Employees State Insurance Corporation Hospital, Manesar Ministry of Labour & Employment, Govt. of India Plot No.41, Sector-03, IMT, Manesar, Gurgaon(Haryana)-122050 Phone/Fax No.- 0124-2290189, Email: ms-manesar.hr@esic.in Tender No.133/ESIH/Manesar/Staff Car Date: 25/04/2014 NOTICE INVITING TENDER Sealed Tenders under two bid systems are invited from the agencies supplying vehicles (Taxies) with drivers on monthly basis by the Office of the Medical Superintendent, ESIC Hospital, Manesar, as per the requirement mentioned below in the schedule for a period of three years. SCHEDULE Sl. No. Category Manufacture year No. of vehicle required 1. Air Conditioned any brand car with 4+1 capacity to be used for 26 days subject to monthly hiring charges of not more than Rs. 25000/- The Vehicle must be in very good condition and of latest Model. It should not be a Van. 01 Nos. The prescribed tender documents along with the Terms and Conditions can be obtained from the office of the Medical Superintendent, ESIC Hospital, Plot No. 41, Sec-3, IMT Manesar, Gurgaon ( Haryana) between 9.00 am to 4.00 pm on any working days except Saturday (up to 1.00 PM) on or before 19/5/2014 against the payment of Rs. 100/- (One Hundred Only) through Demand Draft issued in favour of ESIC Fund, A/C No.1, Payable at Manesar or can be downloaded from the official website of ESIC www.esic.nic.in. Along with Demand Draft of Rs. 100/- in favour of ESIC Fund, A/C No.1, Payable at Manesar. The interested travel agencies/taxi providers should submit their quotations in Prescribed Format for Technical Bid ( Annexure 'A' ) and Financial Bid ( Annexure 'B' ) in sealed envelope in two parts viz., technical and price separately along with EMD of Rs 10000/-( Rs Ten Thousand only) on or before 19/5/2014 till 13.00 Hrs. Both the sealed envelopes should be placed in another sealed cover super scribing it Tender for hiring of Staff Car and shall be dropped in tender box kept in Room no.407, 4th Floor, ESIC Hospital, Plot No. 41, Sec-3, IMT Manesar (Haryana). The Technical bids will be opened on the 19/5/2014 at 14.00 Hrs. in the presence of the Tender Committee and in the presence of the parties or their authorized representatives, if any, who wish to participate in the Tender process. The Price Bid of only those agencies who qualify in the Technical Bid will be opened subsequently. The Medical Superintendent reserves the right to postpone and / or extend the date of receipt / opening of quotations or to withdraw the same, without assigning any reason whatsoever. Encl: As above 1 Page (Dr. Anju Agnihotri) Medical Superintendent
2 Page OTHER TERMS AND CONDITIONS OF THE TENDER NOTICE 1. Agencies/Establishment must have at least three years standing in the field. 2. The vehicle should be registered in NCR of Delhi / Haryana. 3. The bidder should be a registered firm / company / Proprietorship. 4. The order for providing taxies on monthly basis will be given to the agency which has quoted the lowest rates while meeting all the terms and conditions given in the tender document. However, to safeguard against failure by this agency to provide desired number of vehicles, the Head of the office may empanel other tenderer who are prepared to provide the services as per same terms and conditions as that of L-I ( Firm who has quoted lowest rates ) tenderer. 5. In case quality of service by the contract agency is found wanting, the Head of the Office may terminate the contract agreement after giving 15 days notice. In case of termination, services of the agencies from the panel will be utilized. 6. The vehicle should be properly and comprehensively insured and should carry necessary permits/clearance from the Transport authority or any other concerned authority including pollution certificates. 7. The vehicle shall be for the exclusive use of the ESIC Hospital and will not be used by the Contractor for any other purpose. The engagement and employment of drivers and payment of wages to them as per existing provisions of various labour laws and regulations is the sole responsibility of the contractor and any breach of such laws or regulations shall be deemed to be breach of this contract. 8. The driver deputed on duty should not be involved in more than two punch or challan for negligence driving. The firm should ensure that they have arrangement for establishing contact and round the clock service. The drivers employed should carry a mobile no. and have valid driving License. 9. ESIC Hospital, Manesar shall not be responsible for any challan, loss, damage or any accident of the vehicle or to any other vehicles or for the injury of the driver or to any other third party. The loss or damage or legal expenses on this account shall be borne by the Tenderer. 10. Pre-receipted bill shall be submitted by the Tenderer in duplicate duly supported by the copy of Logbook. 11. The tenderer should have the PAN Number and should attach a photocopy of the same. 12. The calculation of mileage shall be from the reporting point to the relieving point and will not be calculated on garage to garage basis. 13. The tenderer should give an undertaking that he or his firm has not been blacklisted by any of the Organization/Government Department as on the date of submission of the bid. 14. The tenderer should impress his signature & Seal on each page of the Tender Document. The bid which is not accompanied by duly signed tender document shall be out rightly rejected. 15. The agency shall ensure that odometer of car supplied is properly sealed so that no Tampering is done with a view to inflate distance travelled.
