THE TAMILNADU INDUSTRIAL INVESTMENT CORPORATION LIMITED (Government of Tamilnadu Undertaking) 692, Anna Salai, Nandanam, Chennai

1 THE TAMILNADU INDUSTRIAL INVESTMENT CORPORATION LIMITED (Government of Tamilnadu Undertaking) 692, Anna Salai, Nandanam, Chennai - 600 035 PHONE 2430 6100/2433 1203 FAX 2434 7150/2434 7209 E-MAIL WEB ho@tiic.org pio@tiic.org bcl@tiic.org www.tiic.org CIN No U93090TN1949SGC001458 PAN AABCT 7737 M TAN CHET 00 468 G GSTIN 33AABCT7737M1ZY

2 INDEX Sl.No. Topic Page No. 1. Abbreviations 4 2. Background 6 3. Objective of the Handbook 8 4. Organisation 9 5. Functions of the organization 12 6. The norms set by the Corporation for discharge of 17 functions 7. Powers and duties of Officers and Employees 21 8. Procedure followed in decision making process, 29-68 including channels of supervision and accountability 9. The rules, regulations, instructions, manuals and 69 records under the control of TIIC and used by its employees for discharging its functions 10. A Statement of the categories of documents that are 71 held by TIIC or under its control 11. The particulars of any arrangement for consultation 73 with, or representation by the member of the public in relation to the formulation of its policy or implementation there of 12. Details of Board / Committees and other bodies 75 13 A directory of its Officers and Employees 14. The monthly remuneration received by Officers and Employees 80-81 15. The manner of execution of subsidy programmes 82 including the amounts allocated and details of beneficiaries of such programmes 16. Particulars of recipients of concession 87 17. Details in respect of the information available to or held by it, reduced in an electronic form 18. Public Information Officer, Assistant Public Information Officers and Appellate Authority 88 89

3 19. 20. 21. 22. 23. 24. 25. Annexures : Organisation Structure - Annexure I The particulars of Directors Annexure II One Time Settlement policy circulars/guidelines- Annexure III The name, designation and place of working of all the officials / employees Annexure IV Pay scales and other allowances for all the officials of the Corporation Annexure V The details of monthly remuneration received by each cadre of Offices and employees Annexure VI Powers of sanctions Annexure VII 92 93 95 109 118 120 130

4 ABBREVATIONS

5 AGM AG AMC BB BM BSC CGM CLCS CMD DER DGM EC ED EM ETP FD F & R GM HRD HRM HoDs IE ISO KYC LAA LAO MD MIS Mi/Sm/Md. MoU NAMT ND & ND NEF NPA NSIC NOC OD OTL OTS PEO P & M PL PSC PSU PIR QMS R & D RM SEZ SIDCO SIDBI SIPCOT SRM SMERA SME TANSTIA TL TIIC Assistant General Manager Accountant General of India Annual Maintenance Contract Backward Blocks Branch Manager Branch Sanction Committee / Branch Settlement Committee Chief General Manager Credit Linked Capital Subsidy Scheme Chairman & Managing Director Debt Equity Ratio Deputy General Manager Executive Committee Executive Director Entrepreneurs Memorandum Effluent Treatment Plant Fixed Deposit Finance & Resource Department General Manager Human Resource Department Human Resource Management Head of Departments Industrial Estate International Organisation for Standardisation Know Your Customer Loan Administrative Assistant Loan Administrative Officer Managing Director Management Information System Micro/Small/Medium Memorandum of Understanding New Anna Marumalarchi Thittam Non Discretionary and Non Discriminatory National Equity Fund Non Performing Assets National Small Industries Corporation Ltd., No Objection Certificate Overdues Open Term Loan One Time Settlement Project Evaluation Officer Plant & Machinery Privilege Leave Preliminary Screening Committee Public Sector Undertakings Project Information Report Quality Management System Research & Development Regional Manager Special Export Zone Small Industries Development Corporation of Tamilnadu Ltd., Small Industries Development Bank of India State Industries Promotion Corporation of Tamilnadu Ltd., Senior Regional Manager Small and Medium Enterprises Rating Agency Small and Medium Enterprises Tamilnadu Small and Tiny Industries Association Term Loan Tamilnadu Industrial Investment Corporation Ltd.,

6 BACKGROUND The parliament has enacted the Right to Information Act 2005 to set out the practical regime of right to information for the citizens of India, to secure the access to the information available under the control of the Public Authorities, to promote transparency and accountability on the working of every public authority. Section 3 of the Act provides that all citizens shall have the right to information subject to the provisions of the Act and Information means any material in any form including records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data, material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force. The Tamilnadu Industrial Investment Corporation Limited (TIIC) is a government company incorporated under the Companies Act, 1913 and continues to be a government company and it is a public authority under Section 2 (h) of the Right to Information Act. In view of the mandatory requirement, it is necessary for the TIIC to publish this hand book containing information under the Right to Information Act.

7 Objective of the Handbook The primary objective of this handbook is to provide the necessary information to the person interested in knowing the information of TIIC. Every endeavor is made in providing all information, duties and responsibilities of the officers in TIIC in discharging their functions in achieving the avowed objects of the organization. This handbook contain all necessary information in detail, procedure followed in decision making, records maintained and used by the employees, directory of officers and employees, details of Assistant Public Information Officers, Public Information Officer and the Appellate Authority of TIIC.

