Earthquake Safety and Emergency Response Bond Program Presentation to the Citizens General Obligation Bond Oversight Committee Agenda ESER 2010 and ESER 2014 Financial Status Auxiliary Water Supply System Police Department opublic Safety Building otraffic Company/Forensic Services Division opolice Facilities Improvements Fire Department Medical Examiner For Reporting Period ending December 31, 2015 March 24, 2016
ESER 2010: Financial Status Encumbrance+ Encumbrance+ Appropriation Appropriation/ Expenditures Expenditures / Expenditures / ESER 2010 Components Budget Total Budget Encumbrance thru 12/31/2015 Balance Appropriation Budget Public Safety Building 236,661,976 236,661,976 100% 4,274,207 231,325,976 1,061,794 100% 100% Neighborhood Fire Stations (NFS) 64,000,000 42,101,487 66% 1,582,013 30,405,098 10,114,376 76% 50% Auxiliary Water Supply System (AWSS) 102,400,000 102,399,999 100% 12,892,941 56,626,801 32,880,257 68% 68% Oversight, Accountability & Cost of Issuance 6,900,000 3,583,515 52% 682,442 2,864,981 36,092 99% 51% Controller's Reserve 2,338,024 2,338,024 100% Total (CESER1) 412,300,000 387,085,000 94% 19,431,603 321,222,856 44,092,519 88% 83% Fire Facility Bond Funds 7424A Fire Boat/ Fire Station No. 35 0 0 (1) 0% 0 0 0 0% 0% 7433A Fire Boat/Fire Station No. 35 Slab Repair (CFC918 000298) 398,300 398,300 100% 0 374,927 23,373 0% 94% 7433A Fire Boat/Fire Station No. 35 Slab Repair (CFC918 000298) 38,696 38,696 100% 0 0 38,696 0% 0% 7444A Fire Station 1 603,508 603,508 100% 0 603,508 0 100% 100% Total (CFCBLDFD) 1,040,504 1,040,504 100% $0 978,435 62,069 94% 94% Public Safety Building FF&E 7410A Public Safety Building 5,721,909 5,721,909 100% 339,264 3,030,711 2,351,934 59% 59% Total (1GAGFACP) 5,721,909 5,721,909 100% 339,264 3,030,711 2,351,934 59% 59% Public Safety Building Developer Contribution Ordinance 60-15 Developer Construction Contribution 6,238,024 6,238,024 2,868,485 1,146,889 2,222,650 64% 64% Developer Construction Reimbursement 116,454 116,454 100% 0 0 116,454 0% 0% Total (3C XCF PVT) 6,354,478 6,354,478 100% 2,868,485 1,146,889 2,339,104 63% 63% Combined Total (ESER2010+Fire Facility Funds+7410A FF&E+PVT) 425,416,891 400,201,891 94% 22,639,352 326,378,891 48,845,626 87% 82% (1) Moved $7,270,192 to 9635A Station 35 Fire Boat (ESER 2014) Page 2
ESER 2010: Financial Status (continued) Sources of funds managed under this Program include: ESER 2010 Bond Program The budget is $412.3M with an authorized appropriation of $386.844M (the sum of five bond sale proceeds). As of December 2015, the combined encumbrance and expenditure represent 88% of the appropriation and 83% of the budget. Fire Facility Bond Funds The budget is $8.310M as approved in FY 12/13 AAO 164-12 of which $7,270,192 was moved under ESER 2014 for Fire Boat Project. The expenditures incurred under this program are $1,040,504. Public Safety Building & Fire Station 4 FF&E San Francisco Public Works has received $5.721M from the City s general fund to manage and procure the furniture, fixtures and equipment (FF&E) for the Public Safety Building and Station No. 4, as the FF&E is not a bond eligible expense. The combined encumbrance and expenditures represent 59% of the appropriation and budget. Public Safety Building Developer Contribution (Ordinance 60-15) San Francisco Public Works received $6.354M for developer contribution and reimbursement toward the construction costs for the Police and Fire Stations. The combined encumbrance and expenditures represent 63% of the appropriation and budget. Page 3
