AGENDA: PUBLIC NOTICE MISSION ROYALE COMMUNITY FACILITIES DISTRICT BOARD MEETS MONDAY, JUNE 20, 2016-6:30 P.M. COUNCIL CHAMBERS 510 E. FLORENCE BOULEVARD A. Call to Order Chairman B. Roll Call District Clerk C. Minutes: District Clerk C.1 Mission Royale CFD - June 6, 2016 D. Consent Agenda: None E. Unfinished Business: None F. New Business: F.1 Public Hearing on the Fiscal Year 2016-2017 Annual Budget and Property Tax Levy for Mission Royale Community Facilities District and Consider a Resolution Adopting the Budget for the Fiscal Year 2016-2017. District Treasurer F.2 Consider a Resolution Levying Upon the Assessed Valuation of the Property within Mission Royale Community Facilities District, Casa Grande, Subject to Taxation a Certain Sum Upon Each One Hundred Dollars of Valuation Sufficient to Raise the Amount Estimated to be Required in the Annual budget, Less the Amount Estimated to be Received from Other Sources of Revenue; Providing Funds for Various Bond Redemptions, for the Purpose of Paying Interest Upon Bonded Indebtedness; and Providing a General Fund for General District Expenses; All for the Fiscal Year Ending the 30th day of June, 2017. G. Miscellaneous: H. Adjournment District Treasurer
Note: This meeting is open to the public. All interested people are welcome to attend. Supporting documents and staff reports, which were furnished to the Board with this Agenda, are available for review in the City Clerk s Office or online at www.casagrandeaz.gov. Disabled individuals with special accessibility needs may contact ADA Coordinator for the City of Casa Grande at 520-421-8600 or TDD 520-421-8623. If possible, such requests should be made 72 hours in advance. Posted at City Hall and Dispatch Center on June 16, 2016, at 5:00 p.m. Remilie S. Miller, MMC District Clerk
CFD Mission Royale C.1 Meeting Date: 06/20/2016 Prepared by: Remilie Miller, City Clerk Subject: Mission Royale CFD - June 6, 2016 CFD MR 06-06-16 Attachments
MINUTES OF THE MEETING OF THE MISSION ROYALE COMMUNITY FACILITIES DISTRICT BOARD OF THE CITY OF CASA GRANDE HELD IN THE COUNCIL CHAMBERS MONDAY, JUNE 6, 2016-6:30 P.M. 510 E. FLORENCE BLVD., CASA GRANDE, AZ 85122 MONDAY, JUNE 6, 2016 A. Call to Order B. Roll Call Chairman Jackson called the meeting to order at 6:35 p.m. Present: Also Present: Ralph Varela, Member Lisa Fitzgibbons, Member Matthew Herman, Member Mary Kortsen, Member Dick Powell, Member Karl Montoya, Vice Chairman Robert Jackson, Chairman Larry Rains, Deputy District Manager Remilie S. Miller, District Clerk Brett Wallace, District Counsel Celina Morris, Treasurer William Schwind, Community Services Director Paul Tice, Planning & Development Director Kevin Louis, Public Works Director C. Minutes: Member Powell moved to approve the minutes listed below. Member Fitzgibbons seconded the motion and was carried with a 7-0 voice vote. C.1 Mission Royale CFD - August 3, 2015 D. Consent Agenda: None E. Unfinished Business: None F. New Business:
F.1 Resolution No. 50 Adoption of the Fiscal Year 2016-2017 Tentative Budget for Mission Royale Community Facilities District District Treasurer Morris recommended that the Board approve the resolution adopting the tentative budget and establishing the expenditure limitation for fiscal year 2017. District Treasurer Morris reported that the Mission Royale Community Facilities District Budget is specifically designed to pay existing debt service, expenditures of the district and to program reserves. Included as part of this budget, is a continuation of the existing $1.30 property tax rate. This tax includes an operational component ($0.30) and a General Obligation Bond component ($1.00). The $1.30 tax rate does not change from the current fiscal year and is sufficient to cover all costs related to district activities. The forms represent all of the information that has been presented to the Board and will be the adopted budget and expenditure limitation for FY2017. Required forms shall be published in the local paper as specified and the Board will be asked to adopt them as Final on June 20, 2016 as well as establish the tax rate. Adoption of the Tentative budget establishes the expenditure