Sacramento City College Strategic ning System Title: Type: OPR: Collaborative Groups: References: Unit Procedures Unit (Departments, Divisions and/or Direct Reporting ) Academic Senate Budget Campus Development Classified Senate Information Technology ning, Research & Institutional Effectiveness SCC Strategic Master SCC Institutional s SCC Resource Allocation s PURPOSE and OBJECTIVES: The Unit is the principal tool for identifying objectives that will support the College s strategic goals and directions to move the institution toward accomplishing the mission and achieving institutional effectiveness. Development of objectives will depend on the careful and timely evaluation of data derived from a variety of sources (see Strategic Master ). Once objectives are defined and prioritized, resource requirements will be submitted in accordance with the five Resource Allocation plans. This plan outlines annual timing, planning procedures, division/unit responsibilities and expected outcome measures (previously called measures of merit) which should be developed by each unit to align efforts with college goals and to efficiently track desired outcomes at the unit level. Objectives of this plan include: Defining procedures for developing and documenting unit objectives and related outcome measures as part of the College s Strategic ning System. Objectives and subsequent resource allocation will be aligned with the College s strategic goals and directions and designed to achieve institutional effectiveness and mission accomplishment. Integrating resource requirements into the unit planning system for the College to optimize and streamline resource allocation processes.
Developing a system for prioritizing and evaluating unit needs through the participatory decision making process. Providing evidence of objective attainment and mission accomplishment by developing tracking tools/metrics for monitoring the status of resource management decisions and actions and for tracking desired outcomes. PROCEDURES: The Sacramento City College Strategic ning System relies on an annual planning cycle that is graphically outlined below. The cycle begins with an institutional review of data sets that provide feedback on a variety of key outcome measures that are essential to the continuous process improvement efforts of the College. College-wide data are assembled throughout the year and are reviewed in a focused effort at the beginning of the academic year by the College Strategic ning. Based on this review, the College s mission, vision and values are reaffirmed or recommended for modification. Similarly, strategic goals for the next planning year are reaffirmed or modified. These goals form the basis of both program and unit plans that will be developed in subsequent portions of the planning cycle. In addition to the updated goals, fine-grained data (e.g. unit-specific data) are reviewed as part of the annual unit planning and program planning processes. ning Cycle Overview, Timelines and Key Components DATA EVAL - OUTCOMES - SLOs/GELOs - Environmental Scans - Student Surveys - LRCCD Strategic - Accreditation Standards - Effectiveness Reports - Metrics - Program Review Strategic Master Strategic Goals & Directions Set Family of s Objectives Set Resource Needs Defined FEEDBACK Resource Allocation Implementation 1 Jul 20XX Aug/Sep Sep/Oct Oct-Apr May/June 2
Unit and program plan development are dependent upon both data review and guidance contained in the College s Strategic Master and subordinate Institutional s. Resource allocation processes are outlined in the supporting Resource Allocation plans for the five primary resources: classified staff; faculty; facilities; financial and information technology. This group of plans is referred to as the SCC Family of s and represents the essential component parts of the SCC Strategic ning System. SCC Family of s Strategic Master Institutional s Educational Resource Management & Capital Outlay Student Support Services Program s Professional Development Enrollment Management Information Tech Distance Education Safety & Security Marketing Foundation Other Program s Operational Unit s U n i t P l a n s Resource s Financial Facilities Faculty Classified Staff Information Technology During the initial portion of the planning cycle (Aug-Oct), the institution as a whole is involved in data review, interpretation and analysis and strategic goal development/refinement related to the work of the College Strategic ning. Once the College Strategic ning has completed its annual update and verification of College strategic goals (estimated in September), the units complete their work in defining/refining their planning year objectives. College units (defined as departments, division and/or direct reporting units) are involved in reviewing data that are applicable to each unit s effectiveness. These include unit defined outcome measures (measures of merit), course-related data on enrollment, demographics, and productivity, data related to the assessment of student learning outcomes, and other metric information that helps define the effectiveness of the unit in achieving its objectives and furthering College goals. 3