ESER 2014: Financial Status ESER 2014 Components Bond Authorization Budget Appropriation Total Appropriation/ Budget Encumbrance Expenditures thru 12/31/15 Balance Encumbrance+ Expenditures / Appropriation Encumbrance+ Expenditures / Budget 9000A Office of Chief Medical Examiner (OCME) $65,000,000 $63,895,000 $34,252,623 54% $17,275,323 $11,459,223 $5,518,078 33% 18% 9100A Traffic Control & Forensic Services Division (FSD) $165,000,000 $162,195,000 $30,319,675 19% $2,905,205 $18,578,768 $8,835,703 61% 11% Police Facilities (PF) $30,000,000 $29,490,000 $6,882,940 23% $406,841 $1,311,962 $5,164,137 19% 4% Neighborhood Fire Stations (NFS) $85,000,000 $83,555,000 $8,150,601 10% $1,082,245 $3,649,378 $3,418,977 45% 4% Emergency Firefighting Water System (EFWS) $55,000,000 $54,065,000 $20,000,000 37% $1,425,713 $1,584,182 $16,990,105 8% 3% Component Subtotal $400,000,000 $393,200,000 $99,605,839 25% $23,095,327 $36,583,512 $39,926,999 37% 9% Oversight, Accountability & Cost of Issuance $6,800,000 $1,050,340 15% $299,882 $750,458 $0 71% 11% Total (CESER2) $400,000,000 $400,000,000 $100,656,179 25% $23,395,209 $37,333,970 $39,926,999 37% 9% Fire Facility Bond Funds 9635A Station 35 Fire Boat (CFCBLD FD35) $7,270,192 $7,270,192 100% $39,324 $309,031 $6,921,837 5% 5% Total (CFCBLD FD35) $7,270,192 $7,270,192 100% $39,324 $309,031 $6,921,837 5% 5% General Funds 9100A Traffic Control & Forensic Services Division (FSD) $4,869,976 $0 0% $0 $0 $0-0% 7848A Treasure Island Station $1,500,000 $1,500,000 100% $22,419 $1,472,589 $4,992 98% 98% Total (General Funds) $6,369,976 $1,500,000 24% $22,419 $1,472,589 $4,992 98% 23% Combined Total $400,000,000 $413,640,168 $109,426,371 26% $23,456,952 $39,115,590 $46,853,828 57% 15% Page 4
ESER 2014: Financial Status Sources of funds managed under this Program include: ESER 2014 Bond Program The budget is $400M with an authorized appropriation of $100.656M which represents the proceeds of the first bond sale. The combined encumbrance and expenditures represent 37% and 9% of the appropriation and budget respectively. General Funds - The budget identified for FSD is $4.869 for FF&E procurement and $1.5M for construction costs for Fire Station 48 at Treasure Island. Fire Facility Bond Funds - The budget is $8.310M as approved in FY 12/13 AAO 164-12 of which $7.270M will be used under this program to supplement the construction costs Station 35 Fire Boat. Page 5
ESER 2010: Auxiliary Water Supply System Scope (Unchanged) Planning Study AWSS reliability assessment and improvement recommendations Reservoir Pipe and valve replacements Tanks (2) Ashbury tank replacement ; Jones Street seismic strengthening Pump Stations (2) PS1 new engines; PS2 seismic strengthening Cisterns (30) New cisterns in southern and western portions of the City Pipeline & Tunnel (9) Various improvements; pipeline assessment Schedule Reservoir & Tanks Completion February 2016 Pump Stations PS1 completion May 2016; PS2 completion December 2018 Cisterns 19 cisterns functional as of March 2016; completion of approximately 11 additional cisterns by 2017 Pipeline & Tunnel Completion varies by project; overall completion 2018 Budget Total Program Budget (millions): $102.4 (Unchanged) Planning Study - $2.7 Reservoir & Tanks - $16.5 Pump Stations - $28.3 Cisterns - $35.4 Pipeline & Tunnel - $17.8 Administrative - $1.7 Page 6
ESER 2014: Auxiliary Water Supply System Scope, Schedule, & Budget Scope Schedule Budget ($ million) Flexible Systems & Physical Plant Completion 2018 21.3 Pipelines Completion 2020 31.7 Project Recommendations & Various Structural Assessments Completion 2016 1.1 Total Program Budget: $54 million Risks & Considerations: None identified Page 7
