VIJAYA BANK, REGIONAL OFFICE, VIJAYAWADA TENDER NOTICE FOR HIRING OF CASH VAN Vijaya Bank, Regional Office, Vijayawada, invites sealed tenders under two bid system from registered service providers for providing Cash Van on hire basis for our Currency Chest at Vijayawada, as detailed below: TECHNICAL BID (PART- I) FOR HIRING OF CASH VAN The eligibility criteria for hiring cash van and driver from private agencies is given below: 1. The service provider should have been in business of providing cash van to nationalized bank for last three years as on 31.03.2016.Documentary evidence in support of the same has to be enclosed with technical bid. 2. The service provider should be able to provide Medium Vehicles Makes Mahindra Bolero, Mahindra Pickup, Tata 207, Tempo Trax, the vehicle will be modified as per RBI/IBA/Bank guidelines to be utilized as a cash van for secure transportation of cash between Branches/ Currency Chest of the Bank. 3. The cash van being provided should of the latest model. 4. The Crew required is one cash van driver.the Service provider shall engage cash van driver only after antecedent check and after police verification is done. The verification certificates should be submitted to the Bank. The antecedents of the replacement Drivers/Security Guards should also be verified by local police authorities. 5. The number of cash van required for the currency chest is ONE. The Service provider should have minimum 3 standby vehicles for emergency replacement. The Service Provider should have adequate fleet of vehicle to cater for breakdowns and provide un-interrupted and continued service during the period of contract. 6. The Service provider should have the ability to commence operation within 30 days from release of cash van development orders. 7. All taxes duties and levies will be borne by the service provider. Taxes/NOC towards inter-state movement of cash van will be borne by the service provider.
8. The Service provider will withdraw the cash van driver/security guards(armed) if in the opinion of the bank the quality of service rendered by the said personnel does not conform to the banks requirement. 9. The service provider will take proper and adequate comprehensive Insurance (including third party) coverage as required as per Motor vehicle Act for the vehicle/s being provided to the Bank. 10. Fidelity Insurance, Employees Accident Policy etc. will be borne by the service provider. However, cash in transit Insurance Policy cover will be taken by the bank. 11. The service provider should modify the cash van as per Bank s requirement. The cash van should be provided with all required security fittings. It should have three compartments, namely (a) Drivers compartment (b) Cash compartment (c) Crew compartment. The modification of the vehicle will be done as per bank s requirement. 12. The service provider should provide tamper proof photo identity card to the driver of the cash van. 13. The service provider should preferably have an all India network and should have a credible supervisory infrastructure and network for provision of cash collection and delivery services as also follow up with law enforcing agencies. 14. Service provider should have a certificate of Registration with Registrar of Companies or Registrar of Firms or have a letter of Proprietorship. Service Provider should provide the latest income Tax Assessment and PAN number. 15. Service provider should be registered with Shops & Establishment Act and provide latest certificate for ESI Corporation. 16. Service provider should provide the latest certificate for EPF Organization under EPF and Misc. Provision Act 1952 if applicable as per criteria of number of employees held. 17. Service provider should be registered with the Govt. under the Contract Labour Act (Regulation & Abolition) 1970. 18. Service provider should be registered under the appropriate authority for service tax.
19. Service provider should have at least 3 running contracts with reputed banks. 20. The vendor shall ensure that the Vendors employees execute a Confidentiality and Non- Disclosure contract with Vendor for protecting the banks confidential information. This shall be the vendor's sole responsibility. 21. The bank may at its sole discretion terminate the contract with the Service Provider, upon written notice to Vendor under the following circumstances. (a) If, in the opinion of the Bank, performance of the Vendor pursuant to the Agreement is not satisfactory or not in accordance with industry practice under the circumstances which pertain to the objectionable service (including but not limited to, loss of damage of cash, documents fully or partly or otherwise poor delivery performance, material failure to meet security audits and frequently late, erroneous or illegible reports to the Bank) (b) If the Vendor discontinues its business or if the vendor passes its management and or control to another Vendor/Owner, without the written consent of the Bank. (c) If a petition for winding up/insolvency is threatened or filed against the Vendor and / or if the vendor makes an arrangement for the benefit of its creditors or, if the Court Receiver is appointed as receiver of all/any of the properties of the Vendor. (d) If in the opinion of the Bank the interest of the Bank is jeopardized in any manner whatsoever. 22. The Bank shall also be entitled to terminate the agreement with the Service Provider for convenience without assigning any reasons to the Vendor and without incurring any liability to Bank for such termination, by giving 30 days notice in writing. 23. The Service provider should install mobile DVR (4-Channel) along with two IR cameras with 60days recording capability in the vehicle. The Mobile DVR should have the following features:- a) Mobile DVR with a rugged case, designed with advanced anti-shock, anti-vibration and data protection technologies. b) IR Vandal Proof cameras are fitted in the vehicles to withstand attempted vandalism by miscreants c) The MDVR should have GPS for location tracking - vehicle status & locations can be monitored. d) The CCTV system should have the capability of being integrated to a central monitoring software solution over 3G to provide live view of the cameras inside the vehicles. e) The CCTV system should be capable of being integrated with Google Maps to provide latest positions of the vehicle through GPS.