8 ORGANISATION

9 1. The particulars of Organisation: 1.1 Organisation: The Tamilnadu Industrial Investment Corporation Limited (TIIC), a government company incorporated under the Companies Act 1913 and continues to be a government company under the Companies Act, 1956 and 1913. The authorised share capital of the company is Rs.425 Crores and the paid up capital of the company is Rs.321 Crores. 1.2 Board of Directors : TIIC is governed by Board of Directors. The Government of Tamilnadu nominates the Chairman, Managing Director, and three more directors representing MSME, Industries, and Finance from Government of Tamilnadu. SIDBI nominates one director as its representative in the Board. Government of Tamilnadu also nominates one more Director as recommended by SIDBI in the Board in the non ex-officio category and such Director to retire by rotation. All the other four independent directors are appointed by Board with the approval of the shareholders at the Annual General Meeting. For the details of Directors, please click here. http://www.tiic.in/directors.asp 1.3.The various departments in the organization, specific duties and powers vested to the Officers concerned are as detailed below: Projects, Subsidy (Including Claims) Funds & Resources, & Systems Loans Monitoring / Recovery & Rehabilitation, Public Grievances/GES/EDS Management Information System Human Resource Management Division, Estate Division, Expenditure Division & Legal Internal Audit and ISO General Manager Deputy General Manager Deputy General Manager Deputy General Manager Deputy General Manager Deputy General Manager

10 Policy Planning, Development & Marketing Board & Secretarial Department Assistant General Manager Company Secretary TIIC has 6 Regional Offices, 25 regular Branch Offices and 6 Field Offices spread all over Tamilnadu. For details please click here : http://www.tiic.in/branch.asp Each Regional Office is headed by a Regional Manager and the Branch Office is headed by the Branch Manager designated from time to time. The Field Office is managed by an Officer designated.

11 FUNCTIONS OF THE ORGANISATION

12 2. Functions of the organization & Types of Assistance : TIIC as a State Level Financial Institution, offers financial assistance to various manufacturing industries such as large, medium, small and micro industries including service sector under various schemes : Term Loans Working Capital Term Loans. Discounting of Bills for TNEB, TWAD, TNPL and RPLMSC. 2.1.Schemes Operated : a) SCHEME FOR ECONOMICALLY BACKWARD ENTREPRENEURS : Entrepreneurs Development Scheme (EDS) New scheme for the economically weaker section entrepreneurs. b) New Entrepreneur cum Enterprise Development Scheme (NEEDS): Financial assistance under New Entrepreneur cum Enterprise Development Scheme (NEEDS) for Micro & Small Enterprises (MSEs) has been introduced by the State Government to enable educated youth to become first generation entrepreneurs. Financial assistance is provided through Banks / TIIC for eligible candidates under this scheme. Entrepreneurs are eligible for 25% capital subsidy and 3% interest subvention under the NEEDS. c) SCHEMES FOR MANUFACTURING ENTERPRISES General Scheme for New and Expansion Project Micro/Small Enterprises Funding Scheme (MSEF) Single Window Scheme (SWS) Equipment Finance Scheme (EFS) Revised and Restructured Technology Upgradation Fund Scheme (RRTUF) for Textile Industry Working Capital Term Loan (WCTL) for Manufacturing/Processing Industries and Job Order Industries Scheme for take over of high cost borrowers/switchover Loan Scheme/ Funding of second hand machinery (Imported and Indigenous) TIIC's Liquidity Stimulus Package for easing difficulties of Micro, Small and Medium Sector Enterprises Solar Power Projects Scheme Corporate Loan Scheme

13 d) SCHEMES FOR SERVICE ENTERPRISES Information Technology Scheme Hotels Scheme Hospital Scheme Commercial Complex / Convention Centres/Community and Marriage Halls Warehousing / Cold Storage Corporate Loan Scheme e) SCHEMES FOR POWER GENERATION Wind Power Project (new & used) Generator Loan f) Short Term assistance by way of Bill Finance Scheme to TANGEDCO suppliers TANTRANSCO contractors TWAD Contractors TNPL vendors g) Funding of Working Capital needs of Contractors of State Govt./State Govt. Agencies: Contractors Credit Scheme h) SCHEMES FOR QUALIFIED PROFESSIONALS My Doctor Scheme Doctor Plus Scheme i) TRANSPORT OPERATOR SCHEME Auto Rickshaw Loan Tourist Cabs Heavy Public Carriers (Lorries) Omni Bus For further details of the schemes, please click here : http://www.tiic.in/schemes.html

14 2.2 Eligible activities: The assistance of the TIIC is available to the concern engaged in or proposing to be engaged in:- Manufacturing, processing or preservation of goods Service sector Generation of electricity or any form of power including wind mills Setting up of nursing homes and purchase of electro medical equipments Hotels and Restaurants Purchase of public carrier vehicles for material / goods transportation and for transport of passengers. Facilities for preservation of marine products and food item including cold storage Commercial complex / Warehouse, cold storage / marriage hall / community hall Computer Training Institutions / I.T projects including I.T Parks 2.3. Quantum of Loan Assistance: TIIC provides Term Loan assistance normally upto a maximum of Rs.1500 lakhs to Proprietary and Partnership concern. In respect of Limited Companies normally a maximum term loan assistance of Rs.3000 lakhs can be considered. However higher loan assistance may also be considered for bigger projects on a case to case basis. The Board of TIIC has delegated appropriate powers for sanction of loans to the Branch Manager, Branch Sanction Committee and Regional Loan Sanction Committee, Executive Committee and the Board. Details of sanction power are at Annexure VII. 2.4. How to apply: For getting financial assistance from TIIC, one has to apply in the prescribed application and the applications are available in all the TIIC Offices. There are separate applications for certain schemes. Application for financial assistance to industrial units can also be downloaded from TIIC s website http://www.tiic.org/appln_download.html and application is issued free of cost. 2.5. Appraisal of Project by TIIC: TIIC appraises the project for its management capacity, technical feasibility, financial and economic viability while sanctioning loan. The applicant should satisfy TIIC regarding the scope for marketing and furnish the details of the cost