limitation for the fiscal year, the final budget may be adopted at a lesser amount but may not be increased above the limit established by this action. Adoption of the annual budget establishes the spending plan for the following fiscal year. No expenditure of funds may occur that is not in compliance with the adopted budget. District Clerk Miller read by title only Resolution No. 50, Adopting the Tentative Budget for the Mission Royale Community Facilities District for the Fiscal Year 2016-2017; Setting Forth the Receipts and Expenditures, the Amounts Actually Levied, and the Amounts Estimated as Collectible for the Previous Fiscal Year and the Amount Proposed to be Raised by Direct Property Taxation for the Various Purposes; and Giving Notice of the Time for Hearing Taxpayers for Adopting of Budget and for Fixing the Tax Levies. Member Varela moved for passage of Resolution No. 50. Member Herman seconded the motion and the following roll call vote was recorded: AYE: Member Ralph Varela Member Lisa Fitzgibbons Member Matthew Herman Member Mary Kortsen Member Dick Powell Vice Chairman Karl Montoya Chairman Robert Jackson Chairman Jackson then declared Resolution No. 50 passed and adopted. G. Miscellaneous: None
H. Adjournment There being no further business at this time, the meeting was adjourned at 6:40 p.m. ATTEST: Robert M. Jackson Chairman Remilie S. Miller, MMC District Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the Mission Royale Community Facilities District Board of Casa Grande, Arizona held on the 6th day of June 2016. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of June, 2016 Remilie S. Miller, MMC District Clerk
CFD Mission Royale F.1 Meeting Date: 06/20/2016 Recommended by: Doug Sandstrom, Finance Director Prepared by: Jeffrey Graves, Budget Analyst Finance Director Review: Doug Sandstrom City Attorney Review: Brett Wallace Approved by: Jim Thompson Date Submitted: 05/13/2016 Type of Action Requested: Resolution, Public Hearing SUBJECT: Public Hearing And Adoption Of Final FY2017 Budget In The Amount of $709,900 For The Mission Royale Community Facilities District. RECOMMENDATION: Hold a public hearing on both the FY2017 Budget and proposed Tax Levy, and adopt a resolution establishing the FY2017 Final Budget for the Mission Royale Community Facilities District. DISCUSSION: The Mission Royale Community Facilities District Budget is specifically designed to pay existing debt service, expenditures of the district and to program reserves. Included as part of this budget, is a continuation of the existing $0.30 property tax rate. This tax includes an operational component ($0.30) and a General Obligation Bond component ($1.00). The attached forms represent all of the information that has been presented to the Board and will be the adopted budget and expenditure limitation for FY2017. The required notice has been published in the local paper as specified and the Board is being asked to adopt them as Final. There have been no changes made to the adopted tentative budget. A separate action at tonight's meeting will establish the tax rate. FISCAL IMPACT: Adoption of the Budget establishes the spending plan for the following fiscal year. No expenditure of funds may take place that is not in conformance with the adopted budget. ALTERNATIVES: N/A Resolution - Approving Budget for FY2016-17 Mission Royale - Exhibit A FY2017 CFD Budget Mission Royale - Exhibit B FY2017 AG Forms Attachments
RESOLUTION NO. A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MISSION ROYALE COMMUNITY FACILITIES DISTRICT, CASA GRANDE, ARIZONA, ADOPTING THE BUDGET FOR THE FISCAL YEAR 2016-2017. WHEREAS, in accordance with the provisions of Arizona Revised Statutes, Title 42 and Title 48, the Board of Directors of the Mission Royale Community Facilities District did, on the 6 th day of June, 2016, make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property within the Mission Royale Community Facilities District; and WHEREAS, in accordance with said sections of the Arizona Revised Statutes, and following due public notice, the Board of Directors met on the 20th day of June, 2016, at which meeting any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies; and WHEREAS, it appears that publication has been duly made, as required by law, of said estimate together with a notice that the Board of Directors will meet on the 20th day of June, 2016, at the Casa Grande City Council Chambers for the purposes of making tax levies as set forth in said estimates; and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed the lawful amount. