FYs 2013 & 2014 Proposal
Calendar Dec. 15: Library Commission: FYs13 & 14 Priorities Jan. 19: Library Commission: FYs13 & 14 Proposal Discussion Feb. 2: Library Commission: FYs13 & 14 Proposal Discussion Feb. 16: Library Commission: FYs13 & 14 Approval Feb. 21: Library submitted to Controller March June: Controller, Mayor, Board: Negotiations & Approval July: Full Board of Supervisors Approval 2
City Overview for General Fund Departments 1. Projected deficits $262 - $375 million 2. 5 percent target reductions 3. 2.5 percent contingency 3
Library Department 1. Prioritize core functions 2. Seek efficiencies 3. Contain labor costs Library Preservation Fund revenue estimate: $88.8M Library Preservation Fund revenue estimate: $92.3M Library Preservation Fund, fund balance: $17.3M 4
FY 12 & and Base s Item FY 12 Var FY13 Base Var Base Base to FY 12 Base Base to Base Sources Property Tax Setaside 35.57 37.99 2.42 39.04 1.05 General Fund Baseline 47.43 50.80 3.37 53.27 2.47 Total LPF 83.00 88.79 5.79 92.31 3.52 Misc. Annual Sources 1.65 1.33 (0.32) 1.33 - State Grants 0.48 0.17 (0.31) 0.17 - Fuhrman Trust 0.40 0.40-0.40 - Total Other Sources 2.53 1.90 (0.63) 1.90 - LPF Fund Balance 0.95 - N/A - N/A Grand Total Sources 86.47 90.69 4.22 94.21 3.52 Uses Salaries 40.93 42.94 2.01 43.10 0.16 Benefits 18.23 19.15 0.91 20.56 1.41 Retiree Health 4.25 4.25 0.00 4.25 - Total Labor 63.42 66.34 2.92 67.91 1.57 Non-Personnel 3.47 3.44 (0.03) 3.44 0.00 Services Collections 9.16 9.09 9 (0.08) 9.09 9 - Materials & Supplies 2.03 1.81 (0.22) 1.81 0.00 Services of Other 5.67 5.72 0.05 5.72 0.00 Depts. Equipment 0.19 - (0.19) - - BLIP Debt Service 2.53 2.52 (0.01) 2.52 0.00 Total Non-Labor 23.05 22.58 (0.47) 22.58 0.00 Grand Total Uses 86.47 88.91 2.45 90.49 1.57 Surplus / (Shortfall) - 1.78 1.77 3.72 1.95 5
Strategic Priorities & Other Investments Strategic Priorities Literacy & Learning Digital Strategy Youth Engagement g Strategic Partnerships Diversity in Programming Oh Other Investments Facilities & BLIP Post Occupancy Evaluation Support Services, Efficiencies & Personnel Adjustment 6
Literacy and Learning Resource Investments Item FY 12 Percentage Percentage Change Change Investment from FY 12 Investment from Adult Collections Enhancement* $7,273,600 $749,400 $7,948,000 9% $632,000 $8,580,000 8% Youth Collections Enhancement $1,889,400 $84,100 $1,973,500 4% - $1,973,500 0% Catalog Updating for Improved Search Results - $35,200 $35,200 100% - $8,400-76% Bookmobile Technology Outreach Upgrade - $32,000 $32,000 100% - - -100% Total: Literacy & Learning $9,163,000 $900,700 $9,988,700 $632,000 $10,561,900 * FY 12 Adult Collection budget included $75,000 in one-time bequest monies. These monies are not included in the FYs 13 & 14 budgets. 7
Literacy and Learning: Collections Collections FY 07 - in Millions Colle ections i $15 $14 $13 $12 $11 $10 $9 $8 $7 $6 $5 11.9% 12.9% 12.8% 14.0% 10.4% 10.9% 10.9% 11.2% 12.0% 10.6% $7.42 $9.03 $10.62 $10.07 $9.07 $9.16 $9.92 $10.56 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% Percent of O perating Collections % of Operating 8
