INDIAN RAILWAY CATERING AND TOURISM CORPORATION LTD. (A Government of India Enterprise) Open Tender for Engagement of Consultant for providing services for obtaining & redemption of Duty Credit Scrip SEIS scheme for Foreign Trade Policy 2015-20 Last date and time of submission Date and time of opening of offers Clauses in Tender Document S.N Original Clause o. CORRIGENDUM-2 E-Tender Notice No. Tender No.IRCTC/2017/FTP/2015-20. : 02nd November, 2017 at 15.00 hrs. : 02nd November, 2017 at 15.15 hrs. In reference to the above the following clauses stands modified 1 Clause 13 of Special Conditions of Contract (Security Deposit) : The Firm, whose tender is accepted, shall have to deposit the Security Deposit (refundable without interest) amount equal to 5% (five percent) of the Total contract value for the Work in the form of Demand draft in favour IRCTC Ltd on any scheduled commercial bank payable at New Delhi. No interest shall be admissible on Security Deposit. The Security Deposit which will be refunded after successful completion of the work awarded as per the terms and conditions and milestone chart without any interest. Proposed Modification/Clarification in tender Clause 13 of Special Conditions of Contract Security Deposit:- The Firm, whose tender is accepted, shall have to deposit the Security Deposit (refundable without interest) amount of Rs. 2, 50,000/- in the form of Demand draft in favour IRCTC Ltd on any scheduled commercial bank payable at New Delhi. No interest shall be admissible on Security Deposit. The Security Deposit which will be refunded after successful completion of the work awarded as per the terms and conditions and milestone chart without any interest. 2 Clause 14( a) of Special Conditions of Contract Performance Security deposit The Firm, whose tender is accepted, shall have to deposit the Performance Security Deposit amount equal to 5% (five percent) of the Total contract value for the Work in the form of Bank Guarantee in favour IRCTC Ltd on any scheduled commercial bank. No interest shall be admissible on Performance Security Deposit. The Performance Security Deposit will be returned after successful completion of the work awarded as per the terms and conditions and milestone chart without any interest. 3 Clause14(b)(iv) of Special Conditions of Contract Performance Security deposit The quoted fee should be exclusive of any taxes. The GST, applicable is payable to bidder on the quoted price. TDS as applicable will be deducted by IRCTC. It is clarified that the vendor should clearly indicate the base price and other taxes/all outgoings/cess as applicable thereon separately. Clause 14 (a) of Special Conditions of Contract ( Performance Security Deposit):- The Firm, whose tender is accepted, shall have to deposit the Performance Security Deposit amount of Rs. 2, 50,000/- in the form of Bank Guarantee in favour IRCTC Ltd on any scheduled commercial bank. No interest shall be admissible on Performance Security Deposit. The Performance Security Deposit will be returned after successful completion of the work awarded as per the terms and conditions and milestone chart without any interest. Clause 14 (b) (iv) of Special Conditions of Contract( Performance Security Deposit):- The quoted fee should be inclusive of all applicable taxes but exclusive GST. The applicable GST is payable to bidder on the quoted price subject to deduction of statutory dues as applicable. IRCTC Ltd 1
These outgoings like taxes, cess, etc. should be specified with the quoted rate and amount as applicable at the time of submitting the tenders so that there is clarity on the base rates and the taxes, cess, etc. IRCTC reserves the right to call for the clarification on the break-up of the base rate, taxes, cess and other outgoings (and their percentages, etc.) with proof, if required, as and when needed to aid to evaluate the bids. Similarly, wherever applicable, Octroi, and local taxes (entry tax, road permit) will be borne by the bidder. 4 Eligibility Criteria (vi) The bidder should have a prior experience of one year in monetization of SEIS Scrip. 5 Eligibility Criteria (v) The bidder should have Minimum Experience of 5Years in providing services in relation to handling Import benefit under FTP as on date of Tender. 6 Annexure" F" Checklist to be modified on account of above modification. 