Environment & Infrastructure Services

Environment & Infrastructure Services 2017 Draft Operating Budget Budget Committee of the Whole 225 East Beaver Creek Road, Richmond Hill, ON L4B 3P4 T 905 771 8800 RichmondHill.ca

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES INDEX Pages 1. Budget Narrative Departmental Overview... 1-15 General Administration... 16 Design & Construction... 17-19 Asset Management... 20-22 Environment Services... 23-28 2. Facility Systems Coordinator Business Case... 29-32 3. Capital Project Coordinator Business Case... 33-36 4. PowerStream Energy Coordinator Business Case... 37-40 5. Energy and Waste Manager Business Case... 41-47 6. Manager, Asset Management Planning Business Case... 48-51 7. Project Manager, Asset Management Planning Business Case... 52-55 8. Contract Extension, PM Asset Management Planning Business Case... 56-58

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW The Environment & Infrastructure services department is focused on the delivery of major capital projects which incorporates project development, project management and project delivery. This department is also responsible for integrating the Town s green initiatives into one coordinated program through the development and implementation of the Environment Strategy. The delivery of these services is organized into three Divisions: Design and Construction (includes road, watermain, sanitary and storm sewer construction, SWM ponds, parks, trails and open space works, capital forecasting and maintaining Engineering records) Asset Management (includes new building construction, renovation and maintenance) Environment Services (include policies, projects, and programs to coordinate and manage air quality through sustainable transportation and energy use, solid waste policy, water resources and the natural environment) The 2017 Operating Budget as compared to the three year operating outlook previously reported includes the following deviations: The replacement of the Senior Municipal Inspector position with a Capital Project Coordinator, mainly due to increased volume of capital life cycle replacement projects As per staff report SRCAO.16.31 and SRCAO.16.36 that directed staff to implement the recommendations of the Asset Management Plan to meet the Provincial Requirements outlined in the Building Together: A Guide for Asset Management Plans. The operating budget includes the following positions: Manager, Asset Management Planning; Project Manager, Asset Management Planning; and a contract extension for a Project Manager Asset Management Planning. These positions did not form part of the prior year operating outlook Projected hydro increases as per Powerstream The 2016 ACCOMPLISHMENTS for the Environment Services & Infrastructure Department are as follows: Design and Construction Completed Lake Wilcox Park Phase 2 Completion of Demaine Crescent, Anzac Road, Ashlar Rd, and Alsace Road reconstruction Completion of Lakeland Crescent Road reconstruction Asset Management Completed chiller replacement for Central Library Completed server room reconstruction for Central Library Completed water slide and wave generating equipment replacement for Lois Hancey Aquatic Centre Awarded tender and commenced construction of new Oak Ridge s Library Completed design for the Ed Sackfield Arena second ice pad Commenced with Phase 2 design of 225 EBC Accommodation Plan Completed rehabilitation Richmond Hill Cenotaph Environment Services Energy: Completed Detailed Energy Audits for top 13 energy consuming Town Facilities Identified nearly 100 energy conservation measures that will be prioritized for implementation Completed the energy and GHG reporting requirements under the Green Energy Act Secured a vendor to convert the Town s lighting network to LED technology 1

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued Environment Services - Continued Waste: Established new waste management service levels for the Town Undertook waste collection contract negotiations Delivered the annual community Clean-Up, Green-Up event with a record 7728 participants Completed the annual Waste Diversion Ontario Data Call securing 50% funding for recycling (blue box) collection and related costs Water Resources Feasibility studies completed for the rehabilitation of Mitchell Pond and sections of Pomona Creek, as well as pre-design work for Beaver Creek Pond B Carried out the Town-wide monitoring program for Lake Wilcox and stormwater ponds Completed State of the Lake report for Lake Wilcox Natural Environment 10th Anniversary of the Healthy Yards Program recognized and funded by TD Green Streets Emerald Ash Borer pesticide treatment and communications strategy Planted 10,000 trees together with volunteers and partners (Community Stewardship Program) Community allotment garden program at Phyllis Rawlinson Park Environment Strategy Environment Strategy Greening the Hill delivered the Town s first Progress Report Environmental Community Liaison role supported community groups, eco-schools, library and public events to provide information and help connect residents with green volunteer opportunities Partnership with David Suzuki Foundation s Blue Dot volunteers to run Bike Valet Service at Mill Pond Concerts in the Park Active Transportation: Lake-to-Lake Route MOU and funding partnership with York Region and the Province The 2017 PRIORITIES for the Environment Services & Infrastructure Department are as follows: Design and Construction Doncrest Road reconstruction Castle Rock Drive Watermain replacement Elgin Mills Greenway Improvements Various trails, sidewalks and illumination projects Start construction on Lake Wilcox Youth Centre Upgrade to Humberflats and Grace Lawrence Play structures Baif Pond Boardwalk 2

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW - Continued Asset Management Completion of construction of Oak Ridges Library Start construction of Ed Sackfield Arena second ice pad Start design based on Operation Centre Phase II Master Plan Construction of Phase 2 of 225 EBC Accommodation Plan Heat pump replacement at 225 EBC Boiler replacement at the Central Library Roof top unit replacements at Richvale CC Environment Services Energy: Complete the LED streetlight conversion project Prioritize the energy conservation measures identified in the Detailed Energy Audits and initiate implementation Deliver annual energy consumption and GHG reporting in keeping with Provincial requirements Waste: Bring forward new waste collection contract for award Begin implementing new waste collection service levels (e.g., recycling at super mailboxes) Complete Waste Development Standards Water Resources Complete the Garden Avenue drainage study Start the environmental assessment of the rehabilitation of Mill Pond Park Start the Lake Wilcox Management Plan Coordinate with TRCA on valleyland restoration projects along the Don River Natural Environment Bring forward a Community Garden Policy and provisions for a pilot project Initiate Urban Forest Management Plan Initiate the Beaver Woodland Restoration Project DDO Phase 1 Restoration Plan Environment Strategy Work with Clean Air Council of the GTHA and York Region Climate Change Working Group to develop mitigation and adaptation measures as required by the Province Data collection for the Environmental Scorecard Further develop environmental education and outreach programs and tools Develop Transit Advocacy Information Package to assist Council and staff with key messages Coordinate and update mapping data for Town cycling network Compile inputs (data, community feedback, research studies, reports) to help inform the Pedestrian and Cycling Master Plan (PCMP) update 3