f) The CCTV system should be capable of Bi-way communication with drivers and passengers in case of any emergency. g) The monitoring has to be secured and protected through login ID/ Password. Cameras should be positioned to cover the following activities: i. Face of each and every person entering and exiting the Van. ii. iii. iv. The entire view of the inside of van. The driver s cabin covering all activities by driver and other elements. All activities inside the van. 24. GPRS (Global Positioning Radio System) will also be installed in the hired cash van by the vendor at his expense to track the movement of vehicle. Monthly expenditure for GPRS will be paid by the Vendor. The Tracking and follow up action on the movement of cash van will be done by Manager-incharge Currency Chest. The vendor will provide all assistance to Manager incharge Currency Chest to remedy shortcomings/deviations observed in the movement of the cash van. Place: Date: Signature Name. Designation & Seal of the Company
TERMS AND CONDITIONS 1. Tender document can be collected from Vijaya Bank, Regional Office, Vijayawada. Tender forms can also be downloaded from Bank's website www.vijayabank.com 2. An Earnest Money Deposit (EMD) of Rs. 50,000/- and non - refundable an application fee of Rs. 2500 /- should be paid along with Technical Bid by way of Demand Draft drawn in favour of 'Vijaya Bank' payable at Vijayawada Tender submitted without application money will be rejected. 3. Upon finalization of awarding the contract, Earnest Money Deposit of unsuccessful tenderers will be refunded. 4. The tender is in 2 bid systems viz. "Technical Bid" and "Price Bid". Hence there shall be two sealed covers duly filled completely and duly super scribed as " Tender under Technical Bid" and " Tender under Price Bid" and the same shall be submitted to The Regional Manager, REGIONAL OFFICE,VIJAYA BANK,Dr.No: 54-15-5, Dhoom Complex,3rd floor, Flat No.301 & 302, Srinivasa Nagar Bank Colony, Opp. NTR Health University, VIJAYAWADA-520008.Krishna District. Andhra Pradesh. 5. The cover of Technical Bid shall contain the details of eligibility criteria, cash van vendor profile and terms & conditions along with the Demand Draft of EMD & Application fee and relative enclosures. 6. The Price Bid cover shall contain only the price quoted as per the prescribed format and any price submitted other than in the prescribed format shall be treated as invalid. 7. Last date for submission of Tenders is 22/08/2016 at 11.00 AM. Tenders will be opened on 22/08/2016 at 3.00 PM at Vijaya Bank, Regional Office at Vijayawada. 8. Rate and amount should be mentioned both in words and figures and any corrections shall be duly authenticated by the signatory otherwise the tenders will be treated as invalid. 9. If the contract is awarded, the Vendor should furnish a Performance Guarantee within ten days of accepting the purchase contract, issued by a Public Sector Bank other than Vijaya Bank to the extent of 15% of the 1 st Year s annual value of the contract, for a period of three years and additional claim period of three months. 10. If the Performance Guarantee is not submitted, the Bank reserves the right to cancel the contract and forfeit the Bid Security. The Earnest Money Deposit of successful bidder will be released on receipt of valid Performance Bank Guarantee.
11. Successful tender shall enter into an agreement with the Bank's prescribed format. 12. The Successful tenderers shall be agreeable to open an account with any branch of Vijaya Bank convenient to them and the payment will be settled through the said account. 13. Each page of the tender submitted should bear the name and Signature of the owner. 14. For any clarifications, you may contact our Regional Office Phone No 0866 2428132,2428142 between 10.00 AM and 5.00 PM. 15. Bank reserve the right to reject any or/all the tenders without assigning any reason whatsoever.
