Carpet & Cleaning Order Form Discount Deadline: September 29, 2017 Company: Contact Name: Address: City: Zip Code: Phone #: Fax #: Booth Number: E-mail address: Standard Carpet Prices include installation and taping front edges. (Please check the carpet color of choice.) QTY Item Description Discount Standard Total 10 x 10 Carpet $123.50 $154.50 $ 10 x 20 Carpet $226.00 $282.25 $ 10 x 30 Carpet $328.25 $410.25 $ 10 x 40 Carpet $431.25 $539.25 $ 10 x 50 Carpet $540.75 $667.25 $ Carpet Accessories Carpet Padding per sq ft $0.75 $0.85 $ Visqueen per sq ft $0.75 $0.85 $ Taping of visqueen per linear ft $0.65 $0.75 $ Event colors are: Red, Black CARPET COLORS Please check the carpet color of choice: Red Royal Blue Black Plum Gray Teal Tuxedo Tuxedo is black & white All Custom Carpet orders must be received by September 29, 2017. Orders received after this date may be subject to availability and additional charges may apply. Custom carpet orders are non-refundable. Custom Carpet Prices include installation, removal, taping front edges as well as visqueen. (Please check the carpet color of choice.) Booth Dimensions Feet x Feet = Total sq ft x Price = Total Price ft x ft = sq ft x $2.75 = $ Deluxe Custom Carpet Prices include installation, removal, taping front edges as well as visqueen. (Please check the carpet color of choice.) Please call our Exhibitor Service Department at 972.271.7444 for price quotes and color options. Cleaning Vacuum Once Prior to Show Opening # of Days Booth Size per sq ft Price per sq ft Porter Service Total Description # of Event Days Price Per Total Day $0.33 $ Up to 300 sq ft X $125.75 $ Vacuum Daily (Includes prior) $0.31 $ 300-500 sq ft X $169.50 $ Order Policy All prices include delivery, installation, rental charge for the duration of the event and removal at completion. Payment, in full, must accompany all orders by September 29, 2017 to receive the discount price. Orders received after this date will be charged the standard rate. Items cancelled prior to September 29, 2017 will be refunded at 100%. Items cancelled after September 30, 2017 and prior to delivery will be refunded at 50%. Items cancelled on show site or after delivery are non-refundable and billed at 100%. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after they will be billed at 100%. EXCESSIVE TRASH FEE Excessive Trash will be subject to an additional fee for dismantling and disposal. Total + Sales Tax 8.25% = Grand Total $ + $ = $
Credit Card Authorization Full payment must be received for services requested before the order will be processed. If you choose to pay by check, a credit card is still required to be on file. This form authorizes SES to charge to your credit card account the amount of your advance/show site orders, material handling charges, shipping costs, surcharges and any other additional amounts incurred as a result of show site orders placed by you or your company representative. Please complete the information requested below and return this form with your order. Company: Cardholder Name: Credit Card Number: Booth Number: Expiration Date (mm/yyyy): Card Type Visa MasterCard American Express Billing Address: City, State, Zip: Phone Number: E-mail Address: Authorized Signature: Fax Number: I, agree to the conditions stated in this manual and the above paragraph. Material Handling (Non-taxable): $ Booth Package: $ Display Tables & Accessories: $ Carpet & Cleaning: $ Pipe & Drape: $ Floral: $ Luxury Furniture: $ Sign & Graphics: $ Rental Units: $ Add On: $ Hanging Banner/ Rigging: $ In-Booth Forklift: $ Cartload Service: $ Vehicle Spotting Service: $ Labor (Non-taxable): $ Total: $ Sales Tax 8.25%: $ GRAND TOTAL: $ Discount Deadline: September 29, 2017 All prices include delivery, installation, rental charge for the duration of the show and removal at completion. Payment, in full, must accompany all orders by to receive the discount price. Orders received after this date will be charged the standard rate. Items cancelled prior to September 29, 2017 will be refunded at 100%. Items cancelled after September 30, 2017, and prior to delivery will be refunded at 50%. Items cancelled on show site or after delivery are non-refundable and billed at 100%. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after September 30, 2017 they will be billed at 100%. If paying by check, make payable to: Superior Expo Services Mail order forms & full payment to: 10548 US Highway 80 Forney, TX 75126 Please reference the Show Name & Company Name Email orders with full payment to: service@superior-expo.com Fax orders with full payment to: 972.271.7888 ATTN: Exhibitor Services For any additional questions please feel free to email service@superior-expo.com or call us at 972.271.7444 or toll free 866.386.3976
