REVIEW OF TA/DA REGULATION

भ रत य वम नप तन प र धकरण AIRPORTS AUTHORITY OF INDIA REVIEW OF TA/DA REGULATION REPORT OF THE COMMITTEE March 28, 2011 Page: 1

MEMBERS OF THE COMMITTEE NAME & AUTHORITY SIGNATURE WITH DATE SHRI VILAS BHUJANG, Executive Director(Human Resource) Chairman of the Committee SHRI S.SURESH Executive Director (Finance) Member of the Committee SHRI BALBIR SINGH General Manager(Human Resource) Member of the Committee SHRI R.S. MAKER General Manager (Administration) Member of the Committee SHRI SHEKHAR KHANNA General Manager (Finance) Member of the Committee SHRI N. BALACHANDRAN Dy. General Manager(Human Resource) Member Secretary of the Committee March 28, 2011 Page: 2

PROPOSED TA/DA REGULATIONS, 2011 I. INTRODUCTION Consequent to revision of the pay scales of Executives and Non executives, a Committee was constituted vide order No. A.60011/81/2010 PP dated 6 th January, 2011 to revise the TA/DA rates for all employees of AAI. The Members of the Committee are the following: Shri Vilas Bhujang, ED(HR) Shri S.Suresh, ED(Fin) Shri Balbir Singh, GM(HR) Shri R.S. Maker,GM(Admn.) Shri Shekhar Khanna, GM(Fin) Shri N. Balachandran, DGM(HR) Chairman Member Member Member Member Member Secretary II. THE TERMS OF REFERENCE The Committee will review the existing entitlement of TA/DA rates in terms of AAI(TA/DA) Regulations, study/examine TA/DA rules prevalent in other PSEs and Government and make comprehensive recommendations. III. METHODOLOGY: The committee collected the copies of TA/DA Regulations existing in similarly placed PSEs and also studied the Regulation existing in the Government of India after revision of pay of its employees. After examining these data, the Committee recommends the following : March 28, 2011 Page: 3

IV. RECOMMENDATIONS: 1. Hotel Accommodation: The Lodging charges in the existing Regulation refers only two locality i.e. special locality and ordinary locality. The Committee recommends to change this nomenclature into three categories in the proposed Regulation i.e. Metro, State capitals and other stations. Category The lodging charges as per the locality which will be limited to the percentage of charges for a single room rent of the Hotel Ashok, New Delhi. (The special locality has been split into Metro & State Capitals) (Amounts in Rs.) Split rate of Daily Allowance for food and incidental where lodging charges are claimed separately. Metro State Capitals Other Stations Metro/ State Capitals Other Stations (1) (2) (3) (4) (5) (6) Executives drawing 100% 80% 70% Rs.500 basic pay of (Rs. 175) Rs.47490 and above Executives drawing 65% 52% 46% Rs. 450 pay of Rs.37090 to (Rs. 175) Rs.47489 and above Executives drawing 30% 24% 21% Rs. 425 pay of Rs.32440 to (Rs.150) Rs.37089 and above Other Executives 25% 20% 18% Rs. 375 (Rs.125) Non Executives 12% 10% 7% Rs. 250 drawing pay of Rs. (Rs.125) 17000 to and above All other Group C 7.5% 6% 5% Rs. 200 Non Executives (Rs.75) All other Non Executives belonging to NE 1 to NE 3 level 5% 4% 4% Rs. 150 (Rs.75) Rs. 375 (Rs. 140) Rs.325 (Rs.120) Rs.300 (Rs.120) Rs.250 (Rs.100) Rs.200 (Rs.100) Rs.150 (Rs.60) Rs.125 (Rs.60) March 28, 2011 Page: 4

