Nova Middle School Mr. Baugh 3602 College Ave Davie, FL 33314 Delivered via E-mail: paul.baugh@browardschools.com Dear Mr. Baugh, Enclosed please find our proposal pertaining to your planned 3-day, 2-night Florida College tour scheduled for March 31 April 2, 2015. Please read this proposal in its entirety as some of our policies may have changed. We request that you sign and return our Letter of Confirmation by October 14, 2014 so we have time to plan accordingly. Our itineraries are tailored to YOUR unique needs and desires. If you have any questions or would like to make any corrections or changes, just let me know. Please keep in mind; Flamingo Educational Tours is the only Student Tour Company in South Florida that is a member of SYTA, Student and Youth Travel Association of North America. As a SYTA member we include the following: $200,000.00 SYTA Consumer Protection Plan Liability Insurance Errors and Omissions Insurance Any and All funds you pay to Flamingo Educational Tours is 100% protected. YOUR TOUR WILL INCLUDE THE FOLLOWING: Round trip motor coach with air-conditioning and restroom All admission fees per itinerary Hotel accommodation, based on Quad (4 to a room) (Supplements apply for rooms with fewer than 4 occupants) 7 Meals: see itinerary Tips and gratuities included, with the exception of your personal Flamingo Tour Director Optional: Flamingo s Full Time Tour Director or Step-on Guide in St Augustine see pricing below Services of Flamingo Educational Tours in planning and executing your tour 1 complimentary chaperone for every 10 paying students - in Double rooms (2 to a room) Private Security Guard at hotels from 11PM 5AM (nightly) Optional (1) Student Scholarship included THE COST OF THIS TOUR IS AS FOLLOWS: BASED ON 50 PAYING PARTICIPANTS, PLUS 5 COMPLIMENTARY CHAPERONES PER MOTORCOACH Cost per Student (Quad Occupancy) $ 363.00 with full time guide $378.00 Cost per Adult (Quad Occupancy) $ 386.00 with full time guide $400.00 BASED ON 46-49 PAYING PARTICIPANTS, PLUS 4 COMPLIMENTARY CHAPERONES PER MOTORCOACH Cost per Student (Quad Occupancy) $ 370.00 with full time guide $385.00 Cost per Adult (Quad Occupancy) $ 393.00 with full time guide $407.00 BASED ON 42-45 PAYING PARTICIPANTS, PLUS 4 COMPLIMENTARY CHAPERONES MOTORCOACH Cost per Student (Quad Occupancy) $ 382.00 with full time guide $397.00 Cost per Adult (Quad Occupancy) $ 395.00 with full time guide $419.00 If the number of paid students falls below 42 per bus, there will be an additional charge of $185.00 per empty seat.
***Supplemental charges for rooms with less than 4 to a room: Triple Rooms will be an additional $22.00 per participant in those rooms Double Room will be an additional $65.00 per participant in those rooms Single Rooms will be an additional $190.00 for participant in that room All tour prices are correct as quoted at the time the tour is arranged, but are subject to revision if prices should increase beyond the control of Flamingo Educational Tours. CHARTER BUSES: Flamingo Educational Tours will always attempt to provide you with the most economical bus configuration. Whenever possible, we will attempt to minimize empty seats on buses by ordering the appropriate number of seats based on your final numbers. PAYMENT SCHEDULE: Flamingo Educational Tours will require a Non-Refundable deposit in the amount of $150.00 per paying participant is due by January 15, 2014. ROOM LIST: Due 35 days prior to your departure date. Once we receive your room list, a final invoice will be issued and sent to the school. BALANCE: DUE UPON RECEIPT OF FINAL INVOICE (at least 30 days prior to departure date) CANCELLATION PENALTY: *** Please read carefully as our policy may have changed! *** NO REFUNDS WILL BE ISSUED FROM VERBAL COMMUNICATION. All refund requests MUST BE IN WRITING. Initial Deposit NON-REFUNDABLE Cancelled 30-15 days prior 50% of the total price per person Cancelled 14-7 days prior 75% of the total price per person Cancelled 6 days prior 100% Non-Refundable OPTIONAL/CANCELLATION INSURANCE: It is the school s responsibility to inform paying participants of our cancellation policies before any funds are collected and that Optional Cancellation Insurance can be obtained by calling Assurance Solutions, Inc. at 1-502-762-9185 or they may enroll on line at www.protectmytrip.net SPECIAL MEAL REQUEST DUE TO MEDICAL OR RELIGIOUS NEED: MUST be received 30 days in advance of departure date! We will request a special meal, but we have no control over how the particular restaurant handles our request. If the special dietary condition is so severe that the student cannot manage, then we suggest that the parent accompany the child on the trip at their expense. SPECIAL NEEDS: If your group requires a wheelchair equipped motor coach, with an automatic lift, we