MEETING MEMBERS PRESENT: Leo Beecher, Chairman Jennifer Bassarear Anne Blankenship STAFF PRESENT: Tim Stephens, Community Development Director Bonnie Craig, Secretary Kent Parry, Mayor Brent Page Curtis Poole Gary Sharp Matt Terry VISITORS: Hall Blankenship Pat Blackley LeGrande Blackley Jeff Grasteit Don Schrader Lois Schrader Don Holbrook Travis Knight Joe Crane Nate Shipp PLEDGE OF ALLEGIANCE: Anne Blankenship APPROVAL OF MINUTES The Commission reviewed the minutes of the meeting held December 14, 2010. After their review, Commissioner Page made a motion to approve the minutes as written with Commissioner Blankenship seconding the motion and the motion carried. ELECTION OF CHAIR AND VICE CHAIR FOR 2011 TIM STEPHENS Mr. Tim Stephens, the Community Development Director, reminded the Commission since it was the first meeting of the new year there was a need to elect a Chair and Vice Chair for the Planning Commission for year 2011. Chairman Beecher opened the meeting for nominations for Chairman. Commissioner Bassarear nominated Chairman Beecher to continue as Chairman for the Planning Commission for the year 2011. Commissioner Blankenship seconded the motion and the motion carried. Chairman Beecher then called for nominations for Vice Chairman. Commissioner Page nominated Commissioner Sharp to continue as Vice Chair for the Planning Commission for the year 2011. Commissioner Poole seconded the motion and the motion carried. CITY COUNCIL REPORT Mayor Parry was at tonight s meeting representing the City Council. He reported on the City Council meeting held January 4, 2011. Please see the minutes of that meeting for the details of his report.
PAGE 2 OPEN SESSION Chairman Beecher then opened the meeting for public comments regarding issues that were not on the agenda. There were no public comments and Chairman Beecher closed the public hearing. EMANIO ART CONDITIONAL USE REQUEST TRAVIS KNIGHT Mr. Stephens then reviewed this agenda item with the Commission. He noted Mr. Travis Knight is proposing to operate a business specializing in the sale of fine art, reproductions, murals and decorative art projects. He is not planning on having any employees. He is proposing to use the portion of the Flexpack building on 2425 South Street. This is the large building on the north side of 2425 South Street near Redwood Road which houses a company specializing in packing materials. Flexpak is only utilizing about half of the available parking on site so there would be plenty of parking available for this business. Mr. Travis Knight appeared before the Commission. The Commission asked Mr. Knight what his hours of operation would be. Mr. Knight replied by saying his hours would be from 8:00 A.M. to 5:00 P.M. He also mentioned this site would not be a retail store so there would be no public traffic and it would mostly be a studio work space. There were no further questions from the Commission and Commissioner Terry made a motion to approve the conditional use request for Emanio Art located at 1894 West 2425 South. Commissioner Poole seconded the motion and the motion carried. NEXT GEN AUTO CONDITIONAL USE REQUEST JEFF GRASTEIT Mr. Stephens then reviewed this item with the Commission. He noted Mr. Jeff Grasteit is proposing to operate a used car dealership from a storefront on Redwood Road. The applicant presently operates a landscaping and lawn care business from the site. Mr. Grasteit has indicated that he will be moving his lawn care business to make room for the used car dealership. He indicated his cars will be sold online and by order and fewer than three cars will be kept at the site at any given time. Mr. Jeff Grasteit then appeared before the Commission. The Commission asked Mr. Grasteit how many cars he was expecting to have on the site. Mr. Grasteit said he would have to have two-three cars at any given time to be able to retain a dealership license. He did say most of the cars would be located inside his business. He told the Commission his lawn care business had outgrown his current location and he needed to move it to accommodate all of his vehicles and equipment. He went on to say he wanted to try the car business on the side. He said he would mostly be doing detailing of the vehicles at the present site.