Digital Strategy Resource Investments ILS Server Upgrade or Replacement AV Systems Repair & Maintenance & Refreshment Citywide Email Consolidation Project Item FY 12 Data Storage & Backup Equipment Network & Bandwidth Upgrades Investment Percentage Change from FY 12 Investment Percentage Change from $38,023 $18,133 $56,156 48% - $56,156 0% $24,445 $21,000 $45,445 86% - $45,445 0% - $50,000 $50,000 100% - $50,000 0% $120,000 $50,000 $50,000 N/A: $50,000 $50,000 N/A: equipment equipment $337,764-337,764 0% $110,000 $447,764 33% Cloud Computing* $100,000 - $100,000 0% $30,000 $130,000 30% Computer Peripheral Replacement System-wide* Enhanced Catalog Search Capabilities $102,667 $80,000 $182,667 78% - $182,667 0% $46,000 $86,800 $132,800 189% - $132,800 0% Total: Digital Strategy $768,899 $305,933 $954,832 $190,000 $1,094,832 *The January 19, 2012 Cloud Computing Proposal included Computer Peripheral Replacement data, however, the data should be separate given that the uses are different. 9
Youth Engagement Resource Investments Item FY 12 Percentage Percentage Change Change Investment from FY 12 Investment from Laptop Lending Program* Digital Media Projects & Support Total: Youth Engagement $170,750 $86,000 $256,750 50% - $256,750 0% $35,000 $75,000 $110,000 214% - $110,000 0% $205,750 $161,000 $366,750 - $366,750 *January 19, 2012 Laptop Lending Program Enhancement proposal included Wi-Fi Upgrade Efficiency offset of $60,000. To clarify the total Laptop Lending budget, the Wi-Fi Upgrade Efficiency savings are now listed separately with the Efficiency Proposals on slide 15. 10
Strategic Partnerships Resource Investments Item FY 12 Investment Percentage Change from FY 12 Investment Percentage Change from Civic Center Community Benefit District Assessment Writers Corps Program Enhancement - $21,596 $21,596 100% - $21,596 0% $170,000 $10,000 $180,000 6% - $180,000 0% Youth Works Program Enhancement Total: Strategic Partnerships $50,600 $25,000 $75,600 49% - $75,600 0% $220,600 $56,596 $277,196 - $277,196 11
Diversity in Programming Resource Investments Item FY 12 Investment Percentage Change from FY 12 Investment Percentage Change from Assistive Technology Equipment & Software Upgrade & Maintenance $18,156 $42,000 $60,156 N/A: equipment $40,000 $58,156 N/A: equipment is a one-time cost Interpreter Services for the Hearing Impaired Total: Diversity in Programming $4,000 $12,000 $16,000 300% - $16,000 0% $22,156 $54,000 $76,156 $40,000 $74,156 12
Facilities & BLIP Post Occupancy Evaluation Item FY 12 Investment Percentage Change from FY 12 Investment Percentage Change from FY 13 Facility Materials & $557,462 $25,004 $582,466 4% $125,000 $707,466 21% Supplies Furniture Repair & Staff $13,402 $31,598 $45,000 236% - $45,000 0% Uniform DPW Maintenance $665,712 $164,288 $830,000 25% $125,000 $955,000 15% Sorter Equipment Maintenance $48,828 $17,469 $66,297 36% - $66,297 0% Vehicle Replacements - $25,000 $25,000 N/A: $105,000 $105,000 N/A: equipment equipment Teen Center Design Development - $300,000 $300,000 N/A: capital $250,000 $250,000 N/A: capital Total: Facilities $1,285,404 $563,359 $1,848,763 $605,000 $2,128,163 BLIP Post Occupancy Evaluation (POE) - $100,000 $100,000 N/A: capital $100,000 $100,000 N/A: capital Total: BLIP POE - $100,000 $100,000 $100,000 $100,000 13
Support Services Investments, Efficiencies & Other Adjustments Item FY 12 Percentage Percentage Change Change Investment from FY 12 Investment from Library Staff Learning Management System - $30,000 $30,000 100% - $30,000 0% IT Training $20,000 $20,000 $40,000 100% - $40,000 0% Development Fund Enhance SFPL System-wide Staff Training i Library Patron Print Notification* $84,440 $10,000 $94,440 12% - $94,440 0% $80,000 $38,000 $118,000 48% - $118,000 0% Total: Support $184,440 $98,000 $282,440 - $282,440 Services *Library Patron Print Notification proposal is based on anticipated contract cost increases beginning in. This is a new proposal for Commission consideration. 14