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued Full-Time Complement 2016 2017 Approved Draft Budget Administration 3 3 Design & Construction Design 15 15 Construction 12 12 Parks Design 9 9 Asset Management Administration 4 4 Facility Operations 9 9 Facility Systems & Technical Systems 7 7 Environment Services Administration 2 2 Air Quality 3 3 Waste Management 2 2 Water Resources 3 3 Natural Environment 4 4 Environment Strategy 3 3 Sub-total 76 76 New Staffing Requests 4 Total 76 80 4

TOWN OF RICHMOND HILL Environment & Infrastructure Services Organizational Chart Commissioner, Environment & Infrastructure Services Financial Management Advisor Executive Administrative Assistant Director, Design & Construction Director, Asset Management Director, Environment Services Filing Clerk/Receptionist Total Approved Staff Complement 76 Full time Chart E Revised: May 2016 5

TOWN OF RICHMOND HILL Environment & Infrastructure Services Design & Construction Services Organizational Chart Director, Design & Construction Administrative Assistant Manager, Design Manager, Construction Manager, Parks & Open Space Design Supervisor, Design & Construction Services Project Manager, Capital Infrastructure ( 3 ) Sr. Municipal Inspector ( 7 ) Project Manager, Capital Parks & Open Spaces ( 5 ) Mapping Technician ( 3 ) Survey Party Chief ( 2 ) Landscape Design Associate ( 3 ) Capital Project Technician ( 2 ) Survey Assistant ( 2 ) Design Technician ( 3 ) Total Approved Staff Complement 36 Full time Chart E1 Revised: July 2016 6

TOWN OF RICHMOND HILL Environment & Infrastructure Services Asset Management Services Organizational Chart Director, Asset Management Facility Services Clerk Administrative Assistant Manager, Facility Assets Project Manager, Capital Facility Assets Manager, Facility Systems Capital Project Coordinator Capital Projects Coordinator Capital Projects Coordinator Facility Operations Technician ( 2 ) Facilities Systems Coordinator ( 2 ) Facility Tradesperson ( 3 ) Building Maintenance Repair Person I ( 2 ) Security, Life & Safety Coordinator Building Maintenance Repair Person I Total Approved Staff Complement 20 Full time Chart E2 Revised: July 2016 7

TOWN OF RICHMOND HILL Environment & Infrastructure Services Environment Services Organizational Chart Director, Environment Services Administrative Assistant Manager, Natural Environment Manager, Air Quality & Solid Waste Manager, Water Resources Manager, Environment Strategy, & Sustainability Natural Environment Coordinator ( 2 ) Sustainable Energy Coordinator Water Resources Coordinator ( 2 ) Environment Management System Coordinator Natural Environment Analyst Sustainable Transportation Environmental Education & Coordinator Engagement Coordinator Waste Management Coordinator Waste Management Analyst Total Approved Staff Complement 17 Full time Chart E3 Revised: May 2016 8

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued 2017 Departmental Budget Highlights Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 7,918,892 $ 7,480,050 $ 8,746,300 $ 9,183,800 $ 437,500 Personnel - Casual 265,827 315,579 181,000 409,700 228,700 Contracts / Services 1,089,219 849,950 1,319,300 1,404,700 85,400 Materials / Supplies 9,814,587 7,952,338 10,340,500 10,817,500 477,000 Other Expenditures 152,704 83,976 151,500 173,000 21,500 Transfers to Other Funds 374,600 293,200 374,300 376,800 2,500 Total Expenditures $ 19,615,829 $ 16,975,093 $ 21,112,900 $ 22,365,500 $ 1,252,600 5.9% Revenues User Fees (3,047) (6,794) (3,600) (3,600) - Grants / Donations - - - (39,000) (39,000) Reserves and Reserve Funds (1,040,985) (1,048,655) (1,359,700) (1,560,100) (200,400) Other Internal Sources (295,200) (269,500) (293,700) (333,600) (39,900) Other Revenues (901,690) (792,375) (844,400) (704,200) 140,200 Total Revenues $ (2,240,922) $ (2,117,324) $ (2,501,400) $ (2,640,500) $ (139,100) -5.6% Net Budget $ 17,374,907 $ 14,857,769 $ 18,611,500 $ 19,725,000 $ 1,113,500 6.0% 2017 Departmental Budget Highlights 2016 2017 Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 8,746,300 $ 161,700 $ 247,900 $ - $ 27,900 $ 9,183,800 Personnel - Casual 181,000 122,300 44,100-62,300 409,700 Contracts / Services 1,319,300 12,100 71,300-2,000 1,404,700 Materials / Supplies 10,340,500 396,500 27,200 30,000 23,300 10,817,500 Other Expenditures 151,500-13,500-8,000 173,000 Transfers to Other Funds 374,300 2,500 - - - 376,800 Total Expenditures $ 21,112,900 $ 695,100 $ 404,000 $ 30,000 $ 123,500 $ 22,365,500 Revenues User Fees (3,600) - - - - (3,600) Grants / Donations - - (39,000) - - (39,000) Reserves and Reserve Funds (1,359,700) 12,800 (151,000) - (62,200) (1,560,100) Other Internal Sources (293,700) (12,900) - - (27,000) (333,600) Other Revenues (844,400) 140,200 - - - (704,200) Total Revenues $ (2,501,400) $ 140,100 $ (190,000) $ - $ (89,200) $ (2,640,500) Net Budget $ 18,611,500 $ 835,200 $ 214,000 $ 30,000 $ 34,300 $ 19,725,000 9