NOTE : i) Where the State Capital is also a Metro city, the rate applicable will be that of the Metro city. ii) Any fraction of the rupee will be rounded of to next Rs.100/ for the purpose of entitlement of Rooms. iii) The entitlement of TA/DA will be based on the Basic Pay as on 1 st April of the year i.e. after increment. The rates proposed are based and comparable to the rates existing in other PSUs. However, these rates will further be comparable with Single Room Tariff in Hotel Ashok, Delhi for application in future. Leading corporate hotels may be empanelled for this purpose to gain economy, better facility to our employees and to save lot of procedures in this regard. As of today, the empanelment are done by station or region separately. If this process initiated at Corporate level with Corporate Hotel chains, AAI will gain more. Hotel chains such as ITC, TAJ, ITDC, ITC welcome group, Fortune Hotels, PARK, Ginger, Lemon Tree may be called for negotiation. However, the station where units of these groups are not there, separate empanelment may be done. 2. Composite DA The committee also proposes to introduce Composite Daily Allowance (CDA) in the new Regulation. Under this provision, if an employee deputed on tour to a station where he is not availing the lodging & boarding facility provided by the organisation, he will be entitled to draw a fixed percentage of the Boarding and Lodging charges to meet the incidental charges incurred by him from his own pocket during the period of stay in that station, such as food, stay, conveyance etc. However, the claim for CDA will be restricted to a maximum of five days only. The employee can exercise option either to avail CDA or Hotel accommodation per tour. However, no switch over shall be allowed in between the period of his tour. The percentage of Composite Daily Allowance (CDA), as per the locality, shall be as given below: March 28, 2011 Page: 5

Category Metro State Capital Other Station Board of Directors/EDs Rs. 3000/ Rs. 2750/ Rs. 2500/ E 5 to E 8 Rs. 2500/ Rs. 2250/ Rs. 2000/ E 1 to E 4 Rs. 2000/ Rs. 1750/ Rs. 1500/ NE 4 to NE 10 Rs. 1000/ Rs. 800/ Rs. 750/ NE 01 to NE 03 Rs. 600/ Rs. 500/ Rs. 400/ Note: This facility shall not be extended to the officials who are on tour for the purpose of under going training where they will be provided accommodation by AAI or Training Institute and also not applicable for staff on calibration duties etc. 3. Transport of personal effects The Committee propose to empanel reputed cargo movers such as Patel Roadways, TCI, Agarwal Packers & Movers, KTC, TVS etc. to undertake the movement of personal effects of our employees to their destinations on being transferred from one station to another. For this purpose tender may be invited. This way the organisation will be saving lot of expenditure. This will also do away the misuse of grant being given to the employees. Once the transport companies are empanelled after due negotiation, the transportation of personal effects by train or the cost being restricted against goods train shall be discontinued. Where there is no such arrangement available, employee will have to make their own arrangements as per their entitlement. 4. Travelling Allowance on Tour: Travelling on tour shall be admissible to employee as hereunder provided in Regulation 4.1 to 6. 4.1 Journey by Rail : The employee shall be entitled to reimbursement of rail fare (including Tax on rail fare levied, if any ) by the shortest route by the class of accommodation as given below: March 28, 2011 Page: 6

Board Level Officers and Executives drawing pay of Rs.42860/ and above. Other Executives All Non Executives in the group of B & C. All other Non Executives AC 1 st Class. AC 2 nd Tier Class AC 3 rd Tier Sleeper/AC Chair Car Second Sleeper Note: The Employee may be reimbursed cancellation charges where the journey had to be cancelled for reasons other than personal or beyond his control. 4.2 Travel by Air : (1) The Chairman, Member and Executive Directors, Airports Authority of India are entitled to travel by air by Executive Class. (2) The Executives in receipt of pay of Rs.37070 / and above, may at their discretion travel by air (Economy class) on tour or transfer or training (3) The Executives in receipt of pay of Rs.33600/ and above but below Rs.37070 / may travel by air (Economy class) on tour only, if the distance involved is more than 500 Kms. and the journey cannot be performed overnight by direct train or coach service. (4) Travel by private airlines shall be allowed with lowest economy class fare. March 28, 2011 Page: 7

