PARISH NAME PETTY CASH VOUCHER DATE PAID TO PAID BY AMOUNT ACCT DESCRIPTION AMOUNT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CUT ALONG LINE - - - - - - - - - - - - - - - - - - - - - - - - - - DATE PAID TO PAID BY AMOUNT PARISH NAME PETTY CASH VOUCHER ACCT DESCRIPTION AMOUNT 20-F-1
PARISH NAME Pueblo, CO 81003 (719)555-5855 Fax (719) 555-5200 INVOICE INVOICE NO: DATE: To: SALESPERSON P.O. NUMBER DATE SHIPPED SHIPPED VIA F.O.B. POINT TERMS Net 15 QUANTITY DESCRIPTION UNIT PRICE 25% of Shared Priest AMOUNT $XXX.XX TOTAL DUE $XXX.XX COMMENTS: Make all checks payable to: YOUR PARISH NAME If you have any questions concerning this invoice, call at XXX-XXXX 20-F-2
ACCOUNTS RECEIVABLE WRITE-OFF AUTHORIZATION NAME OF PARISH: Customer: Date: Invoice No s Amount of Write-Off TOTAL $ JUSTIFICATION Summary of Collection Actions to Date: (Include brief description of collection actions taken by Accounting, other Company departments and outside collection agency or legal, if applicable) Approvals: Bookeeper Date Business Manager Date 20-F-3
PURCHASE REQUISITION Name of Parish: Requested by: Department: Date: Charge To: Purpose or Use: Vendor Source or Remarks: Date Needed: Ship Via: Stock Number Description Quantity Unit Estimated Cost Approvals Approved: Department Manager Date Ordered for: P.O. No.: Date: Additional Date 20-F-4
REQUISITION REQUEST Date Requested: Date Check Needed: Payable to: COA Number: Description: Amount: Date Paid: Check Number: $ REQUISITION REQUEST Date Requested: Date Check Needed: Payable to: COA Number: Description: Amount: Date Paid: Check Number: $ 20-F-4
PARISH NAME PURCHASE ORDER Purchase Order: Order Date: Page: To: Ship To: Ship Via Freight Charges Terms Sales Taxable: NONE Item No. Part or Reference No. Description Qty. Unit Unit Price Extension TOTAL $ Authorized Signature: 20-F-5
PURCHASE ORDER NO. Parish Name: COMPANY: ORDER DATE: Item Number Quantity Description Unit Price Total Tax Exempt Number: Sub-total: Shipping: Total: Order Placed By: Purpose: 20-F-5
PURCHASE AUTHORIZATION Parish Name: Date: Vendor: Address: Telephone No. P.O.# Authorized By: Purchased By: Account to be charged: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DESCRIPTION QUANTITY PRICE AMOUNT TOTAL: 20-F-6
CHECK REQUEST Date: Amount $ Required When: Requested by: Department: Mail Check: Yes No Payable to: Address: City: State: Zip: Contact: Phone:( ) Reason for Check: Approved by: Date: Accounting Use Only Check No.: Account Codes Amounts Date: Issued by: 20-F-7
Name of Parish: PAYABLE VOUCHER PAY TO: MAILING ADDRESS: CITY AND ZIP CODE: DATE DESCRIPTION AMOUNT Account Number: DATE PAID: CHECK NO. This voucher may be used to establish payable to Diocese for payment of Diocesan Collections, disbursing refunds to individuals or vendors, etc. 20-F-8
Capital Asset Requisition Authorization for Capital Expenditure (Must be completed for all requests greater than $1,000.00) Parish Name: Date: Requested by: Department: 1) Complete item description including accessories: 2) Reason or justification for request, including use and capability: 3) Expected life in years: 4) Price or Lease Quotations: Description New or Used Vendor Terms Amount Department Manager Request: Finance Council Recommendation: Parish Pastoral Council Approval: Pastor Approval: 20-F-9
Consolidated Time Sheet for Hourly Employees (Pay Period) Beginning Date: Ending Date: LAST NAME FIRST NAME Regular Hours Sick Hours Holiday Hours Vacation Hours Other Hours Total Hours Total Hours If you have hours in the other Hours; column please identify: (For example: Jury Duty, Comp, etc.) Authorized signature: Parish Name/Location: Please complete this time sheet every week. Sign, date and mail it to the CPC finance office every Monday. Time sheets not received by Wednesday may be delayed a pay period. 20-F-10
DAILY TIME SHEET FOR EMPLOYEES Name Month Number First Day Date To Last Day of Week Sat Sun Mon Tues Wed Thur Fri DAY CHECK IN LUNCH OUT LUNCH IN CHECK OUT Total: TOTAL TIME I certify this record is correct: As far as I know this record is correct: Employee Supervisor Employee: Please sign and hand in to Supervisor on Friday. Supervisor: Make a copy and hand both in to bookkeeper. 20-F-10