ESER 2010 & ESER 2014: Emergency Firefighting Water System Jones Street Tank casings with bearing plates, April 2015 Dorchester Way & Ulloa Street cistern, September 2015 Amber Drive & Duncan Street cistern, September 2015 Pumping Station 1, new ventilation equipment with new engine exhausts in background, September 2015 Page 8
ESER 2010: Public Safety Building Scope: Complete Schedule: Final completion expected in March 2016, pending completion of the integrated building management system (IBMS) and the Emergency Radio Response Communication (ERRC) system installation. Budget: The total project cost is within the allocated funds of $243M, with an anticipated construction contract sum totals $191,490,796, inclusive of pre-construction services and an estimated $1.2M in pending changes under negotiation. Page 9
ESER 2010: Public Safety Building Photo Credit: Tim Griffith 2015 Page 10
ESER 2014: Traffic Company/Forensic Services Division Scope: 105,000 ft 2 Replacement Facility - 85,000 ft 2 Forensic Services Division and 20,000 ft 2 Traffic Company with 2-level City Fleet Parking Structure Address: 1995 Evans Avenue (at Toland Street) Executive Architect: HOK Schedule: HOK s balance of agreement - for Schematic Design through completion - was approved by the BOS in December 2015 Solicitation of CM/GC Team with (design-build) Core Trades MEP, Curtainwall, Fire Protection scheduled to occur at completion of criteria package/start of schematic design phase, in May/June 2016. Budget: Total project budget is $165M, with a fixed construction budget limit budgeted at $100M. Page 11
ESER 2014: District Police Stations Scope The ESER 2014 bond program for District Police Stations will be delivered by modeling the successful delivery of the ESER 2010 NFS project. Projects will be delivered either as Focused Scopes across all 12 police facilities (in the categories such as ADA upgrade, exterior building upgrade, MEP system upgrades) or as Comprehensive projects to include seismic upgrades. Two projects (ADA Package 1 and 2) are currently underway to address accessibility insufficiencies at 10 district police stations. Both projects are in different phases of design and construction. Schedule The entire bond program is slated to be complete within the next 5 years. ADA Package 1 Design is complete, construction will begin January 2016. ADA Package 2 Design is underway, slated to be complete by end of March 2016. Budget - $29.5 M $6,882,940 received through first ESER 2014 bond sale. ADA upgrade works are budgeted at $1.9M (includes construction, contingencies, and project control costs), this is equivalent to 6% of overall ESER 2014 program for District Police Stations. Challenges, risks A preliminary meeting to present the entire program portfolio and project list with the Police Chief occurred on Nov. 02, and was well received. The goal is to present to the Police Commission in the first quarter of 2016. Page 12
ESER 2010: Neighborhood Fire Stations Scope Focused Scope: Roofs: 15 of 15 stations completed; Windows: 12 of 12 stations completed; Exterior Envelope: 16 of 16 completed; Generators: 5 of 5 completed; Showers: 8 of 8 completed; Mechanical: 15 of 15 stations completed. Comprehensive: Final station (of 2) is complete. Station 36 is on track to achieve LEED Gold for Commercial Interiors. Seismic: Whole station replacements: FS 5 - Western Addition; FS 16 Marina/Cow Hollow. Schedule Focused Scope: All work is complete. Comprehensive: Base scope work is complete. Additional scope directed by SFFD (sidewalk; cooling) is being priced. Seismic: Station 16 design complete and submitted to DBI; Station 5 site permit submitted to DBI; CDR Phase III approval scheduled for March 21. Station 35, previously under ESER 2010, will be completed under ESER 2014. Budget - $64M, Station 35 will be completed in ESER 2014. Focused Scope: $12.2M Comprehensive: $6.3M Seismic: $33.4M Project Control costs (not included in above): $11.9M Challenges, Risks Station 16: Possible delays to construction schedule accruing from neighbor s opposition. Station 5: Page 13