must be notified at the time you return your signed Letter of Confirmation. If an event occurs after the Letter of Confirmation has been received that results in your group needing a wheelchair equipped motor coach, please let us know as soon as possible so we can try to make the necessary change for your group. These motor coaches are not always available and early notification will allow us to fulfill your request. I have enclosed a tentative itinerary for your review. We look forward to speaking with you regarding the specific details of this tour. Thank you again for your interest in Flamingo Educational Tours. If you have any further questions, please feel free to call our office at (954) 915-9199 or (877) 527-1177. Sincerely, Crissy Civettini Crissy Civettini General Manager Educational Specialist/Travel Planner Flamingo Educational Tours
Flamingo Educational Tours 2007 Optional Cancellation Insurance & Cancellation Penalties Please give parents the opportunity to purchase Dear Parents, Thank you for allowing Flamingo Educational Tours to participate in the planning of this wonderful trip for your children. We would like to offer you optional cancellation insurance. This insurance covers illness of your child at time of trip departure or death of an immediate family member, preventing your child from being able to go on the trip. If you would like to enroll your child for this optional protection, please contact Assurance Solutions directly by going to www.protectmytrip.net or by calling 1-502-762-9185. Student Travel Protection Program The Student Travel Protection Program has been designed to provide your traveling young person with the necessary coverage to safeguard your travel "investment" and your child from unforeseen circumstances. This plan also provides emergency medical coverage, emergency medical evacuation as well as other necessary travel protection benefits Student Travel Protection Plan Cost The cost for the Student Protection Program is affordable. To figure your premium cost, simply multiply the cost of your trip by a rate factor of.0422. For example: a trip with the cost of $1,000 would be $42.20 ($1,000 x.0422). Your trip cost can include any "nonrefundable money"; this can include camp fees, airfare, hotel, etc. Minimum trip cost of $300 required for enrollment. To help you decide, our Cancellation Penalties are as follows: Initial Deposit Non-Refundable Cancelled 30-14 days prior 50% of the total price per person Cancelled 13 days prior 100% Non-Refundable 10049 N.W. 1 st Court Plantation, Florida 33324-7006 Phone: 954-915-9199 Toll free: 877-527-1177 Fax: 954-915-9280 or www.flamingoedutours.com
Letter of Confirmation - CAC Group Name: Nova Middle School Attention: Paul Baugh FAX signed Letter of Confirmation to: 954-915-9280 Destination: Florida College OR email to: Crissy@flamingoedutours.com Date: March 31-April 2 By signing and returning this Letter of Confirmation, you are acknowledging that you have read and understand the terms and conditions of the enclosed proposal. This signed letter indicates whether or not you have chosen Flamingo Educational Tours to complete your tour. If you have chosen to confirm this trip, this letter will allow us to obtain reservations in your name. We are requesting this signed letter due to the fact that several tour agencies may hold reservations in the name of one school/organization. FET acts only as an agent for the various independent suppliers that provide hotel accommodations, transportation, sightseeing, activities, or other services connected with this tour. Such services are subject to the terms and conditions of those suppliers. FET and their employees, agents, representatives, and assigns accept no liability whatsoever for any injury, damage, loss, accident, delay, of any other incident which may be caused by the negligence, defect, default of any company or person in performing these services. Responsibility is not accepted for losses, injury, damages or expenses of any kind due to sickness, weather, strikes, hostilities, wars, terrorist acts, acts of nature, local laws or other such causes. All services and accommodations are subject to the laws and regulations of the country in which they are provided. FET is not responsible for any baggage or personal effects of any individual participating in the tours/trips arranged by FET. It is the school s responsibility to inform paying participants of our cancellation policies before any funds are collected and that Optional Cancellation Insurance can be obtained by calling Assurance Solutions, Inc. at 1-502-762-9185 or they may enroll on line at www.protectmytrip.net Theme park tickets, once ordered are no longer refundable, therefore, if you have participants that are season pass holders to any theme