(5) The class of travel by Air while on foreign tour on official business will be as follows: i) Chairman and Member, Airports Authority of India ii) Executives and Non Executives Business Class or First Class Full Fare Economy Class However, the lowest fare under Economy Class, should be availed, wherever possible. 4.3 Travel by Road (Local Journey): (1) For travel by road in other than Authority s transport, employees shall be entitled to the reimbursement of the conveyance charges at the following rates: Group A and B Group C Group D Actual Taxi fare or reimbursement of road mileage will be allowed @Rs16/ per K.M. when the journey is performed by own car. For journey by Motor Cycle or Scooter or Moped the reimbursement of road mileage shall be @Rs.08/ KM or cost of single seat in a Taxi whichever is lower. Actual Fare by ordinary public bus/ Local train etc. Note: (i): Group C employees, while on tour, may be reimbursed actual taxi charges for movements between residence and railway stations at Headquarters and Railway Station and temporary residence at outstation. Note: (2): Group D employees, while on tour, may be reimbursed actual Scooter charges etc. for movement between residence and railway station or bus stand at Headquarters and railway station or bus stand and temporary residence at outstations. March 28, 2011 Page: 8

Note (3) : Classification of employee will be as specified in the Airports Authority of India (General Condition of Service and Remuneration of Employees) Regulations, 2003. (2) Journeys by road include journeys by steam launch or other sea bound vessels. Where journeys are performed by road between places connected by rail, the road mileage as calculated in para 4.3 above will be limited to rail fare as per the entitlement. Where journeys are performed by road between places not connected by Rail, the road mileage as calculated above will be limited to the notional fare by the entitled class as defined in para 4.1. However, Head of Unit may relax these limits in special circumstances. (3) In cases where Journeys are undertaken while on tour or transfer by the employees in their own cars or scooters or motor cycles reimbursement will be allowed at the rates of Rs.16/ per km. for car and Rs. 08/ per km for scooter or motor cycle limited to the entitled class of rail fare for points connected by rail. The rates shall be revised based on per kilometre rates notified by State Transport Authority from time to time. 5. Daily Allowance : (1) In addition to the rail fare, air fare and road mileage as per regulations 4.1, 4.2 & 4.3 respectively, an employee shall be entitled to daily allowance for the entire absence starting with departure from headquarters and ending with arrival at the headquarters to cover both on the way expenses as well as expenses for halt at out station. (2) Full daily allowance shall be admissible for each completed calendar day of absence reckoned from midnight to midnight. For absence from Headquarters for less than 24 Hrs for journeys (other than the local journeys), the daily allowance shall be admissible at the following rates namely: For absence not exceeding six hours For absence exceeding six hours but not exceeding twelve Hours For absence exceeding twelve hours NIL 70 Per cent full March 28, 2011 Page: 9

In case of local journeys: daily allowance will be admissible at half the rates mentioned above. Daily allowance is payable even if the conveyance is provided free of charge for local journeys. In the period of absence from the Headquarters falls on two calendar days, it shall be reckoned as two days and daily allowance calculated for each as above. Similarly, daily allowance for days of departure from and arrival at Headquarters shall also be regulated accordingly. (3) The entitlement to daily allowance in the following circumstances shall be determined as under: (i) When employee is provided free boarding and lodging 1/4 of daily allowance (ii) When he is provided with free boarding 1/2 of daily allowance (i) When he is provided with only free lodging 3/4 of daily allowance (4) For the time spent during the journey daily allowance shall be admissible only at the ordinary rates. If the time involves stay at station for which higher rates for daily allowance are admissible, daily allowance shall be paid for the period of halt at such stations calculated as per sub regulation(3) at the higher rate applicable to those stations. The daily allowance for the remaining period shall be admissible at ordinary rates. (5) The admissibility of daily allowance at a place outside the Headquarters of any employee for a continuous halt upto 30 days or more during tour or temporary transfer or training shall be as follows: (i) First 30 days : Full daily allowance (ii) Beyond 30 days and upto 180 days : Half daily allowance (iii) Beyond 180 days : NIL March 28, 2011 Page: 10