ESER 2010: Neighborhood Fire Stations Station 5 at Turk Street Station 17 (Generator Replacement) Station 26 (Shower Renovation) Station 38 (Shower Renovation) Station 41 (Shower Renovation) Station 16 at Greenwich Street Page 14
ESER 2014: Neighborhood Fire Stations Scope The ESER 2014 bond program will continue the work of ESER 2010 bond, categorizing projects according to the three categories of Focused Scope, Comprehensive, and Seismic. The principal goal of ESER 2014 is to to address identified and prioritized needs at all stations not addressed under ESER 2010. Schedule Focused Scope: Early Focused Scope work is proceeding per SFFD direction pending approval of the entire bond portfolio of projects, anticipated in April 2016. Roofs: Pkg 1 (FS 3) Roof, HVAC, Generator awarded to GC on Nov. 3; Pkg 2 (FS 40) Roof awarded to GC on Dec. 15; Pkg 3 (FS 3 and 17) Immediate repair complete; Pkg 4 (FS 7, 9) in planning; Pkg 5 (FS 43, 49) in design. Windows: Pkg 1 (FS 9, 19, 25, 29) complete, Pkg 4 (FS 8, 20, 21) awarded to BBR; Pkg 5 (FS 11, 37) are next; Exterior Envelope: 3 stations (FS 11, 24, 34) in design, 4 stations (FS 8, 20, 23, 29) pending NTP to BBR to proceed outside of rainy season; Generators: 3 stations (FS 19, 31, 39) identified; Showers: 5 stations (FS 13, 17, 20, 22, 34) in construction; Mechanical: 5 stations (FS 8, 9, 14, 20, 41) identified; Sidewalk / Slab: 1 station (FS13) is complete; FS31 is scheduled to begin April. Comprehensive: Comprehensive projects will be confirmed when entire portfolio is approved by SFFD, anticipated in April 2016. Potential Comprehensive is FS 3. Seismic: Station 35: Concept phase scheduled to conclude 1 st quarter 2016. Seismic projects will be confirmed when entire portfolio is approved by SFFD, anticipated in April 2016. Potential additional Seismic project is FS 7. Page 15
ESER 2014: Neighborhood Fire Stations Budget - $83.6M $8,150,600 received through first ESER 2014 bond sale. Risks, Challenges Projects prioritization and SFFD approval of 2014 Bond portfolio. Station 35: Multiple jurisdictions and authority requirements to satisfy. Schedule will be created once initial scoping is complete and approved. Page 16
ESER 2014: Office of the Chief Medical Examiner Scope Relocate OCME from seismically vulnerable HOJ Re-accreditation from National Association of Medical Examiners (NAME) OCME is critical first responder after a major earthquake (up to 2,000 estimated fatalities) Two-story building, 46,000 GSF, for 50 employees Autopsy, Laboratory, Field Investigations, Body Storage, Administration LEED Gold Address 1 Newhall Street (at Jennings Street) Project Team: SF Public Works, KMD Architects, Clark Construction, Vanir Construction Management Schedule Complete Design - September 2015 Start Construction - November 2015 Complete Construction - August 2017 Building Inauguration - September 2017 Budget - $65M $9.5M FF&E $34,252,621 received through first ESER 2014 bond sale Challenges, risks Contaminated soil mitigation via offsite disposal and import of new soil, as well as installation of methane membrane and passive methane evacuation system Permit procurement duration mitigation via incremental submission of documents Page 17
ESER 2014: Office of the Chief Medical Examiner Page 18
ESER 2014: Office of the Chief Medical Examiner Demolition Photos Page 19
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