Draftworx Manual. Thank you for choosing Draftworx

Draftworx Manual Thank you for choosing Draftworx

Contents Installing the program... 4 Activating the program... 5 Getting going... 6 Training videos... 6 Filter bar... 6 Regional Settings... 8 Client setup... 11 Date Settings... 12 Financial data... 14 Working trial balance - Importing... 14 Working trial balance - Linking... 16 Journal entries... 19 Financial Statements... 23 Updating of figures and Undo (Ctrl Z)... 23 Selecting worksheets... 24 Turning on / turning off notes... 25 Skip print row / column markers 1 or 0... 26 Adding a new note, linking to TB... 27 Inserting Note number in AFS... 30 Inserting page breaks... 31 Cash flow statements... 32 Print preview, Save as PDF... 32 Editing formulas (manager password)... 33 Changing the font... 34 D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 2

Inserting images... 36 Inserting a New Worksheet and Updating the Index Page... 37 Customising your own templates / masters... 40 Roll forward... 42 Lead schedules... 44 Audit programs... 45 Draftworx Auditing Tools... 47 Scanning-in Documents for Evidence... 62 Reports... 66 Documents... 67 Office tools... 68 Roll Forward... 70 Creating your own templates / masters... 73 Using another Client directory as a template... 75 Default Remote Clients Folder... 77 Copying a Client Directory from Remote to Local Drive... 79 Copying a Client directory using Explorer... 81 Delegation... 82 Consolidations... 89 Transferring Draftworx onto another computer... 90 Trouble shooting... 91 Getting help... 92 D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 3

Installing the program The installation procedure is printed on the cover of each installation disk case, but here are a few pointers just in case. In order to install Draftworx on your computer (new installations will automatically run for 15 days in demo mode) please follow this procedure: Insert the installation DVD and double left-click on autorun.exe Select 'Install Draftworx' Run through the installation clicking on 'Next' when required. There is no need to change any settings along the way - simply click on 'Next' when prompted. Once you have successfully completed the installation procedure, please open Draftworx by doubleclicking on the Draftworx shortcut which you should find on your desktop. Complete the details page and click on 'Install Demo' to install a demo version of the program - or type in your activation code if you have been issued with one - and select Activate Licence Code. At the Draftworx Settings screen, please replace Draftworx User with your user's name in the Display Name field, and record your email address in the Email Address field. Complete other fields as required and click on the Save button (top left). If you have any hassles at any stage, please send an email with a quick explanation (exact error messages, codes, etc are always very helpful) to support@dataprime.co.za. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 4

Activating the program Please install the program (if you have not already done so) by running your Draftworx installation disk (see previous section). Open Draftworx and select the second smaller Draftworx icon next to 'File' at the top left hand corner of the screen. This will open the Draftworx Licence Manager screen. Please complete your details and type in your activation code which you will have received from Data Prime (Pty) Ltd into the activation code field and select 'Activate Licence Code'. At the next details screen, please type in your Display name, i.e. replace 'Draftworx User' with your first name and surname, or initials and surname - and record your email address in the Email Address field). Complete other fields as required (name of your auditing firm, address, place of signature, etc) and select the Save button (top left). If you are not able to open Draftworx or navigate to the Licence Manager screen, using Windows Explorer, locate the file Draftworx.dlsc in the Draftworx directory (the path will be C:\Program Files\Data Prime\Draftworx) - and delete it. Close Explorer and open Draftworx by double-clicking on the Draftworx shortcut which you will find on your desktop. If you have any hassles, please send an email with a quick explanation (exact error messages, codes, etc are always very helpful) to support@dataprime.co.za. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 5

Getting going Training videos Excellent training videos are included and these are easily accessible from the main client screen. These include: 1.01 Introduction 1.02 Client summary 1.03 Client setup 1.04 Working trial balance 1.05 Working trial balance - manual insertion 1.06 Working trial balance - import from spreadsheet 1.07 Working trial balance - import from caseware 1.08 Journal entries 1.09 Financials Introduction 1.10. Financials - Notes 1.11. Financial statements - Preview and tools It is a very good idea to run through these training videos as they will be a great help getting you started. Filter bar A key feature in Draftworx is the green filter bar. Type your search criteria into the Client, Year End or Entity Folder fields. It is possible to filter on multiple criteria. Use the button indicated to clear all filter criteria. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 6

