Conference and Exhibition Hillsborough Stadium, Sheffield Thursday 30 April 2015 Sponsorship and exhibiting opportunities In Association with Events
Who attends Learning Disability Today? commissioners, directors of services, employers, managers of residential and community-based services project workers, social care staff, carers, trainers, special educational needs school teachers, housing officers, nurses undergraduate and postgraduate students, people undertaking training and professional development, researchers, academics people with learning disabilities, carers, relatives and natural supports Who you will see at Learning Disability Today Academic/Training Provider Advocate Chief Executive Clinician Commissioner Communications/Advice/Resource Worker Coordinator Director Frontline worker Manager Marketing/Sales Press/Media/Publishing Psychologist PWLD/Volunteer/Student/Unwaged/Family Carer Trustee Delegate Organisations Advice Advocacy/PWLD Led Organisation Charitable/Private Service Provider Children s Service College Employment Furniture Government Dept Insurance/Legal Local Authority Media Membership Organisation National Campaigning Charity NHS Private Training Provider PWLD/Volunteer/Student/Unwaged/Family Carer/Freelance Quango Research Residential Provider Substance Misuse Technology/Software University Join the conversation @PavilionLDT #LDTconf #LDTSheffield
Exhibiting opportunities What our 2014 Sheffield delegates thought: Really fun and interesting, lots of networking opportunities. Great exhibition. I think that the seminars were both informative and relevant and the range of exhibitors was good. Brilliant!! Please bring it back next year. Who exhibits at Learning Disability Today? Supported and independent living organisations Community-based projects and organisations Local authorities Research, policy and government advisory bodies Training and education providers Suppliers of personalised technology Advocacy organisations, and organisations ran by and for people with learning disabilities Social media and publishers Voluntary organisations Stand package 3m x 2m space in a 3x1m shell scheme Back and side freestanding partition wall scheme Name panel Carpeted exhibition space Listing on the official exhibition website 10 free tickets (worth 250) 50-word profile in the event guide Entry to the seminars and zones Reduced advertising rates in Learning Disability Today magazine Please refer to the floor plan for location of stands. Please note: stands are allocated on a first come, first served basis. To book your stand, please contact: Ryszard Holowenko r.holowenko@pavpub.com 01273 434959 Join the conversation @PavilionLDT #LDTconf #LDTSheffield
Promotional opportunities Scanners Capture full contact details of the visitors to your stand with a non-contact scanner, and Pavilion will email you the data within 48 hours of the event. E-shots An exclusively branded email flyer, designed and distributed to over 5,000 learning professionals. Inserts Make sure every visitor to Learning Disability Today gets a copy of your promotional materials by inserting into the visitor packs. Advertising in the event guide All visitors to Learning Disability Today receive an event guide which is essential on the day. Advertising in Learning Disability Today magazine Exhibitors and sponsors, receive a 25% discount on Learning Disability Today magazine advertising rates, in the magazine published in the month before the exhibition. Sponsorship opportunities Our sponsorship packages can be built to your organisation s needs. If you are interested in sponsoring this event and being involved in producing the event programme please contact Graham Hoare. Product Launch Launch your new product, project or service at Learning Disability Today. Pavilion will work with you to develop and deliver a targeted and exclusively branded marketing campaign. Before the launch: Reach over 5,000 learning professionals through e-bulletins, a feature on the exhibition website and advertising in Learning Disability Today magazine. At the launch: A full page advert in the event guide directing visitors to your 3m x 2m stand. You will also be provided with a scanner, so you can capture the contact details everyone you meet. To discuss your ideas or get further information, please contact: Graham Hoare grahamh@pavpub.com 01273 434938 Join the conversation @PavilionLDT #LDTconf #LDTSheffield
17 8 Fire Exit Floorplan 18 7 19 16 9 6 20 15 10 5 21 4 22 14 11 3 23 13 12 2 1 Catering Entrance Room 1 3x2 metre shell scheme Terms, conditions and rules 1. Definitions In the following terms and conditions, the term Exhibitor describes any organisation or person who has made an application and has been allocated space at the exhibition. The term Organiser refers to Pavilion Publishing and Media Ltd. The term exhibition refers to Learning Disability Today Sheffield 2015. 2. Stand bookings Intending exhibitors must confirm their booking in writing, using the booking form. No application will be considered valid until a signed form is received. Exhibitors will be invoiced for the full cost of the stand and any additional marketing opportunities taken up. Invoices should be paid within 30 days. No stand may be sub-let to a third party without written consent of the organisers. 