PAGE 3 The Commission had no further questions and Commissioner Bassarear made a motion to approve the conditional use request for Next Gen Auto located at 1185 South Redwood Road. Commissioner Page seconded the motion and the motion carried. VALENTINE ESTATES TOWNHOME PRELIMINARY PLAT AMENDMENT NATE SHIPP Mr. Stephens then went over the details of this item with the Commission. He noted that Mr. Nate Shipp is proposing to amend the Valentine Estates Townhomes preliminary plat. The townhome section of Valentine Estates is located in the south east portion of Valentine Estates, south of the LDS Chapel and east of the cottage homes. Mr. Shipp is proposing a modification to 2 future phases of townhomes located along the south portion of the site. Mr. Shipp would like to rotate one phase to the east and the other phase to the west to access existing streets and eliminate the need to construct the south connecting roadway and avoid facing the town home access toward the industrial area to the south. Mr. Stephens said the Staff and the Fire District have reviewed this matter and have found that it would provide a more efficient layout in terms of utilities and roadways. The Fire District requested and received slight modifications to the building layout and future fire hydrant locations and is satisfied with the proposed preliminary plat amendment. Public Works and engineering are also satisfied with the changes but have noted that any existing or future utility lines along the south boundary of the development may be permitted as long as they are inside an easement and accessible for future maintenance. This would require that the mains be installed in the open space area outside of any fence enclosed rear yard area of the townhomes. Mr. Nate Shipp then appeared before the Commission. The Commission discussed with Mr. Shipp how the fire department would access the southwest area of the subdivision. Mr. Stephens noted there had been a breezeway added that would allow the fire department access and that a few of the fire hydrants had to be relocated to accommodate this new plan. Mr. Shipp noted this new plan opened up the courtyard and would make the area more open and actually increased the open space of the project. There was also some discussion about a second access if there were an emergency. Mr. Stephens went over how the residents from this area of the subdivision would evacuate if there were an emergency. He also noted that the fire agency had looked over and discussed this and had found no potential problems. There were no further questions from the Commission and Commissioner Blankenship made a motion to approve the preliminary plat amendment for Valentine Estates and Mr. Nate Shipp with the following conditions: 1. All future and existing utility lines located along the south boundary of the development are placed inside easements which are accessible for future maintenance. This would
PAGE 4 require that all utilities be installed in the open space area and not within privately fenced rear yard areas of the townhomes. 2. Applicant shall submit approval of the preliminary plat by the South Davis Sewer Improvement District to the City. Commissioner Sharp seconded the motion and the motion carried. CHOICE FOOD CONDITIONAL USE REQUEST JOE CRANE Mr. Stephens then reviewed this item with the Commission. He noted that the applicant is proposing to operate a snack food manufacturing and packaging operation for Marshmallow Munchies in an existing building on 2425 South Street west of Redwood Road. The operation will manufacture pre-packaged snack foods which will include marshmallow treats. The proposed location and building are adjacent to the Valentine Estates Subdivision. Mr. Joe Crane then came forward to address the Commission. He noted this company is currently operating in West Jordan and has been in business there for four years. He said that they essentially make and package a rice crispy type treat for retail sale. The Commission asked Mr. Crane what the operation of hours would be. Mr. Crane said the hours would be from about 6:00 A.M. to 3:00 P.M. for the majority of the workers. There is one person who comes in at 4:00 A.M. to start cooking and a few people that clean up and they leave about 8:00 P.M. He noted the busy time of day is from about 6:00 A.M. to 9:00 A.M. He also said the first delivery truck comes at about 7:00 A.M. and they start shipping out the product around noon and are done by about 4:00 or 5:00 P.M. He said there were 17 full time employees and 3 part time employees but hoped to see the company continue to grow. The Commission asked if there would be a retail store onsite and Mr. Crane said there would not. The Commission asked if Mr. Crane had any problems with any of the outlined conditions and Mr. Crane said he did not. Mr. Crane said they were a very light industrial business that would not emit any emissions so he had no issues with any of the outlined conditions. He did note they had already started with some of the outside clean up to make the property look nice. The Commission asked if there was adequate parking for the employees and Mr. Crane said there was ample parking for them. There were no more questions from the Commission and Commissioner Sharp made a motion to approve the conditional use permit for Choice Foods located at 2044 West 2425 South with the following conditions: 1. At no time may any equipment or materials be stored outside the enclosed building. 2. At no time may light, noise, vibration or odors negatively impact adjacent properties.
PAGE 5 3. Applicant s operation shall comply with all applicable laws, rules and regulations of any government entity having jurisdiction over the applicant s operation or the subject property. 4. The applicant shall acquire all required building permits from the City prior to construction, alteration or demolition of any improvements on the property described in the applicant s application. Commissioner Poole seconded the motion and the motion carried. GENERAL AND PENDING Mr. Stephens reminded the Commission the Employee Appreciation Dinner to be held this coming Friday night. Chairman Beecher also noted that Mr. LeGrande Blackley had sent out his annual report for the Planning Commission s review. AUTO SOURCE LIGHTING DISCUSSION AND FIELD TRIP TO 2023 SOUTH 625 WEST LUCAS KJAR At 7:24 P.M. Commissioner Page made a motion to recess the meeting in favor of a field trip to Auto Source Car Dealership for discussion and review of lighting on the car lot. The Commission reviewed and discussed with Mr. Lucas Kjar some of the problems and suggestions they had regarding the lighting located on his car lot. Some of the lot lighting is negatively impacting the adjacent neighborhood. Mr. Kjar had placed some shielding on some of the lights located on the car lot. The Commission reviewed the shields and the lights and the impact they might be having on the adjacent neighborhood. The Commission said they would like Mr. Kjar to finish placing the shields on all of the lights they discussed so they could come back at the end of the week and look at what impact the lights had after all of the shields were in place. They said they would like Mr. Kjar to come to the next Planning Commission meeting to discuss all of the lighting issues and proposed solutions to the problems at that time. Mr. Kjar said he would finish placing the shields and come to the next meeting for further discussion. ADJOURNMENT There being no further business before the Commission, Commissioner Bassarear made a motion to adjourn the meeting at 8:00 P.M. Leo Beecher, Chairman Bonnie S. Craig, Secretary