If the green filter bar is not visible, then you are probably not in Advanced User mode. In order to get into Advanced User mode, select the Advanced User button. If the Advanced User button is not visible, double left-click on the Options tab. Click in the Enter New Company Here field, type in company name and tab to next field, type in or select year from pull-down and tab to next field, then select template from the pull-down and hit the Enter key. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 7

Regional Settings 1. Select Control Panel > Regional and Language Options then Customize this format D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 8

2. Select the Numbers and Currency tabs and make sure Negative number format is (1.1) and List separator is, as shown D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 9

3. This applies to the Currency tab too 4. Select OK when done. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 10

Client setup Select Client setup as follows: At this screen, type in Company Name and record names of directors, shareholders, members, etc. Very straight forward - also include nature of business, and select single year reporting, etc if applicable. Other options available from Client setup include: Client Notes Electronic Review MLP (management letter points) Switch Methodology Year End Close D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 11

Date Settings 5. Selecting a Reporting Period other than 12 months, e.g. 5 AFS will appear as follows D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 12

6. Selecting a Reporting Period other than 12 months and selecting Management Accounts AFS will appear as follows D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 13

Financial data Working trial balance - Importing Select Financial Data > Working Trial Balance. The next step is usually to import a trial balance. Click on the Import Spreadsheet button. Locate your trial balance and double left-click on it. This will open the Import window. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 14

Selecting your data could not be simpler. All you need to do is click on Assign Account, then click on the first account number in your list as indicated by the arrows above. Repeat this procedure for account name and opening debit and opening credit balances. Select Import when done. For the first year on Draftworx, you will need to import prior year data (if applicable). Follow the same import procedure as outlined above. If amounts appear in a single column (debits + and credits -) then allocate this as the debit column, i.e. disregard the Assign Opening Credit button. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 15

Working trial balance - Linking Select your current year (see arrow above) and your working trial balance will indicate opening balance, a column for current year adjustments, final figures and prior year final figures. The quickest way to link your accounts which is the next step in the process is to select the Show / Hide Link Numbers (Quick Assign) button. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 16

All Link numbers have a prefix. ca = current assets i = income is = income secondary (other income), and so on. Use the green filter bar to locate the link required, and double left-click on it. This will assign the link to the next available link field in your working trial balance. Repeat this procedure using the filter bar to find the link required - and double left-click on the correct one. Remember the clear filter button if you use different columns. If you need to re-assign a link, locate the link required and drag it across to the correct cell in your working trial balance. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 17

Group accounts together by assigning them to the same link. In order to rename a link for reporting purposes (i.e. for your detailed income statement), select the relevant cell in the Disclosure Description column, and edit it then double left click to link it. Note the use of multiple filter criteria above. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 18

Journal entries These can be captured by selecting Financial Data > Journal Entries Select adjustment type from the pull-down menu Tab through and complete the Description and Reference fields as required D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 19

Select accounts by clicking on either of the options shown: Tab across to the amount field, type in the amount and hit Enter Enter the contra account and credit amount (type minus sign for credit) and Enter D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 20

To delete a journal adjustment, highlight the adjustment and click on the triangle as shown: Respond Yes to the prompt For a report, select Reports > Journals Overs and Unders and the year D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 21

A report will be generated as shown in this example: D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 22

Financial Statements Now you are ready to open your AFS select Financial Data > Financials. The three training videos on financial statements are excellent. Please run through them if you have not yet had a chance to do so they will help you enormously! Updating of figures and Undo (Ctrl Z) One you have opened your AFS, by selecting Financial Data > IFRS SME Financials for example Moving from your trial balance to your AFS by clicking on the relevant tabs will automatically update your numbers in your AFS. If after making any changes to your trial balance, your debits and credits do not agree, Draftworx will not let you go to your financials and prompt you accordingly. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 23

If while working in your financials, you delete something in error, you can easily rectify this by selecting Undo or Ctrl Z if you prefer to use shortcuts. Selecting worksheets Click on the View tab and select / deselect buttons as required. Click on the button and then move your cursor away to confirm whether it is on or off. Orange indicates that a button is on, grey indicates that it is off. Skip print markers in the form of blue shading will be put in place automatically. Page numbering will be corrected on preview. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 24

Turning on / turning off notes Click on the + grouping symbol to turn on a note And click on the grouping symbol to turn a note off D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 25