6. Grant of Travelling Allowance/DA during Disciplinary Proceedings and for appearance before court/investigation agencies I. Serving Employees : a) A serving employee is entitled to TA/DA as on tour as per his normal entitlement for all the hearings fixed in the departmental proceedings when : he has been appointed formally by the Disciplinary Authority as the IO; or he has been appointed by the Disciplinary Authority as PO; or he has been issued the charge sheet for a minor or major penalty (CO); or he is required to inspect documents permitted by IO/ give evidence as a witness; or he has been appointed by the IO as a Defence Assistant. II. Employees under suspension : An employee who is under suspension is also similarly allowed TA as indicated above, when he functions as a Defence Assistant or has to give evidence as a witness or has been charge sheeted, on all the days of hearing in the formal disciplinary proceedings. III. Retired/Dismissed Employees : a) T.A. for attending departmental enquiry against him on retirement : A retired employee required to attend Departmental Enquiry instituted against him may be allowed travelling allowance as on tour by the shortest route for the journey in connection with the enquiry from his home town to the place of enquiry and back. Alternatively, in case the person concerned has taken up residence after retirement at a place other than his home town, he may be allowed travelling allowance for March 28, 2011 Page: 11

journeys from such place of residence to the place of enquiry and back. The place of residence means the place for which post retirement T.A. claim was drawn. However, if at the time of receipt of summons, the retired employee is at a place different from his home town or place of residence, the traveling allowance should be restricted to the shorter of the two journeys between that place to the place of enquiry and the home town place or residence to the place of enquiry. The travelling allowance/da shall be regulated in accordance with the pay of the post held by the retired employee immediately prior to retirement. No advance of travelling allowance should, however, be paid in connection with such journeys. b) T.A. for attending departmental enquiry by the employees after removal/dismissal or compulsory retirement from service : An employee concerned may be allowed travelling allowance as for a journey on tour from the place where the summons to attend the enquiry reaches him to the place of enquiry and back but not exceeding that to which he would be entitled, had he performed the journey from his home town to the place of enquiry and back. The travelling allowance may be regulated in accordance with the pay of the post held by the retired employee immediately before his removal/dismissal or compulsory retirement. c) T.A. for perusal of documents : The retired employees may be allowed travelling allowance as on tour, including daily allowance for halts (restricted to a maximum of three days only), for undertaking journeys to outstations for perusal of official documents in preparation of their defence against disciplinary proceedings instituted against them. The T.A. claims in such cases will be restricted to one to and fro fare by the class to which the retired employee was entitled immediately prior to retirement, by the shortest route between the place of residence/declared place of residence up to which retirement T.A. has been availed of/place from where the journey has actually been performed and the place where the documents are kept, whichever is less and daily allowance will be admissible as indicated March 28, 2011 Page: 12

above. The grant of Traveling Allowance will also be subject to the condition that the Inquiring Officer certifies that the official records to be consulted are relevant and essential for the preparation of the defence statement. d) T.A. for attending Court in judicial proceedings against him : The retired employees against whom judicial proceedings are instituted after retirement and have to attend such cases in the Court of Law from outstations may be allowed T.A. on tour (including daily allowance for halts), for the journey they have to perform from their home town/place of residence to the place of judicial proceedings in terms of (a) above, as in the case of departmental enquiry, if they are honourably acquitted by the Court. This provision shall also be applicable in the case of serving employees. e) T.A. for appearing as Defence Assistant : In the matter of payment of travelling and other expenses to the retiring employees assisting a serving employee in disciplinary proceedings, TA will be regulated as in the case of serving employees. The expenditure on account of travelling and other expenses will be borne by the Department or office to which the delinquent employee belongs. f) T.A. for attending Courts of Law in departmental cases : A retired employee who is summoned by a Court of Law for giving evidence in departmental cases as to facts which have come to his knowledge in the discharge of his duties while in service, or who is called upon by the Authority to present its case or to act as complainant on its behalf may be allowed T.A. as on tour (including daily allowance for halts) for the journeys he has to perform in that connection. March 28, 2011 Page: 13