Support Services Investments, Efficiencies & Other Adjustments Item FY 12 Efficiency Percentage Change from FY 12 Efficiency Percentage Change From Copier Cost Savings $500,000 ($100,000) $400,000-20% - $400,000 0% Graphics Cost $6,000 ($3,000) $3,000-50% - $3,000 0% Savings Reduction in Content Management System $10,000 ($10,000) - -100% - - 0% Wi-Fi Upgrade Efficiencies* $180,000 ($60,000) $120,000-33% - $120,000 0% Total: Efficiencies i i $696,000 ($173,000) $523,000 - $523,000 *January 19, 2012 Laptop Lending Program Enhancement proposal included Wi-Fi Upgrade Efficiency offset of $60,000. 000 To clarify the total Laptop Lending budget on slide 10, the Wi-Fi Upgrade Efficiency savings are now listed separately with the Efficiency Proposals. 15
Support Services Investments, Efficiencies & Other Adjustments Item FY 12 Percentage Percentage Change Change Investment from FY 12 Investment from Labor Cost $(5,089,371) $530,685 ($4,786,930) -6% $189,000 ($4,842,399) 1% Adjustments in Attrition Savings* Personnel Adjustments t & Efficiencies to Create Teen Center Manager IT Personnel Adjustments & Efficiencies $113,033 ($944) $112,089-1% - $112,089 0% $123,914 ($18,087) $105,827-15% - $105,827 0% Finance Personnel $118,346 ($38,705) $79,642-33% - $79,642 0% Adjustments & Efficiencies Total: Personnel Adjustments $(4,734,078) $472,949 ($4,489,373) $189,000 ($4,544,842) *FYs 13 & 14 proposed Attrition Savings budgets reflect the base budgets adjusted for the proposed reductions in savings requirements. 16
Summary of Resource Investments Item FY 12 Investment Investment Literacy & Learning $9,163,000 $900,700 $9,988,700 $632,000 $10,561,900 Digital Strategy $768,899 $305,933 $954,832 $190,000 $1,094,832 Youth Engagement $205,750 $161,000 $366,750 - $366,750 Strategic Partnerships $220,600 $56,596 $277,196 - $277,196 Diversity in Programming $22,156 $54,000 $76,156 $40,000 $74,156 Facilities $1,285,404 $563,359 $1,848,763 $605,000 $2,128,763 BLIP POE - $100,000 $100,000 $100,000 $100,000 Support Services $184,440 $98,000 $282,440 - $282,440 Efficiencies $696,000 ($173,000) $523,000 - $523,000 Personnel Adjustments ($4,734,078) $472,949 ($4,489,372) $189,000 ($4,544,841) Resource Investment Grand Total $7,812,171 $2,539,537 $9,928,465 $1,756,000 $10,864,195 17
Draft Five Year Forecast FY 11-12 FY 12-13 -14-15 FY 15-16 FY 16-17 Sources Base Revenues (incl. Exp Recoveries) 39.0 39.0 39.0 39.0 39.0 39.0 General Fund Baseline 47.4 47.4 47.4 47.4 47.4 47.4 Total Base Revenues 86.5 86.5 86.5 86.5 86.5 86.5 Adjustments to Base Revenues Property Tax Set Aside 2.4 3.5 4.6 5.7 6.8 General Fund Baseline Transfer 3.4 5.8 7.3 8.9 10.4 Intergovernmental Revenues - Federal State (0.3) (0.3) (0.3) (0.3) (0.3) Other Revenues (0.3) (0.3) (0.3) (0.3) (0.3) Unappropriated Fund Balance (0.2) (1.0) (1.0) (1.0) (1.0) Grand Total Sources 86.5 91.46 94.2 96.8 99.5 102.2 Uses Base Expenditures 86.5 86.5 86.5 86.5 86.5 86.5 Citywide Adjustments to Base Expenditures Wage rate increases 2.0 2.2 3.4 4.7 5.9 Benefit cost increases 09 0.9 23 2.3 65 6.5 74 7.4 83 8.3 Non-salary inflation 0.0 0.0 0.2 0.4 0.5 Adjustments to Base Expenditures Literacy & Learning 0.9 1.5 1.5 1.5 1.5 Digital Strategy 0.3 0.5 0.5 0.5 0.5 Youth Engagement 0.2 0.2 0.2 0.2 0.2 Strategic Partnerships 0.1 0.1 0.1 0.1 0.1 Diversity in Programming 0.1 0.1 0.1 0.1 0.1 Facilities 0.6 0.8 0.8 0.3 0.8 BLIP Post Occupancy