In the screenshot below, the note in row 23 with the + grouping symbol is off and will not print. The note in row 25 with the grouping symbol is turned on and therefore will print. Skip print row / column markers 1 or 0 If you wish to turn off a row and there is no + grouping symbol to do so, then select the left-most cell in the row And type in 0 (zero) and enter. This will put a skip print marker in place It s like switch, 0 is off and 1 is on. This works for columns too just type 0 in the top cell in a column and it will be turned off for printing. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 26

Adding a new note, linking to TB Let s take a look at an example, we will start by typing in the note heading and setting it to bold. Type in the detail required and position your cursor on the cell you would like to insert an amount in. Select the Working Trial Balance tab and make a mental note of the link number you would like to insert, e.g. e.307 Now select Insert > Final or Insert > Prior as required D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 27

Use the green filter bar to locate the link number you require and double left-click on the link number row you wish to reference. Note the formula highlighted in yellow. Now group the note by selecting the vertical range as follows (a single column is fine) D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 28

And click on Notes > Group Note. This will automatically apply the grouping for you. Now position your cursor on a single cell anywhere in the body of the note and select Notes > Auto-Number Note. The A that automatically appears in column A indicates that the note will be numbered. Just a reminder that notes will only be allocated numbered on selecting Print Preview. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 29

Inserting Note number in AFS Click on the cell in the AFS where you would like the note number to appear, and type = Then go to your Notes worksheet and click in the cell in column B between the A and the note heading as shown and hit Enter Use the ROUND function to remove the decimal point that appears after the note number. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 30

Inserting page breaks If you would like to insert your own page break in your AFS, position your cursor on any cell in the row you would like to appear at the top of the page. Then select Insert Page Break from the Print tab. A green marker will show the row where the page break will occur. Now all you will need to do is preview your AFS. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 31

Cash flow statements The third column is used if your trial balance contains only current and prior year figures and you will need to type in your prior year figures (in this example 2010) which you will find on your prior year AFS. If you have a history, i.e. the year before the prior year (in this example 2009 figures) then the middle column will be selected automatically - and the movement will be calculated for you. Type 1 or -1, etc in the Rounding Corrections cells in the Statement of Cash Flow to fix rounding issues. Print preview, Save as PDF To preview your AFS before printing, select Preview Financials from the Formatting tab. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 32

To save as a PDF, click on the save button shown you will need to specify a filename and directory to save the file in. Editing formulas (manager password) Click on File > Login Type in the manager password and click on Ok. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 33

Click on any cell and hit F2 - and you will be able to edit it. Select File > Logout when done. Changing the font Close your AFS D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 34

Select File > Bulk Font Change Select Audit Program / Document / Financial Data from the list Select Font from the pull-down and click on the Change Font button. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 35

Inserting images Select Insert > Image Locate the image file you would like to import. It may be any of the following file formats: BMP (*.bmp); JPEG (*.jpg); PNG (*.png) or TIFF (*.tif) Click on the image and drag to re-position it, etc. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 36

Inserting a New Worksheet and Updating the Index Page Log in as manager (File > Login and enter password, then OK) then from the Formatting tab, select Insert > Insert Sheet Double left-click on the new sheet name and rename it NB! No spaces and hit Enter. Left click on the sheet name and drag it up or down if you wish to change the position Select Close when done Make sure the order of your pages is correct by checking the worksheet tabs D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 37

Now go to the Index page, insert rows as required (one can use the right-click menu) and use the Format Painter to copy the format from one of the other existing statement names if necessary Type in the name of your new sheet Click in the page number cell D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 38

- and select Developer > Create Named Range Type the sheet name followed by _Pagenumber - remember no spaces Preview Financials D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 39

Customising your own templates / masters There are three steps to customizing your own templates or masters. Firstly, using Explorer, go to C:\Program Files\Data Prime\DraftworX\NewUserData (this is the directory containing all your templates) and use Ctrl C - Ctrl V to make a copy of the template you would like to make a master, i.e. 'Close Corporation - Copy'. Right-click on this file and rename it to 'Close Corporation XYZ' for example. Secondly, open Draftworx and select the 'Templates' icon top right. Open your new template above and import your generic trial balance if you use the same account numbers for all your engagements and do the linking - or simply insert one account into the working trial balance, say 1000 Sales and link it - then open your AFS and make your changes. Close your AFS and select Save on doing so. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 40

The third and final step... - now when you open a new client directory, choose your own customized template by selecting 'Close Corporation - XYZ' from your Entity Folder list. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 41