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued 2017 Departmental Budget Summary - By Division Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Administration $ 267,807 $ 278,858 $ 510,300 $ 515,800 $ 5,500 Design & Construction Design 1,314,354 1,224,452 1,424,300 1,467,900 43,600 Construction 493,502 660,104 734,700 840,000 105,300 Parks Design 1,119,789 795,656 986,700 993,600 6,900 2,927,645 2,680,212 3,145,700 3,301,500 155,800 Asset Management Administration 2,281,480 1,779,744 2,037,600 2,168,400 130,800 Facilities 9,447,923 7,803,188 10,060,900 10,703,100 642,200 11,729,403 9,582,932 12,098,500 12,871,500 773,000 Environment Services Administration 283,668 240,902 291,800 297,700 5,900 Air Quality & Waste 561,861 551,067 756,000 873,400 117,400 Water Resources 479,885 428,831 543,000 548,300 5,300 Natural Environment 661,907 604,930 793,800 814,100 20,300 Environment Strategy 462,731 490,037 472,400 493,400 21,000 Asset Mgmt Planning - - - 9,300 9,300 2,450,052 2,315,767 2,857,000 3,036,200 179,200 Total Budget $ 17,374,907 $ 14,857,769 $ 18,611,500 $ 19,725,000 $ 1,113,500 6.0% 10

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued 2017 Departmental Budget Highlights Expenditures Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Administration $ 267,807 $ 278,858 $ 510,300 $ 515,800 $ 5,500 Design & Construction Design 1,631,701 1,517,246 1,739,900 1,795,000 55,100 Construction 1,121,219 1,169,444 1,295,300 1,328,900 33,600 Parks Design 1,119,789 1,000,856 1,210,700 1,217,600 6,900 3,872,709 3,687,546 4,245,900 4,341,500 95,600 Asset Management Administration 2,870,275 2,325,211 2,867,700 3,094,600 226,900 Facilities 10,045,666 8,303,282 10,540,200 11,016,600 476,400 12,915,941 10,628,493 13,407,900 14,111,200 703,300 Environment Services Administration 283,668 240,902 291,800 297,700 5,900 Air Quality & Waste 565,961 553,158 756,000 913,300 157,300 Water Resources 541,185 461,831 579,300 578,300 (1,000) Natural Environment 672,959 617,264 804,800 908,000 103,200 Environment Strategy 495,599 507,041 516,900 538,900 22,000 Asset Mgmt. Planning - - - 160,800 160,800 2,559,372 2,380,196 2,948,800 3,397,000 448,200 Total Expenditures $ 19,615,829 $ 16,975,093 $ 21,112,900 $ 22,365,500 $ 1,252,600 5.9% Revenues Design & Construction Design (317,347) (292,794) (315,600) (327,100) (11,500) Construction (627,717) (509,340) (560,600) (488,900) 71,700 Parks Design - (205,200) (224,000) (224,000) - (945,064) (1,007,334) (1,100,200) (1,040,000) 60,200 Asset Management Administration (588,795) (545,467) (830,100) (926,200) (96,100) Facilities (597,743) (500,094) (479,300) (313,500) 165,800 (1,186,538) (1,045,561) (1,309,400) (1,239,700) 69,700 Environment Services Air Quality & Waste (4,100) (2,091) - (39,900) (39,900) Water Resources (61,300) (33,000) (36,300) (30,000) 6,300 Natural Environment (11,052) (12,334) (11,000) (93,900) (82,900) Environment Strategy (32,868) (17,004) (44,500) (45,500) (1,000) Asset Mgmt. Planning - - - (151,500) (151,500) (109,320) (64,429) (91,800) (360,800) (269,000) Total Revenues $ (2,240,922) $ (2,117,324) $ (2,501,400) $ (2,640,500) $ (139,100) -5.6% Total Budget $ 17,374,907 $ 14,857,769 $ 18,611,500 $ 19,725,000 $ 1,113,500 6.0% 11

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued Budget Variance Explanation Department: Environment & Infrastructure Services Budget Change Explanations 2016 2017 Budget Budget Incremental Change % Change over Prior Year Variance Explanation Prior Year's Net Budget $ 18,611,500 Expenditures Personnel - FT (OT) 8,697,100 8,858,800 161,700 Increase as a result of step level increases coupled with increased personnel benefits Personnel - Casual 181,000 303,300 122,300 Increase as a result of higher hourly casual rates coupled with a realignment of the Environment Services budget and a transfer of a contract position from Strategic Initiatives previously endorsed by Council. 8,878,100 9,162,100 284,000 Materials / Supplies Administration - General 75,600 77,100 1,500 Due to increased conference ($900) coupled with an increase in external training ($600) for 2 approved positions within the 2016 budget. Asset Management - Facilities Facilities Maintenance - Other 4,168,200 4,363,900 195,700 Other facility maintenance cost increases include higher plumbing ($52,200), HVAC ($55,200), electrical ($29,700), building repairs ($31,700) etc. for 60 facilities. Utilities - Hydro, heating & water 5,481,300 5,684,700 203,400 The incremental increase is mainly due to a projected price increase in hydro costs ($213,800) coupled with a 9% push down from the Region of York for water draws ($89,300) and reduced heating fuel ($99,700) to reflect actuals Environment Services 160,600 156,500 (4,100) Decrease as a result of realigning the division budget Contracts / Services Asset Management - Facilities Security Contracts - Facilities 417,700 439,400 21,700 Security Contracts are increasing as a result of a built in annual escalation clause in the contract. Insurance Premiums 92,400 94,900 2,500 Corporate increase. Environment Services 584,300 572,200 (12,100) Decrease as a result of realigning the division budget Transfers to Other Funds Asset Management - Facilities Wages Shared 74,300 76,800 2,500 Increase as a result of increased personnel benefits Total Expenditures 695,100 3.7% 12