Evaluation 0.1 0.1 0.1 0.1 0.1 Support Services 0.1 0.1 0.1 0.1 0.1 Efficiencies (0.2) (0.2) (0.2) (0.2) (0.2) Personnel Adjustment 0.5 0.7 0.7 0.7 0.7 Other One-Time Adjustments (0.5) (0.6) (0.5) (0.5) (0.5) Uses Total 86.5 91.46 94.21 99.9 102.2 104.4 Projected Surplus / (Shortfall) 0.0 0.0 0.0 (3.1) (2.7) (2.2) Percent Shortfall of Total Uses 0.0% 0.0% 0.0% -3.1% -2.6% -2.1% Change from Prior Year 0.0 0.0 (3.1) 0.4 0.5 FTE Total FTE 685.7 685.7 685.7 685.7 685.7 685.7 Departmental Adjustments to FTE 0.0 0.0 0.0 0.0 0.0 0.0 Total Projected FTE 685.7 685.7 685.7 685.7 685.7 685.7
Hours of Operations: History 2006-2007 Current Operating Hours 5 / week: 13 facilities 6 / week: 8 facilities 7 / week: 8 facilities *Note: does not include branches with temporary additional operating hours 19
Hours of Operations: 2010-2012 6 / week: 15 facilities 7 / week: 13 facilities *Note: does not include branches with temporary additional operating hours 20
Hours of Operations: Open 2006-07 2007-08 2008-09 2010-12 5 days a week 13 6 2 0 6 days a week 8 13 14 15 7 days a week 8 9 12 13 Hours increased from 2006 2012 by 12% (+108 hours per week) Added 1 day/week at 14 locations; 2 days/week at 2 locations Added 10 Sundays/8 Mondays SFPL provides 1,314 operating hours weekly, 103 hours or 8.5% above the threshold requirement set by Prop D *Note: does not include branches with temporary additional operating hours 21
Expanded Hours: Background Information Focus on neighborhood needs, services Efficiencies i i gained in pairing i branches Assumes baseline staffing levels Includes public services & support positions Ongoing cost of salaries & benefits Open hours review to be completed in FY13 22
Expanded Hours: Cost Estimates Option 1 LOCATION DAY OF SERVICE ANNUAL COST FTE Portola Monday $198,391 2.5 Visitation Valley Sunday Shared Shared TOTAL $198,391 2.5 Option 2 Portola Monday $198,391 2.5 Visitation Valley Sunday Shared Shared Bernal Heights Sunday $273,122 3.25 Potrero Monday Shared Shared Ocean View Sunday $273,122 3.25 Parkside Sunday Shared Shared TOTAL $744,635 9 Option 3 Remaining 15 branches Seven days a week $2,027,205 23.5 23
FY 12 & and s Item FY 12 Var FY13 Var to FY 12 to Sources Property Tax Setaside 35.57 37.99 2.42 39.04 1.05 General Fund Baseline 47.43 50.80 3.37 53.27 2.47 Total LPF 83.00 88.79 5.79 92.31 3.52 Misc. Annual Sources 1.65 1.33 (0.32) 1.33 - State Grants 0.48 0.17 (0.31) 0.17 - Fuhrman Trust 0.40 0.40-0.40 - Total Other Sources 2.53 1.90 (0.63) 1.90 - LPF Fund Balance 0.95 0.77 (0.18) - (0.77) Grand Total Sources 86.47 91.46 4.99 94.21 2.75 Uses Salaries 40.93 43.29 2.36 43.59 0.30 Benefits 18.23 19.27 1.04 20.73 1.46 Retiree Health 4.25 4.25 0.00 4.25 - Total Labor 63.42 66.81 3.40 68.57 1.76 Non-Personnel 3.47 3.68 0.21 3.84 0.15 Services Collections 9.16 9.92 99 0.76 10.56 0.63 Materials & Supplies 2.03 2.00 (0.03) 2.13 0.13 Services of Other 5.67 6.00 0.33 6.09 0.09 Depts. Equipment 0.19 0.12 (0.07) 0.16 0.04 BLIP Debt Service 2.53 2.52 (0.01) 2.52 - Capital 0 0.40 0.40 0.35 (0.05) Total Non-Labor 23.05 24.65 1.60 25.64 0.99 Grand Total Uses 86.47 91.46 4.99 94.21 2.75 Surplus / (Shortfall) - - N/A - N/A
City Impacts & Next Steps City Impacts Open labor contracts Retiree Health cost adjustments Additional work order changes Next Steps February 16: Library Commission budget review & approval February 21: submittal to Controller & Mayor March June: negotiations & approval July: Full Board of Supervisors budget approval 25