TERMS AND CONDITIONS 1) Sale of tender document: The tender document can be obtained from the office of the Chief Executive Officer Livestock Development Board, Gowkadal, Srinagar, Kashmir on any working day against written letter on company s letter head along with non refundable tender fee of Rs 500/= in the shape of bank draft pledged to Chief Executive Officer, Livestock Development Board, Kashmir. The tender document can also be downloaded from our departmental website www.jkanimalhusbandry.net. The tenders downloaded from our departmental website shall be submitted alongwith a bank draft of Rs 500/= as cost of the tender document without which no tender shall be entertained. 2) Submission of tenders: - Tenders duly sealed and super scribed with Tender in response to NIT No 4 of 2011 dated 04-05-2011 addressed to Chief Executive Officer, Livestock Development Board, Kashmir should reach the office of the undersigned by or before 28 th of May 2011 upto 2 p.m. by registered post or in person to be deposited in Livestock Development Board, Kashmir office, Vety Campus, Red Cross Road, Gow Kadal, Srinagar. Chief Executive Officer, Livestock Development Board, Kashmir shall not be responsible for any postal delay and the tenders received after the stipulated time and date shall not be accepted. In case of 28 th of May 2011 being holiday the tenders shall be accepted on next working day up to 2 p.m. only. 3) Opening of tenders: Tenders will be opened by a committee of officers constituted for the purpose on 28 th of May 2011 at 3 PM in presence of tenderers or their authorized representatives who may wish to be present at the time of opening of the tenders. 4) Filling of tenders: a. The tenders must be typed and the rates shown in both words and figures should be covered with transparent cello tape. b. Correction in the rates must be avoided as far as possible. c. Conditional quotations shall not be entertained. 5) Rights reserved by the government: The Chief Executive Officer, Livestock Development Board Kashmir reserves the right to accept or reject any quotation in full or in part thereof without assigning any reason thereto. The Chief Executive Officer of the Board reserves the right to select the insurance www.jkanimalhusbandry.net Page 1 of 5
company/companies after negotiating with the companies for successful and efficient implementation of the scheme and to get maximum benefit in terms of competitive premium/additional risk cover. 6) Animals To Be Covered Under The Scheme: All those female cattle and buffaloes yielding at least 1500 liters of milk per lactation are to be considered as high yielding and hence are to be insured under the scheme for maximum of their current market value, and the scheme is to be implemented in all or any selected district of Kashmir Division as per approval of the Govt. of India. 7) Proposed No. Of animals to be brought under insurance cover: About 2500 high yielding cattle/buffaloes are proposed to be brought under one year and three-year insurance cover plans in each selected district, which will be identified by the department / Govt. of India. However, the number of animals to be covered may increase or decrease depending upon the availability of funds under the scheme. 8) Earnest money: Call deposit receipt of Rs. 40,000/- (Rupees Forty thousand only) obtained from any Nationalized bank of India pledged to the Chief Executive Officer, Livestock Development Board, Kashmir should be enclosed with the Tender without which no Tender will be considered, and failure to furnish CDR shall result in outright rejection of the Tender. However, the companies which have already dealt with the Livestock Development Board, Kashmir during previous year under Livestock Insurance and have CDRs not less than 40,000/- lying with the Livestock Development Board, Kashmir, their CDRs if found in order can be considered valid for fresh bid for the year 2011-12. 9) Bank Guarantee: The insurance company shall have to furnish a Bank Guarantee for the advance amount placed at their disposal by the Livestock Development Board Kashmir from time to time. 10) Validity Period: The scheme will continue in its present form and shall remain valid till 31 st march 2012 from the issuance of its rate contract by the Livestock Development Board. 11) The policy cover shall take effect once the basic formalities like identification of animal, its examination by the Veterinary Assistant Surgeon, assessment of its value and it s tagging along-with payment of 50% of the premium to the insurance company or its agent by the www.jkanimalhusbandry.net Page 2 of 5
cattle owner is accomplished. But, however, if demanded by the insurance company and if justified under the provision of insurance act for payment of whole premium in advance to affect the insurance, same could be arranged by payment of good amount of money to the Insurance Company out of the funds received by the Livestock Development Board, Kashmir to meet the 50% subsidy premium. In such case the insurance agency may issue the insurance policy cover just after receiving the 50% premium amount from the owner. 12) The insurance company shall prepare monthly statement of policies issued, indicating the assessed value of each animal and the Government share of each case duly countersigned by the Chief A H Officer and submit to the Chief Executive Officer, Livestock Development Board Kashmir, so that such amount can be recouped to the insurance company by the Chief Executive Officer, in case advance is not made to the insurance agency by the Board. Recouping of the advance fund will be on the basis of subsequent progress made by the concerned insurance company. 