15 of production, cash flow etc., to assess the pay back period and for assessing the various financial ratios / norms. 2.6.Rate of Interest : For the interest rate structure for various loans, please click here : http://www.tiic.in/int_rate.html 2.7. Financial Norms: Following financial ratios are considered as favorable in appraisal of a project : i) Debt Equity Ratio: The maximum debt equity ratio (DER) for both small and medium enterprises shall be 2:1. ii) Promoter s Contribution: Promoter s contribution varies from 15% to 40% depending upon the scheme of assistance. It also depends on complying the DE ratio. A higher promoter s contribution will be fixed, if the risk perception of the proposal is high. iii) Collateral Security: In addition to primary security of assets, collateral security is also stipulated based on the risk perception of the proposal. iv) Repayment period: Loan repayment is generally spread over a period of 3 & ½ years to 9 years with a moratorium ranging from 3 months to 2 years depending on the project and the cash flow projections. 2.8 Subsidies from Government : TIIC is the implementing agency for various capital subsidies of State Government in respect of its assisted units. TIIC is also the nodal agency for select Central Government Subsidies like Credit Linked Capital Subsidy, Revised and Restructured Technology Upgradation Fund (RRTUF), etc. in respect of its assisted units. TIIC gives subsidy bridge loans against eligible subsidies to the eligible units assisted by it, helping them to implement their projects on schedule. For details, please click here. http://www.tiic.in/incentives.html

16 The Norms Set By The Corporation For Discharge of Functions

17 2.9. The norms set by the Corporation for discharge of functions : Quality Policy : The Corporation has obtained an ISO 9001:2008 Certification under Quality Management Systems (QMS) for sanction of loans. The Corporation is discharging its functions under the norms prescribed in ISO 9001:2008 Certification and the Lead Time fixed for sanction of loans. TIIC is committed to achieve excellence in formulation and implementation of various schemes for the accelerated industrial development in the State of Tamilnadu by providing timely financial services to the satisfaction of its customers. It is also committed to lay down measurable standards for customer service and constantly improve its Quality Management System by the full involvement of the personnel at all levels. Quality Objective Lead Time for sanction of loans : Sl. No. Authority No. of Working Days Loans Bill Finance Limits I By Board 35 35 II By Executive Committee 25 - III By Regional Loan Sanction Committee 25 14 IV By Branch Sanction Committee 18 7 V By Branch Manager 7 - The certifying authority (BIS) has accorded ISO 9001-2008 license for the Quality Management Systems for sanction and disbursement for Head Office and Chennai Branch, TIIC Ltd.,

18 2.9.1. Norms set up in TIIC for sanctioning loans : Immediate issue of loan application to the applicant who requires in person and within 3 days by post. Immediate issue of acknowledgement for receipt of loan application form. Status of information about loan application within 5 days, if all the required particulars have been furnished with the application. Loan sanction within 18 working days by Branch Sanction Committee for loans upto Rs.100.00 lakhs Loan sanction within 25 working days for loans above Rs.100.00 lakhs and upto Rs.4.00 crores by RLSC and upto Rs.6.00 crores by Executive Committee. Loan sanction within 35 working days for loans of above Rs.6.00 crores by Board. Simultaneous scrutiny of legal documents within 15 working days, if, within office and 4 weeks if external legal advise is needed. 2.9.2. Requests for Loan: Time limit for compliance of request for inspection of assets: 10 working days for requests not involving valuation of assets 15 working days for requests involving valuation of assets Time Limit for compliance of requests for loan disbursal: 10 working days for inspection of site, machinery and building by TIIC officials 15 working days for inspection of site, machinery and building by external agencies 2.9.3.Time Limit for compliance of other requests: 45 working days from the date of receipt of full particulars for consideration of change in management in fit cases 30 working days from the date of receipt of particulars for request for time for payment of dues.

19 2.9.4. Complaints: E-mail facility to receive complaints/suggestions Immediate acknowledgment for all complaints received Reply to complaints normally within 30 working days. 2.9.5. Guidance and help: All 6 Regional Offices, 25 Branch Offices and 6 Field Offices in the State will guide and help the customers. Separate Entrepreneurs Guidance Cell and Grievance Cell functioning at the Head Office, Chennai, guide citizens and redress their grievances in all matters. Separate Business Development Officers at Head Office and Branch Offices to guide entrepreneurs. Records maintained for receipt and disposal of complaints at Head Office, Branch Offices and Regional Offices. For the enquiry from entrepreneurs, immediate reply on their request along with our other schemes is being sent from our Entrepreneurs Guidance Cell at Head Office and respective Branch Offices are also advised to follow it up.

20 POWERS & DUTIES OF OFFICERS AND EMPLOYEES

21 3) Powers and duties of Officers and Employees: TIIC is governed by a Board of Directors consisting of Chairman, Managing Director, senior level Govt. Officers nominated as Directors, nominees of SIDBI and a retired senior Bank official as independent Directors. The day to day functions are administered by CMD / MD who is appointed by Govt. of Tamilnadu in consultation with SIDBI. The CMD / MD is assisted by officials at various levels to discharge the functions. The Board delegates suitable powers to the Managing Director and the other officials of the Corporation for the smooth, effective and efficient functioning of the Corporation. 3.1 Head Office: At the Head Office, the Chairman & Managing Director is assisted by General Manager / Deputy General Managers and other Senior Officers. 3.1.1. General Manager (Projects) : The following departments are functioning under the control of the General Manager (Projects) and he is assisted by Assistant General Managers and Senior Manager and Deputy Manager of the respective Departments : Project * Subsidy (including claims) Disbursement Monitoring * including Disbursement relaxation notes. 3.1.2. Deputy General Manager (F&R/Systems) : The following departments are functioning under the control of the Deputy General Manager (F&R, Risk Management & Systems) and he is assisted by Senior Manager and Manager of the respective Departments : Funds & Resources Department Systems