Roll forward When you have completed your current year and you are ready to open next year s directory, select Client Setup > Year End Close. Confirm your intentions Respond either Yes if your wish to roll the current set forward, or No if you would prefer to base your new directory on the latest Draftworx template. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 42

A new directory will be created for you automatically. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 43

Lead schedules In order to select a lead schedule, select Lead Schedules and the lead required. Lead schedule assets are prefixed by a single letter, e.g. C001 Accounts receivable, and liabilities by double letters, e.g. CC001 Accounts payable. Remember to Save (or select Yes in response to the Confirm SAVE prompt on closing a schedule). D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 44

Audit programs Select the audit program required by first selecting the relevant number band then the numbered audit program as indicated. For comments / examples that may help with the completion of the audit strategy, select the + sign as shown. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 45

Insert hyperlinks to other relevant audit programs / documents by selecting Insert Index from the Insert tab. Clicking on 405 in this example will take you to 405 Engagement acceptance and continuance (and open it if necessary). D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 46

Draftworx Auditing Tools To insert a lead reference in the working trial balance, select the relevant cell in the Lead Ref column Click on Insert Hyperlink and select the lead required from the list To open the lead schedule, click in the field on the right of the cell D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 47

Select audit ticks from the pull down buttons as required To mark a lead schedule, audit program or document as prepared, etc select the Quick Access tab Then click on the required option. Set as Reviewed will only be available on manager login D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 48

Once a lead schedule, audit program or document has been marked as prepared or reviewed, etc it will be coloured, for example: The colour-coding is as follows: Yellow = Prepared Green = Reviewed Red = Exception Blue = Not Applicable Grey = Delegated To insert a note in an audit program for example open the audit program D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 49

Select the relevant cell - and click on the Quick Access tab (top-left hand corner of the audit program) and select Add Note from the menu options Make sure Note is selected D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 50

Type in your note and click on OK. The cell you had selected when you inserted the note will be highlighted in yellow To view notes on a client directory, select Client Notes from Client Setup D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 51

Tick the Addressed field and type in a completed note as shown: Risk Register To add a risk note, select the relevant cell in your lead schedule, audit program or document and select Add Note from the Quick Access tab D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 52

Select Risk from the pull-down menu as shown: Select risk category from the pull-down D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 53

Select Audit Programs > Risk Register Specify the Likelihood and Impact of the risk by using the relevant pull-down menus The scale is shown at the bottom of the screen: D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 54

Draftworx will calculate a score based on likelihood and impact specified, and if the score is 12 or more, it will automatically indicate that this is a significant risk which will therefore need to be addressed. To view the Risk report, select Reports > Risk Register D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 55

To re-classify journal entries from overs / unders to normal adjusting entries (overs / unders journal amounts will not appear in the adjustments column in the working trial balance) - select the entry and the required option from the pull-down: Once a journal entry has been reclassified (by selecting Normal Adjusting from the pull-down as shown above) the adjustment amounts will automatically appear in the working trial balance. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 56

Management Letter Points (MLP) Select the relevant cell and then Add Note from the Quick Access tab Select MLP for management letter point from the pull-down as shown: D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 57

Complete MLP as required, for example: D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 58

Management letter points can be accessed by selecting MLP from the Client Setup menu Select Closed if you do not wish to include the MLP in the report (if it is no longer an issue) Important: Don t forget to Save (top left corner of screen) D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 59

Select Report > M.L.P Report (if Closed was selected, the MLP will not appear in the report) Electronic Review Select Client Setup > Electronic Review D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 60

Open audit programs, lead schedules, documents, etc as required by clicking on the relevant plus + sign. Ticks will appear under columns indicating items that have been prepared, reviewed, etc. The column headings from left to right are: P = Prepared R = Reviewed P = Partner reviewed X = Exception N = Not applicable L = Locked It is recommended that Managers and Partners review a file from this screen (remember to login first by selecting File > Login) Select Reports > Electronic Review for a printed report should you need it. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 61

Scanning-in Documents for Evidence Open checklist / document / working paper as required Make sure your scanner is connected and switched on, then select Insert > Scan- and scan in the document D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 62

Specify source (scanner) by clicking on the pull-down menu Click on the Annotations tab, and click on annotation type required Click and drag to move / resize sticky note D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 63

To edit the text, double left-click in the sticky note Click on the Acquire tab, select workbook to insert scanned document into from the pull-down menu And click on the Insert button D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 64