IV. For appearing before Police/Court : An employee whether under suspension or not, may be allowed TA as on tour for journeys to attend Police/Special Police Establishment inquiry in connection with a case in which he is suspected to be involved. The TA will be recovered in full in case later he is found guilty and convicted. Where an employee undertakes journeys during suspension for appearing in a Court of Law as an accused and is later on acquitted by the Court and reinstated in service or would have been reinstated in service but for his death or his having attained the age of retirement or being allowed to retire voluntarily, TA as on tour, may be reimbursed provided the legal expenses incurred by him in defending such proceedings are reimbursed to him in full or in part. Note: a) In the case of a suspended/retired employee, TA/DA will be regulated based on the grade to which he belonged before suspension/retirement. b) TA will be regulated as per actual subject to the admissibility as on tour. c) TA will be restricted from his Hqrs. to the place where the inquiry is being held or from the place at which he has been permitted to reside during suspension or after retirement to the place of inquiry, whichever is less. No TA will be admissible if the inquiry is held at the outstation at his own request. d) In respect of matters not covered by the above provisions and regulations, TA/DA to private persons appearing as Prosecution/Defence witnesses will be regulated as per Govt. rules. In case any regulations are in conflict with Govt. instructions, the rules of the Govt. will prevail. 7. Travelling allowance on transfer (1) An employee shall be entitled to draw Travelling allowance on transfer from one station to another, if he is transferred by the Authority otherwise than on his own request. Note: Posting to a place of choice on completion of full tenure may not be normally termed as transfer on own request. Employees transferred after completion of full tenure as prescribed from time to time to the place of their choice will be entitled for Travelling Allowance and transit. March 28, 2011 Page: 14

(2) In addition to transfer Travelling Allowance entitlement, the employees will be entitled for an additional fare by the entitled class for self for both onward and return journeys if he has to leave his family behind due to non availability of Authority accommodation at the new place of posting. (3) Travelling allowance for family members shall be admissible (a) if they accompany him to the new station, or (b) follow him within six months or precede him by not more than one month from the date of employee s taking over at the new station of they proceed to the new station. If the family members proceed to a station other than the new headquarters, the period of six months or one month shall be reckoned from the date of handing over charge at the old station. The competent authority may allow extension beyond the time limits in exceptional cases. The employee has to apply before the expiry of six months or immediately on transfer, as the case may be for sanction of extension of time limit. 8. Journey on transfer: (1) An employee shall be entitled to draw actual fare by the entitled class or rail or other means of transport as provided to him as on tour for himself and for his family. (2) An employee travelling by air on transfer, if he is authorized to travel on tour by air, is entitled to draw the airfare actually paid for himself and the members of his family. (3) An employee shall also be entitled to draw for the period of journey daily allowance as on tour for himself and each member of his family. Daily allowance for children below 12 years shall be payable at half of the usual rates. 9. Transfer tour: An employee, who is on transfer, shall be treated on tour for the first 20 days of his joining on posting at new station to enable him to move immediately and tie up arrangements at new station for moving his family/dependents. Employee shall have entitlement to Daily Allowance at new station for a maximum period of 20 days of his joining at new station of posting. This is applicable to all employees on actual basis irrespective of their marital status. March 28, 2011 Page: 15

10. Transfer grant: An employee on transfer shall be entitled to draw lump sum transfer grant equal to one month s basic pay. However, this will be paid at the station where he is joining on transfer. 11. Packing, Insurance and other Incidental Charges : An employee will be entitled to Incidental and Insurance Charges at the following rates : Basic Pay Executive drawing pay of Rs.43200/ and above All Executives drawing pay of Rs.16400/ and upto Rs.43200/ All Non executives drawing pay below Rs. 17000/ Packing, Insurance and other incidental charges Rs. 7000 Rs.3500 Rs.2000 The payment of Incidental and Insurance Charges will be admissible, provided: (i) Transfer involves dislocation of residence from one station to another (ii) Incidental and Insurance Charges are not admissible when an employee is permitted to retain authority accommodation for the family at the previous station. This will, however, be allowed at the time of actual shifting of the family to the new station as approved by the Competent Authority. 12. Transportation of personal effects: An employee shall be entitled to draw the actual cost of transportation by train or other means of transport for carriage of personal effects upto the maximum limit, namely: March 28, 2011 Page: 16

