENDITURES BY MAJOR FUNCTION 2013-2014 Community Services 0.25% Support Services - Non Student 16.48% Debt Service 0.58% Facilities Acquisition and Construction 2.70% Other Intergovernmental Charge 0.50% General Administration 3.86% Instructional Related Services 55.87% Support Services - Student 12.65% Instructional and School Leadership 7.10% 11
CHILD NUTRITION PROGRAM FUND A Child Nutrition Program Fund is accounted for as part of the Operating Fund. The District adopted Provision II, which allows all students to obtain a free meal. This fund utilizes the modified accrual basis of accounting and budgeting. An annual budget is approved by the Board in order to comply with T.E.A. requirements. Major Revenues: The Child Nutrition Program major revenue source comes from the National School Lunch Program. For 2013-2014, the district budgeted $ 8,460,000 for this line item. The revenue is generated based on the number of meals served to students qualifying for a free or reduced meal. Major Expenditures: The major expenditures for this program are the purchase of food items and personnel cost. For 2013-2014, the district budgeted $ 5,533,317 and $ 2,926,683 respectively. 12
RIO GRANDE CITY CONSOLIDATED INDEPENDENT SCHOOL DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE CHILD NUTRITION PROGRAM (101) FOR THE FISCAL YEAR ENDING AUGUST 31, 2014 REVENUES 2013-2014 PROPOSED Local Sources 655,000 State Sources 40,000 Federal Sources 7,765,000 Total Revenues 8,460,000 EXPENDITURES BY FUNCTION 35 Food Services 8,135,000 51 Plant Maintenance & Operations 325,000 Total Expenditures 8,460,000 Excess / (Deficiency) of Revenues Over / (Under) Expenditures - 13
DEBT SERVICE FUND The Debt Service Fund is a governmental fund type, with budgetary control, that must be used to account for general long-term debt principal and interest for debt issues and other long-term debts for which a tax has been dedicated. A separate bank account must be kept for this fund. Principal and interest payments for operating indebtedness, including warrants, notes and short-term lease-purchase agreements, are to be made from the fund for which the debt was incurred. This fund utilizes the modified accrual basis of accounting. 14
RIO GRANDE CITY CONSOLIDATED INDEPENDENT SCHOOL DISTRICT STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE DEBT SERVICE FUND (516) FOR THE FISCAL YEAR ENDING AUGUST 31, 2014 Revenues 2013-2014 PROPOSED Local Sources 2,778,069 State Sources 6,478,341 Federal Sources - Total Revenues 9,256,410 Expenditures by Function 71 Debt Service 9,256,410 Total Expenditures 9,256,410 Excess/(Deficiency) of Revenues Over/(Under) Expenditures 0 Other Financing Sources (Uses) Transfers in 0 Premium on Issuance of Bonds 0 Other Financing Source 0 Net Changes in Fund Balance 0 15
RIO GRANDE CITY CONSOLIDATED INDEPENDENT SCHOOL DISTRICT STATEMENT OF ESTIMATED REVENUES DEBT SERVICE FUND (516) FOR THE FISCAL YEAR ENDING AUGUST 31, 2014 2013-2014 PROPOSED Local Sources Current Year Taxes 2,589,166 Delinquent Levy 150,000 Penalty & Interest Current Year 38,903 Interest on Checking Account - Total Local Sources 2,778,069 State Sources State Aid - IFA 6,478,341 Total State Sources 6,478,341 Total Revenues 9,256,410 Other Funding Sources: Other Financing - Transfer In - Operating - Premium of Issuance of Bonds - Other Resources - Total Other Resources - Total Revenues & Other Financing Sources 9,256,410 16