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued Budget Variance Explanation - continued Revenues Reserves and Reserve Funds Design & Construction Transfer from Inspection Reserve Fund (572,400) (499,300) 73,100 The decrease is mainly due to lower draws on the Inspection Reserve as a step towards reducing reliance on reserve funds to fund operating activities. Asset Management - Facilities Transfer from Development Charge (115,600) (118,900) (3,300) Increased revenue as a result of increased personnel benefits. Environment Services Water Resources Transfer from Lake Wilcox Remediation (11,300) (5,000) 6,300 The decrease is due to lower draws on the Lake Wilcox Remediation Reserve Fund. This reduces reliance on the reserve to fund operating activities as the balance nears depletion. Environment Strategy & Sustainability Transfer from Federal Gas Tax Reserve Fund (44,500) (45,500) (1,000) The increase is a result of increased EMS Consulting (audits) eligible for federal gas tax funding Asset Management Planning Transfer from Federal Gas Tax Reserve Fund - (62,300) (62,300) Transfer of an existing contract position from Strategic Initiatives as endorsed previously by Council. Other Internal Sources Design & Construction Recovery from Water Fund (293,700) (306,600) (12,900) Increased revenue as a result of increased personnel benefits chargeable to the water rates. Other Revenues Asset Management - Facilities EBC (21) Management Fee & Recovery (354,100) (366,800) (12,700) Increase operating costs chargeable back to the tenants. EBC (21) CAM Cost; Building Rental Fee (26) & Utility Recovery (37) (479,300) (313,500) 165,800 Decrease mainly due to lower tenant occupancy. Environment Services Natural Environment Healthy Yard Recovery & Lease of Community Garden (11,000) (23,900) (12,900) Increased revenue from program fees based on forecasted resident demand. Total Revenue 140,100 0.8% Base Budget 835,200 4.5% 13

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued Budget Variance Explanation continued Growth Asset Management - Facilities Capital Project Coordinator 60,400 124,400 Annualization costs for the Capital Project Coordinator approved in the 2016 budget process Capital Project Coordinator Funding (60,400) (122,500) 1,900 The Capital Project Coordinator is funded by Development Charges Community Spaces - Yonge Street and Observatory and Bayview Avenue and High Tech Road Materials - 24,300 Contracts - 1,300 25,600 Council previously endorsed 2 community spaces as capital projects. Since turnover of space to the Town is imminent, a full year operating impact has been included. Facility Coordinator - 56,300 Tax rate Stabilization Reserve Fund - Fund Minor Capital - (8,000) 48,300 This position will manage facility preventative maintenance ensuring compliance with changing legislated safety and code requirements. Associated minor capital costs will be funded by the Tax Rate Stabilization Reserve Fund. Capital Project Coordinator - 62,100 Tax rate Stabilization Reserve Fund - Fund Minor Capital - (10,000) 52,100 This position will assist the Manager of Facility Assets in the delivery of life cycle capital facility repair and replacement projects. Associated minor capital costs will be funded by the Tax Rate Stabilization Reserve Fund. Environment Services Natural Environment Contracts - 70,000 Reserve and Reserve Funds - (70,000) - Transfer of the Community Stewardship Program from the Town's Capital Budget to the Operating Budget. The incremental increase will be offset by a draw from the Ecological Legacy Reserve Fund. Air Quality Powerstream Energy Coordinator - 48,800 Grant Funding @80% - (39,000) Tax rate Stabilization Reserve Fund - Fund Minor Capital - (900) 8,900 This position will assist in the implementation of the Town's Energy Conservation and Demand Management Plan. It will be funded 80% to a maximum of $80,000 per year by Powerstream through their SaveOnEnergy incentive program. Waste Management Energy and Waste Manager - 77,200 77,200 This position will manage and deliver the Town's Energy Management and Waste Management programs. Total Growth 214,000 1.1% Legislated Materials / Supplies - Asset Management - Facilities Administration 372,000 402,000 30,000 Regulator Compliance increased as a result of Electrical Safety Authority permitting (ESA) requirements. Total Legislated 30,000 0.2% Change Over 2016 Net Budget 1,079,200 5.8% 14

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENTAL SUMMARY OVERVIEW Continued Budget Variance Explanation continued Service Enhancements Asset Management - Facilities DDO Admin & Observatory Bldg. - Materials - 23,000 - Contracts - 2,000 25,000 The Town will be assuming the DDO Administration and Observatory Building towards the end of January 2017. As such, operating budget has been included. Environment Services Asset Management Planning Manager, Asset Management Planning - 82,600 Manager of Air Quality - (82,600) Water Wastewater Reserve Funding - (10,700) (10,700) As per staff report SRCAO.16.31. The Manager, Capital Asset Management Planning will be funded through realignment of the Environment Services budget coupled with 13% chargeback to the Water Wastewater Reserve Fund Project Manager, Asset Management Planning - 71,200 Water Wastewater Reserve Funding - (8,200) Project Manager funded in part by savings within the EIS budget Tax rate Stabilization Reserve Fund - Fund Minor Capital - (35,000) - (8,000) 20,000 As per staff report SRCAO.16.31. The position is funded in part by savings ($35,000) from the Environment Services budget coupled with a 13% chargeback to the Water Wastewater Reserve Fund. Associated minor capital costs will be funded by the Tax Rate Stabilization Reserve Fund. Contract Extension - Project Manager Asset Management Planning - 62,300 Contract Extension - Project Manager Asset - (54,200) Management Planning Funded by Federal Gas T Water Wastewater Reserve Funding - (8,100) - This position will begin early implementation activities outlined in the Town's recently approved corporate Asset Management Plan until such time as permanent resources are in place and progressing. Total Service Enhancements 34,300 0.2% Incremental Increase 1,113,500 6.0% Net Budget 19,725,000 15

