E S I C Hospital EMPLOYEES STATE INSURANCE CORPORATION - 627 003 Vannarpettai, Tirunelveli, Tamil Nadu - 627 003 Email :ms-tirunelveli@esic.in : 0462-2502199 Fax: 0462-2502399 Website : www.esic.nic.in Tender No. 15 /2013 14 Date: 13-12-2013 TENDER NOTIFICATION Medical Superintendent, ESIC Hospital, Tirunelveli invites sealed tenders from eligible and qualified tenderers for supply of the following equipment. S.No. Name of the Equipment Qty EMD (in Rupees) Security Deposit (in Rupees) 1. Pulse Oximeter 3 7500/- 15000/- The schedule for different activities is as below: Description Dates of sale of tender enquiry documents Cost of the Tender Enquiry Document Closing date & time for receipt of Tender Tender opening Date & Time Quantity Schedule 13-12-2013 to 01-01-2014 From 10:00 AM to 03:00 PM Rs.500/- 02-01-2014 upto 01:00 PM 02-01-2014, 02:30 PM Interested tenderers may obtain tender enquiry document on payment of nonrefundable fee of Rs.500/- in the form of DD in favour of ESI Fund A/c No. 1, payable at Tirunelveli, from the office of Medical Superintendent, ESIC Hospital, Tirunelveli. Tenderer may also download the tender enquiry documents from the web site www.esichennai.org and www.esic.nic.in and submit its tender by utilizing the downloaded document, along with the required non-refundable fee of Rs. 500/- in the form of demand draft or banker s cheque in favour of ESI Fund A/c No. 1, payable at Tirunelveli. ONE 1
Tenderers shall ensure that their tenders, complete in all respects, are dropped in the Tender Box located at the office of Medical Superintendent, ESIC Hospital, Tirunelveli on or before the closing date and time indicated above, failing which the tenders will be treated as late tender and rejected. The tenders sent by post/ courier must reach the above said address on or before the closing date & time indicated above, failing which the tenders will be treated as late tender and rejected. In the event of any of the above mentioned date being declared as a holiday / closed day for the purchase organisation, the tenders will be sold/received/opened on the next working day at the appointed time. The Tender Enquiry Documents are not transferable. All Tenders must be accompanied by EMD Medical Superintendent ESIC HOSPITAL,TIRUNELVELI 2
Terms and Conditions 1. The price is to be mentioned in INR and goods is to be delivered at the hospital mentioned as per supply order. 2. Tender form duly signed in all respect will only be accepted. Tender without EMD shall not be accepted. The details of EMD to be deposited is mentioned in the tender notification. 3. The EMD is to be paid by crossed Demand Draft of any Nationalized Bank in favour of ESI Fund A/C. No.1, payable at Tirunelveli. This amount is refundable and non interest bearing. It shall be returned after finalization of tender. A specific request is to be made for the same. 4. Tenderer will have to mention Brand name and name and country of manufacturing. 5. Authorization certificate of manufacturing is to be enclosed. 6. The tenderer shall have to submit required Security Deposit amount qualifying financial bid. 7. Tender Validity: The tenders shall remain valid for acceptance for a period of 180 days (One hundred and eighty days) after the date of opening of techno-commercial tenders prescribed in the Tender Enquiry Document. Any tender valid for a shorter period shall be treated as unresponsive and rejected. 8. Mode of payment: Payment will be made through ECS system for the machines supplied by the Firm after receipt /installation & inspection and subject to approval of satisfactory functioning as per supply order. 9. On satisfactory completion of warranty/guarantee period, the Security Deposit shall be refunded after making a specific request. No interest is payable on the Security Deposit. 3
10. The supply of Items shall be made within 30 days of the Supply Order received/or intimated through phone call and approved in principles. Penalty of 2% of the value of the order calculated at the contract rate per week or part of week will be levied. Maximum penalty for late supply penalty will be 10% of the value of the order. 11. Rates quoted shall be deemed to be inclusive of cost of manpower, material, machinery tools and plans etc., VAT/ST/OCTROI & all taxes, duties and levies, insurance etc. No escalation of whatsoever nature, shall be payable. 12. The tender should be typed. The rates should be quoted in figures as well as in words. The rates quoted in words would be considered for price comparison. 