MD Cllectin Agency License Amendment Checklist (Cmpany) CHECKLIST SECTIONS General Infrmatin Amendments GENERAL INFORMATION Instructins Maryland Cmmissiner f Financial Regulatin (MD) Agency des nt require advance ntice fr any changes; make the changes in as f the effective date and submit supprting dcumentatin as instructed in the checklist belw. Uplading Agency-Specific Dcuments If yu are required t uplad dcuments t fr an Advance Change Ntice (ACN), select Advance Change Ntice fr the dcument type in the Dcument Uplads sectin. If yu are required t uplad dcuments fr an amendment that desn t require ACN, select the applicable dcument type in the Dcument Uplads sectin. Nte: Use the recmmended filing naming cnventin fund n the Dcument Uplad Descriptins and Examples. Helpful Resurces Amendments & Advance Change Ntice Dcument Uplads Quick Guide Dcument Uplad Descriptins and Examples Agency Cntact Infrmatin Cntact Maryland Cmmissiner f Financial Regulatin licensing staff by phne at (410) 230-6100 r tll free at 888-784-0136, r send yur questins via email t finreg.licensing@maryland.gv fr additinal assistance. Fr U.S. Pstal Service r Overnight Delivery: Maryland Cmmissiner f Financial Regulatin Attentin: Licensing Unit 500 N. Calvert St., Suite 402 Baltimre, MD 21202 THE APPLICANT/LICENSEE IS FULLY RESPONSIBLE FOR ALL OF THE REQUIREMENTS OF THE LICENSE FOR WHICH THEY ARE APPLYING. THE AGENCY SPECIFIC REQUIREMENTS CONTAINED HEREIN ARE FOR GUIDANCE ONLY TO FACILITATE APPLICATION THROUGH. SHOULD YOU HAVE QUESTIONS, PLEASE CONSULT LEGAL COUNSEL. Updated: 7/25/2017 Page 1 f 10
AMENDMENTS Change f Legal Name Change f Main Address Additin r Mdificatin f Other Trade Name Deletin f Other Trade Name Change f Legal Status Additin r Mdificatin f Affiliates/Subsidiaries Additin r Mdificatin f Direct Owners/Executive Officers Additin r Mdificatin f Indirect Owners Change f Disclsure Questin(s) Nte: Infrmatin upladed r filed in will nt be viewable t the agency until the filing has been attested t and submitted thrugh. Agency-specific requirements that shuld be emailed r mailed t the agency n the checklist belw must be received with the apprpriate checklist within five (5) business days f the electrnic submissin f yur filing thrugh. Updated: 7/25/2017 Page 2 f 10
Cmplete MD Cllectin Agency License Change f Legal Name Amendment Items Change f Legal Name: Submit an amendment fr a change f Legal Name thrugh the Cmpany Frm (MU1) in. Nte Change f Legal Name Fee: $0 per license Fees cllected thrugh are NOT REFUNDABLE OR TRANSFERABLE. Surety Bnd: Submit a surety bnd rider reflecting the change f legal name and effective date. Licensees may submit their surety bnd rider t MD in ne f the fllwing ways: 1. Electrnic Surety Bnd: Cntact the surety bnd prducer t infrm them f the change and effective date s the prducer can initiate the Surety Bnd Rider Prcess in. Visit the ESB fr Licensees page f the Resurce Center fr mre infrmatin abut the Electrnic Surety Bnd prcess. 2. Uplad yur surety bnd rider t (r new bnd if applicable) that reflects the entity s new legal name. The name f the principal insured n the bnd must match exactly the full legal name f applicant, including any Other Trade Names. The surety bnd shuld be upladed in under Surety Bnd in the Dcument Uplads sectin f the Cmpany Frm (MU1). This dcument shuld be named Cllectin Agency Surety Bnd. 1. Electrnic Surety Bnd in Or; 2. Uplad in Frmatin Dcuments: Frmatin Dcuments must be submitted related t this change type. Determine classificatin f applicant s legal status and submit a State certified cpy f the requested applicable dcumentatin detailed belw. Original frmatin dcuments and all subsequent amendments, theret including a list f any name changes. Sle Prprietr Dcumentatin f legal name change Unincrprated Assciatin: By-Laws r cnstitutin (including all amendments). General Partnership: Partnership Agreement (including all amendments). Limited Liability Partnership: Certificate f Limited Liability Partnership; and Partnership Agreement (including all amendments). Limited Partnership: Certificate f Limited Partnership; and Partnership Agreement (including all amendments). Frmatin Dcument in the Dcument Uplads sectin f the Cmpany Frm (MU1). Updated: 7/25/2017 Page 3 f 10