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT GENERAL ADMINISTRATION Program Description The general administration of the Department includes the planning and co-ordination of all engineering and infrastructure related activities of the three divisions: Design and Construction (Parks Design & Construction inclusive) Asset Management Environment Services In addition, day to day office management activities for Environment Infrastructure Services located at 225 East Beaver Creek such as reception, supplies & support staff co-ordination fall within the responsibility of this area. The scope of the work includes: a) Initiating and developing programs to improve services to the public. b) Ensure legislated obligations are satisfactorily addressed. c) Assess benchmarks and performance standards to encourage a culture of continuous improvement. d) Ensuring that adequate funding and resources are available to complete approved programs. e) Providing professional advice to the other Departments, Committees and Council. f) Co-ordination of timely responses to public enquires. General Administration Divisional Summary 2017 Budget Highlights Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 228,120 $ 240,297 $ 433,300 $ 437,300 $ 4,000 Contracts / Services - - 1,400 1,400 - Materials / Supplies 39,687 38,561 75,600 77,100 1,500 Net Budget $ 267,807 $ 278,858 $ 510,300 $ 515,800 $ 5,500 1.1% 2016 2017 Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 433,300 $ 4,000 $ - $ - $ - $ 437,300 Contracts / Services 1,400 - - - - 1,400 Materials / Supplies 75,600 1,500 - - - 77,100 Net Budget $ 510,300 $ 5,500 $ - $ - $ - $ 515,800 Base Expenditures Base expenditures increased by $5,500 mainly due to increased personnel benefits 16

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT DESIGN AND CONSTRUCTION DIVISION Program Description This division is composed of a Design, Parks and Construction programs. The Design program includes the planning, management and provision of services related to the design of capital projects, record keeping of all municipal infrastructure as well as, dispensing of technical advice and the development and maintenance of a data base of infrastructure and property. The Construction program provides construction management, survey and municipal inspection services for the Town. It also provides construction management of all capital works projects including contracts and tender documents and construction administration. The Parks program includes planning, management and provision of services related to the design of park and trails capital projects as well as the record keeping of all park related infrastructure. This section also provides advice to the Town with regards to facility fit analysis and the development and maintenance of parks design and construction standards. Design and Construction Divisional Summary 2017 Budget Highlights Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 3,806,129 $ 3,612,567 $ 4,095,700 $ 4,191,300 $ 95,600 Personnel - Casual 5,278 15,276 12,600 12,600 - Contracts / Services 14,190 18,023 57,000 57,000 - Materials / Supplies 47,112 41,680 80,600 80,600 - Total Expenditures $ 3,872,709 $ 3,687,546 $ 4,245,900 $ 4,341,500 $ 95,600 2.3% Revenues User Fees (3,047) (6,794) (3,600) (3,600) - Reserves and Reserve Funds (646,817) (731,040) (802,900) (729,800) 73,100 Other Internal Sources (295,200) (269,500) (293,700) (306,600) (12,900) Total Revenues $ (945,064) $ (1,007,334) $ (1,100,200) $ (1,040,000) $ 60,200 5.5% Net Budget $ 2,927,645 $ 2,680,212 $ 3,145,700 $ 3,301,500 $ 155,800 5.0% 17

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT DESIGN AND CONSTRUCTION DIVISION Design and Construction Divisional Summary - Continued 2016 2017 Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 4,095,700 $ 95,600 $ - $ - $ - $ 4,191,300 Personnel - Casual 12,600 - - - - 12,600 Contracts / Services 57,000 - - - - 57,000 Materials / Supplies 80,600 - - - - 80,600 Total Expenditures $ 4,245,900 $ 95,600 $ - $ - $ - $ 4,341,500 Revenues User Fees (3,600) - - - - (3,600) Reserves and Reserve Funds (802,900) 73,100 - - - (729,800) Other Internal Sources (293,700) (12,900) - - - (306,600) Total Revenues $ (1,100,200) $ 60,200 $ - $ - $ - $ (1,040,000) Net Budget $ 3,145,700 $ 155,800 $ - $ - $ - $ 3,301,500 Design and Construction by Programs 2017 Budget Highlights Design Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 1,610,412 $ 1,492,279 $ 1,682,400 $ 1,737,500 $ 55,100 Personnel - Casual 5,278 15,276 12,600 12,600 - Contracts / Services 5,185-25,000 25,000 - Materials / Supplies 10,826 9,691 19,900 19,900 - Total Expenditures $ 1,631,701 $ 1,517,246 $ 1,739,900 $ 1,795,000 $ 55,100 3.2% Revenues User Fees (3,047) (6,794) (3,600) (3,600) - Reserves and Reserve Funds (69,600) (63,800) (69,600) (69,600) - Other Internal Sources (244,700) (222,200) (242,400) (253,900) (11,500) Total Revenues $ (317,347) $ (292,794) $ (315,600) $ (327,100) $ (11,500) -3.6% Net Budget $ 1,314,354 $ 1,224,452 $ 1,424,300 $ 1,467,900 $ 43,600 3.1% 18

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT Design and Construction by Programs Construction Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 1,102,306 $ 1,146,033 $ 1,257,800 $ 1,291,400 $ 33,600 Materials / Supplies 18,913 23,411 37,500 37,500 - Total Expenditures $ 1,121,219 $ 1,169,444 $ 1,295,300 $ 1,328,900 $ 33,600 2.6% Revenues Reserves and Reserve Funds (577,217) (462,040) (509,300) (436,200) 73,100 Other Internal Sources (50,500) (47,300) (51,300) (52,700) (1,400) Total Revenues $ (627,717) $ (509,340) $ (560,600) $ (488,900) $ 71,700 12.8% Net Budget $ 493,502 $ 660,104 $ 734,700 $ 840,000 $ 105,300 14.3% Parks Design Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 1,093,411 $ 974,255 $ 1,155,500 $ 1,162,400 $ 6,900 Contracts / Services 9,005 18,023 32,000 32,000 - Materials / Supplies 17,373 8,578 23,200 23,200 - Total Expenditures $ 1,119,789 $ 1,000,856 $ 1,210,700 $ 1,217,600 $ 6,900 0.6% Revenues Reserves and Reserve Funds - (205,200) (224,000) (224,000) - Total Revenues $ - $ (205,200) $ (224,000) $ (224,000) $ - 0.0% Net Budget $ 1,119,789 $ 795,656 $ 986,700 $ 993,600 $ 6,900 0.7% Base Expenditures Summary base expenditures increased by $95,600 due to step levels increases coupled with increased personnel benefits. Base Revenues Summary base revenues decreased by $60,200 as a result of lowering the draw from the inspection reserve fund ($73,100) as a step towards reducing reliance on reserve funds to fund operating activities. The lower reserve draw is offset by an increased water draw ($12,900) as a result of increased personnel benefits chargeable to the water rates. 19

