ICAR-Indian Agricultural Research Institute, New Delhi-110012 Tel No. 011-25842877, Website: http://iari.res.in Email: store@iari.res.in No.69-26/16-17/ST Dated: 28/06/2017 TENDER NOTICE Online bids are invited by the Director, ICAR-IARI on behalf of Secretary, ICAR for entering into Rate Contract for the supply of photocopy paper from those firms who are dealing in line and having minimum three years experience for such supplies in Government Organization/Institutions and having a minimum turn over of Rs. 10.00 Lakhs (Rs. Ten lakh only) during last three financial year i.e. 2013-14, 2014-15 & 2015-16. EMD of Rs. 5,000/ (Rupees five Thousand Only) should be in the form of D.D./Pay Order/Fixed Deposit Receipt/Bank Guarantee from commercial bank drawn in favour of Director, IARI payable at New Delhi. The original EMD should be submitted to the Tender Inviting Authority on or before the last date and time of online bid submission. The details of D.D./Pay Order/Fixed Deposit Receipt/Bank Guarantee physically sent, should tally with the details available in the scan copy and the data enter during the online bid submission time, otherwise the uploaded bid will be rejected. The Online Tender Documents can be downloaded from the IARI Website www.iari.res.in. & www.eprocure.gov.in (Tender ID: 2017_DARE_217505_2) Critical date & time of Tender is as under:- Last date for submission of Online Bid Date & Time of opening of Online Technical bid Earnest Money Deposit : 21/07/2017 (upto 3.00 P.M.) : 22 /07/2017 (3.00 P.M.) : Rs.5,000/-(Rupees five Thousand Only) Asstt. Admn.Officer (ST)
-2- TERMS & CONDITIONS 1.Online bid for entering into Rate Contract for the supply of photocopy paper required for IARI is hereby invited by the Director, ICAR -IARI on behalf of the Secretary, Indian Council of Agricultural Research which will remain valid for a period of one year from the date of award of Rate Contract. The Rate Contract can be extended further for another two years on the same terms & conditions subject to performance review of the firm/supplier on mutual consent basis. 2. The packing, freight, forwarding, insurance charges, if any, will not be borne by the Institute. Similarly any loss, damage, pilferage etc. of the material on transit will be sole responsibility of the supplier. The defective supply, breakage(s) if any is to be replaced by the supplier within 7 days (Seven) without freight/transport charges. 3. The delivery/supply will be made on F.O.R. basis to this Institute. 4. The Institutes will not issue any C & D form. However, other Govt. levies if any will be paid extra as applicable under Rule. Therefore, the firm may clearly indicate the rate of the same. Otherwise, it will be treated as the rates are inclusive of all taxes. 5. The supply of material will have to be completed within 30 days as far as possible from the date of Issuing/ purchase order or as specified in the purchase order. The liquidated charges @ 0.50% percent per week shall be imposed if supply made after expiry of delivery period subject to maximum 10% of the total value of order and thereafter orders shall stand cancelled. 6. No payment will be made in advance. But the payment will be released within 30 days as far as possible through the mode of e-payment only after receiving goods in full & satisfactory conditions. Triplicate pre-receipted bills on a revenue stamp, where required should be sent to the concerned Division/ Unit/Centre for payment. No interest will however, be payable in case of delayed payments. 7. Any dispute arising between the supplier and the purchaser will be referred to Secretary, ICAR, Krishi Bhawan, New Delhi for which sole arbitration and decision thereof shall be final and binding upon the parties i.e. supplier and purchaser. Further, any conflict arising in relation to Rate Contract shall be subject to Delhi jurisdiction. 8. No payment will be made for unsatisfactory supply. 9. The Director, ICAR-IARI reserves the right to cancel the rate contract at any time without assigning any reason. 10.Other Terms: The Director, ICAR- IARI, reserves the right to accept or reject any or all the tenders or part of the tenders without assigning any reason thereto. 11. Supply should be made in full against the order and part supply will not be accepted. 12. The articles should be securely packed to avoid damages etc. in transit.