Categories of Executives Executive in receipt of pay of Rs.37070/ and above All other Executives All Non Executives in the group of B & C. Employees of Group D Personal effects that can be carried Full four wheeler wagon or 12000 Kg by goods train or one Double container Full four wheeler wagon or 6000 Kg by goods train or one Single Container 1500 Kg by goods train 1000 Kg by goods train (2) Octroi duty on household effect and conveyance etc, if any, paid by the employees on transfer will be reimbursed subject to the production of receipts vouchers etc. 13. Transport of conveyance : (i) Transportation of one motorcar or motorcycle or scooter is permissible in the case of executives and Group B Non executives. Others are entitled to transport one motorcycle or motorcycle or scooter or moped. (ii) Transport by Rail: Actual amount charged for transport by passenger is admissible. If it is transported by good train, the cost of packing, transporting the packed vehicle to and from the goods shed, cost of crating the car, loading/unloading charges, etc., are allowed, subject to the overall limit of transport charges by passenger train. (iii) Transport by Truck: If the conveyance is transported by a truck between places connected by rail, the actual expenditure limited to passenger freight is allowed. Between places not connected by rail, actual expenses limited to the prescribed rates as notified by the Directorate of Transport for taxi autorickshaw at the starting point will be allowed. March 28, 2011 Page: 17

(iv) When sent under its own propulsion when a conveyance is sent under its own propulsion, reimbursement will be at the rates Rs. 8/ Per Km for Car and Rs. 4/ per Km for Scooter/ Motor Cycle etc. as the case may be. For transport between places connected by rail, reimbursement will be limited to the passenger freight. The employee and family members will not be entitled to the fare if they travel in the conveyance. 14. Transfer Travelling allowance on retirement/death: (1) Transfer Travelling allowance including transfer grant and incidentals shall be admissible to a retiring employee on the same rate as applicable to a serving employee on transfer. 15. Travelling allowance for journey under various other circumstances: (1) An employee shall be entitled to draw Travelling Allowance as on tour for the journey to and from the place at which he appears for an obligatory departmental examination. (2) Outside candidates called for interview of Group A posts will be paid AC 2 tier or first class railway fare while others will be paid second class fare. The charges for sleeper and reservation, if paid, will also be reimbursed. 16. Traveling Allowance on first appointment : An employee shall be entitled to Air or Rail fare and cost of transportation of personal effects, as application to the post for which employee shall be joining. Where a fresh appointee who has availed himself of the benefit of these provisions, resigns within one year of his joining duty in Airports Authority of India, he will be liable to refund the amount paid to him by way of Travelling Allowance. 17. Conveyance Allowance : The Authority may allow, on such conditions as it may think fit, a monthly specified conveyance allowance to an employee or a category of employee whose duties require extensive travel at the headquarters. Such an allowance shall be in lieu of all other Travelling Allowance for journeys at the headquarters city. March 28, 2011 Page: 18

18. Amount of advance: (1) An amount of Travelling Allowance, in advance, may be sanctioned by the controlling officer but it shall not exceed the amount of Travelling Allowance to which an employee may be entitled to in consequence of his tour or transfer. (2) Ordinarily a second advance shall not be sanctioned to an employee until an account has been given of the first advance. 19. Submission of claims: The right of an employee to Travelling Allowance including daily allowance is forfeited or deemed to have been relinquished, if the claim is not preferred within one year from the date of completion of the journey, to which it relates. 20. Countersignature : The claim for Travelling Allowance on tour or transfer shall not be entertained unless they are countersigned by the Competent Authority. 21. Power to relaxation : Competent Authority may, at his discretion in deserving cases, for reasons to be recorded in writing, relax any of the conditions for grant of Traveling Allowance or Daily Allowance under these regulations. 22. Removal of doubt : Where a doubt arises as to the interpretation of these regulations, it shall be referred to the Chairperson of the Authority who shall decide the same. NOTE: For smooth implementation of regulations notified, it is further stated that in case of any doubts in respect of the procedure or entitlement, the clarification already issued, specific to these issues, would also apply. Whenever it is contravening any specific provision of the regulations notified in such case reference may be made to Hqrs. ******************** March 28, 2011 Page: 19