22 3.1.3 Deputy General Manager (LM&R/Recovery) : The following departments are functioning under the control of the Deputy General Manager (LM&R/Recovery) with the following work portfolio and he is assisted by the Manager Loans Monitoring & Rehabilitation Recovery Entrepreneur Development Scheme Public Grievances Mega subsidy To introduce loan review mechanism, standard asset monitoring and identification of special mention accounts. To protect the slippage of standard accounts and also to upgrade the level of substandard accounts / NPA accounts. Recovery Department monitors the achievement of principal and interest targets of the Corporation. It focuses on major NPA accounts by reviewing the cases and taking suitable action either through OTS or reschedulement. Emphasize is placed on Compromise / Negotiated Settlement Schemes for loans above Rs.10.00 lakhs and on various modified OTS schemes in vogue for loans upto Rs.10.00 lakhs. Proposals received from Branch Offices seeking permission to proceed. Nodal Agency function for the petitions / grievances of customers addressed to CM s Special Cell / Department of Industries / Principal Secretary / Managing Director. 3.1.4. Deputy General Manager (MIS) : Management Information System 3.1.5. Deputy General Manager (Human Resource Management & Legal) : The following departments are functioning under the control of the Deputy General Manager (HRM and Legal) and he is assisted by Assistant General Manager and Senior Managers :

23 Human Resource Management Division/ Estate / Expenditure Training & Library Legal 3.1.6. Deputy General Manager (Internal Audit & ISO) : Systematic inspection and Internal Audit System in the organisation. He has to deal with vigilance matters. Anti-money Laundering. Responsible and follow-up of the ISO standards already introduced in the Corporation and expanding the scope of the ISO standards to various Branches in all the activities of the organisation. AG s Audit SIDBI s Inspection 3.1.7. Assistant General Manager (Policy Planning/Business Development & Marketing) : Preparation of corporate plans and policy document on loan policy. Fixing up targets for the branches and signing of MoU with Branches and Follow-up. Responsible for loan enquiries and handling of the clarifications sought for by the Branches. Also responsible for development of new products and marketing of various products of the Corporation at the corporate and field level. Responsible for conducting marketing and other development seminars /Special Business Campaign at various centers. Also meet the customers directly to explain the various schemes of the Corporation. Responsible for evolving various schemes in tune with the market situations / requirements. 3.1.8. Senior Manager (F & R) : Overall co-ordination and supervision of all accounting functions. Liaison with Statutory Auditors, Income Tax Authorities, etc. Co-ordination with the accounts departments of the branches.

24 Responsible for preparation of accounts and Balance Sheet of the Corporation. Responsible for management of all liabilities of the Corporation. Fixing up of interest rates, raising of loans / OD s from Banks and other PSUs and follow-up of all investments. Assessment of market risk, credit risk and operational risk. 3.1.9. Assistant General Manager (HRM&Estate) : He will look after all staff related matters including placement/ transfers/ promotions. All assets of the Corporation other than loan assets and investments, maintenance, additions, disposals and periodical expenditure. 3.1.10. Senior Managers (Law) : Responsible for giving advice/guidance on legal matters to Manager Gr.III/Deputy Manager/Senior Officer at Regional Offices and designated Legal Assistants at Branch Offices for completion of legal documentation. Responsible for monitoring the entire process of completion of legal documentation within the Lead Time stipulated under QMS. Also responsible for monitoring and following the court cases with panel advocates. 3.1.12.Company Secretary: The Company Secretary is responsible for convening of General Meetings, Board, Executive Committee, Default Review Committee & Audit Committee meetings and other committees constituted by the Board represented by Directors of the Corporation and recording the Minutes of these Meetings and all other secretarial practices to ensure compliance under the Companies Act 2013. Responsible for the Goods and Service Tax matters of the Corporation. Designated as Public Information Officer under the Right to Information Act, 2005. To look after the Disciplinary Division.

25 Appointed as Principal Officer under IRDAI regulation 2015 for the Corporate Insurance Agency with New India Assurance Company Ltd. Compliance officer under the SEBI regulations 3.1.13. Senior Manager (Subsidy) : Co-ordinating with Government / Nodal Agency for claiming Subsidies. Monitoring subsidy sanctions at Head Office / Branch Offices 3.1.14. Senior Managers / Managers / Deputy Managers / Assistant Managers : There are also senior officials in the cadre of Senior Managers / Managers functioning in the Head Office, who are allotted to various Departments to oversee the smooth functioning of the Head Office. These officials are reporting to the concerned HoDs / GM / DGM directly or through AGM, as the case may be. 3.1.15. Senior Officers, Officers, Junior Officers & Assistants : There are also Senior Officers, Officers, Junior Officers, and Assistants in the Head Office, who perform the assigned tasks in a section such as Project, Policy and Planning/Development and Marketing Dept, Loans monitoring and Rehabilitation & Recovery, Legal, Human Resource Management, Funds & Resources, Systems, MIS, Board and Secretarial, Internal Audit & ISO. They also maintain the files. They are the grass root level ministerial officials. They report to respective section heads. 3.1.16. Record Clerks / Drivers /Office Assistants : They are the basic level officials of the Corporation and are working in Head Office, Regional Offices and Branch Offices. They carry out identical function irrespective of their place of working. 3.2 REGIONAL OFFICE: 3.2.1.Regional Manager: RMs are responsible for the performance of the branches under their control. RMs are the Chairman of the BSC meetings for sanction of loans / for settlement of loans, as per the delegation of powers prescribed by the Board

26 of the Corporation. Shall review all LAOs / LAAs every month at Branches. Responsible for forwarding of the PIR with his recommendations to Head Office. Responsible for relaxation of the Terms & Conditions, changes in the scheme within the delegated powers. Also a member of the Regional Loan Sanction Committee. 3.2.2 Officials of Regional Audit Team : Officials of Regional Audit Team shall ensure that : All sanctions and disbursement accounts of the Branch are in order. All the assisted units in the Regions are visited by them atleast once in a year. Officers in the auditing team shall ascertain the assets inventory of the assisted units. 3.3. BRANCH OFFICE: 3.3.1.Branch Manager: BMs are responsible for overall performance of the branch. Responsible for sanction & disbursement of loans and recovery, as per the delegation of powers prescribed by the Corporation. Responsible for the routine administrative functions, canvassing of new business, supervision and support to the LAOs / LAAs. 3.4. FIELD OFFICE : 3.4.1.Field Officer : Field Officer is responsible for overall performance of the Field Office. Responsible for canvassing loan and recovery, as per the delegation of powers prescribed by the Corporation. Responsible for administrative functions of the Field Office and supervision and support to the LAOs/ LAAs. 3.4.2. LAOs/ LAAs: The field level Officers / Assistants are re-designated as Loan Administrative Officers (LAOs) and Loan Administrative Assistants (LAAs). The LAOs and LAAs