If you close the working paper tab Draftworx will automatically prompt you to Save Alternatively leads / checklists / documents may be saved by selecting Actions > Save D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 65

Reports Select report require and year from the Reports menu. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 66

Documents Select Documents and then the document required from the list. If you would like to make your own documents available at the Documents menu, please see next section. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 67

Office tools Should you wish to create your own new spreadsheet, or open an existing Excel or Word document not included in your client directory, select Office Tools > Spreadsheet or Office Tools > Word Processor as required: Then Yes to open an existing file, or No to create a new file. If you would like to save your document so that it appears under Documents, select the Actions tab, type in a file name as indicated D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 68

Then select the Documents (or Lead Schedules remember to allocate number as a prefix, or Audit Programs), etc. Confirm save by selecting Yes. Your document will appear in the list. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 69

Roll Forward Let s take a quick look at your trial balance before the roll forward Open the client directory in Draftworx and select Client setup > Year End Close Confirm that you wish to roll forward D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 70

Decide whether you would like to use your existing client directory as your template for the roll forward, or select from the latest set of generic Draftworx templates (recommended). Select template required from the pull-down list, then hit Select D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 71

After the roll forward, you will automatically find yourself in the newly created client directory And your trial balance will appear as follows (ready for the import of your current year trial balance) If you require any technical assistance, please email support@dataprime.co.za D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 72

Creating your own templates / masters It is definitely in the interests of efficiency to create one s own templates for your firm, particularly if you have a team of clerks using Draftworx! Just a word of caution though Your customized templates will not be updated during the regular, automated updated updates so please don t spend a lot of time customizing and making your AFS look beautiful. Stick to the basics, you will be amazed what you can do in literally just a few minutes and make a note (using Notepad) of the changes you have made and save this in your templates directory so that you can refer to it when going through the process again (which you will need to repeat from time to time) on an updated template. There are three steps to customizing your own templates or masters. Firstly, using Explorer, go to C:\Program Files\Data Prime\DraftworX\NewUserData (this is the directory containing all your templates) and use Ctrl C - Ctrl V to make a copy of the template you would like to make a master, i.e. 'Close Corporation - Copy'. Right-click on this file and rename it to 'Close Corporation XYZ' for example. Secondly, open Draftworx and select the 'Templates' icon top right. Open your new template above and import your generic trial balance if you use the same account numbers for all your engagements and do the linking - or simply insert one account into the working trial balance, say 1000 Sales and link it - then open your AFS and make your changes. Close your AFS and select Save on doing so. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 73

The third and final step... - now when you open a new client directory, choose your own customized template by selecting 'Close Corporation - XYZ' from your Entity Folder list. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 74

Using another Client directory as a template 1. Using Windows Explorer and Ctrl C (copy) Ctrl V (paste), make a copy of the client directory which you will find in C:\Program Files\Data Prime\DraftworX\Clients\[Template]\ 2. Right-click on this new directory and rename it 3. Open up Draftworx (or select File > Client list if Draftworx is already open) and select your new client directory from the list (not renamed here for the purposes of this example) D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 75

4. Go to Client Setup and edit details as required 5. Clear the Working Trial Balance, import new TB, link your accounts and open AFS which will be laid out exactly as the initial set on which you based this directory D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 76

Default Remote Clients Folder 1. Select File > Settings 2. Type in the manager password and click on OK 3. Click on Other D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 77

4. Click on the ellipsis button as shown and specify the path to a shared directory on your server 5. Save when done 6. Local should now read Remote 7. One can select Local / Remote as required D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 78

Copying a Client Directory from Remote to Local Drive 1. From the main Draftworx screen (select File > Clients List to get there if necessary) 2. If your client directories are saved in a remote client directory, i.e. on your server 3. You can copy a client directory to your local drive (if you wish to take your laptop to your client s offices to work there for example) by selecting Book Out to Local D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 79

4. Make sure Lock this client file until I copy it back is selected, then click on Copy 5. Now select Local Clients 6. And your client directory will appear in your Local Clients list 7. Your feedback will be most welcome please email support@dataprime.co.za D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 80

Copying a Client directory using Explorer Client directories may also be copied from one computer to another via Explorer. This will need to be done when transferring your Draftworx licence from one computer to another. In order to copy a client directory from one computer to another, select the directory as shown and copy-paste onto a flash drive for example. When restoring the client directory onto your new computer, make sure you paste it into the correct entity directory, IFRS SME + Audit Lite in this example One may copy an entire entity directory, or the entire Clients directory using this procedure should you wish to do so. Remember that you will need to refresh your clients list in Draftworx by selecting File > Clients List D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 81

