PLANNING AND DEVELOPMENT 10 TOWN OF MILTON APPROVED BUDGET
Overview Barb Koopmans Director of Planning and Development 55.67 FTEs Capital Operating 2.1% 6.7% $918,557 $7,285,086 Administration Policy Planning and Urban Design Development Review Building Services 3.00 FTEs 7.67 FTEs 7.00 FTEs 38.00 FTEs The Planning and Development Department provides advice to Council and the community as a whole with respect to the management of growth through the formulation and implementation of effective policy and evaluation of development proposals. Introduction A major role of the Planning and Development Department is to establish an appropriate policy framework to support balanced and effective decision-making with respect to land use planning matters having regard for other corporate priorities including environmental sustainability, urban design, transportation and infrastructure, parks and recreation, cultural heritage and community improvement. It also implements various strategic policies of the Corporation, Region, and Province through legislated planning, development and building approvals processes. MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 295
Overview Departmental Divisions Policy Planning and Urban Design The Policy Planning and Urban Design Division looks after the development and administration of land use planning policy, through the Town s Official Plan and Secondary Plans to support the implementation of growth and development. This includes: Responding to emerging provincial and regional policy directions. Heritage planning. Urban design. Site plan review. Sustainability planning. Population projections and demographic information. Development Review This division is responsible for the administration and evaluation of development applications including subdivisions and condominiums, exemptions from part-lot control, land severances (consents), land use (Official Plan and Zoning) changes, minor variances and Niagara Escarpment development permits. Building Services Implement Provincial statutes including the Ontario Building Code Act and the Ontario Building Code. Review and approve plans and specifications for proposed construction and issuing related permits including building, plumbing and demolition permits and sign permits. Conduct inspections and respond to customer inquiries. Implement and enforce various municipal By-laws such as Town of Milton Zoning By-law and others for which the division is responsible. MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 296
Overview Highlights of Capital The Planning and Development Department s capital budget contains two projects with a total value of $918,557. As illustrated in the following graph, this represents 2.1% of the total capital program. The capital budget is 48.9% funded from development charges, 48.4% from Town source revenue and the remaining 2.7% through capital provision. Major Highlights of the Capital Program Include: Commencement of the next Official Plan Review to ensure consistency with the Provincial Policy Statement 2014 and to incorporate any required revisions arising from Amendment 2 to the Growth Plan and final approval of the Region s Sustainable Halton Plan, ROPA 38, and to integrate recently adopted Town master plans into the overall policy framework as well as to address emerging issues. Ongoing response to the CN Intermodal proposal including participation in the federal environmental assessment review. Planning 2.1% Portion of Total Capital $918,557 2.1% Operating Impacts of Capital Program: There are no operating impacts associated with the Planning and Development capital budget. MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 297