Payment Policies Full payment must be received for services requested before the order will be processed. If you choose to pay by check, a credit card is still required to be on file. All prices include delivery, installation, rental charge for the duration of the event and removal at completion. All charges are subject to sales tax. Payment, in full, must accompany all orders by September 29, 2017 to receive the discount price. Orders received after this date will be charged the standard rate. Items cancelled prior to September 29, 2017 will be refunded at 100%. Items cancelled after September 30, 2017, and prior to delivery will be refunded at 50%. Items cancelled on show site or after delivery are non-refundable and billed at 100%. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after September 30, 2017 they will be billed at 100%. ADDING TAX TO YOUR ORDER 1. Use the Credit Card Authorization form to help add up your order. 2. Multiply the appropriate 8.25 % Sales Tax by your subtotal and get the grand total. To be tax exempt you must be a government or non-profit organization. If you are eligible, please provide an exemption certificate when placing your order. A resale certificate is not acceptable, as we are not providing services to be resold. PAYMENT OPTIONS Online Ordering - A link to the site, username, & password will be emailed to you. Payment by Email Email your order with full payment to : service@superior-expo.com Payment by Fax Fax in your order with full payment to: 972.271.7888 Attn: Exhibitor Services Payment by Mail Mail in your order forms and full payment to: Superior Expo Services 10548 US Highway 80, Forney, TX 75126 RE: North Texas Facilities and Machine Tool Expo SES accepts Discover, Mastercard, Visa or American Express credit cards only. If a check will be submitted for payment please attach with your order forms and mail to Superior Expo Services. If you choose to pay by check, a credit card is still required to be on file. All checks should be made payable to: Superior Expo Services Orders will NOT be processed without full payment. Please fill out the Credit Card Authorization Form. ADVANCE ORDERS (DISCOUNT RATE) Purchase orders may not be used in lieu of payment. SES will only accept purchase orders from Government and State Agencies. To process your order and receive advance prices, payment in full must accompany your order. Advance payment for material handling should be based on estimated weight. Advance payment for labor and other equipment rental services should be based on estimated installation and dismantling hours. SHOW SITE ORDERS All show site orders including labor and material handling are payable upon presentation of our invoice at the event. For your convenience, we accept Discover, Visa, MasterCard or American Express, as well as checks, travelers checks and cash. Orders received after the deadline or made at the service desk during the event will be billed at standard prices. Services ordered at show site will not be processed without full payment. THIRD PARTY ORDERS If you have contracted work through a display/exhibit house and require the services of SES, the payment policies stated above apply. Please forward this information to the proper parties. The exhibiting firm, is ultimately responsible for payment of charges incurred. In the event the named third party does not make payment upon presentation of invoice at show site, such charges will be presented to the exhibiting firm for payment. INTERNATIONAL EXHIBITORS International exhibitors must pay for all services in US funds and must be drawn from a US bank. All charges must be paid in full prior to the close of the event either by cash, credit card or check. Wire transfers must include a $20.00 (US) transfer fee. MATERIAL HANDLING/LABOR ORDERS/RIGGING ORDERS/FORKLIFT, ETC. If you are shipping freight to our warehouse or to show site and/or are ordering labor for installation or dismantling and/or rigging, you must complete the Credit Card Authorization form. Our services will not be performed unless we have a credit card authorization form on file. If you require rigging or dismantling labor on move out, charges will be applied to your credit card.
