Document Courier Pickup Domestic (within Indonesia only) The information provided in this document is especially for visa applicants who wish for PT VFS Services Indonesia (hereinafter referred to as VFS) to pick up their documents via courier to be processed by Australian Embassy according to applicant s preferred address in Indonesia. Please ensure that email address written in the application form correctly and clearly. Therefore, the result of your visa application will be sent directly to your email address and there will be no returning documents to your preferred address. VFS thank you for making sure that the below steps are properly followed: 1. A checklist is provided on the trailing page. It is a guide to preparing visa application package which needs to be filled out, signed, and attached to the package. 2. To be provided: Visa form(s), certified copies of all the pages of the valid passport, blank pages are not required to be copied, only the bio page (page that mentioned data of the passport holder), endorsement pages (if any, usually on page 4 and 5), visa pages, page that have immigration stamp and the last page that contain the passport s holder address need to be copied, recommended supporting documents and a proof of payments. To make sure that you have provided the correct form, supporting documents and payment, please follow the instructions provided on menu: All About Visa. 3. It is mandatory that the payments are segregated as per the types of fee and addressed accurately to the authorized recipients as per the below guidelines. No. Type of Fee Payable to Method of Payment A Visa fee (mandatory as per visa category) Australian Embassy There are only two methods acceptable for the visa fee payment: 1. Bank Cheque or Giro Bank Cheque or Giro for visa fee payment must be prepared separately; it cannot be combined with any other payment charges. Bank Cheque or Giro is payable to: Australian Embassy PT Bank ANZ Indonesia 082222-01-00001 The amount marked on the Bank Cheque or Giro must be exact as per the total applicable visa fee to be paid. No more, no less. Over and above that, attach a clearing fee in the form of a cash note in IDR only. This payment must be prepared separately; it cannot be combined with the amount of visa fee in the Bank Cheque or Giro. Document Courier Pick Up Domestic (within Indonesia only) Page 1 of 8
The clearing fees vary depending on the location of the issuing bank: Jakarta: 5,000 IDR outside of Jakarta: 50,000 IDR 2. Tax Invoice If the visa fee has been paid in advance in Australia, attach the payment receipt when you submit your visa application. The payment receipt would have a title which says, Tax Invoice. B C D VFS Logistic Fee (mandatory) SMS Fee (optional) Courier Pickup Fee within Indonesia (optional) Payment of the fees type B, C, D, E and F may be combined into one bulk payment and paid via bank transfer to VFS official account. If you would like to complete the payment from outside of Indonesia, please be informed that there would be a difference in the daily exchange rate; therefore, kindly ask your bank to make sure that the payment would reach VFS account in the full amount in IDR. E F Courier Passback Fee within Indonesia (optional) Bank Charges (only for international transactions, please refer to the explanation below) PT VFS Services Indonesia The bank details are as follows: PT VFS SERVICES INDONESIA STANDARD CHARTERED BANK SUDIRMAN, JAKARTA 306-014306-86 Bank Code: 050 Currency: IDR SWIFT code: SCBLIDJX Kindly underline that your visa fee payment may not be address to VFS bank account. Visa fee must be addressed the Australian Embassy as per the instructions in box A above. 4. Kindly be informed that there are bank fees charged by the bank for your transaction: Issuing Bank (for domestic and international transaction): A certain amount of bank fee might be charged for your outward transfer. Kindly check your bank to get the accurate information on this fee. Recipient Bank (for international transaction): Based on the bank regulation, a fee of IDR 50,000 per transaction charged for inward international transfer at the recipient bank. This bank charge is over and above the visa processing fee. Kindly add the amount to the total fees to be transferred to VFS. 5. In general, international bank transfer would take around 1 to 5 working days to be successfully completed. Document Courier Pick Up Domestic (within Indonesia only) Page 2 of 8
6. It is very important that the details above are captured accurately. Inaccurate bank details, no matter how small, will result in your transaction being rejected by the recipient Bank and returned to you. 7. Please be advised that incorrect payment recipient, and or incorrect payment amount will cause a delay in the visa processing time. 8. To complete the transaction, you may be requested by the bank to provide the beneficiary s address. Below are the details for your reference: PT VFS SERVICES INDONESIA AUSTRALIA VISA APPLICATION CENTRE Plaza ASIA 22nd Floor Zone C Jl. Jenderal Sudirman Kav. 59 Jakarta 12190, Indonesia 9. When filling out the transfer slip/form, kindly write down your name and passport number in the remark column; this will help VFS in tracking the payment. 10. Once you have completed the transaction, attach the visa fee payment and a copy of transfer receipt to your visa application package and send it to VFS address as mentioned above. 