Generally speaking, unit objectives will often require requests for supporting resource allocations either in the form of adjustments to baseline allocations or in the form of new resources. These adjustments will be made using the processes outlined in the respective resource allocation plans. Before submitting specific resource requirements, the unit s objectives will be prioritized through the College Service Area to ensure an integrated planning effort and alignment with the College s strategic goals and directions. Unit objectives are documented using the work sheets available on the InsideSCC website (example appended to this plan) and must be linked to College strategic goals. The submitted unit plan contains information related to resource requirements to facilitate the prioritization process. The unit plan objectives are then reviewed and prioritized through the College Service Area (or by the President for direct reporting units). When this prioritization is complete, specific resource requests aligned with established objectives are developed using the procedures outlined in the respective resource allocation plan. Unit Process and Timing Summary TIMING* WHO WHAT Aug - Sep Aug - Sep Oct - Nov Oct - Dec Dec - Jan Dec - Jan CSPC, Division Deans and VPs/President Review data and all elements of the College Strategic ning System to determine the goals and priorities for the next planning cycle. Review unit-specific and College-level data including unit defined outcome measures (measures of merit), course-related data on enrollment, demographics, and productivity, data related to the assessment of student learning outcomes, program review summaries, and unit accomplishments and priorities. Based on College strategic goals and directions, develop unit objectives and associated outcomes measures (measures of merit) and initial draft resource requirements associated with each objective. Dialogue on unit objectives and priorities for the planning year and how to best support College strategic goals and directions. Begin refining resource needs. Complete objective prioritization through the College Service Area (CSA). Submit resource requirements, by type, using the applicable resource allocation plan (prioritization through the CSA). Resource requirements must be aligned with objectives completed in the previous steps. Submit unit plans, including prioritized resource requirements, to the appropriate OPR or collaborative group through the PRIE office (for consolidation and archiving). 4
Jan - Mar Apr - May May - June May-Jun Collaborative Groups and associated OPRs Collaborative Groups/President College President Complete resource allocation processes in accordance with the applicable resource allocation plan. The budget committee will integrate facility and IT resource requirements that are proposed for CDF funding. All other IT and Facility resource requests will be worked through the appropriate planning process. Faculty and Classified staff requests will be submitted later in the planning cycle IAW their respective resource allocation plan. Submit prioritized recommendations for resource allocations to the President for approval. Submit report of accomplishment of unit objectives as demonstrated by achievement of outcome measures for previous year s activities (report submitted through the PRIE Office). Approves final resource allocation recommendations for the planning year. Provides feedback to the collaborative group, as appropriate and briefs Executive Council. * Specific timelines and due dates will be determined by the ning Division (PRIE) in coordination with the appropriate OPR and/or collaborative group. Outcome Measures (previously called Measures of Merit): Desired outcome measures serve as metrics or indicators of the accomplishment of unit objectives. These are developed as part of the objective development process. Analysis of these measures provides essential feedback to be considered as part of the annual review process for each unit. Other sources of data, such as program review, are also considered as a major source of information for review and action. RESOURCE REQUIREMENTS: Normal administrative procedures and overhead DATE: 18 September 2007 4 November 07 Update 31 August 2008 Update 31 August 2009 Update REVIEW CYCLE: Annual 5
Unit Format Unit plans are submitted as Excel forms which contain (1) basic information about unit objectives and outcome measures and (2) sections that reference associated resource requests. The diagram below shows the columns on the Unit worksheet. Information from the resource sections automatically fills in some cells in additional worksheets related to resource requests. Basic Information: College Goals (Place X in each column corresponding to the goal/s for the objective.) 1 2 3 4 5 6 7 8 9 10 Obj ID Three Year (Yes/No) Unit Objective Outcome Measures Resource(s) Required (Place Xs appropriately) Financial Facilities IT Request Faculty Classified Curriculum Type of Change (Place Xs appropriately) Teaching Methods Admin Process Community Outreach Identification Dept Div CSA Resource Requests: Financial Request Description Rationale Nature of Request Type Expenditure Type Hours/ Quantity Unit Cost Amount Amount Requested from Budget Total Project Cost (Includes IT and Facilities costs once known) IT Request Information Description Rationale Facilities Request Information Description Rationale Prioritization: Dept Div CSA Campus Development Prioritization IT Budget Resource Request Result