Overview Highlights of Operating The Planning and Development Department has a gross budget of $7,285,086 offset by revenues of $6,719,309 resulting in a net budget of $565,777. This represents a 33.6% increase over the prior year approved net budget of $423,471. The increase of $142,306 primarily relates to a decrease in the recognition of subdivision application fees in driven by fluctuations in the quantity of applications. Through 2014, it was determined that in order to better align revenues with the year in which the work was performed a change in accounting treatment was appropriate. This change caused a one time year over year increase in subdivision application fees for 2015; however, in the treatment of delaying revenues results in a more realistic expense and revenue trending pattern and has resulted in an increase to the overall budget for this department. The operating budget for Planning and Development represents 6.7% of the total Town gross operating budget, as illustrated in the following graph. Administration 0.5% Development Review 0.7% Policy Planning 0.8% Building Services 4.7% Portion of Gross Operating $7,285,086 6.7% Trends/Issues: Provincial initiatives such as the implementation of Amendment 2 to the Growth Plan for the Greater Golden Horseshoe, the review of the Niagara Escarpment Plan and Greenbelt Plan, the approval of Bill 73 and the review of various other pieces of legislation will have a significant impact on the directions and goals of the department. Halton Region has commenced its next five year statutory Official Plan review. Staff will be required to participate extensively in this process in order to ensure that Milton s interests are fully represented. There continues to be tremendous pressure on staff to improve the development review process to ensure timely and co-ordinated application approvals. At the same time, the nature of the development proposals under review is becoming more complex, requiring greater technical expertise. With an unprecedented number of applications proceeding within the Boyne Survey, the volume of review work required has increased exponentially. There is also increased public awareness focused on development-related issues, which warrants greater consultation and community engagement. In light of the anticipated opening of the Sustainable Halton lands, staff will commence the subwatershed work which will form the basis for secondary plans for the new communities. The CN Rail Intermodal proposal will require ongoing review and input from staff to ensure that the Town s issues are addressed. MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 298
Overview Implications of Growth: Work volume in the Development Review Division, particularly applications for approval of draft plans of subdivision and rezoning, is anticipated to continue through with new applications being submitted in the Boyne Survey and Derry Green Corporate Business Park Secondary Plan areas. The number of site plan applications received by the Town has been relatively constant and is anticipated to remain consistent through. Site plan applications, including applications for new elementary schools, will continue to demand considerable staff time and attention. There also continues to be a high volume of work related to sustaining growth and planning for the future. The Region has commenced its next five year Official Plan review. This review will address, among other matters, Amendment 2 to the Growth Plan for the Greater Golden Horseshoe, and any changes to Milton s population and employment forecasts as well as changes to its urban area boundary that may be required. Staff will also be engaged in the ongoing review of a number of Provincial planning policy documents including the Growth Plan, the Greenbelt Plan and the Niagara Escarpment Plan. In light of the complexity of the studies required and the time involved, staff will be commencing a subwatershed study as well as an analysis of the Sustainable Halton lands as a basis for future secondary planning work to ensure that the Town will have an available supply of developable land post 2021. Finally, as directed by the Growth Plan, there will be considerable work involved in identifying and implementing opportunities to achieve the Town s mandated intensification targets. Changes in Service Levels: There are no service level changes within the Planning and Development operating budget. Capital Details Departmental Capital Projects Description Page Expenditures Revenue Reserves / Res. Funds Development Charges Capital Provision Subsidies / Donations Debentures Other Planning & Development Planning C900110 Official Plan Review 300 665,057 191,204 448,913 24,940 C900130 Proposed CN Intermodal Facility 301 253,500 253,500 Total Planning 918,557 444,704 448,913 24,940 Total Planning & Development 918,557 444,704 448,913 24,940 MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 299