11. The package is considered ready for the courier pickup service when all of the mentioned items have been accounted for. Once ready, you are required to: Send an email confirmation with a title Domestic 1 Way Courier Service Confirmation for {Main Applicant s name} to VFS at: info.avacjakarta@vfshelpline.com The confirmation email stated that you wish for your visa application to be picked up. Please provide the name of the applicant(s), passport number(s), visa category, contact details (preferably more than 1 option) and the below checklist along with the payment evidences attached to the email. Due to high call volume through our Helpline (Call Centre), VFS highly recommends you to contact VFS via email. VFS advises you to not send the confirmation email if the forms and documents are not yet ready for the pickup. VFS would appreciate it if you send the email to VFS only after you have completed the required documents and payment. This would help VFS to avoid unnecessary delays in the process. If you need to cancel or postpone your pickup request after the confirmation email has been sent, please send VFS a notification via email immediately. 12. Kindly make sure that the form(s) are filled out properly and signed in the correct box, and that the documents are completed, ready for the pickup. VFS requests for your kind cooperation in making sure that your contact number(s) are available should the courier needs to contact you for a confirmation prior to the document pickup. 13. Documents will be picked up by courier in minimum by 1 (one) working day after the date of your confirmation to VFS. 14. If your documents have not picked up yet in 3 (three) working days after we make confirmation, kindly contact to call center by email at: info.avacjakarta@vfshelpline.com immediately. Document Courier Pick Up Domestic (within Indonesia only) Page 3 of 8
15. You do not need to hand over the documents in person to the courier; you may point your own trusted representative to do so. Please note that the necessary payment should only be remitted directly to VFS official account; you do not need to make any payment to the courier who comes to pick up your documents. 16. You or your representative is required to fill out an Air way Bill (AWB) provided by the courier. Address your package to AVAC with the following details: PT VFS SERVICES INDONESIA AUSTRALIA VISA APPLICATION CENTRE Plaza ASIA Lt. 22 Zone C Jl. Jenderal Sudirman Kav. 59 Jakarta 12190, Indonesia 17. Once the complete document and payment have been received, VFS will process the application and inform you on the same via email. 18. You may check the status of application by accessing VFS online tracking system and also by opting for SMS status update service. Please note that SMS status update is available for Indonesian-based service providers only. 19. Kindly be advised that paid fees for VFS logistic and any other optional service fees are considered as a confirmed transaction once the applications have entered the visa processing stage. These paid fees are non-refundable if the visa application is refused, withdrawn, and or if the optional service(s) are cancelled by the applicant. Document Courier Pick Up Domestic (within Indonesia only) Page 4 of 8
Checklist for Courier Pick Up Domestic (within Indonesia only) 1. Name of visa applicant(s): No. Name Passport Number Certified Passport Copy Submitted? Visa Category Document Courier Pick Up Domestic (within Indonesia only) Page 5 of 8
2. Payment: No. Fee Category Amount (IDR only) Quantity Total Payment (IDR only) 1. Visa Fee (as per visa category) 2. Logistic Fee (choose one of the provided rates as per the visa category applied for) 3. Domestic Pick up (choose one of the provided rates as per the pick up address) a) IDR 180,000 per applicant for regular visa application; or b) IDR 100,000 per applicant for Citizenship by Descent and Australian Declaratory visa; or c) IDR 90,000 per applicant for Label Evidencing a) IDR 50,000 per applicant (Sumatra, Java, Bali) b) IDR 100,000 per applicant (Kalimantan, Sulawesi, Nusa Tenggara) 4. Visa Application Automatic Status Up dates: 3 SMSs and 3 emails (available for Indonesianbased service providers only) 5. Bank Charge (mandatory for international transaction) c) IDR 150,000 per applicant (Irian Jaya) IDR 20,000 per applicant IDR 50,000 per transaction Total: IDR Document Courier Pick Up Domestic (within Indonesia only) Page 6 of 8
3. Documents: MANDATORY DOCUMENTS No. Name of Documents Yes No 1 Certified copies of all the pages of the valid passport, blank pages are not required to be copied, only the bio page (page that mentioned data of the passport holder), endorsement pages (if any, usually on page 4 and 5), visa pages, page that have immigration stamp and the last page that contain the passport s holder address need to be copied 2 Original: completed and signed visa application form (s) with photo as per DIBP s requirements provided 3 Proof of payments provided: a. Visa fee (Bank Cheque/GIRO/Tax Invoice) b. VFS logistic fee, and where applicable: other optional service fees and or bank charge (copy of transfer slip) SUPPORTING DOCUMENTS No. Name of Documents Original? Copy? Document Courier Pick Up Domestic (within Indonesia only) Page 7 of 8
4. Please ensure that email address written in the application form correctly and clearly. Therefore, the result of your visa application will be sent directly to your email address and there will be no returning documents to your preferred address. Terms and Conditions: Please read VFS Disclaimer before you opt for this service VFS will only process the visa application when the full payment has been completed Kindly attached this checklist to your application Expected delivery time may vary depending on the location By signing on the dotted line, you are agreeing to the terms and conditions explained above. Acknowledged by, (... ) Name and Date Document Courier Pick Up Domestic (within Indonesia only) Page 8 of 8