27 are responsible for disbursement of loans including inspections, recovery and follow-up including Court cases assigned to them individually. 3.5.Project Officer (PEO): The Project Officer in the Branch is responsible for appraisal of all Branch cases assigned to him. Responsible for preparation of preliminary appraisal notes in respect of cases to be sanctioned by RLSC / EC / Board, through the Branch Manager. Responsible for preparation of the appraisal notes to be placed before the Branch Sanction Committee / PSC, within the stipulated time as per QMS. 3.5.1.Senior Managers / Managers (Law) : Senior Managers/Managers at Regional Office will be responsible for scrutiny of title deeds and approval of all security documents and documentation & custody of documents. Shall provide the guidance to entrepreneurs. Shall provide the general legal counsel and guidance in all other matters to the Branch.

28 Procedure followed in decision making process, including channels of supervision and accountability

29 DELEGATION OF POWERS Delegation of powers in respect of HRM/HRD/Estate/Expenditure Division Sl. No. Nature of powers Delegation Authority 1 Sanction of engagement of employees on casual basis on daily wages. 2 Confirmation of satisfactory completion of probation, Sanction of advance increment and fixation of pay. At Head Office At Regl.Office & Br. Office: For the officials in the cadre of General Manager For the officials below the cadre of General Manager Managing Director The temporary appointments on casual basis on daily wages can be made only on specific orders of the Managing Director. Employees on daily wages so appointed should not be engaged for more than 90 days. Managing Director CGM/GM/DGM/DGM i/c 3 Extension of period of probation and confirmation. From the cadre of Asst-cum-Typist and above Below the cadre of Asst-cum-typist Managing Director CGM/GM/DGM/DGM i/c

30 4 Sanction of periodical Increments At Head Office: For General Managers Below the cadre of General Managers At Regional Office: Upto Officers Above Officers Managing Director CGM/GM/DGM/DGM i/c SRM / RMs CGM/GM/DGM/DGM i/c At Branch Office: Upto Officers Above Officers 5 Transfers & Postings For all cadres Branch Manager CGM/GM/DGM/DGM i/c Managing Director 6 Deputation of employees of the Corporation 7. Deputation of Special Dy.Tahsildar/ Tahsildars for recovery Deployment of staff below the cadre of Officer for important work within the Region (Temporary arrangement) For all cadres RM Head Office shall be kept informed of the changes Managing Director Regional Manager as per sanction / approval of posts by Managing Director. 8. Retirement by For all cadres routine 9. Acceptance of For all cadres Resignation 10. Approval for For all cadres Terminal benefits to the employees Managing Director Managing Director The Board will be kept informed in respect of cadres of Asst. General Manager and above. Managing Director

31 11. PL Encashment Approval for payment At Head Office: General Managers For the cadre of AGM/DGM Managing Director GM All staff at Head Office upto Manager and for the cadre of Asst. Manager, Manager in Regional / Branch Offices. DGM(HRM) At Regional Office: All staff in Regional Office except Managers / Asst. Managers. SRM / RMs At Branch Office: 12 Issue of Administrative Orders / Circulars on approval by competent authority 13 Additional Charge Arrangements All staff except Managers / Asst. Managers For HRM / HRD Divisions For Estate / Expenditure Division AGMs and above at Head Office, the Regional Managers & Branch Managers For the Officials below the cadre of AGM at Head Office At Regional / Branch Office: All the staff in the Region except Branch Managers Branch Managers DGM (HRM) / Manager (HRM) AGM (ED)/ Manager (ED) Managing Director CGM/GM/DGM/DGM i/c SRM / RMs

32 14 Issue of NOC for obtaining Passport 15 Declaration of Public Holidays / Local holidays 16 Sanction of House Building Advance and Vehicle Advance Sanction of other Advances like Festival Advance, Marriage, Co-optex, Khadi and Handloom etc. For General Managers For DGMs Upto AGMs For all offices Sanction / Approval: As per policies approved by Managing Director / Board As per policies approved by Managing Director / Board Payments for all loans and advances: At Head Office At Regional Office At Branch Office Government of Tamilnadu CGM/GM CGM/GM/DGM/DGM i/c Managing Director CGM/GM/DGM/DGM i/c DGM(HRM) AGM(ED)/Manager(ED) SRM/RMs Branch Managers

33 17 Staff Training Programmes 18 Issue of certificate to staff for obtaining loans from Banks and other Financial Institutions etc SANCTION: Sanction and approval for Annual Training Plan for all categories with budget and nominating staff for various Training Programme. Payment: Payment for staff training expenses for the employees at Head Office as per approval. Upto Rs.10,000/- Above Rs.10,000/- and upto Rs.50,000/- Payment for staff training expenses for the employees at Regional / Branch Office as per approval. At Head Office: For loans upto Rs.50,000/- Above Rs.50,000/- At Regional/ Branch Offices: Managing Director AGM(HRM)/ MGR(ED) CGM/GM/DGM/ DGM i/c SRM/RMs DGM(HRM) Managing Director Regional / Branch Manager concerned after obtaining approval from DGM (HRM) / General Manager / Managing Director as the case may be.