Capital Details Official Plan Review Project Department Service / Program C900110 Planning & Development Planning Version Capital Forecast Year Flexible NO Growth YES Description As required by the Ontario Planning Act, the Town's Official Plan is required to be reviewed every five years. The current review will align with the Town's Strategic Plan and will primarily focus on effectively managing growth and supporting ongoing employment development. Priority Category Priority Comment Health & Safety Issues 0 Cost Savings / Payback 0 Asset Maintenance / Replacement 0 Growth Related Need 5 Required to respond to development pressures. Service Enhancement 0 Project Tied to Another Jurisdiction 5 Will coincide with the Region of Halton's Official Plan Review and Provincial Plan Review. Total 2017 2018 2019-2021 2022-2025 Expenditures Town Administration & Contingency 101,000 50,500 50,500 Professional Fees 380,000 190,000 190,000 Transfers 528,766 424,557 104,209 Expenditures Total 1,009,766 665,057 344,709 Funding Revenue 112,030 112,030 Reserves / Res. Funds 191,204 191,204 Development Charges 681,592 448,913 232,679 Capital Provision 24,940 24,940 Funding Total 1,009,766 665,057 344,709 MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 300
Capital Details Proposed CN Intermodal Facility Project Department Service / Program C900130 Planning & Development Planning Version Capital Forecast Year Flexible NO Growth NO Description In collaboration with the Region of Halton, and in accordance with Council direction, the Town is required to respond to the proposed CN Intermodal Facility development. This response entails the research and preparation of background information to ensure that the Town's concerns are adequately addressed through the federal environmental assessment process as well as any other related processes. Priority Category Priority Comment Health & Safety Issues 0 Cost Savings / Payback 0 Asset Maintenance / Replacement 0 Growth Related Need 5 Address land-use compatability,employment density and impact on Town infrastructure. Service Enhancement 0 Project Tied to Another Jurisdiction 5 In collaboration with the Region of Halton as well as the Federal Government (CEAA and CTA). Total 2017 2018 2019-2021 2022-2025 Expenditures Professional Fees 200,000 200,000 Transfers 53,500 53,500 Expenditures Total 253,500 253,500 Funding Reserves / Res. Funds 253,500 253,500 Funding Total 253,500 253,500 MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 301
Operating Details 2014 Actuals 2015 Projected Actuals 2015 Approved Status Quo/ Contractual Base Growth/Volume Change Service Level Change Approved % Change / P.Y. PLANNING AND DEVELOPMENT ADMINISTRATION P & D ADMINISTRATION Salaries and Benefits 363,748 364,919 364,919 6,649 371,568 371,568 1.8% Administrative 3,694 6,653 6,653 31 6,684 6,684 0.5% Purchased Goods 22,455 22,250 22,250 22,250 1,600 23,850 7.2% Purchased Services 95,602 146,151 129,528 31,676 161,204 (20,000) 141,204 9.0% Total 485,499 539,973 523,350 38,356 561,706 (18,400) 543,306 3.8% REVENUE Financing Revenue (51,312) (33,784) (17,724) (22,735) (40,459) (40,459) 128.3% User Fees and Service Charges (1,186) Total REVENUE (52,498) (33,784) (17,724) (22,735) (40,459) (40,459) 128.3% Total ADMINISTRATION 433,001 506,189 505,626 15,621 521,247 (18,400) 502,847 (0.5%) POLICY PLANNING POLICY ADMINISTRATION Salaries and Benefits 471,232 679,380 679,380 12,140 691,520 126,951 818,471 20.5% Administrative 6,225 17,579 17,579 1,995 19,574 996 20,570 17.0% Purchased Services 1,810 2,390 2,330 440 2,770 2,770 18.9% Total 479,267 699,349 699,289 14,575 713,864 127,947 841,811 20.4% REVENUE Financing Revenue (74,689) (212,978) (105,845) (197,722) (303,567) (26,865) (330,432) 212.2% User Fees and Service Charges (309,487) (264,128) (309,326) 4,808 (304,518) (304,518) (1.6%) Total REVENUE (384,176) (477,106) (415,171) (192,914) (608,085) (26,865) (634,950) 52.9% Total POLICY PLANNING 95,091 222,243 284,118 (178,339) 105,779 101,082 206,861 (27.2%) DEVELOPMENT