Delegation Members of an audit team are able to work on the same client provided they are on a local area network. It may be necessary however, to book out audit programs and / or documents to a team member who will be working at the client s offices for example, and might not be in network contact. The procedure to follow should you wish to delegate parts of a client directory is as follows (this procedure will need to be followed for each member of the team): Open your client directory in Draftworx, and select Client Setup > Delegation Specify the destination D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 82

And indicate the team member you wish to delegate files to Select lead schedules / documents to be delegated (use the selection column on the left) D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 83

Click on Delegate Delegated files will now appear in the Delegated column D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 84

And delegated files will be greyed out (which means delegated) in the audit program / document pull-down menus Copy the delegated directory to a flash drive should you wish to do so (one can use the right-click menu) The team member will need to open his / her Draftworx, select Book in Delegation and point to the directory which was copied onto the flash drive earlier D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 85

Select the directory on flash drive and click on Open (or double left-click) It is a good idea to select Yes at this prompt as extra out-of-date files floating around can cause confusion The delegation directory will now appear in the team member s client list D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 86

Only delegated items will be available in the clerk s pull-down menus The clerk will be able to complete the audit programs / documents and select Return Delegation when done In order to return these completed files, the audit manager / senior will need to open the main client directory and again select Client Setup > Delegation Then select Delegation Return D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 87

Once again, it is best to respond Yes to this prompt unless you have a particular reason for keeping a copy of the delegation file which is being returned The audit programs / documents which were greyed out earlier will no longer be marked as delegated and your main client directory will be complete. If you have any queries or require further technical assistance, please email support@draftworx.com D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 88

Consolidations This is the process one should follow when doing consolidations: 1. Create separate client directories for each subsidiary. 2. Create a client directory for the holding company. 3. The next step is to create a consolidation client. Use the IFRS SME Consolidation template if you require 4 columns. In this directory, go the Working Trial Balance and click on the Consolidation button. 4. At the screen that opens, select the client directories you wish to consolidate. Choose the structure, i.e. identify the holding company, and the subsidiaries, etc. 5. Click on Consolidate. Draftworx will create one large trial balance, and you will need to pass your eliminating entries as required (make sure you are in the correct directory when doing this). If you require any assistance, please remember to select File > Support Request - and send the file through to Support with a brief explanation of what it is you would like to do. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 89

Transferring Draftworx onto another computer Should you wish to transfer your Draftworx licence to another computer, please notify support by sending an email to support@dataprime.co.za If your client directories are being stored in a local drive, i.e. on the hard drive of your old computer on which Draftworx is currently installed, you will need to backup all your client directories onto a flash drive for copying across to your new computer. Please refer to the earlier section titled Copying a Client directory using Explorer should you need to. A new installation will need to be done on your new computer, then the licence on the old computer de-activated and a new licence code issued for your new machine. During this process, Support will ask you to de-activate the licence on your old computer as follows Open Draftworx and select the second smaller Draftworx icon next to 'File' at the top left hand corner of the screen. This will open the Draftworx Licence Manager screen. Click on the Transfer License Code button. Support should be notified automatically, and you will now be in a position to capture your new licence code and get Draftworx on your new computer up-and-running. D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 90

Trouble shooting If you have any page break or page orientation issues, please select the Print tab and make sure Automatic Page Breaks, Automatic Print Area and Automatic Print Orientation are selected. For priority support should you require further technical assistance, please email support@dataprime.co.za D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 91

Getting help The electronic support system which is included with each Draftworx licence is the very best you will find. If you need assistance at any stage, all you need to do is send a quick email to support@dataprime.co.za and our support team will do everything they can to assist you. For tricky matters, you may be asked to go to select File > Remote Support - and give us your ID that appears on the screen and your password. If you have a microphone and speakers, or headphones we can even use the VOIP option to communicate with you instead of the telephone! Another option should you need it is to send us the relevant parts of your client directory for us to have a look at and fix it for you. This is a fully automated procedure all you need to do is select File > Support Request. Respond Yes to confirm your support request. Type in a short description of the matter and hit the enter key (or select OK) when you're ready to send off your request (careful - enter does not start a new paragraph). D r a f t w o r x b y D a t a P r i m e ( P t y ) L t d Page 92