7 Clause 7( 3) Tenure: contract shall be for a period of 5 (Five) years from the date of issue of letter of award and not extendable. The contract shall remain valid till obtaining of all the Duty Credit Scrips entitled for the year 2020, However, even if after the full utilization of Duty Credit Scrip for any Query/demand notice/penalty Proceedings/Interest Proceedings arises from the Entitlement/Utilization of Duty Credit Scrips for the above mentioned years, then the successful bidder will be held responsible till such proceedings are dropped and will have to indemnify for loss, if any 8 Annexure " B" Financial bid to be modified in terms of proposed modification in clause 7(3) Eligibility Criteria (vi):- The bidder should have a prior experience of one year in monetization of SEIS Scrip. ( Bidder should be submitted Certificate from the clients for executed/ under process monetization of SEIS Scrip) Eligibility Criteria (v) The bidder should have Minimum Experience of 5Years in providing services in relation to handling Export benefit under FTP as on date of Tender. ( Certificate from Chartered Accountant should be attached as per Annexure "J") Modified Annexure "F" as attached. Special Conditions of Contract clause 3 : Tenure: contract shall be for a period of 5 (Five) years from the date of issue of letter of award or withdrawn of the existing scheme by the Government of India or Obtaining of all the Duty Credit Scrips entitled for the year 2020 and full utilization of Duty Credit Scrip whichever is earlier. The Contract shall not be extended after completion of 5 years/ Scheme withdrawn by the Government. Modified Annexure "B" as attached. Discount for monetization of scrips will be applicable for the year 2015-16, 2016-17 and 2017-18. The discount rate for the year 2018-19 and 2019-20 will be decided mutually agreed rate. If the rates finalize by the IRCTC after discussion with the successful bidder will not be accepted by the bidder then bidder can exit the contract after giving one month prior notice. IRCTC Ltd 2
All other Tender terms and conditions as applicable. Tender document can also be downloaded from www.irctc.com/tenders/current tenders. Venue of submission of tenders: GGM/FINANCE, Indian Railway Catering and Tourism Corporation Ltd., 11/12 th floor, Statesman House, Barakhamba Road, New Delhi - 110001. Tel. No. 011-23311263-64, Fax.01123311259. IRCTC Ltd 3
OFFER FORM FINANCIAL BID (On letter head of the firm) Revised Annexure B The Group General Manager Finance, IRCTC Corporate Office, 11 th Floor, Statesman House B-148, Barakhamba Road New Delhi 110001 Sub.: For Engagement of Consultant for providing services for obtaining & redemption of Duty Credit Scrip under SEIS scheme for Foreign Trade Policy 2015-20 Dear Sir, In response to your request for quotation for the above assignment, we hereby quote the following amount of fee: - Particulars A. For Consultancy Fees payable for arranging Scrip B. Monetization of Scrip (Discount) For the year 2015-16, 2016-17 and 2017-18 C. Total ( A+B) * Percentage of value of scrip's issued) (In figures) Percentage of value of scrip's issued) (In words) * Lowest bidder shall be decided on the basis of lowest of C (Total of A and B). Other Terms: - 1. The amount quoted is including all taxes but excluding applicable GST. 2. GST will be paid on the quoted rate as applicable. 3. The rate quoted for consultancy will be applicable for the entire contract period no revision in the quoted rate of consultancy will be accepted. 4. The Discount rate quoted for Monetization of scrip at "B" above will be applicable for the year 2015-16, 2016-17 and 2017-18. 5. The Discount rate for the year 2018-19 and 2019-20 will be decided on mutually agreed rate, if the successful bidder will not accept the discount rate, they can exit from the contract after serving one month prior notice. 6. The quotes are valid for a period of 120 days. 7. Firm quoting the lowest rates in percentage in Total of both categories as mentioned in column C will be awarded the work. 8. The payment shall be released as per payment terms and condition mentioned in scope of work. IRCTC Ltd 4
9. The assignment should be completed on timely basis. 10. No advance payment shall be made. 11. In case of difference in rates quoted in figure and words, the amount which results in lowest unit payable by IRCTC will be taken into consideration. 12. IRCTC reserves the right to accept or reject the quotation or discharge/cancel the entire bidding without assigning any reason thereof. Authorized Signatory Date: IRCTC Ltd 5
Revised Annexure: "J" Date: - (On Letter Head of Chartered Accountant) WHOM SO EVER IT MAY CONCERN This is to certified that M/s--------------------------------------------, registered office at-------------------- is having more than 5 years experience for providing services in the relation to handling Import benefits under FTP as on date of Tender. Name of Chartered Accountant. Designation Membership Number. Firm Registration Number (Issued by ICAI) IRCTC Ltd 6
Revised Annexure F Checklist Forms for Submitting Bids Certificate of Incorporation / Shop Establishment Certificate /Registered partnership deed Copy of PAN Card Client Satisfactory Certificate / Experience Certificate. Signing Authority Letter/ Power of Attorney Self Declaration letter regarding non-blacklisted vendor. Turnover for last three financial years Copy of Annual Accounts for FY 2013-14,2014-15, 2015-16. Letter of Acceptance of all terms and conditions Bid Form (Signature on all Tender Document pages) EMD Annexure J - 5 years experience Certificate on Chartered Accountant letter head. IRCTC Ltd 7