34 19 Leave salary and pension contribution for those on deputation in the Corporation 20 Sanction of maternity leave/ unearned leave with half pay/ special casual leave 21 Newspapers, Books, Periodicals to officials, Library and Departments For all employees For all employees At Head Office At Regional Office At Branch Office DGM(HRM) Managing Director AGM(ED)/ Manager (ED) SRM/RMs BMs

35 22 Approval of tour Programme At Head Office: For Chief General Manager & General Manager For DGMs & AGMs For Managers & below: Within the State For Managers & below: Outside the State At Regional / Branch Office: For SRM/RMs within the State (outside the Region) For SRM/RMs outside the State For BMs outside the Branch jurisdiction within the State For BMs outside the State Staff of Regional / Branch Office Outside the jurisdiction: Branch staff / Managers of Hosur, Dharmapuri, Cuddalore and Nagercoil can undertake Tours to Karnataka, Pondicherry and Kerala respectively for their regular Recovery for Branch work Condonation of delay in submission of TA bills Managing Director CGM/GM/DGM/ DGM i/c Head of Department concerned Managing Director CGM/GM/DGM/ DGM i/c Managing Director SRM/RMs Managing Director SRM/RMs/BMs concerned Respective Tour programme approving authority

36 23 Settlement of T.A. Bills 24 Sanction of conveyance allowance 25 Sanction of Medical Reimbursement For MD/Chairman/CMD At Head Office: Upto the cadre of General Manager (as per approved programme within the norms / guidelines) At Regional / Branch Office: For SRM/RMs For Branch Managers and staff of Regional Office For staff of Branch Office Any deviation from norms At Head Office: For all the cadres at Head Office and SRMs / RMs At Regional Office: Employees working in Regional Offices and Branch Managers under the jurisdiction of Regional Office At Branch Office: Employees working in the Branch Offices For all cadres: As per norms / guidelines Any deviation from norms / guidelines CGM/GM/DGM/ DGM i/c AGM (ED)/Manager (ED) AGM (ED)/Manager (ED) SRM/RMs Branch Managers Managing Director CGM/GM/DGM/ DGM i/c SRM/RMs BMs AGM(ED)/ Manager(ED) Managing Director

37 26 Sanction of Leave Travel Concession 27 Approval for payment / settlement of LTC 28 Periodical service charges for typewriters, telephones, calculators, duplicators, fans, furniture etc. For General Managers For all AGMs & DGMs For all staff upto Managers For all cadres At Head Office: Upto Rs.10,000/- Above Rs.10,000/- At Regional / Branch Office: Upto Rs.5,000/- Managing Director CGM/GM/DGM/ DGM i/c AGM(ED) AGM(ED)/ Manager(ED) AGM(ED)/Manager (ED) CGM/GM/DGM/ DGM i/c Branch Manager 29 Entertainment expenses / expenditure incurred to persons attending Board / Committee Meetings and others Upto Rs.10,000/- At Head Office: (i) Above Rs.10.00 lakhs on each occasion (ii)above Rs.50,000/- and upto Rs.10.00 lakhs on each occasion (iii)above Rs.10,000/- and upto Rs.50,000/- on each occasion (iv)upto Rs.10,000/- on each occasion SRM/RMs Board Managing Director CGM/GM/DGM/ DGM i/c AGM(ED)/ Manager(ED) At Regional / Branch Office: Upto Rs.5,000/- Upto Rs.10,000/- Branch Manager SRM/RMs

38 30 Postage/Telegram/ Fax Speed Post/ courier expenses At Head Office: Upto Rs.10,000/- Above Rs.10,000/- At Regional / Branch Office: AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c SRM/RMs/ Branch Managers concerned 31 Printing and purchase of stationery per occasion within budget provision 32 Approval of payment to printers and stationers At Head Office: Upto Rs.10,000/- Above Rs.10,000/- and upto Rs.50,000/- Above Rs.50,000/- and upto Rs.10.00 lakhs Above Rs.10.00 lakhs At Regional / Branch Office: Upto Rs.5,000/- Above Rs.5,000/- and upto Rs.10,000/- Any deviation from Budget At Head Office: (as per approval): Upto Rs.50,000/- Above Rs.50,000/- and upto Rs.1 lakh Above Rs.1.00 lakh At Regional / Branch Office: Upto Rs.5,000/- Above Rs.5,000/- and upto Rs.10,000/- Any deviation from Budget AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board Branch Manager SRM/RMs Managing Director AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Branch Manager SRM/RMs Managing Director

39 33 Passing of Sundry bills At Head Office: Upto Rs.10,000/- Above Rs.10,000/- At Regional / Branch Office: Upto Rs.5,000/- Above Rs.5,000/- and upto Rs.10,000/- AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Branch Managers SRM/RMs 34 Sanction of Telephones to both Office and Residence for all eligible Officers 35 Payment of telephone bills 36. Approval for Annual Maintenance Contract for office equipment, furniture, lifts, DG sets, Airconditioners, computers etc. Allotment for sanction of Telephones as per guidelines / approval At Head Office: As per ceiling / norms At Regional Office / Branch Office: As per norms Any deviation from norms At Head Office Upto Rs.10,000/- per contract Above Rs.10,000/- & upto Rs.50,000/- per contract Value above Rs.50,000/- and upto Rs.10.00 lakhs per contract Value above Rs.10.00 lakhs per contract GM AGM(ED)/ Manager(ED) SRM/RMs/Branch Managers concerned Managing Director AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board

40 37 Approval for payment of AMC 38 Uniform / chappal to Sub-staff & Drivers At Regional/Branch Office: Upto Rs.5,000/- per contract Upto Rs.10,000/- per contract At Head Office At Regional /Branch Office At Head Office: At Regional / Branch Office: Branch Manager SRM/RMs AGM (ED)/ Manager (ED) SRM/RMs/BMs concerned AGM(ED)/ Manager(ED) SRM/RMs/Branch Managers concerned 39 (a) Sanction of Food allowance 39 (b) Payment of Food allowance 40 Provision of coffee / tea to the staff and payments Periodical revision of rates At Head Office: At Regional / Branch Office: Review of Food allowances and revision At Head Office: At Regional / Branch Office: At Head Office: At Regional / Branch Office: Managing Director Approval by the respective Head of Department SRM/RMs/Branch Managers concerned Managing Director AGM(ED)/ Manager (ED) SRM/RMs/Branch Managers concerned AGM(ED)/ Manager(ED) SRM/RMs/Branch Managers concerned Periodical revision of rates Managing Director

