POS User Manual September 24, 2005 V8 KPI v1.0 For Retail Pro v8.40 and Above Overview This manual covers the use of the KPI modification at run-time in Retail Pro. KPI information is available by Item, Department and Vendor. Depending on your installation, KPI data may also be available by Style. In addition, the KPI modification can generate several reports. KPI Display Whether you are viewing KPI data for an item, department, vendor or style, the KPI information is presented using the same screen: The Item, Department, Vendor or Style description appears at the top of the screen. The display shows the last 13 months of KPI information. If more months are available, the display can be scrolled to see the additional months. The Print button will activate the Printer dialog and the KPI data will be printed. Page 1 of 6
Displaying the KPI Data Item or Style To display the KPI data for an item or a style, go to Merchandise>Inventory and select an item. Click the KPI button from the side menu: The KPI menu will be displayed: Click Item to view the KPI data for the select item. Click Style to view the KPI data for the selected item s style. This button is only active if you have compiled KPI data for Styles. Click Reports to generate a KPI report. (See KPI Reports below). Click Cancel to return to the Inventory screen. NOTE: The KPI button is not available on the Style View for inventory. You must select an item in a style and click KPI>Style to view KPI data for a Style. The KPI Style data is displayed even if there is only one item in a style. Page 2 of 6
Department To view the KPI data for a Department, go to Merchandise>Departments. Select a DCS. Click the KPI button on the side menu of the Department screen: The KPI data for the selected Department will be displayed. Vendor To view the KPI data for a Vendor, go to Merchandise>Vendors. Select a Vendor. Click the KPI button on the side menu of the Vendor screen: The KPI data for the select Vendor will be displayed. Page 3 of 6
KPI Reports KPI Reports can be generated for all Items, Departments, Vendors or Styles for an entire month. A report can be ordered by one of: Item, Department, Vendor or Style description ADI Sold Qty Sold P$ Sold M$ Turn GMROI Stock/Sales Ratio Sell Thru % To generate a KPI report, go to Merchandise>Inventory. Select an item and click the KPI side button. Then click the Reports button on the KPI menu. The Report Setup screen will be displayed: Select the Report Type, Month and Order for the report. Click Report to generate the report. The report is displayed on a maximized screen with Print and Close buttons at the bottom. Click the Print button to display the Printer dialog and print the report. Click Close to close the report display. Page 4 of 6
KPI Data Calculations Average Daily Inventory The Average Daily Inventory is calculated by determining the on-hand quantity for each day in the month, adding up all the quantities and dividing by the number of days in the month. Sold Qty This is the total of the quantity sold for the month. Sold P$ This is the total of the Receipt P$ for the month. Sold M$ This is the total of the margin dollars for all sold items for the month. Turn Turn is an annualized value and is calculated by taking the Sold Qty for the month and multiplying it by 12. The total is then divided by the Average Daily Inventory. Turn = (Sold Qty * 12)/ADI GMROI GMROI is an annualized value and is calculated by taking the Sold M$ and multiplying it by 12. The total is then divided by the Average Daily Cost. Average Daily Cost is calculated by taking the cost of each item for the day, adding up the cost for the month and dividing by the number of days in the month. GMROI = (Sold M$ * 12) / Average Daily Cost Stock/Sales The Stock/Sales ratio is calculated by taking the on-hand at the end of the month, adding the quantity sold for the month and dividing this total by the quantity dols. Sotck/Sales = (On-Hand at End of Month + Sold Qty) / Sold Qty Sell Thru % The Sell Thru % is calculated by taking the quantity sold and dividing it by the on-hand quantity at the end of the month plus the quantity sold and multiplying by 100 to get a percentage. Sell Thru % = (Sold Qty / (On-Hand at End of Month + Sold Qty)) * 100 Days of Supply The Days of Supply (DOS) is calculated by taking the on-hand value for the end of the month and dividing by the average daily sales. Average daily sales is calculated by taking the quantity sold and dividing by the number of days in the month. Page 5 of 6
Days of Supply = On-Hand at End of Month / (Sold Qty / Number of Days in Month) Page 6 of 6