OUTSTANDING DEBT AMORTIZATION SCHEDULE FOR THE YEAR ENDING AUGUST 31, 2014 Fiscal Yr Outstanding General Obligation Debt Unlimited Tax School Building Bonds, Series 2013 Total Gen. % of 31-Aug Principal Interest Total Principal Interest Total Obligation Debt Principal Retired 2014 $ 4,190,000 $ 4,407,084 $ 8,597,084 $ - $ 659,325 $ 659,325 $ 9,256,409 2015 3,760,000 4,263,546 8,023,546 65,000 1,289,325 1,354,325 9,377,871 2016 3,905,000 4,131,271 8,036,271 700,000 659,325 1,359,325 9,395,596 2017 4,055,000 3,977,846 8,032,846 715,000 645,325 1,360,325 9,393,171 2018 4,210,000 3,823,171 8,033,171 725,000 631,025 1,356,025 9,389,196 2019 4,370,000 3,660,574 8,030,574 740,000 616,525 1,356,525 9,387,099 22.36% 2020 4,545,000 3,488,061 8,033,061 765,000 594,325 1,359,325 9,392,386 2021 4,730,000 3,306,161 8,036,161 785,000 571,375 1,356,375 9,392,536 2022 4,945,000 3,095,411 8,040,411 805,000 547,825 1,352,825 9,393,236 2023 5,145,000 2,881,980 8,026,980 850,000 507,575 1,357,575 9,384,555 2024 5,365,000 2,662,055 8,027,055 895,000 465,075 1,360,075 9,387,130 45.86% 2025 5,605,000 2,433,278 8,038,278 935,000 420,325 1,355,325 9,393,603 2026 5,840,000 2,187,515 8,027,515 980,000 373,575 1,353,575 9,381,090 2027 4,190,000 1,937,425 6,127,425 1,030,000 324,575 1,354,575 7,482,000 2028 2,735,000 1,758,875 4,493,875 1,075,000 283,375 1,358,375 5,852,250 2029 2,865,000 1,629,525 4,494,525 1,110,000 244,913 1,354,913 5,849,438 67.34% 2030 2,995,000 1,494,025 4,489,025 1,150,000 208,838 1,358,838 5,847,863 2031 3,125,000 1,366,150 4,491,150 1,185,000 171,463 1,356,463 5,847,613 2032 3,260,000 1,232,700 4,492,700 1,225,000 131,469 1,356,469 5,849,169 2033 3,410,000 1,084,650 4,494,650 1,265,000 90,125 1,355,125 5,849,775 2034 3,560,000 929,700 4,489,700 1,310,000 45,850 1,355,850 5,845,550 85.67% 2035 3,725,000 767,850 4,492,850 4,492,850 2036 3,890,000 598,400 4,488,400 4,488,400 2037 4,070,000 421,350 4,491,350 4,491,350 2038 1,890,000 236,000 2,126,000 2,126,000 2039 1,965,000 160,400 2,125,400 2,125,400 98.33% 2040 2,045,000 81,800 2,126,800 2,126,800 100.00% Totals $ 104,390,000 $ 58,016,803 $ 162,406,803 $ 18,310,000 $ 9,481,533 $ 27,791,533 $ 190,198,336 (1) It is anticipated that approximately 67% of the District's debt service will be funded by the State's Instructional Facilities Allotment Program and the Existing Debt Allotment Program. The Instructional Facilities Allotment Program and the Existing Debt Allotment Program are subject to biennial appropriation by the Texas Legislature (see "CURRENT SCHOOL FINANCE SYSTEM"). 17
SPECIAL REVENUE (information only) FISCAL YEAR 2013-2014 Fund Description Estimated Revenues Special Revenue Funds: 211 Title I, Part A- Improving Basic Programs 5,494,181 212 Title I, Part C- Migrant 1,141,459 220 English Literacy & Civics Education 102,000 224 IDEA- Part B, Formula 1,607,829 225 IDEA- Part B, Preschool 18,227 244 Vocational Education-Basic GRA 145,925 255 Title II Part A (TPTR) 723,247 263 Title III Part A - LEP 705,009 263 Title III Part A - Immigrant Grant 209,605 265 21st CCLC 112,500 274 Gear Up 273,150 Total Special Revenue Funds: $10,533,132 18