01. Name of the Organisation/ Owner/s : CASH VAN VENDOR PROFILE 02. Address & Ph. No. of the Owner/s : 03. Year of Establishment : 04. Status of the firm : (Whether Pvt. Ltd. Co./ Public Ltd. Co./ Partnership Firm/ Proprietorship firm) 05. Whether registered with the Registrar of Companies/ Registrar of Firms. If so mention Number & date : 06. Name & Address of the Bankers : i) Ii) 07. Turn Over of the Company/ Firm in 2013-14, 2014-15 and 2015-2016: (Please attach a copy of audited balance Sheet and Profit and Loss Account for the years 2013-14, 2014-15 and 2015-2016 and audited/ unaudited Balance Sheet for 2015-16 08. Whether registered for Sales Tax purposes. If so, mention No. & date. Also furnish copies of Sales tax clearance certificate. 09. Whether an assessee of Income tax. If so, mention Permanent Account No. furnish copies of Income Tax clearance certificate. 10.Is the Company / Firm a service provider of Cash Management Services?
11. If the Company / Firm is a CMS provider (Cash collection/ delivery)? Please furnish details. a) Give the name of Company and their country. b) Give details of Company Office in India and Telephone numbers. c) Enclose certified True Copies of the current certificate given by the competent authority. d) Details of the service facility provided by your company/ firm on all India bases. 12. What are your field of activities? Mention the fields on preference basis in the order of annual turnover i) ii) iii) iv) 13. Since when and how long your company/ firm has been dealing in CMS (Cash collection/ Delivery). 14. If you are registered in the panel of other organization/ statutory bodies, such as banks, CPWD, PWD, MES etc. for CMS (Cash collection/ Delivery). 15. No. of Cash Van held by the Company/ Agency. 16. Have you registered in the panel of any Govt./ PSUs/Banks etc. Please furnish details. 17. Furnish the names of renowned organizations, where you are extending cash management services as the case may be in the last three years ended 31.03.2016. Name of Organization with details Year of Commencement Value of Orders (Please attach the copies their orders)
18. Whether the agency shall be in a position to provide police verification report of the Driver and their replacement before deploying them. 19. Whether Agency shall be in a position to provide another cash van (as replacement) immediately in case of breakdown of cash van enroute. 20. How much time shall the agency take to provide fully fabricated vehicle with specification given by the bank. 21. Details of Technical Staff: Sl No. Name Qualification Post Held Experience Place: Date : Signature Name & Designation & Seal of the company
DECLARATION 1. I/we have read the instructions appended to the Performa and I/we understand that if any false information is detected at a later date, any future contract made between ourselves and Vijaya Bank, on the basis of the information given by me/us can be treated as invalid by the Bank and I/we will be solely responsible for the consequences 2. All the information furnished by me/us hereunder is correct to the best of my knowledge and belief. 3. I/we agree that I/we have no objection if enquiries are made about the service extended be me /us in the accompanying sheets. 4. I/we understand that the quantity of centers is approximate only and it may decrease or increase from site to site. 5. I/we agree to pay all the taxes/insurance/statutory charges as levied by local authorities. 6. I/we agree to maintain the vehicle in good condition at all times. 7. I/we agree to get the antecedents of the driver verified through the Police Dept. 8. I/we agree to modify the vehicle as per the Bank s requirement and as per security norms. 9. I/we agree to enter into formal agreement as per Bank s format. 10. I/we agree to keep the cash van in the custody of Currency Chest. 11. I/we agree to install GPRS (Global Positioning Radio System) in the cash van at our own expense to track the movement of vehicle. 12. I/we agree to install mobile DVR with two IR cameras as per the Bank s requirement. Place: Date : Signature Name & Designation & Seal of the company
To The General/ Deputy/ Asst. General Manager Vijaya Bank, Regional Office, Vijayawada. PRICE BID (PART II) FOR HIRING OF CASH VAN S.No. Details I Year Rs II Year Rs III Year Rs. 01. Hiring charges per month up to 3600 KMs inclusive of Driver and service Tax. 02. Hiring charges per KM per month beyond 3600 KMs. inclusive of Driver and service Tax. A. All extra charges of Drivers Salary / batha etc. should be loaded in per Km charges B. No additional condition is acceptable to the Bank other than the above Prescribed. Place: Date : Signature Name & Designation & Seal of the company