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE MISSION ROYALE COMMUNITY FACILITIES DISTRICT, CASA GRANDE, ARIZONA, as follows: That the said estimates of revenue and expenditures/expenses shown on the accompanying schedules (attached hereto as Exhibit A and incorporated herein by this reference) as now increased, reduced, or changed by, and the same are hereby adopted as, the budget of the Mission Royale Community Facilities District, Casa Grande, Arizona, for the Fiscal Year 2016-2017. PASSED AND ADOPTED by the Chairman and Board of Directors of the Mission Royale Community Facilities District, Casa Grande, Arizona, this 20th day of June, 2016. Chairman, Mission Royale CFD APPROVED AS TO FORM: ATTEST: District Clerk District Counsel R-Adoption of Annual Budget FY 2016-2017 Mission Royale CFD
City of Casa Grande, Arizona Mission Royale Community Facilities District FY2017 Annual Budget REVENUES ACTUAL BUDGET FORECAST BUDGET FY2015 FY2016 FY2016 FY2017 Property Tax 214,125 214,600 214,600 214,600 Reimbursement from Developer's 0 0 0 0 Interest Earnings 16 0 0 0 Total Revenues 214,142 214,600 214,600 214,600 EXPENDITURES Personal Services/General Fund 0 47,500 47,500 47,500 Bank Charges & Fees 480 3,000 3,000 3,000 CIP/Capital Reserve 0 777,700 0 0 Traffic Signal - Hacienda & Florence Blvd 0 350,000 0 350,000 Debt - Principal 45,000 50,000 655,000 251,900 Debt - Interest 62,585 60,200 60,200 57,500 Total Expenditures 108,065 1,288,400 765,700 709,900 Excess (Deficiency) of Revenues Over (Under) Expenditures 106,077 (1,073,800) (551,100) (495,300) Other Financing Sources (Uses) General Obligation Bonds 0 0 0 0 Special Assessment Bonds 0 0 0 0 Total Other Financing Sources (Uses) 0 0 0 0 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 106,077 (1,073,800) (551,100) (495,300) BEGINNING FUND BALANCE 940,306 1,073,800 1,046,383 495,300 ENDING FUND BALANCE 1,046,383 0 495,283 0
OFFICIAL BUDGET FORMS Mission Royale Community Facilities District Fiscal Year 2017
Mission Royale Community Facilities District TABLE OF CONTENTS Fiscal Year 2017 Resolution for the Adoption of the Budget Schedule A Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B Tax Levy and Tax Rate Information Schedule C Revenues Other Than Property Taxes Schedule D Other Financing Sources/<Uses> and Interfund Transfers Schedule E Expenditures/Expenses by Fund Schedule F Expenditures/Expenses by Department Schedule G Full-Time Employees and Personnel Compensation
Mission Royale Community Facilities District Summary Schedule of Estimated Revenues and Expenditures/Expenses 2017 Fiscal Year S c h General Fund Special Revenue Fund Debt Service Fund FUNDS Capital Projects Fund Permanent Fund Enterprise Funds Available Internal Service Funds Total All Funds 2016 Adopted/Adjusted Budgeted Expenditures/Expenses* E 0 1,288,400 0 0 0 0 0 1,288,400 2016 Actual Expenditures/Expenses** E 0 0 0 0 0 0 0 0 2017 Fund Balance/Net Position at July 1*** 0 495,300 0 0 0 0 0 495,300 2017 Primary Property Tax Levy B 0 0 0 0 0 0 0 2017 Secondary Property Tax Levy B 0 214,600 0 0 0 0 214,600 2017 Estimated Revenues Other than Property Taxes C 0 0 0 0 0 0 0 0 2017 Other Financing Sources D 0 0 0 0 0 0 0 0 2017 Other Financing (Uses) D 0 0 0 0 0 0 0 0 Schedule A 2017 Interfund Transfers In D 0 0 0 0 0 0 0 0 2017 Interfund Transfers (Out) D 0 0 0 0 0 0 0 0 2017 Reduction for Amounts Not Available: LESS: Amounts for Future Debt Retirement: 0 2017 Total Financial Resources Available 0 709,900 0 0 0 0 0 709,900 2017 Budgeted Expenditures/Expenses E 0 709,900 0 0 0 0 0 709,900 EXPENDITURE LIMITATION COMPARISON 2015 2016 1. Budgeted expenditures/expenses $ 1,288,400 $ 709,900 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 1,288,400 709,900 4. Less: estimated exclusions 5. Amount subject to the expenditure limitation $ 1,288,400 $ 709,900 6. EEC expenditure limitation $ 1,288,400 $ 709,900 0 0 0 * ** *** Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g.,