41 41 Fuel expenditure for office vehicles At Head Office: AGM(ED)/ Manager(ED) At Regional / Branch Office: SRM/RMs/Branch Managers concerned 42 Sitting fee to Directors Any deviation from budget As per norms Managing Director CGM/GM 43 Other expenditure to Directors, if any 44 Hiring of Private Cars for Office use within budget 45 (a) 45 (b) Sanction / approval of local conveyance Approval for payment of local conveyance 46 Payment of donation, fee etc.,to other organisations/ agencies and sponsorship of seminars per occasion As per norms Any deviation from norms At Head Office: CGM/GM Managing Director AGM(ED)/ Manager(ED) At Regional / Branch SRM/RMs/Branch Office: Managers concerned Over and above budget GM provision At Head Office: Head of Department At Regional / Branch Office: At Head Office: At Regional / Branch Office: Upto Rs.10.00 lakh Above Rs.10.00 lakh SRM/RMs/Branch Managers concerned AGM(ED)/ Manager(ED) SRM/RMs/Branch Managers concerned Managing Director Board

42 47 Expenditure in connection with the meetings of Board or any other specific occasion/ official meeting like entrepreneurs meetings including lunch/dinner At Head Office: Sanction and financial approval upto Rs.10,000/- Sanction and financial approval above Rs.10,000/- and upto Rs.50,000/- Sanction and financial approval above Rs.50,000/- and upto Rs.10,00,000/- Sanction and financial approval above Rs.10.00 lakhs Payment as per approval: Upto Rs.50,000/- Above Rs.50,000/- At Regional / Branch Office: Sanction and financial approval upto Rs.5,000/- and payment thereof Sanction and financial approval upto Rs.10,000/- and payment thereof AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Branch Managers SRM/RMs

43 48. Payment of fees to Lawyers for their opinion etc., 49 Release of advertisements for business promotion etc. per occasion 50 Sharing of expenses with other Institutions/ Agencies as per the instructions of Government of Tamil Nadu At Head Office Upto Rs.10,000/- Above Rs.10,000/- and upto Rs.50,000/- Above Rs.50,000/- At Regional / Br.Office: Sr.Regl.Manager/ Regl.Manager Sr.Br.Manager/ Br.Manager [ as per norms/ guidelines issued by Legal Department at Head Office from time to time ]. Upto Rs.10.00 lakhs Above Rs.10.00 lakhs Upto Rs.10.00 lakhs Above Rs.10.00 lakhs AGM(HRM)/ Manager(ED) CGM/GM/DGM/ DGM i/c MD Managing Director Board Managing Director Board

44 51 Fixing of rent For Regional / Branch Office Premises / Godowns Rent upto Rs.25,000 per month Beyond Rs.25,000/- per month Renewal of lease as per agreement wherever escalation clause is not existing CGM/GM/DGM/ DGM i/c MD AGM (ED) 52 Payment of rent for Office premises Where there is an escalation Rent upto Rs.25,000/- per month Beyond Rs.25,000/- per month For Regional / Branch Office: CGM/GM/DGM/ DGM i/c MD SRM/RMs/Branch Managers concerned 53 Purchase of office equipments such as furniture, fittings, calculators, weighing scales, water coolers and capital goods / assets (movable & immovable) Computers At Head Office: Upto Rs.10,000/- Above Rs.10,000/- and upto Rs.1 lakh Above Rs.1,00,000/- and upto Rs.10.00 lakhs Above Rs.10.00 lakhs At Regional / Branch Office: Upto Rs.5,000/- Upto Rs.10,000/- AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board Branch Managers SRM/RMs

45 54 Approval of expenditure for maintenance and repairs to office equipment, furniture/building and office vehicles per occasion and payments. 55 (a) Sanction / approval for contracts for house keeping, securities, etc. 55 (b) Payments for the above At Head Office : Upto Rs.25,000/- Above Rs.25,000 and upto Rs.1.00 lakh Above Rs.1.00 lakh and upto Rs.10.00 lakhs Above Rs.10.00 lakhs At Regional / Branch Office: Upto Rs.10,000/- Upto Rs.25,000/- For value upto Rs.1 lakh For value above Rs.1 lakh and upto Rs.10.00 lakhs For value above Rs.10.00 lakhs All payments as per approval Upto Rs.50,000/- Above Rs.50,000/- and upto Rs.1.00 lakh Above Rs.1.00 lakh AGM(ED/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board Branch Managers SRM/RMs CGM/GM/DGM/ DGM i/c Managing Director Board AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director

46 56. Approval and payments for expenses towards welfare of employees, viz. water for drinking and other purposes etc., (Annual contract should be taken for the welfare items, viz. water, coffee/ tea etc.,) 57 Payment of property Tax for office properties 58 Payment of electricity charges, water & sewerage tax and consumption charges for office premises [ MD will review the consumption pattern and the expenses] Sanction at Head Office : Approval : Upto Rs.25,000/- Above Rs.25,000/- and upto Rs.50,000/- Upto Rs.10.00 lakhs Above Rs.10.00 lakhs Payment after approval : Upto Rs.50,000/- Above Rs.50,000/- At Regional/ Br.Office : Upto Rs.5,000/- per month Upto Rs.10,000/- per month At Head Office: At Regional / Branch Office: Any appeal on tax approval At Head Office: At Regional / Branch Office: Any appeal AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c [ Branch Manager SRM/RMs AGM(ED)/ Manager(ED) SRM/RMs/Branch Managers concerned Managing Director AGM(ED)/ Manager(ED) SRM/RMs/Branch Managers concerned Managing Director MD will review the consumption profile

47 59 (1) Major Civil Works of capital nature (a) Construction of new building for the Corporation (b) Minor civil works [[ 60. Payment of insurance premium for fixed assets (movable and immovable) Sanction and approval of civil works below Rs.10.00 lakhs per work Sanction and financial approval of civil works above Rs.10.00 lakhs of capital nature Approval for payment Premium above Rs.2.00 lakhs Premium above Rs.2.00 lakhs Managing Director Board Managing Director CGM/GM/DGM/ DGM i/c MD 61 Any other expenses At Head Office: which are not covered in the Upto Rs.10,000/- proposed Delegation of powers relating to Above Rs.10,000/- and HRM/HRD/Estate/ Expenditure upto Rs.50,000/- Above Rs.50,000/- and division(per occasion) upto Rs.10.00 lakhs Above Rs.10.00 lakhs AGM(ED)/ Manager(ED) CGM/GM/DGM/ DGM i/c Managing Director Board NOTE: For any relaxation on the above and also subjects not specifically indicated in the revised delegation, Managing Director's approval should be obtained.