Cmplete MD Cllectin Agency License Change f Legal Name Amendment Items Limited Liability Limited Partnership: Certificate f Limited Liability Limited Partnership; and Partnership Agreement (including all amendments). Limited Liability Cmpany ( LLC ): Articles f Organizatin (including all amendments); Operating Agreement (including all amendments); IRS Frm 2553 r IRS Frm 8832 if S-crp treatment elected; and LLC reslutin if authrity nt in perating agreement. Crpratin: Articles f Incrpratin (including all amendments); By-laws (including all amendments), if applicable; Sharehlder Agreement (including all amendments), if applicable; IRS Frm 2553 if S-crp treatment elected; and Crprate reslutin if authrity t cmplete applicatin nt in By- Laws r Sharehlder Agreement, as amended, as applicable. Certificate f Gd Standing: Certificate f Gd Standing frm yur chartered state must be submitted related t this change type. Certificate f Authrity/Gd Standing Certificate in the Dcument Uplads sectin f the Cmpany Frm (MU1). Cmplete Nte MD Cllectin Agency License Change f Main Address Amendment Items Change f Main Address: Submit an amendment fr a change f Main (Crprate) Address thrugh the Cmpany Frm (MU1) in. Change f Main Address: $0 per license Fees cllected thrugh are NOT REFUNDABLE OR TRANSFERABLE. Updated: 7/25/2017 Page 4 f 10
Cmplete Nte MD Cllectin Agency License Additin r Mdificatin f Other Trade Name Amendment Items Additin r Mdificatin f Other Trade Name: Submit an amendment fr an additin f r change t an Other Trade Name thrugh the Cmpany Frm (MU1) in. Additin f Other Trade Name $0 per license. Fees cllected thrugh are NOT REFUNDABLE OR TRANSFERABLE. Trade Name/Assumed Name Registratin Certificates: Trade Name/Assumed Name Registratin Certificates must be submitted related t this change type. Submit a trade name registratin certificate issued by the Maryland Department f Assessments and Taxatin. Trade Name/Assumed Name Registratin Certificates in the Dcument Uplads sectin f the Cmpany Frm (MU1). Cmplete MD Cllectin Agency License Deletin f Other Trade Name Amendment Items Deletin f Other Trade Name: Submit an amendment fr deletin f an Other Trade Name thrugh the Cmpany Frm (MU1) in. If deleting an Other Trade Name, this name must be remved frm the Other Trade Names sectin f the Cmpany Frm (MU1). Updated: 7/25/2017 Page 5 f 10
Cmplete MD Cllectin Agency License Change f Legal Status Amendment Items Nte: In many cases, a change t the Fiscal Year End, Legal Status, and State r Date f Frmatin indicates a new entity has been frmed and a new recrd is required. This includes the creatin f a new accunt and submissin f a new Cmpany Frm (MU1). Change f Legal Status: Submit an amendment fr a change in Legal Status within the Cmpany Frm (MU1) in. Third Party Legal Opinin: Prvide third party legal pinin t the licensee, n which the Agency may rely, frm attrney authrized t practice in the licensee s state f frmatin, that cnfirms that the change f legal status is nt cnsidered a new entity in the state f frmatin. Frmatin Dcuments: Prvide all applicable amended, supplemented r mdified frmatin dcuments Advance Change Ntice in the Dcument Uplads sectin f the Cmpany Frm (MU1). Frmatin Dcument in the Dcument Uplads sectin f the Cmpany Frm (MU1). Updated: 7/25/2017 Page 6 f 10
Cmplete MD Cllectin Agency License Additin r Mdificatin f Affiliates/Subsidiaries Amendment Items Additin r Mdificatin f Affiliates/Subsidiaries: Submit an amendment fr an additin r change in Affiliates/Subsidiaries within the Cmpany Frm (MU1) in. Descriptin f Change: Prvide a brief, but thrugh, descriptin f the change. Frmatin Dcuments: Prvide any amendments r ther mdificatin r supplement t the fllwing: The certificate f incrpratin r articles f incrpratin and bylaws (if a crpratin), r The articles f rganizatin and perating agreement (if a limited liability cmpany), r The partnership agreement (if a partnership f any frm), r The gverning dcuments f any ther frm f business entity Organizatin Chart: Prvide amended rganizatinal chart shwing: (1) the percentage f wnership, (2) if applicant is wned by anther entity, entities r persn, and/r (3) if the applicant has subsidiaries r affiliated entities. Advance Change Ntice in the Dcument Uplads sectin f the Cmpany Frm (MU1). Frmatin Dcument in the Dcument Uplads sectin f the Cmpany Frm (MU1). Organizatin Chart/Descriptin in the Dcument Uplads sectin f the Cmpany Frm (MU1). Updated: 7/25/2017 Page 7 f 10