Limits & Liability RESPONSIBILITY FOR LABOR SES, its subcontractors, and Show Management shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind. SES, its subcontractors, and Show Management shall not be responsible for loss, injury or damage caused by laborers or equipment furnished by SES or its subcontractors, except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by SES or its subcontractors. SES, its subcontractors, and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss, injury or damage to an exhibitor s materials or exhibitor personnel, which may make it impossible or impractical to exhibit exhibitor s materials. Claims for loss, injury or damage, which are not submitted in writing to SES within (30) thirty days after the close of the event, at which the loss, injury, or damage occurred, shall be considered waived. No suit or action shall be brought against SES or its subcontractors more than one year after the accrual of the action. SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor. SES will not be responsible for improperly packed or concealed damages to exhibit. The placing of an order for the services of laborers and the use of equipment by an exhibitor, or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth. MATERIAL HANDLING SES, its subcontractors, and Show Management shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind. SES, its subcontractors, and Show Management shall not be responsible for loss, injury or damage caused by laborers or equipment furnished by SES or its subcontractors, except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by SES or its subcontractors. SES, its subcontractors, and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues, or for any collateral costs, which may result from any loss, injury or damage to an exhibitor s materials or exhibitor personnel, which may make it impossible or impractical to exhibit exhibitor s materials. Claims for loss, injury or damage, which are not submitted in writing to SES within (30) thirty days after the close of the event, at which the loss, injury, or damage occurred, shall be considered waived. No suit or action shall be brought against SES or its subcontractors more than one year after the accrual of the action. SES will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor. SES will not be responsible for improperly packed or concealed damages to exhibit. The placing of an order for the services of laborers and the use of equipment by an exhibitor, or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth. CERTFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented, - shall estimate the weight or re-weigh, and charges shall be based upon the estimates. The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show. All shipments received at the warehouse and show site are subject to re-weight. EMPTY REMOVAL INSTRUCTIONS All exhibitors must have all crates tagged for empty storage by 2 hours prior to the end of Exhibitor move-in. Exhibitors will be subject to a surcharge of up to 20% of the total freight invoice if crates are not tagged for removal by the set deadline. Any shipments not handled by SES, but for which SES is required to handle storage of the empty shipping containers, a charge of $50.00 per crate, case, box or carton will be assessed. PAYMENT TERMS In order for us to process your order for services and materials listed in this Exhibitor Service Manual, we must have a signed Credit Card Authorization form with credit card information or full payment in advance. Invoices for outstanding balances will be prepared at the service desk for review and payment. Advanced payments will be indicated and any balance due must be paid in full by cash, credit card or check. All inquiries must be resolved and completed before you leave the event.
Limits & Liability ORDERS, QUESTIONS & ADJUSTMENTS Orders by telephone will not be accepted. All advance orders, discounted to your advantage, must be paid-in-full at the time the order is placed. Orders received without payment will not be processed. Payment for all show site orders will be due and payable upon presentation of our invoice at the show. Services ordered at show site will not be processed without full payment. The availability of furnishings at show site can, on occasion, be limited and for that reason can not be guaranteed. It is best to place your order in advance if possible. Any discrepancy in items ordered and items received, or any complaint or question concerning service, must be reported to SES immediately. Issues will be resolved and/or any valid adjustments will be made at that time and approved by the SES supervisor in charge. Credits and adjustments will not be made on information received after the show. Items cancelled prior to September 29, 2017, will be refunded at 100%. Items cancelled after September 30, 2017, and prior to delivery will be refunded at 50%. Items cancelled on show site or after delivery are non-refundable and billed at 100%. Exceptions to this policy are Luxury Furniture, Graphics and Display Rentals. If these items are cancelled after September 30, 2017 they will be billed at 100%.