QPTM- Capacity Release
Capacity Release Topics Covered Workflow of the Capacity Release Process (Page 3) How to Complete a Capacity Release Offer (Pages 4-11, 14) Capacity Release Recall/Reput Offer (Page 12) Withdrawal of a Capacity Release (Page 13) How to Submit a Capacity Release Bid (Pages 15-20) Offer Download (Pages 21-22) 2
Capacity Release Workflow Post Offer Post Bid Releasing Shipper Submits Offer Replacement Shipper Submits Bid Bid Evaluation Enter in Data for Offer Withdraw Offer Enter in Data for Bid Withdraw Bid Bid Details Ranked Award Award Bid Details Recall Contracts Amended Reput 3
Capacity Release Offers The Offer Screen allows users to enter all the specifics regarding an offer and post or withdraw an offer Offers can be saved in draft mode Use Update button Pink fields are not required in draft mode; requited in non-draft mode Submit button: Online validations Contract Validation processes occur (MDQ, etc.) Offer status set to APPROVED Must be approved to bid on Offer cannot be withdrawn once it has been bid on Offer cannot be updated once submitted 4
Offer Screen Header Click N button Enter Releasing Dates Enter Releasing Party Enter if the Offer is an Index Based Release or a Market Based Release (Yes/No) Enter Cycle Used to enter all terms of the offer Header also contains: Status Post Date/Post Time Cap Awd Date/Cap Awd Time (Award Posting timeline type) 5
Offer Screen General Tab Release Type Prearranged Deal Permanent Release Recall/Reput Allow Re-Release Disclosure Release Lesser Qty Shorter Term Bid Period Start and End Bid Evaluation Indicator Used to enter all terms of the offer 3 Choices: - Asset Management Agreement - Retail Choice - Other 6
Offer Screen General Tab (cont.) If Offer is biddable, you must fill in the Rel SR Less Qty Desc dropdown 7
Offer Screen Detail Tab Releasing Contract Receipt and Delivery Locations Location Qty Type Quantity Released Max Tariff Rate and Min Acceptable Rate Prearranged Bid Term Information Used to enter all contracts and points being released Used for both Transportation and Storage Releases Storage Releases typically have 3 components: - MSQ - MDIQ - MDWQ 8
Offer Screen Detail Tab (cont.) Index Based and Market Based indicators drive different dropdowns on the Detail tab 9
Offer Screen Pre-Arranged Bidder Tab Specifies the pre-arranged bidder Required if release type is prearranged Only one pre-arranged bidder per offer Affiliate indicator explains the relationship between the prearranged bidder, the transportation service provider, and the releasing shipper 10
Offer Screen Additional Terms Tab Supplements the General tab Used to specify additional terms for the offer Customer enters text/notes 11
Offer Screen Recall/Reput Tab Only shown if the offer can be recalled or reput, as indicated by the Recall/Reput field on the General tab Used to specify the terms under which capacity can be recalled or reput Option to specify if the releaser will only recall capacity on a business day Recall notification period contains information about the cycle during which capacity can be recalled Associated terms related to recall/reput can also be entered in the terms field 12
Offer Screen Withdrawal Tab Offer can only be withdrawn if no bids currently exist for the offer and the bid period has not already expired Specifies the withdraw details for the offer Click the Withdraw button after filling in the withdraw details Withdrawal type is automatically filled in (either offer or bid) 13
Submitting an Offer *Offer number will be automatically generated* Click Validate and review for errors Click Submit Add new record popup Appears Click Yes System Validations will run 14
Capacity Release Bids The Bid screen allows users to bid on capacity release offers that are available Bids must be submitted during the bid period Pre-Arranged bids are automatically created through Offer submission Prearranged bidder must submit approval of bid through Bid Screen Submit button Bid validations are ran to check against offer terms Bids can also be saved in draft mode 15
Bid Screen Header Offer Number Used to enter all terms of the bid Bidder Rel Term Dates Post Date/Post Time Bid Status 16
Bid Screen General Tab Bidding Party Used to enter all terms of the bid Bidder Less Qty Bidder Contact and Return Addressee information Affiliate Stand Alone Bid Pre-Arranged Bid Indicator 17
Bid Screen Detail Tab Use picklist to view Offer Detail to choose pieces of the offer to bid on Used to enter all contracts and points being bid on Specify: - Bid Qty - Bid Rate - Bid Basis 18
Bid Screen Contingency Tab If the bid is contingent, bid terms and notes can be entered Indicates if a bid is contingent or not 19
Capacity Release Award Header Screen Retrieve by: - Offer Number - Award Number Used to select the winning bid(s) of the offer Displays other offer terms 20
Offer/Bid/Award Downloads - Offer/Bid/Award screens contain links to the NAESB downloads 21
Sample Offer Download 22