Adjusting Journal Entry AJE# Date: Account Subaccount Description Debit Credit Explanation Adjusting Journal Entry AJE# Date: Account Subaccount Description Debit Credit Explanation Adjusting Journal Entry AJE# Date: Account Subaccount Description Debit Credit Explanation 20-F-11
JOURNAL ENTRY FORM ADJUSTMENTS FOR WHICH MONTH & YEAR? NO: Account No. Date Description Debit Credit TOTALS (these totals should match) 20-F-11
EXPENSE REIMBURSEMENT STATEMENT FOR PARISH TRAVEL Parish Name: Parish Street Address: Parish City, State, Zip Code Name: Address: Department: Explanation of Expenses incurred: During the Period from: To: Remarks: AUTO @ SUN MON TUES WED THUR FRI SAT TOTAL mi $ mi $ mi $ mi $ mi $ mi $ mi $ PARKING TAXI/ LIMO AIR TRAVEL HOTEL MEALS (Max. $ /day) OTHER If applicable, please mark the Parish VISA Total Expense $ Charges above with a V next to the amount Less: Parish VISA Charges ( ) Less: Overcharge for Meals ( ) Overcharges for meals is defined as Amount Requested: $ the difference between the actual amount and the maximum allowable amount for a Receipts must be attached for reimbursement of given meal, and is not reimbursable. expenses. This form must accompany a parish requisition form. Signed: Approved: Date: 20-F-12
Travel & Business Expense Form Name of Parish: Dept. Report No. Dates of Expenses: From: To: Sun Mon Tues Wed Thur Fri Sat Total Date City State/Country Meals Incidentals Hotel/Motel Subtotal Telephone Taxi,Auto,Rental, Local Transp Rate per mile Auto Exp Pers. Leased Empl. Purchased Tranp Entertainment Parking Guest Meals Company Paid Transp Leased Car Maint. (Detail Over) Other Total Ecpense Advances: Cash, Check, Hotel Deposits: Church paid Transportation: Carry over from previous report (if applicable) Amount due Employee: Amount due Church: $ $ $ $ $ This is a true statement of all expenses incurred by me on behalf of the church for period indicated. Authorized for Reimbursement Employee Signature Date Signature of Authorizer Date 20-F-12
TRAVEL CLAIM (Used for travel performed on behalf of parish) Name of Parish: Name of Traveler: Address: (Street or Mailing): City, State and Zip Code: - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - PURPOSE OF TRAVEL Itinerary (Include Departure and Arrival Dates and Time and Departure and Arrival cities) DATE DEPARTURE/ ARRIVAL TIME DESTINATION AMOUNTS CLAIMED Automobile Mileage: No. of miles: X $ Air/Train/Bus Costs Meal Costs: Lodging Costs: Parking Costs: Other: $ $ $ $ $ $ $ TOTAL $ NOTE: Submit receipts for all costs other than mileage - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Signature of Traveler Approved: 20-F-12 Date Date
RELIGIOUS SALARY WORKSHEET Effective: NAME: TERM: 1) Lay Salary 1) Consideration for Retirement, Health & Disability: (Additions) 2) Employers FICA, enter (.0765 X line 1) 2) 3) Employers retirement & disability, enter ( X line 1) 4) Religious Community s health insurance Program (if applicable) 3) 4) 5) Total additions (add lines 2,3 & 4) 5) 6) Total salary (line 1 + line 5) 6) Adjustments: (Reductions, if applicable) 7) Housing provided 7)( ) 8) Vehicle provided 8)( ) 9) Time off for community work/retreat 9)( ) 10) Other (contribution to parish, etc.) 10)( ) 11) Total adjustments (add lines 7,8,9 & 10) 11)( ) 12) Net salary (line 6 line 11) 12) Acknowledge by signing below: Religious Employee Date Supervisor Daxte 20-F-13
CHECK LIST FOR END OF MONTH, END OF QUARTER AND END OF YEAR REPORTS, ETC. Name of Parish: Fiscal Year: (July 1, thru June 30, ) Monthly July Aug Sept Oct Nov Dec Jan Feb Mar Apr May June Reconcile Bank Statement(s) Run Accounting Rpts from PDS(LED) Run Accounting Rpts from PDs(Census) Run End-of-Month Payroll Reports Prepare Diocesan Retirement Plan Form Replenish Petty Cash Pay Payroll Taxes-15 th of each Month Quarterly Prepare Bingo Report Prepare State Sales Tax Report Prepare State Tax W/H Report Prepare 941 Payroll W/H Report Annual Prepare Annual Budget Plan Prepare Parish Profile Report Prepare Diocesan Finance Report Prepare Property Exemption Report 20-F-14