REVIEW DEVELOPMENT REVIEW Salaries and Benefits 786,997 764,266 764,266 13,468 777,734 777,734 1.8% Administrative 18,140 21,238 21,238 3,615 24,853 1,938 26,791 26.1% Purchased Services 29,745 8,333 8,253 520 8,773 8,773 6.3% Total 834,882 793,837 793,757 17,603 811,360 1,938 813,298 2.5% REVENUE Financing Revenue (34,392) (9,822) (12,910) (12,910) (12,910) Recoveries and Donations (24,928) User Fees and Service Charges (1,233,494) (1,209,762) (1,164,564) 213,216 (951,348) (951,348) (18.3%) Total REVENUE (1,292,814) (1,219,584) (1,164,564) 200,306 (964,258) (964,258) (17.2%) Total DEVELOPMENT REVIEW (457,932) (425,747) (370,807) 217,909 (152,898) 1,938 (150,960) (59.3%) LACAC Administrative 276 477 477 477 477 0.0% Purchased Services 3,215 4,053 4,053 2,500 6,553 6,553 61.7% Total 3,491 4,530 4,530 2,500 7,030 7,030 55.2% Total LACAC 3,491 4,530 4,530 2,500 7,030 7,030 55.2% Total DEVELOPMENT REVIEW (454,441) (421,217) (366,277) 220,409 (145,868) 1,938 (143,930) (60.7%) Through the budget, some services were reallocated between departments to better align with the operations of the organization. For comparative purposes, the 2015 approved budget has been restated however, the actuals for 2014 and 2015 have not. Details of the significant restatements are included in the Operating Summary on page 69. MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 302
Operating Details 2014 Actuals 2015 Projected Actuals 2015 Approved Status Quo/ Contractual Base Growth/Volume Change Service Level Change Approved % Change / P.Y. BUILDING SERVICES BUILDING ADMINISTRATION Salaries and Benefits 183,049 335,878 335,878 6,001 341,879 341,879 1.8% Administrative 5,205 9,165 9,165 100 9,265 132 9,397 2.5% Financial (6) Transfers to Own Funds 368,563 8,030 Purchased Goods 7,927 8,500 8,500 8,500 8,500 0.0% Purchased Services 5,804 15,275 15,235 545 15,780 15,780 3.6% Reallocated Expenses 1,425,765 1,904,163 1,904,163 (79,102) 1,825,061 (8,782) 1,816,279 (4.6%) Total 1,996,307 2,281,011 2,272,941 (72,456) 2,200,485 (8,650) 2,191,835 (3.6%) REVENUE Financing Revenue (1,034,265) (1,194,127) 40,898 (1,153,229) 449,206 (704,023) (41.0%) User Fees and Service Charges (4,382,149) (3,890,024) (3,890,024) (320) (3,890,344) (442,752) (4,333,096) 11.4% Total REVENUE (4,382,149) (4,924,289) (5,084,151) 40,578 (5,043,573) 6,454 (5,037,119) (0.9%) Total BUILDING ADMINISTRATION (2,385,842) (2,643,278) (2,811,210) (31,878) (2,843,088) (2,196) (2,845,284) 1.2% ZONING Salaries and Benefits 355,996 356,606 356,606 6,271 362,877 362,877 1.8% Administrative 839 3,420 3,421 650 4,071 4,071 19.0% Purchased Services 1,210 1,600 1,550 290 1,840 1,840 18.7% Total 358,045 361,626 361,577 7,211 368,788 368,788 2.0% REVENUE User Fees and Service Charges (34,473) (42,494) (42,494) (1,170) (43,664) 1,140 (42,524) 0.1% Total REVENUE (34,473) (42,494) (42,494) (1,170) (43,664) 1,140 (42,524) 0.1% Total ZONING 323,572 319,132 319,083 6,041 325,124 1,140 326,264 2.3% PERMIT PROCESSING Salaries and Benefits 693,572 869,492 905,357 21,822 927,179 927,179 2.4% Administrative 6,108 10,909 10,910 122 11,032 11,032 1.1% Purchased Services 3,910 5,180 5,040 950 5,990 5,990 18.8% Total 703,590 885,581 921,307 22,894 944,201 944,201 2.5% Total PERMIT PROCESSING 703,590 885,581 921,307 22,894 944,201 944,201 2.5% BUILDING INSPECTIONS Salaries and Benefits 1,280,008 1,320,683 1,444,680 1,901 1,446,581 1,446,581 0.1% Administrative 73,144 119,164 119,164 119,164 773 119,937 0.6% Purchased Services 5,530 7,180 6,980 1,320 8,300 8,300 18.9% Total 1,358,682 1,447,027 1,570,824 3,221 1,574,045 773 1,574,818 0.3% Total BUILDING INSPECTIONS 1,358,682 1,447,027 1,570,824 3,221 1,574,045 773 1,574,818 0.3% Total BUILDING SERVICES 2 8,462 4 278 282 (283) (1) (125.0%) TOTAL LEVY REQUIREMENTS 73,653 315,677 423,471 57,969 481,440 84,337 565,777 33.6% Through the budget, some services were reallocated between departments to better align with the operations of the organization. For comparative purposes, the 2015 approved budget has been restated however, the actuals for 2014 and 2015 have not. Details of the significant restatements are included in the Operating Summary on page 69. MILTON APPROVED BUDGET PLANNING AND DEVELOPMENT 303