--3-- 13. The bidders should attach following scanned copy of documents while submitting online tender/bid: a) Proof of turnover of not less than Rupees 10.00 Lakhs (Rs. Ten lakhs only) during last three financial year viz, 2013-14, 2014-15 & 2015-16. The return should contain Trading & Profit & Loss Account and Balance sheet of last three financial year as mentioned above. b) Copies of TIN/VAT/LST/CST/GST Registration No. c) Copy of latest Sales Tax/VAT return filed with the concerned Department. d) Copy of Income Tax PAN. e) Certificate regarding business dealing with the firm currently not banned by any Ministry/Deptt. of Central Govt./Autonomous Bodies/State Govt. f) Earnest money deposit of Rs.5,000/- (Rupees five Thousand Only) in the form of Bank Draft/Pay Order/FDR/Bank Guarantee of any Commercial Bank drawn in favour of the Director, IARI, New Delhi payable at New Delhi. g) Copies of purchase order for supply of stationery items in Govt. Organization/Instt. which prove minimum three years experience in the line 14. Period for which the offer will remain open/contract period: The tender shall remain open for acceptance up to 180 days from the date of opening. After the acceptance of the tenders, the successful tenderer(s) will have to executive every supply orders issued under this contract, within the stipulated period as specified in the supply order. 15. Earnest Money Rs. 5,000/- (Rs. five Thousand only) to be deposited in the shape of demand draft/fdr/pay Order/Bank Guarantee from commercial bank in favour of Director, IARI, New Delhi payable at New Delhi. No other form of deposit will be accepted. There will be no exemption for paying earnest Money. However, firms registered with the Central Purchase Organization/NSIC/MSME only are exempted from submitting bids without EMD (proof of registration must be attached) Earnest money deposited in any other form or requests for treating any other dues to the tenderers from the Institute as the earnest money will not be accepted. The earnest money will be refunded to the unsuccessful bidder(s) after finalization of tender and after the necessary security money has been deposited by the successful bidder(s). The successful bidders shall deposit Rs. 25,000/-(Rupees Twenty five thousand only) as Security money for the performance of the contract in form of Demand Draft/Pay Order/FDR/Bank Guarantee of any Commercial Bank drawn in favour of the Director, IARI, New Delhi 110012 payable at New Delhi. No interest will be paid by the Institute on EMD/Security Deposit Money.
. 16. The successful bidder(s) will also have to execute the prescribed agreement bond for the job in accordance with the conditions/stipulations to be given therein not later than 15 th day of the issue of the letter of acceptance, failing which the earnest money will be forfeited without any intimation. In case of non-execution of supply order within stipulated period, their security money is liable to be forfeited.. 17. Prices and delivery terms: The price quoted must be net per unit, inclusive of all charges, except any tax, and should be clearly stated to be so as applicable on the date of supply as specified in the acceptance of tender.. 18. Online bid may please be submitted in two bid system i.e. technical and financial bid. Technical bid must contain required documents as per enclosed check list of Annexure-I. -4-
-5- IMPORTANT INSTRUCTIONS A. The bidders are advised to read all the instructions contained in the tender documents carefully. B. The rate should be quoted in per Ream. C. Please submit your signed NIT Documents of Tender Notice D. Payment of EMD is exempted who produce scanned copy of NSIC/MSME/CPO.
-6- CERTIFICATE TO BE SIGNED BY THE TENDERER CERTIFICATE It is certified that I have read and understood and will comply with all instructions contained in Terms & conditions of this tender documents. All pages submitted with this tender documents from page to have been filled properly and signed with seal of the firm/company. Signature of tenderer: - Name in block letters: - Name of firm: Full address: i) Telephone No. ii) Mobile No. iii) Fax No. iv) Email id v) Website Signature of Tenderer with office seal
--7-- Check List for Technical Bid (Scaned copies of documents to be submitted with the tender ) Annexure-1 S.N. Details of documents Page No. Whether attached or not (Yes/No) 1. Copies of Trading & Profit & Loss Account and Balance sheet being proof of turnover not less than Rs.10.00 Lakh of last three financial year viz, 2013-14, 2014-15 & 2015-16 2. Copies of TIN/ VAT/CST/LST/GST Registration No. 3. Latest copy of VAT/Sales Tax Return filed with the concerned Department 4. Copy of PAN 5. Certificate regarding business dealing with the firm currently not banned by any Ministry/Deptt. of Central Govt. or any State Govt. 6. Earnest money deposit of Rs.5,000/- in the form of Bank Draft/Pay Order/FDR/Bank Guarantee of any Commercial Bank drawn in favour of the Director, IARI, New Delhi payable at New Delhi 7. Copies of purchase order for supply of stationery/photocopy paper in Govt. Organization/Instt. which prove minimum three years experience in the line Seal and Signature of the tender
--8-- FINANCIAL BID DIRECTOR S OFFICE,ICAR- IARI, PUSA CAMPUS, NEW DELHI 110012 No Description of item Rate per unit (in Rs.) 1 Photocopy Paper 80 GSM A-4 size as below JK/Modi/TNPL/Royal Touch or equivalent Note: The firm must clearly indicate the rate of ST/CST/VAT/GST or other statutory levy if any, chargeable by Govt. Otherwise it will be treated as the rates are inclusive of all taxes. Seal and Signature of the tenderer