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ASSET MANAGEMENT DIVISION Program Description The Asset Management section provides the planning and administration of all programs required to maintain and operate 60 Town facilities. This division is responsible for building maintenance, security, utilities and life safety for all Town facilities. This section also develops strategies and establishes programs to ensure Town facilities are maintained to industry standards. This section plays a leadership role in the area of energy conservation and greenhouse gas emissions reduction by implementing recommendations in the Town s Energy Conservation and Demand Management Plan (CDM). This section also provides project management services for major renovations and new facilities to all Town departments. 2017 Budget Highlights Asset Management Divisional Summary Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 2,140,683 $ 1,983,565 $ 2,195,300 $ 2,382,900 $ 187,600 Personnel - Casual 304 931 - - - Contracts / Services 636,574 475,184 676,600 704,100 27,500 Materials / Supplies 9,619,409 7,803,187 10,023,700 10,500,400 476,700 Other Expenditures 144,371 72,426 138,000 147,000 9,000 Transfers to Other Funds 374,600 293,200 374,300 376,800 2,500 Total Expenditures $ 12,915,941 $ 10,628,493 $ 13,407,900 $ 14,111,200 $ 703,300 5.2% Revenues Reserves and Reserve Funds (300,000) (267,642) (476,000) (559,400) (83,400) Other Revenues (886,538) (777,919) (833,400) (680,300) 153,100 Total Revenues $ (1,186,538) $ (1,045,561) $ (1,309,400) $ (1,239,700) $ 69,700 5.3% Net Budget $ 11,729,403 $ 9,582,932 $ 12,098,500 $ 12,871,500 $ 773,000 6.4% 2016 2017 Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 2,195,300 $ 14,500 $ 173,100 $ - $ - $ 2,382,900 Contracts / Services 676,600 24,200 1,300-2,000 704,100 Materials / Supplies 10,023,700 399,100 24,600 30,000 23,000 10,500,400 Other Expenditures 138,000-9,000 - - 147,000 Transfers to Other Funds 374,300 2,500 - - - 376,800 Total Expenditures $ 13,407,900 $ 440,300 $ 208,000 $ 30,000 $ 25,000 $ 14,111,200 Revenues Reserves and Reserve Funds (476,000) (3,300) (80,100) - - (559,400) Other Revenues (833,400) 153,100 - - - (680,300) Total Revenues $ (1,309,400) $ 149,800 $ (80,100) $ - $ - $ (1,239,700) Net Budget $ 12,098,500 $ 590,100 $ 127,900 $ 30,000 $ 25,000 $ 12,871,500 20

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ASSET MANAGEMENT DIVISION Asset Management by Programs 2017 Budget Highlights Administration Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 2,140,683 $ 1,983,565 $ 2,195,300 $ 2,382,900 $ 187,600 Personnel - Casual 304 931 - - - Contracts / Services 138,318 101,732 160,200 160,200 - Materials / Supplies 446,599 166,557 374,200 404,500 30,300 Other Expenditures 144,371 72,426 138,000 147,000 9,000 Total Expenditures $ 2,870,275 $ 2,325,211 $ 2,867,700 $ 3,094,600 $ 226,900 7.9% Revenues Reserves and Reserve Funds (300,000) (267,642) (476,000) (559,400) (83,400) Other Revenues (288,795) (277,825) (354,100) (366,800) (12,700) Total Revenues $ (588,795) $ (545,467) $ (830,100) $ (926,200) $ (96,100) -11.6% Net Budget $ 2,281,480 $ 1,779,744 $ 2,037,600 $ 2,168,400 $ 130,800 6.4% Asset Management - Facilities Facility by Type Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Town Administration $ 2,349,876 $ 1,907,585 $ 2,628,800 $ 2,868,600 $ 239,800 Recreation 3,393,540 2,840,002 3,523,000 3,729,400 206,400 Arenas 1,615,057 1,334,508 1,731,900 1,807,600 75,700 Fire Stations 335,686 268,886 365,400 385,400 20,000 Libraries 1,082,186 831,595 1,141,300 1,188,500 47,200 Heritage 658,823 606,521 653,000 681,100 28,100 Other 12,755 14,091 17,500 42,500 25,000 Net Budget $ 9,447,923 $ 7,803,188 $ 10,060,900 $ 10,703,100 $ 642,200 6.4% Expenditure by Category Contracts / Services $ 498,256 $ 373,452 $ 516,400 $ 543,900 $ 27,500 Materials / Supplies - Utilities 5,069,096 4,404,561 5,481,300 5,707,000 225,700 - Other 4,103,714 3,232,069 4,168,200 4,388,900 220,700 Transfers to Other Funds 374,600 293,200 374,300 376,800 2,500 Total Expenditure $ 10,045,666 $ 8,303,282 $ 10,540,200 $ 11,016,600 $ 476,400 4.5% Revenues Other Revenues (597,743) (500,094) (479,300) (313,500) 165,800 Net Budget $ 9,447,923 $ 7,803,188 $ 10,060,900 $ 10,703,100 $ 642,200 6.4% 21