3. Amendment of site plan Whilst every endeavour is made to preserve the published layout of the exhibition, should it be necessary to revise the layout for any purpose, the organiser reserves the right to transfer an exhibitor to an alternative suitable site. 4. Postponement or abandonment The exhibitor will have no claim against the organiser or their contractors with respect to any loss or damage consequent on the prevention or abandonment of the exhibition or the exhibition building becoming wholly or partially unavailable for the holding of the exhibition for reasons beyond the control of the organisers or their contractors. 5. Cancellation a. An exhibitor cancelling, reducing or withdrawing their application for a stand or additional marketing opportunities that have been allocated by the organiser will still be liable for payment of the full charge of the original booking. b. If, however the exhibitor notifies the organisers in writing of their intention to cancel, reduce or withdraw their application for a stand or additional marketing opportunities before 16 March 2015 the exhibitor will only be charged 25% of the original booking. 6. Health and safety at work regulations a. It is the responsibility of the exhibitor to ensure that their contractor, employees, displays and exhibits comply with the latest legislation regarding the Health and Safety at Work regulations. b. The exhibitor, on booking a stand, certifies that all materials brought on site for use in construction or for display purposes are either non-flammable or meet British Class 1 standards of flammability. c. It is the responsibility of the exhibitor to insure the contents of their stand. 7. Bar code scanners a. The stand representative can collect the scanner(s) from the visitor registration area during the afternoon of the build day. Any scanners not returned within half an hour of the show closing will be considered lost and a charge of 300 will be made for any scanner not returned, or returned in a damaged condition. b. Pavilion ( the organiser ) cannot be held responsible for data loss in the unlikely event of hardware failure. c. Pavilion ( the organiser ) can only supply as much information as is supplied by the visitor on their registration card. We cannot guarantee that visitors will supply full and accurate data. d. In the event that complete data is unavailable at the close of show, data will be forwarded as soon as they are complete. 8. Photography Please be aware that a photographer may be present and that images may be used in a professional context. 9. Removal of exhibits No exhibit can be dismantled, packed away or removed until the event has terminated. If the Exhibitor is in breach of this provision he shall pay, in addition to all sums otherwise due under this agreement, an amount equal to 25% of the total stand cost + VAT. The exhibitor must ensure that all exhibits are removed from the premises by 9pm on 30 April 2015. Failure to do so may render him liable for all costs incurred in storing or handling the said exhibits together with additional rental costs imposed by the venue and/or their contractors.
Exhibition Stand Booking Form Learning Disability Today Exhibition Hillsborough Stadium, Sheffield Thursday 30 April 2015 Please refer to the floor plan and indicate your preferred stand(s) I would like to reserve exhibition stand number(s): 1st Choice 2nd Choice Standard exhibition stand Statutory/for-profit rate x 685 + VAT = Voluntary/charitable rate x 565 + VAT = Advertisement in event guide Full page Half page Exhibitor rate x 300 + VAT x 150 + VAT = non-exhibitor rate x 700 + VAT x 300 + VAT = Insert in the visitor pack Exhibitor rate (max 100gms) x 300 + VAT x 200 + VAT = Bar code scanner Basic service 125 + VAT = Additional scanners 50 + VAT = Address labels 25 + VAT = Advertisement in Learning Disability Today Magazine Half Page Full Page x 450 + VAT x 825 + VAT = E-bulletin x 790 + VAT = Your contact details (For Pavilion to liaise with you leading up to and during the event) First name:... Last name:... Job title:... Organisation:... Department:... Address:...... Town:... County:... Postcode:... Work tel:... Mobile tel:... Fax:... Email:... Alternative contact details (For Pavilion to liaise with your organisation if you are unavailable) First name:... Last name:... Job title:... Organisation:... Contact details for public display (As you would like them to appear in the visitors event guide at the exhibition) Sub total Plus VAT @ 20% TOTAL Please do not send payment with this booking form, as you will be invoiced. Please read our terms, conditions, rules and authorisation overleaf Company name:... Registered charity number:... Main address:...... Town:... County:... Postcode:... Authorised signatory:... Name:... On behalf of:... Date:... Enquiry tel:... Enquiry fax:... Enquiry email:... Web:... 50 word description (as they will appear in the visitor s event guide on the day) Fill out this form and fax or post it back to: Ryszard Holowenko, Commercial Manager Fax: 01273 227308 Post: FREEPOST RLUZ-ATEU-RYUZ, Pavilion, Rayford House, School Road, Hove, East Sussex BN3 5HX