British Aikido Federation National Committee Meeting 1 st August 2010 at Summer School in Chester
British Aikido Federation Internal Approval Role Signature required (Y/N) Signature Target Date Actual Date Originators Y BAF Chairman Y BAF Committee Y 2
Contents 1. Those present:... 4 2. Approval of the minutes of 26/06/11... 4 3. Action taken relevant to that meeting... 4 4. Financial Report for 2010/2011... 4 5. Summer School... 5 6. Spring Course... 5 7. BAB Matters... 5 8. The BAF Website... 6 9. Any other business... 6 10. Date and Place of next National Committee Meeting... 6 11. Appendix... 6 11.1 Treasurers Report... 7 3
BRITISH AIKIDO FEDERATION NATIONAL COMMITTEE MEETING 31/07/2011 IN CHESTER Minutes 1. Those present: Peter Gillard (Chairman) (PG) Dave Yates (Vice-Chairman) (DY) Peter Megann (General Secretary) (PM) Don Morgan (Vice-Chairman of the Technical and Grading Committee) (DM) Ken Marsden (Senior Member) (KM) Allan Rowley (Senior Member) (AR) Ian McClarence (Chief Instructor for England) (IM) Steve Parr (Course Organizer) (SP) James Anderson (JA) Simon Fraser (SF) Apologies for absence Apologies had been received from Andrew Peterson and John Parkinson 2. Approval of the minutes of 26/06/11 The minutes were approved without comment. 3. Action taken relevant to that meeting Details of the Japan Disaster Fund appeal had been circulated to BAF dojos. A donation of 100 had been sent from the BAF together with direct individual donations. 4. Financial Report for 2010/2011 Copies of the Accounts for the year ending 30 June 2011 were circulated. PM commented that there was a decrease in Grading Fees. He explained that this had been because, due to an oversight, the grading fees ( 420) from Summer School 2010 had not been transferred to the main BAF account. Once this had been affected, the overall deficit for the year would be cancelled out. PM also pointed out that the stock of Yudansha Stamps (amounting to 400+) held at the end of the financial year was not taken into account. The comments from the Treasurer were read out. (These appear as an appendix to these minutes) 4
5. Summer School SP reported that there had been many problems at the start of Summer School related to the College s assignment of rooms so that there had been some chaos on the first day. The College had announced that in future the BAF would be obliged to pay 65% of the cost of any rooms which were cancelled. The main problem with this was that overseas students could not pay for rooms in advance. PG suggested that BAF students should be encouraged to book early. SP pointed out that as usual many people were staying only for part of the week. The College would not allow rooms to be booked for just one night. But there was plenty of cheap accommodation at B&Bs in the city. The largest element of the cost was the teaching fees. However, SP estimated that the income for this year was probably going to be much the same as for 2010. There was discussion about how students could make the payment by electronic online payment. Perhaps some system could be related to the refurbished BAF website. Perhaps some pilot for pre-payment could be introduced for the next Spring Course. 6. Spring Course DM reported that there were mats available again at Port Talbot, if it was decided to return to Chepstow for the Spring Course 2012. It was clear that Kanetsuka Sensei would prefer to have the course in London but it was not felt that this would be a good location. DY reported that the Spring Course in Manchester had made a loss of 490, though Spring Courses had always made a loss. PM commented that he felt that the course in Manchester had gone very well. The premises were very satisfactory. The big question was which of the two venues would attract the most people. He thought that Manchester probably has the larger catchment area with regard to dojos and members. The first matter was to fix the date of the Spring Course next year bearing in mind that Easter will fall on the weekend of 7/8 April and consideration should be given to the spacing out of courses throughout the spring. The issue of venue could be decided after further discussion before the next Committee meeting on 9 October. 7. BAB Matters DY reported that the insurance provider of the BAB had been changed in the middle of March from Perkins-Slade to Endsleigh Sport. The new arrangements had been negotiated by the BAB Chairman without prior discussion. PM said that the late and unexpected change had brought him an administrative nightmare in March since by the end of February the majority of the fees for Instructors Insurance that had been communicated by the BAB General Secretary had been received and banked in the first weeks of March. After he had been advised of the new arrangement with quite different fees he had been obliged to send out over 80 cheques to refund the instructors who had applied for insurance. He found it strange that there had been apparently no complaint registered at any subsequent BAB meeting. 5
DY said that the new insurance arrangements were very vague as to the conditions and cover. The Committee felt these should be clarified. PM urged that efforts should continue to take the BAF out of the BAB. SF asked what is the raison d être of the BAB. DY said that it provided structures for a constitution, insurance, coach qualifications and child protection, which would need to be worked out by the JAC before it could leave the BAB. There would be an opportunity to discuss the matter with other members of the JAC at a course organised by the JAC later in the year. 8. The BAF Website SF reported that the composition of the refurbished website was nearing completion. PM asked about the progress of transferring the Teaching Videos to DVDs. He felt that the sooner this was done the better. SF the matter was under review. 9. Any other business PG reported that Kanetsuka Sensei had been very pleased with the BAF s demonstration at the Japan Disaster Martial Arts event in London in June. 10. Date and Place of next National Committee Meeting It will take place on Sunday 9 October in Oxford. 11. Appendix 6
11.1 Treasurers Report 7