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ASSET MANAGEMENT DIVISION - Continued Base Expenditures Summary base expenditures increased by $440,300 mainly due to: a forecasted price increase in hydro costs ($213,800) 9% push down from the Region of York for water ($89,300) a reduction in heating fuel ($99,700) to reflect actual spending Security contracts ($21,700) increased as a result of an annual contract escalation clause. Other facility maintenance cost increases include higher plumbing ($52,200), HVAC ($55,200), electrical ($29,700) and building repairs ($ 31,700). Base Revenues Summary base revenues decreased by $149,800 mainly due: Decreased CAM costs as a result of Lower tenant occupancy ($165,800) Increased operating costs and recoveries ($12,700) chargeable back to the existing tenants Increased in development charges ($3,300) as a result of increased personnel benefits chargeable to the reserve fund Growth Growth increased by $127,900 mainly due to: The addition of two community spaces (i.e. namely Community space: Yonge Street and Observatory Lane and Bayview Avenue and High Tech Road) previously endorsed by Council ($25,600). Turnover of the space to the Town is imminent; as such a full year operating impact has been included. Slight incremental increase ($1,900) as a result of the annualization of the Capital Project Coordinator A request for a Facility Coordinator ($48,300) coupled with a request for a Project Coordinator ($52,100). The Facility Coordinator will help with the management of facility preventative maintenance and ensure compliance with changing legislated safety and code requirements. The Capital Project Coordinator will assist the Asset Management Division s Manager of Facility Assets in the delivery of the life cycle capital facility repair and replacement projects. Legislated Regulatory compliance increased by $30,000 as a result of Electrical Safety Authority permitting (ESA) requirements Service Enhancement The Town will be assuming the DDO Administration and Observatory Building towards the end of January 2017. As such, operating budget ($25,000) has been included. 22

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ENVIRONMENT SERVICES DIVISION Program Description The Environment Services Division is responsible for integrating the Town s green initiatives into one coordinated program through the Town s Environment Strategy. The Air Quality section is responsible to address significant sources of greenhouse gases and air pollutants (primarily from transportation and energy use). This section also guides the Town s waste management policy and collection programs. The Water Resources section is responsible for addressing flood control and water quality through the 10-year Capital Plan for valleyland restoration and stormwater management. The Natural Environment section oversees management of the Town s urban forest, the community Allotment Garden and the Community Stewardship Program. The Environment Strategy section is responsible for the implementation of the Town s Environment Strategy, as well as public engagement initiatives and the Town s ISO14001 Environmental Management System. Finally, the new Asset Management Planning section will be responsible for the long term management of the Town s infrastructure assets. Environment Services Divisional Summary 2017 Budget Highlights Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 1,743,960 $ 1,643,621 $ 2,022,000 $ 2,172,300 $ 150,300 Personnel - Casual 260,245 299,372 168,400 397,100 228,700 Contracts / Services 438,455 356,743 584,300 642,200 57,900 Materials / Supplies 108,379 68,910 160,600 159,400 (1,200) Other Expenditures 8,333 11,550 13,500 26,000 12,500 Total Expenditures $ 2,559,372 $ 2,380,196 $ 2,948,800 $ 3,397,000 $ 448,200 15.2% Revenues Other Internal Sources - - - (27,000) (27,000) Grants / Donations - - - (39,000) (39,000) Reserves and Reserve Funds (94,168) (49,973) (80,800) (270,900) (190,100) Other Revenues (15,152) (14,456) (11,000) (23,900) (12,900) Total Revenues $ (109,320) $ (64,429) $ (91,800) $ (360,800) $ (269,000) -293.0% Net Budget $ 2,450,052 $ 2,315,767 $ 2,857,000 $ 3,036,200 $ 179,200 6.3% 2016 2017 Approved Service Draft Budget Base Growth Legislated Enhancements Budget Expenditures Personnel - Full-Time $ 2,022,000 $ 47,600 $ 74,800 $ - $ 27,900 $ 2,172,300 Personnel - Casual 168,400 122,300 44,100-62,300 397,100 Contracts / Services 584,300 (12,100) 70,000 - - 642,200 Materials / Supplies 160,600 (4,100) 2,600-300 159,400 Other Expenditures 13,500-4,500-8,000 26,000 Total Expenditures $ 2,948,800 $ 153,700 $ 196,000 $ - $ 98,500 $ 3,397,000 Revenues Other Internal Sources - - - - (27,000) (27,000) Grants / Donations - - (39,000) - - (39,000) Reserves and Reserve Funds (80,800) (57,000) (70,900) - (62,200) (270,900) Other Revenues (11,000) (12,900) - - - (23,900) Total Revenues $ (91,800) $ (69,900) $ (109,900) $ - $ (89,200) $ (360,800) Net Budget $ 2,857,000 $ 83,800 $ 86,100 $ - $ 9,300 $ 3,036,200 23

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ENVIRONMENT SERVICES DIVISION - Continued Environment Services by Programs 2017 Budget Highlights Administration Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 280,977 $ 238,230 $ 285,200 $ 290,600 $ 5,400 Contracts / Services - 142 500 500 - Materials / Supplies 2,691 2,530 6,100 6,600 500 Net Budget $ 283,668 $ 240,902 $ 291,800 $ 297,700 $ 5,900 2.0% Air Quality Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 299,071 $ 222,759 $ 368,700 $ 373,100 $ 4,400 Personnel - Casual 12,145 35,660 39,300 89,700 50,400 Contracts / Services 51,411 52,276 68,700 59,600 (9,100) Materials / Supplies 13,971 9,583 21,100 12,800 (8,300) Other Expenditures 6,556 4,230 4,500 7,000 2,500 Total Expenditures $ 383,154 $ 324,508 $ 502,300 $ 542,200 $ 39,900 7.9% Revenues Reserves and Reserve Funds - - - (900) (900) Grants / Donations - - - (39,000) (39,000) Other Revenues (4,100) (2,091) - - - Total Revenues $ (4,100) $ (2,091) $ - $ (39,900) $ (39,900) Net Budget $ 379,054 $ 322,417 $ 502,300 $ 502,300 $ - 0.0% 24