13. The manufacturing unit should preferably be of ISI/ISO-9000 certificate holder. 14. The list of other Institutions/Hospitals/Users using the proposed machine may be please submitted along with the tender. Necessary supply orders already received by the firm from any State Government/Central Government /Public Undertaking Sector for the past 3 years to be attached with tender form under reference. 15. Service provider / Engineer during warrantee /guarantee should be of local base. Local address & contact numbers should be provided to contact him / her for AMC / any repairs required. If there is any change in the address & contact numbers, it should be immediately conveyed to us. 16. Warranty 16.1 The Supplier warrants comprehensively that the goods supplied under the contract is new, unused and incorporate all recent improvements in design and materials unless prescribed otherwise by the Purchaser in the contract. The Supplier further warrants that the goods supplied under the contract shall have no defect arising from design, materials or workmanship or from any act or omission of the Supplier that may develop under normal use of the supplied goods under the conditions prevailing in India. 16.2 This warranty shall remain valid for 2 (Two) years in general, after the goods or any portion thereof as the case may be, have been delivered to the final destination and installed and commissioned at the final destination and accepted by the Purchaser/Consignee in terms of the contract, unless specified in the TED. 4
a) No conditional warranty like mishandling, manufacturing defects etc. will be acceptable. b) Warranty as well as Comprehensive Maintenance contract for five years will be inclusive of all accessories and Turnkey 16.3 In case of any claim arising out of this warranty, the Purchaser/Consignee shall promptly notify the same in writing to the Supplier. The period of the warranty will be as per G.C.C. clause 15.2 above irrespective of any other period mentioned elsewhere in the bidding documents. 16.4 Upon receipt of such notice, the Supplier shall, within 8 hours on a 24(hrs.) X 7 (days) X 365 (days) basis respond to take action to repair or replace the defective goods or parts thereof, free of cost, at the ultimate destination. The Supplier shall take over the replaced parts/goods after providing their replacements and no claim, whatsoever shall lie on the Purchaser for such replaced parts/goods thereafter. The penalty clause for non-rectification will be applicable as per tender conditions 16.5 In the event of any rectification of a defect or replacement of any defective goods during the warranty period, the warranty for the rectified/replaced goods shall be extended to a further period of two years. 16.6 If the Supplier, having been notified, fails to respond to take action to repair or replace the defect(s) within 8 hours on a 24(hrs.) X 7 (days) X 365 (days) basis, the Purchaser may proceed to take such remedial action(s) as deemed fit by the Purchaser, at the risk and expense of the Supplier and without prejudice to other contractual rights and remedies, which the Purchaser may have against the Supplier. 17. Payment for Annual Comprehensive Maintenance Contract (CMC) Charges: The Consignee will enter into CMC for five years with the Supplier at the rates as stipulated in the contract. The payment of CMC will be made on six monthly bases after satisfactory completion of said period, duly certified by the Consignee. 18. The tenderer should submit an undertaking that the quoted items have not been & are not being supplied to any other organization at the rate lower than being quoted here. 19. The tenderer should submit an undertaking that the FIRM is not blacklisted. 20. The Medical Superintendent, ESIC Hospital, Tirunelveli reserves the right to accept or reject any tender without assigning any reason thereof and he is not bound to accept the lowest Bid. 21. Submission of bids: Proposals should be submitted in three separate closed envelopes namely (a) Technical Bid (b) Financial Bid (c) EMD. The technical and financial bids duly sealed In separate envelope and be kept inside a single thin envelope which shall clearly 5