Cmplete MD Cllectin Agency License Additin r Mdificatin f Direct Owners/Executive Officers Amendment Items Additin r Mdificatin f Direct Owners/Executive Officers: Submit an amendment fr an additin r change in Direct Owners/Executive Officers within the Cmpany Frm (MU1) in. Nte Nte Credit Reprt: Credit Reprts and authrizatins fr credit reprt thrugh are nt required. MU2 Individual FBI Criminal Backgrund Check Nt Required Thrugh : Direct Owners and Executive Officers are NOT required t authrize a FBI criminal backgrund check (CBC) thrugh. Descriptin f Change: Prvide a brief, but thrugh, descriptin f the change. Frmatin Dcuments: Prvide any amendments r ther mdificatin r supplement t the fllwing: The certificate f incrpratin r articles f incrpratin and bylaws (if a crpratin), r The articles f rganizatin and perating agreement (if a limited liability cmpany), r The partnership agreement (if a partnership f any frm), r The gverning dcuments f any ther frm f business entity Organizatin Chart: Prvide amended rganizatinal chart shwing: (1) the percentage f wnership, (2) if applicant is wned by anther entity, entities r persn, and/r (3) if the applicant has subsidiaries r affiliated entities. Advance Change Ntice in the Dcument Uplads sectin f the Cmpany Frm (MU1). Frmatin Dcument in the Dcument Uplads sectin f the Cmpany Frm (MU1). Organizatin Chart/Descriptin in the Dcument Uplads sectin f the Cmpany Frm (MU1). Updated: 7/25/2017 Page 8 f 10
Cmplete Nte Nte MD Cllectin Agency License Additin r Mdificatin f Indirect Owners Amendment Items Additin r Mdificatin f Indirect Owners: Submit an amendment fr an additin r change in Indirect Owners within the Cmpany Frm (MU1) in. Credit Reprt: Credit Reprts and authrizatins fr credit reprt thrugh are nt required. MU2 Individual FBI Criminal Backgrund Check Nt Required Thrugh : Indirect Owners are NOT required t authrize a FBI criminal backgrund check (CBC) thrugh. Descriptin f Change: Prvide a brief, but thrugh, descriptin f the change. Frmatin Dcuments: Prvide any amendments r ther mdificatin r supplement t the fllwing: The certificate f incrpratin r articles f incrpratin and bylaws (if a crpratin), r The articles f rganizatin and perating agreement (if a limited liability cmpany), r The partnership agreement (if a partnership f any frm), r The gverning dcuments f any ther frm f business entity Organizatin Chart: Prvide amended rganizatinal chart shwing: (1) the percentage f wnership, (2) if applicant is wned by anther entity, entities r persn, and/r (3) if the applicant has subsidiaries r affiliated entities. Advance Change Ntice in the Dcument Uplads sectin f the Cmpany Frm (MU1). Frmatin Dcument in the Dcument Uplads sectin f the Cmpany Frm (MU1). Organizatin Chart/Descriptin in the Dcument Uplads sectin f the Cmpany Frm (MU1). Updated: 7/25/2017 Page 9 f 10
Cmplete MD Cllectin Agency License Change f Disclsure Questin(s) Amendment Items Change f Disclsure Questin(s): Submit an amendment fr a change t Disclsure Questin respnse(s) thrugh the Cmpany Frm (MU1) in. Changing a Respnse frm N t Yes: Prvide a cmplete and detailed explanatin and dcument uplad fr each respnse that changes frm N t Yes fr cmpany r each cntrl persn. See the Cmpany Disclsure Explanatins Quick Guide fr instructins. Changing a Respnse frm Yes t N: When changing a Disclsure Questin respnse frm Yes t N, yu will be required t remve the questin frm the assciated Disclsure Explanatin and prvide an Amendment Reasn. Yu must select Add Explanatin fr N Respnses and prvide an explanatin fr each respnse that changes frm Yes t N fr cmpany r each cntrl persn. Yu must als uplad a dcument (PDF) related t the explanatin. See the Cmpany Disclsure Explanatins Quick Guide fr instructins. Uplad in in the Disclsure Explanatins sectin f the Cmpany Frm (MU1) r Individual Frm (MU2). Updated: 7/25/2017 Page 10 f 10