1. Mission Royale Community Facilities District Tax Levy and Tax Rate Information Fiscal Year 2017 Maximum allowable primary property tax levy. A.R.S. 42-17051(A) 2016 2017 $ $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. 42-17102(A)(18) $ 3. Property tax levy amounts A. Primary property taxes $ $ B. Secondary property taxes C. Total property tax levy amounts $ 214,600 214,600 $ 214,600 214,600 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy $ 214,600 (2) Prior years levies (3) Total secondary property taxes $ 214,600 C. Total property taxes collected $ 214,600 5. Property tax rates A. CFD tax rate (1) Primary property tax rate (2) Secondary property tax rate 1.3000 1.3000 (3) Total CFD tax rate 1.3000 1.3000 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. SCHEDULE B
Mission Royale Community Facilities District Revenues Other Than Property Taxes Fiscal Year 2017 GENERAL FUND Local taxes SOURCE OF REVENUES ESTIMATED ESTIMATED REVENUES ACTUAL REVENUES* REVENUES 2016 2016 2017 Total General Fund SPECIAL REVENUE FUNDS Mission Royale Community Facilities District Other Income Total Special Revenue Funds DEBT SERVICE FUNDS CAPITAL PROJECTS FUNDS Total Debt Service Funds Total Capital Projects Funds PERMANENT FUNDS ENTERPRISE FUNDS Total Permanent Funds Total Enterprise Funds INTERNAL SERVICE FUNDS Total Internal Service Funds TOTAL ALL FUNDS * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SCHEDULE C
Mission Royale Community Facilities District Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2017 GENERAL FUND OTHER FINANCING INTERFUND TRANSFERS 2017 2017 FUND SOURCES <USES> IN <OUT> Total General Fund SPECIAL REVENUE FUNDS Mission Royale Community Facilities District DEBT SERVICE FUNDS Total Special Revenue Funds CAPITAL PROJECTS FUNDS Total Debt Service Funds PERMANENT FUNDS Total Capital Projects Funds ENTERPRISE FUNDS Total Permanent Funds INTERNAL SERVICE FUNDS Total Enterprise Funds Total Internal Service Funds TOTAL ALL FUNDS SCHEDULE D
Mission Royale Community Facilities District Expenditures/Expenses by Fund Fiscal Year 2017 GENERAL FUND FUND/DEPARTMENT ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 Total General Fund SPECIAL REVENUE FUNDS Mission Royale Community Facilities District $ 1,288,400 $ $ 765,700 $ 709,900 DEBT SERVICE FUNDS Total Special Revenue Funds $ 1,288,400 $ $ 765,700 $ 709,900 CAPITAL PROJECTS FUNDS Total Debt Service Funds PERMANENT FUNDS Total Capital Projects Funds ENTERPRISE FUNDS Total Permanent Funds INTERNAL SERVICE FUNDS Total Enterprise Funds * Total Internal Service Funds TOTAL ALL FUNDS $ 1,288,400 $ $ 765,700 $ 709,900 Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E
DEPARTMENT/FUND Mission Royale Community Facilities District Expenditures/Expenses by Department Fiscal Year 2017 ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2016 2016 2016 2017 Mission Royale Community Facilities District CFD $ 1,288,400 $ $ 765,700 $ 709,900 Department Total $ 1,288,400 $ $ 765,700 $ 709,900 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE F
Mission Royale Community Facilities District Full-Time Employees and Personnel Compensation Fiscal Year 2017 FUND Full-Time Equivalent (FTE) Employee Salaries and Hourly Costs Total Estimated Personnel Compensation Retirement Healthcare Other Costs Costs Benefit Costs 2017 2017 2017 2017 2017 2017 GENERAL FUND = $ SPECIAL REVENUE FUNDS Mission Royale Community Facilities District n/a $ n/a $ n/a $ n/a $ n/a = $ n/a Total Special Revenue Funds = $ DEBT SERVICE FUNDS = $ Total Debt Service Funds = $ CAPITAL PROJECTS FUNDS = $ Total Capital Projects Funds = $ PERMANENT FUNDS ENTERPRISE FUNDS = $ Total Permanent Funds = $ = $ Total Enterprise Funds = $ TOTAL ALL FUNDS = $ SCHEDULE G