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ENVIRONMENT SERVICES DIVISION - Continued Waste Management Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 96,798 $ 111,010 $ 181,300 $ 272,900 $ 91,600 Personnel - Casual 54,130 56,140 11,600 45,700 34,100 Contracts / Services 19,723 49,539 43,400 38,700 (4,700) Materials / Supplies 12,156 11,961 17,400 11,800 (5,600) Other Expenditures - - - 2,000 2,000 Net Budget $ 182,807 $ 228,650 $ 253,700 $ 371,100 $ 117,400 46.3% Water Resources Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 353,264 $ 298,540 $ 372,800 $ 365,500 $ (7,300) Personnel - Casual 35,469 51,121 39,200 45,600 6,400 Contracts / Services 130,784 99,695 139,600 139,600 - Materials / Supplies 22,347 10,348 24,700 24,600 (100) Other Expenditures (679) 2,127 3,000 3,000 - Total Expenditures $ 541,185 $ 461,831 $ 579,300 $ 578,300 $ (1,000) -0.2% Revenues Reserves and Reserve Funds (61,300) (33,000) (36,300) (30,000) 6,300 Total Revenues $ (61,300) $ (33,000) $ (36,300) $ (30,000) $ 6,300 17.4% Net Budget $ 479,885 $ 428,831 $ 543,000 $ 548,300 $ 5,300 1.0% 25

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ENVIRONMENT SERVICES DIVISION - Continued Natural Environment Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 336,604 $ 400,795 $ 449,500 $ 463,100 $ 13,600 Personnel - Casual 103,333 55,220 39,100 45,900 6,800 Contracts / Services 203,569 127,315 272,600 343,300 70,700 Materials / Supplies 27,419 30,305 38,600 50,700 12,100 Other Expenditures 2,034 3,629 5,000 5,000 - Total Expenditures $ 672,959 $ 617,264 $ 804,800 $ 908,000 $ 103,200 12.8% Revenues Reserves and Reserve Funds - - - (70,000) (70,000) Other Revenues (11,052) (12,334) (11,000) (23,900) (12,900) Total Revenues $ (11,052) $ (12,334) $ (11,000) $ (93,900) $ (82,900) -753.6% Net Budget $ 661,907 $ 604,930 $ 793,800 $ 814,100 $ 20,300 2.6% Environment Strategy Sustainability and Public Education Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ 377,246 $ 372,287 $ 364,500 $ 379,200 $ 14,700 Personnel - Casual 55,168 101,231 39,200 45,600 6,400 Contracts / Services 32,968 27,776 59,500 60,500 1,000 Materials / Supplies 29,795 4,183 52,700 52,600 (100) Other Expenditures 422 1,564 1,000 1,000 - Total Expenditures $ 495,599 $ 507,041 $ 516,900 $ 538,900 $ 22,000 4.3% Revenues Other Revenues - (31) - - - Reserves and Reserve Funds (32,868) (16,973) (44,500) (45,500) (1,000) Total Revenues $ (32,868) $ (17,004) $ (44,500) $ (45,500) $ (1,000) -2.2% Net Budget $ 462,731 $ 490,037 $ 472,400 $ 493,400 $ 21,000 4.4% 26

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ENVIRONMENT SERVICES DIVISION - Continued Asset Management Planning Preliminary 2016 2017 Variance 2015 Actuals Approved Draft (Favourable) / Actuals Nov. 30, 2016 Budget Budget Unfavourable Expenditures Personnel - Full-Time $ - $ - $ - $ 27,900 $ 27,900 Personnel - Casual - - - 124,600 124,600 Materials / Supplies - - - 300 300 Other Expenditures - - - 8,000 8,000 Total Expenditures $ - $ - $ - $ 160,800 $ 160,800 -- Revenues Other Internal Sources - - - (27,000) (27,000) Reserves and Reserve Funds - - - (124,500) (124,500) Total Revenues $ - $ - $ - $ (151,500) $ (151,500) -- Net Budget $ - $ - $ - $ 9,300 $ 9,300 -- Base Expenditures Summary base expenditures increased by $153,700 mainly due to increased step levels and personnel benefits coupled with increased casual hourly rates and a transfer of a contract position from Strategic Initiatives previously endorsed by Council. Base Revenues Summary base revenues increased by $69,900 mainly due an increase in Healthy Yard Recovery ($12,900) based on forecasted resident demand. The increased revenue ($12,900) is offset by a lower draw from the Lake Wilcox Remediation Reserve Fund ($6,300) as a step towards reducing reliance on the reserve to fund operating activities, coupled with an incremental increase in Federal Gas Tax ($63,300) mainly due to a transfer of an existing contract position from Strategic Initiatives previously endorsed by Council. 27

TOWN OF RICHMOND HILL 2017 Draft Budget ENVIRONMENT & INFRASTRUCTURE SERVICES DEPARTMENT ENVIRONMENT SERVICES DIVISION - Continued Growth Growth increased by $86,100 mainly due to: Natural Environment The Community Stewardship Program is being transferred from capital to the operating program. The increased expenditure of $70,000 is offset by an Ecological Legacy draw resulting in a $0 net impact. Air Quality A contract Energy Coordinator, funded 80% up to $80,000 by Powerstream, will assist with implementing the Town s Energy Conservation and Demand Management Plan at a net cost of $8,900. Waste Management Manager, Energy and Waste will lead and deliver the Town s energy management and waste management portfolios ($77,200). Service Enhancement Asset Management Planning Consistent with the recently completed management review, Manager, Asset Management Planning will deliver, implementation of the Town s Asset Management Plan. ($10,700 reduction as a result of being eligible for Water Wastewater Reserve Funding). Also consistent with the recently completed management review, Project Manager, Asset Management Planning will lead and assist with the implementation of the Town s Asset Management Plan ($20,000 net impact, funded from savings in the EIS budget ($35,000) coupled with Water Wastewater Reserve Funding ($8,200) and from the Tax Rate Stabilization Reserve Fund ($8,000) to fund the associated minor capital). The contract extension for the current Project Manager, Asset Management Planning ($62,300) will allow for early implementation of short-term actions identified in the Asset Management Plan as well as continuity and knowledge transfer. The position is to be funded by Federal Gas Tax ($54,200) and the Water Wastewater Reserve Fund ($8,100). 28