48 Consolidated delegation of powers in respect of Sanction and Disbursement Sl. No Nature of Functions Revised delegation Authority 1.0 Temporary closure of loan application due to non-submission of particulars, clearance of overdues etc. i)in respect of loans sanction by Branch Sanction Committee (BSC). ii)in respect of loans sanction by Regional Loan Sanction Committee (RLSC). iii)in respect of loans sanction by Executive Committee/Board. BM / SBM SRM / RM DGM (Projects) 1.01 Sanction under incentive scheme 1.02 Condonation of delay for subsidy beyond the outer limit of one year based on merits (for submitting subsidy application) i)all H.O. Sanction cases. ii)all Regional Loan Sanction Committee cases. iii)all Branch Sanction Committee cases. iv)own fund subsidy for all cases (including HO sanction cases) v) Non-assisted units in medium / large scale sector and NAMT subsidy. For all loan sanctions. EC/Board RLSC BSC BSC CMD/MD CMD/MD

49 2.0 Revalidation of loan sanction 2.01 Upto 12 months For all loan sanctions BM 2.02 Over 12 months and For all loan sanctions * upto 15 months with * Revalidation should not be done collection of fresh in a routine manner. The investigation fee. financials of the project shall be SRM / RM examined in detail and it shall be ensured that there are no changes in the project cost, quantum of term loan etc. 2.03 Beyond 15 months Reappraisal shall be done for fresh sanction. Respective sanctioning authority 3.0 Change of location 3.01 Within the Branch For all loans BM jurisdiction. 3.02 Within the Region, For all loans SRM / RM but outside Branch jurisdiction 3.03 Outside Region For all loans RLSC 3.04 Subsidy area to nonsubsidy area 3.05 Non-Subsidy area to subsidy area For all loan sanctions where enhancement of term loan is made For all loans 4.00 Change in Constitution Respective sanctioning authority Respective sanctioning authority 4.01 Change in constitution and management For all loans Respective sanctioning authority

50 5.00 Changes in the Means of Finance / Cost of Project 5.01 Without any dilution in original financial norms and without any increase in loan For BSC cases For RLSC cases For EC / Board cases SRM / RM CGM / GM CMD / MD 5.02 With increase in loan For all loans Respective sanctioning authority 6.00 Issue of NOC / Ceding paripassu / Second charge 6.01 To issue No Objection Letter for raising financial assistance and also, No Lien letter in favour of other institutions for exclusive charge. i)in respect of loans sanctioned by Branch Sanction Committee (BSC) - Standard category. ii)in respect of loans sanctioned by Regional Loan Sanction Committee (RLSC) - Standard category. iii)for default cases. BM SRM / RM CMD/MD 6.02 Issue of NOC for ceding Paripassu charge in favour of Banks /Institutions. i)for all loans without erosion in security margin ii)for all loans with erosion in security margin - Upto 5% -Beyond 5% BSC CMD/MD EC 6.03 Ceding second charge on primary and collateral for working capital loan from Banks For all loans Standard category cases Default cases BM SRM / RM

51 7.00 Relaxation of Building Plan 7.01 I.For Govt. Developed Industrial Estate like SIPCOT, SIDCO, etc. a. Last 10% be released on obtaining building plan approval from concerned local body/ Government authority. For all loan sanctions BM II. For other cases, no relaxation is permitted Approved building plan from local authority is MUST. 8.00 8.01 Pollution Control Board clearance (disbt. condition relaxation) i)for all loan sanctions Red category. ii)for all loans sanctions Orange category. CMD /MD SRM / RM

52 9.00 Relaxation of capital upfront clause subject to compliance of DER for all loan sanctions (except transport loans) i)for all loans Approval for capital upfront of minimum of 75% for initial disbursement ii)in respect of loan sanction by Branch Sanction Committee cases (BSC). Approval for capital upfront from 50% to 75% of stipulated contribution for initial disbursement. iii) In respect of loan sanction by Regional Loan Sanction Committee cases. Approval for capital upfront from 50% to 75% of stipulated contribution for initial disbursement. iv) For sanctions done by EC & Board a. Approval upto minimum of 50% of stipulated contribution. b. Request on pro-rata basis or less than 50%. BM RM GM GM Respective sanctioning authority (EC/Board) Prorata basis disbursement for BSC/RLSC sanction cases should not be entertained.

53 10.00 Relaxation of originally sanctioned financial norms like DER, security margin, promoter s contribution (within mandatory norms / Guidelines stipulated by HO Board) For all Loans Respective Sanctioning Authority 11.00 Relaxation of general and additional conditions stipulated in the appraisal memorandum (except collateral security) (other than the conditions stipulated by the sanctioning authority) i.for sanctions done by BSC ii.for sanctions done by RLSC ii.for sanctions done by EC / Board RM GM CMD/MD 12.00 Relaxation of special conditions stipulated by the sanctioning authority while sanctioning the loans. For all loans Respective Sanctioning Authority 13.00 Payments to Machinery supplier by the concerns directly 13.01 Condonation of cash payments for all loans. All cash payments upto Rs.20,000/- per supplier and per transaction. BM 14.00 Change of Supplier 14.01 Standard to standard and Standard to reputed and vice versa. 14.02 From Standard/ Reputed to Approved suppliers For all loan sanctions For all loan sanctions BM BM