CFD Mission Royale F.2 Meeting Date: 06/20/2016 Recommended by: Doug Sandstrom, Finance Director Prepared by: Jeffrey Graves, Budget Analyst Finance Director Review: Doug Sandstrom City Attorney Review: Brett Wallace Approved by: Jim Thompson Date Submitted: 05/13/2016 Type of Action Requested: Resolution SUBJECT: Adoption Of The FY2017 Property Tax Rate In The Amount Of $1.30 Per $100 Of Assessed Valuation For The Mission Royale Community Facilities District. RECOMMENDATION: Adopt resolution establishing the FY2017 property tax rate at $1.30 per $100 of assessed valuation for the Mission Royale Community Facilities District. DISCUSSION: The Mission Royale Community Facilities District Budget is specifically designed to pay existing debt service, expenditures of the district and to program reserves. All expenditures of the district are intended to be paid by the property tax. This action is a continuation of the existing $0.30 property tax rate. The tax rate includes an operational component ($0.30) and a General Obligation Bond component ($1.00). It is the intent of this action to adopt the rate and collect the corresponding estimated tax levy. Adoption of the resolution directs Pinal County to collect the $1.30 rate and adjust the estimated levy as appropriate. A public hearing has been held and all the required notice has been published in the local paper as specified and the Board. This action will establish the tax rate for the District for FY2017. FISCAL IMPACT: Revenues of the District are directly dependent upon the adoption of the tax rate and corresponding tax levy. ALTERNATIVES: N/A Resolution - Approving Tax Levy for FY2016-17 Attachments
RESOLUTION NO. A RESOLUTION OF THE BOARD OF MISSION ROYALE COMMUNITY FACILITIES DISTRICT, CASA GRANDE, ARIZONA, LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN MISSION ROYALE COMMUNITY FACILITIES DISTRICT, CASA GRANDE, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, LESS THE AMOUNT ESTIMATED TO BE RECEIVED FROM OTHER SOURCES OF REVENUE; PROVIDING FUNDS FOR VARIOUS BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS; AND PROVIDING A GENERAL FUND FOR GENERAL DISTRICT EXPENSES; ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2017. WHEREAS, by the provision of the State law, the Resolution levying taxes for the Fiscal Year 2016-2017 is required to be finally adopted not later than the third Monday in August; WHEREAS, the landowners of the Mission Royale Community Facilities District approved the imposition of ad valorem taxes not to exceed $1.30 per $100 assessed valuation; and WHEREAS, the County of Pinal is the assessing and collecting authority for Mission Royale Community Facilities District, Casa Grande, the Clerk is hereby directed to transmit a certified copy of this Resolution to the Assessor and the Board of Supervisors of the County of Pinal, Arizona. BE IT RESOLVED BY THE BOARD OF MISSION ROYALE COMMUNITY FACILITIES DISTRICT, as follows: Section 1. Authorization for Levy There is hereby levied on each $100 of the assessed value of all property, both real and personal, within the corporate limits of Mission Royale Community Facilities District, Casa Grande, except such property as may by law be exempt from taxation, a rate not to exceed $0.30 for the purpose of paying for various operation expenses. In addition, $1.00 shall be levied for the purpose of paying principal and interest on bond indebtedness. The combined rate shall be $1.30 for each $100 of assessed valuation for the Mission Royale Community Facilities District for the fiscal year ending June 30, 2017. Section 2. Authorization for Usage That the amount raised will be used for the purpose of providing funds for general government operations, an estimated sum of $214,600.00.
Section 3. Authorization for Adjustment in Section 2 If, for any reason, the rate of $1.30 per $100 assessed valuation will not raise the taxes specified in Section 2, then modifications shall be made in the estimated sum set forth in Subsection 2 so that the total tax rate shall be $1.30 per $100 assessed valuation. PASSED AND ADOPTED by the Chairman and Board of Mission Royale Community Facilities District, Casa Grande, Arizona, this 20 th day of June, 2016. Chairman, MISSION ROYALE CFD ATTEST: APPROVED AS TO FORM: District Clerk District Counsel R-Tax Levy FY 2016-2017 for MISSION ROYALE CFD