be superscribed with name of the Medical equipment. The envelope should be clearly marked as Technical Bid" (Envelope-l) Financial Bid (Envelope-II). Third envelope shall contain the Earnest Money Deposit with covering letter. 22. Evaluation of Technical and Financial Bids: Technical and Financial Bids received will be opened in the presence of the tenderers, who desire to attend the opening of bids. Bids found valid will be evaluated technically and financially by the Employees' State Insurance Corporation. The tenderers should take care to submit all the information sought by the Employees' State Insurance Corporation in prescribed formats. In addition to this the tenderer has to give the following documents in support of bid with valid registration period as per Govt. norms. a. Registration details. b. List of the completed similar supply for the past 3 years in the prescribed format duly signed by the authority who has accepted the tender. c. PAN No. of the firm. d. Service tax/ VAT No. of the firm. e. Authorization Certificate.. NO TENDER SHALL BE ACCEPTED IF RECEIVED THROUGH POST OR COURIER AFTER CLOSING OF TIME AND DATE OF TENDER. Medical Superintendent ESIC HOSPITAL,TIRUNELVELI 6
TO AUTHORISATION CERTIFICATE THE MEDICAL SUPERINTENDENT ESIC HOSPITAL, TIRUNELVELI SIR, AUTHORITY LETTER AGAINST TENDER NO DUE ON ITEMS/QUOTED.. WE,..., WHO ARE ESTABLISHED AND REPUTED MANUFACTURER OF. HAVING FACTORY AT HEREBY AUTHORISE M/S (NAME AND ADDRESS OF AGENTS) TO BID, NEGOTIATE AND CONCLUDE THE CONTRACT WITH YOU AGAINST ABOVE TENDER NO....FOR THE ABOVE GOODS MANUFACTURED BY US. NO COMPANY OR FIRM OR INDIVIDUAL OTHER THAN M/S... ARE AUTHORISED TO BID, NEGOTIATE AND CONCLUDE THE CONTACT IN REGARD TO THIS BUSINESS AGAINST THIS SPECIFIC TENDER AS ALSO FOR ALL BUSINESS IN THE ENTIRE TERRITORY OF INDIA. THE AGENCY COMMISSION OF. % INCLUDED IN THE GROSS EX-WORKS PRICE IS PAYABLE TO 7
M/S IN INDIAN RUPEE. WE HEREBY EXTEND OUR FULL GUARANTEE / WARRANTY AS PER CLAUSE OF THE CONDITIONS OF CONTRACT FOR THE GOODS OFFERED FOR SUPPLY AGAINST THIS INVITATION FOR BID BY THE ABOVE FIRMS. WE ALSO CONFIRM THAT THE SPARES AND ANY OTHER MISCELLANEOUS ITEMS (AS APPLICABLE) OF THE EQUIPMENT QUOTED WILL BE FREELY AVAILABLE FOR ATLEAST FIVE YEARS AFTER EXPIRY OF WARRANTY / GUARANTEE PERIOD. OUR OTHER RESPONSIBILITI ES INCLUDES :- 1. INFORMATION REGARDING THE NAME OF NEW AGENT, IN CASE OF CHANGE OF AGENT. 2... (HERE SPECIFY IN DETAIL MANUFACTURER'S RESPONSIBILITIES) THE SERVICES RENDERED BY M/S.. ARE AS UNDER:- 1.. 2.. (HERE SPECIFY THE SERVICES TO BE RENDERED BY THE AGENT) YOURS FAITHFULLY, 8
FOR AND ON BEHALF OF M/S.. (NAME OF MANUFACTURERS) NOTE :- THIS LETTER OF AUTHORISATION SHOULD BE ON THE LETTERHEAD OF THE MANUFACTURING CONCERN AND SHOULD BE SIGNED BY A PERSON COMPETENT AND HAVING THE POWER OF ATTORNEY TO BIND THE MANUFACTURER. 9
TO BE FILLED IN BY PARTY The tenderer must quote the rates strictly as per the given format. Sl.No Name of the Item Manufacturer Specification/Branch if applicable Rate in figures& words excluding taxes Taxes applicable with details Grant total I have read & understood the terms & conditions In the tender fully and agree to it. Earnest Money deposit Rs.. Demand Draft No.. Date.. Address: Phone No. Mobile No. Signature of Party with stamp 10
From To The Medical Superintendent, ESIC Hospital, Salai Street, Vannarpettai, Tirunelveli-627 003. Sir, Sub: Request for refund of EMD Amount reg. *** With reference to your advertisement dated, we have submitted tender for. In case we are not successful bidder, we request you to kindly refund the EMD amount of Rs. The Cheque may be kindly be drawn in favour of Beneficiary s Name : Account No. : A/C Savings / Current : IFSC Code No. : Bank Name : Branch Name & Address : Yours faithfully, (Signature of the Tenderer with Seal) PRE-RECEIPT Received an amount of Rs vide chequeno dated from ESI Corporation towardsrefund of EMD amount. (Signature of the Medical Superintendent with Seal) 11
Specification for Pulse Oximeter It monitors adult and Paediatric. To track oxygen saturation even during low perfusion condition. Set seconds alarm management technology avoids unnecessary alarm and distraction during monitoring. Display for better monitoring. Dual Colour LED for differentiating Normal Mode and Alarm Mode. Internal battery provided minimum of 8 hours back-up. 10 segment LED bar graph for pulse strength monitoring. Facilities for computer interface and printer connectivity. Individual alarm settings for SO 2 pulse rate. Compatible with the complete range of disposable and reusable sensors. Built-in battery charger with charge indication. USFDA / CE approved. Power Card and extension card must be supplied. Adult and Paediatric probe to be supplied along with. 12