13) Agreement:- A formal agreement incorporating the terms of the contract shall have to be executed by the successful tenderer company/authorized signatory with the Livestock Development Board, Kashmir on non judicial stamp paper of Rs. 20/- duly attested by the Notary. The stamp fee and all other charges in the preparation of two copies of agreement shall be borne by the successful tenderer company. 14) Mode of Payment: The payment shall be made to the company through Bank drafts and bank charges shall be debited to company s account. 15) The contract shall be binding upon the selected company/companies as soon as the acceptance of premium rates in its favour are issued/ communicated. In case of any dispute the same shall be entertained only if raised within a period of 15 days from the date of issue of approved premium rates. 16) The successful tenderer shall not in any case assign or sublet the contract or any part thereof to any other party. 17) Any loss sustained by the Livestock Development Board, Kashmir as a result of retendering contract or offering same to 2 nd lowest company due to backing out of the company offering first lowest rates shall be recovered from the defaulting company out of its earnest money or from any of his pending bills with the Board, as the case may be, even if the second lowest www.jkanimalhusbandry.net Page 3 of 5
company agrees to execute the insurance work at the premium rate of first lowest. The CDR of the first lowest company will be forfeited/ confiscated. 18) The company should possess reputation at National Level and should be dully registered under law. 19) Other terms and conditions a) Animals already covered under any other insurance scheme will not be covered under this scheme. b) Insurance under the scheme is to be restricted to the maximum of two animals per beneficiary. c) Livestock insurance cover has to be provided on either one-year Plan basis extendable to 3 years or on three-year plan basis. The rate of premium should not exceed 4.5% for annual policies and 12% for three-year policies. d) If any additional risk cover like permanent total disability is offered as a package alongwith death cover and the premium rate does not exceed the prescribed maximum limit such offer could be accepted. e) While selecting the insurance company the Chief Executive Officer, Livestock Development Board, Kashmir would take into account the company s capacity to provide services, service efficiency, terms and conditions and after negotiations, the competitive premium rate would be agreed to. f) The market price of the animal to be insured will be assessed jointly by the beneficiary, authorized Departmental Veterinary Practitioner of the area and the Manager of the Insurance Company or his representative. g) In case of death of an animal the matter should be reported to the Chief Animal Husbandry Officer (Nodal Officer for the district) of the concerned district and Insurance Officer of the company. The post mortem will be conducted only after their consent through a Vety. Asstt. Surgeon or an Officer of higher rank of the concerned area only. h) The insurance company shall have to clearly spell out the procedure to be adopted/ documents needed for settlement of claim. In case of claim becoming due, the payment of insured amount in full should be done within fifteen days positively after submission of requisite documents. Any delay beyond 30 days shall make the company liable to pay penalty to be decided by the Chief Executive Officer, Livestock Development Board Kashmir which shall be binding on the company. In case of rejection/delay in settlement of claim, the insurance company shall have to fully justify the rejection/delay to the claimant under intimation to SIA. i) For tagging the insured animal, the traditional method of ear tagging or the recent technology of fixing microchips could be used at the time of taking the policy, the cost www.jkanimalhusbandry.net Page 4 of 5
of which will be borne by the insurance company and the responsibility of its maintenance will lie on the concerned beneficiary. k) In case of sale of animals or otherwise, transfer of animal from one owner to another before expiry of insurance policy, the authority of beneficiary for the remaining period of policy will have to be transferred to the new owner. The modalities for transfer of livestock insurance policy, fees and sale deed etc. required are to be decided while entering into contract with the insurance company. l) Since the active and dedicated involvement of insurance agent is most essential for efficient implementation of the scheme, the insurance company should pay at least 15% of the premium amount to the agent out of their premium income. 20) In case of any dispute between the company and the Livestock Development Board, Kashmir, the case shall be referred to Chairman, J&K State Implementing Agency for arbitration /settlement whose decision shall be binding upon both the parties. 21) Any clarification required by the company with regard to any point mentioned in NIT/instructions can be had from the Chief Executive Officer, Livestock Development Board, Kashmir before the last date of receipt of tenders. All doubts with regard to livestock insurance scheme need to be clarified well in advance leaving no scope for raising issues latter on. 22) Legal proceedings if any between the company and the Livestock Development Board, Kashmir shall be subject to jurisdiction of court within Srinagar city. 23) All terms and conditions of the NIT shall also form part of the agreement as deemed fit by State Implementing Agency (NPCBB)/Chief Executive Officer, Livestock Development Board Kashmir. (Dr. F.A.Kaloo) Chief Executive Officer www.jkanimalhusbandry.net Page 5 of 5