park in the state of Florida, we must know prior to ordering the tickets. Please SIGN & RETURN a copy of this letter to our office by: OCTOBER 14, 2014 Property Damage Disclaimer: Any damage caused by a FET Traveler to any property including but not limited to airlines, hotels, motor coaches, or any event properties, will be the sole financial and legal responsibility of that traveler. Fines, fees, legal actions/penalties, or any other costs associated with the damages are the sole responsibility of the FET traveler. YES, we confirm that we have read, understood, and agreed to the conditions and payment dates stated within this proposal and itinerary. We have chosen Flamingo Educational Tours to confirm all reservations and plan our tour. Signed by the lead teacher: Signed and approved by administration: Nova Middle School Date: Date:
Nova Middle School Florida College March 31, April 1, and April 2, 2015 (Exact times will be added on the FINAL itinerary. Please note that all of these tours are subject to change and will depend on availability at the time of confirmation and scheduling.) Day 1: 5:30 AM Motor Coach arrives at: Nova Middle School 3602 College Ave Davie, FL 33314 6:00 AM Depart for Florida International University (FIU) Biscayne Bay Campus Florida International University 3000 NE 151 Street North Miami, FL 33181 7:00 8:00 AM Self guided Tour of the campus 8:30 AM Depart for St Augustine 11:30 AM Stop for lunch (TBD) 12:30 PM Continue on to St. Augustine 2:30 PM Arrive in St Augustine 3:00 PM 4:00 PM Flagler College - Self Guided Tour (Guided Tour if available) 74 King St, St Augustine, FL 32084 4:00 PM 5:00 PM Fort, Castillo de San Marcos - -1 Castillo Drive St. Augustine, FL 5:00 PM 6:30 PM Red Trolley Tour and Ripley s Believe it or Not - 19 San Marco Avenue St. Augustine, FL 32084 (904) 824-1606 Load bus and depart for dinner 6:30 PM Dinner: Barnacle Bills or similar 8:00 PM Ghost Tour (optional) 9:30 PM Hotel Check-In: Comfort Suites World of Golf or similar in St Augustine 475 Commerce Lake Drive St Augustine, FL 32095 Phone: 904-940-9500 Endeavor Bus Lines Dispatch: 877-249-4440 Motor coach Please remember to bring your own DVD s. No food, drinks, gum, or candy on buses
(Exact times will be added on the FINAL itinerary. Please note that all of these tours are subject to change and will depend on availability at the time of confirmation and scheduling.) Day 2: 6:00 AM Wake-up calls 7:00 AM Breakfast at hotel, Checkout & load baggage onto bus 7:45 AM Depart for University of Florida 9:30 AM University of Florida (Gainesville) Self or Guided Campus Tour (if availability allows) Gainesville, FL 32611 UF Welcome Center Museum Road (shop) 11:30 AM LUNCH: On Campus (campus dining) 12:30 PM Depart for Orlando 3:00 PM Campus Tour of University of Central Florida (Self-Guided) (if availability allows) University of Central Florida (Orlando) Self - Guided or Guided Campus Tour 440 Central Florida Blvd., Orlando, FLBus to drop off @ Progress Energy University Welcome Center 5:00 PM Downtown Disney (own expense) 1780 E Buena Vista Dr, Lake Buena Vista, FL 32830 Downtown Disney, originally the Lake Buena Vista Shopping Village, is an outdoor shopping, dining, and entertainment complex at the Walt Disney World Resort in Bay Lake, Florida, near Orlando, Florida opened on March 22, 1975 6:30 PM Pirate s Dinner Theatre Address: 6400 Carrier Dr, Orlando, FL 32819 Phone:(407) 248-0590 10:00 PM Hotel: Springhill Suites Marriott in Orlando or Fairfield Inn Orlando Lake Buena Vista in Marriott 8615 Vineland Avenue Orlando, FL 32821-6499 Endeavor Bus Lines Dispatch: 877-249-4440 Motor coach Please remember to bring your own DVD s. No food, drinks, gum, or candy on buses 10049 N.W. 1 st Court Plantation, Florida 33324-7006 Phone: 954-915-9199 Toll free: 877-527-1177 Fax: 954-915-9280 or www.flamingoedutours.com
Day 3: 6:00 AM Wake-up calls 7:00 AM Breakfast at hotel, Checkout & load baggage onto bus 7:45 AM Depart for University of South Florida University of South Florida, 4202 E Fowler Ave, Tampa, FL 33620 9:30 AM Arrive for tour of University of South Florida (USF) - Self or Guided Campus (if availability allows) Tour and shop 11:00 AM Lunch on Campus 12:00 PM Depart for Florida Atlantic University (FAU) 777 Glades Rd, Boca Raton, FL 33431 Brief rest stop on the way (Fort Pierce) 4:00 PM Arrive for tour of Florida Atlantic University (FAU) - Self or Guided Campus (if availability allows) Tour and shop 5:30 PM Depart for home 6: 30 PM Arrive back to the school Endeavor Bus Lines Dispatch: 877-249-4440 Motor coach Please remember to bring your own DVD s. No food, drinks, gum, or candy on buses 10049 N.W. 1 st Court Plantation, Florida 33324-7006 Phone: 954-915-9199 Toll free: 877-527-1177 Fax: 954-915-9280 or www.flamingoedutours.com