The authorized officer of the ESIC Hospital, Manesar may get surprise checks of odometer of the car supplied from any authorized workshop and cost thereof will be borne by the agency. 16. The vehicle will be kept in perfect running condition with full fuel every day during the period of hiring by this office. 17. The Service Provider shall undertake to indemnify the department against all damage/ charge arising on account of or connected with the negligence of the service provider or his staff or any person under his control whether in respect of accident/ injury t o the person or damages to the property of any member of the public or any person or in executing the work or otherwise and against and against all claims and demand thereof. 18. The rates shall be fixed inclusive of vehicle charges wages of drivers, fuel charges, servicing and repairing charges, taxes and insurance etc. and no extra charges shall be paid by this hospital, it is the responsibility of Contractor to renew the documents where required for tenure of Contract 19. There should be at least two sets of white covers, towels and napkins. It should be changed very week. 20. There should be an air spray in car. 21. In case of any breakdown of vehicle on duty, the agency shall make arrangement for providing another vehicle. In such a case, mileage from garage to the point of breakdown would not be paid. 22. All expenses relating to salary and allowances of the driver, overtime payment, maintenance of vehicle, Toll and Municipal charges, fuel oil or any other expenditure related to the vehicle and the driver will be borne by the Service Provider/ Contractor. 23. The driver should be well conversant with roads and routes of Delhi and NCR, Manesar. The operation and functions of the Driver shall be governed as per Motor Vehicles Act and Rules. 24. The driver should always remain with the vehicle during entire period of duty. In case of any urgency, the driver may seek permission of the concerned officers. 25. Vehicle shall be made available on all days including Saturday, Sunday & Holidays, in case required. 26. The agency shall provide name & addresses of the drivers. The agency shall ensure that the persons provided should not have any police records/criminal cases against them. The Agency should make adequate enquiries about the character and antecedents of the persons whom they are deputing. 27. LPG Cylinders should not be used for running the vehicle in any case. 28. The agency/firm should have an adequate number of telephones for contact round the clock. The driver shall observe all the etiquette and protocol while performing the duty & shall be neatly dressed, should wear proper uniform & must carry a mobile phone in working condition, for which, no separate payment shall be made by the Customer. 29. A daily record indicating time and mileage for vehicle shall be maintained in a log book and log book shall be submitted to the concerned officer in ESIC Hospital, Manesar regularly for scrutiny. 30. Once the hiring of cars commences from a particular operator, the car and the driver should not be changed unless requested by the ESIC Hospital, Manesar. 3 Page
31. If the vehicle does not report for duty on any day(s) then an amount calculated on prorata basis per day shall be deducted from the monthly bill of that vehicle. In addition, a penalty of Rs.500/- per day may be levied if any vehicle/ agency fail to meet above terms & conditions on any day. 32. Drivers provided to the vehicle should possess valid Driving License and also should possess the Certificates required by R.T.O. (License, Insurance, Pollution, R.C., Road Tax, Taxi License, etc.) 33. Any matter during the period of this agreement, which has not been specifically covered by this agreement, shall be decided by the Customer whose decision shall be final and binding. No additional terms & conditions over and above the conditions stipulated above shall be entertained by ESIC Hospital, Manesar. 34. In case of any dispute of any kind and in any respect whatsoever, the decision of Medical Superintendant, ESIC Hospital, Manesar shall be final and binding. 35. ESIC Hospital, Manesar reserves the right to require fulfillment of other conditions, not expressly mentioned, which are consistent with use of vehicles on hire with this office. 36. If the contract is awarded, the Service provider shall provide the ESIC Hospital, Manesar full details of the deployed driver, their address and the copies of their driving license. 37. Earnest money deposit (EMD) The Bidder shall furnish an amount of earnest money of Rs. 10000/- (Rupees Ten Thousand Only) by way of demand draft in favour of ESIC Fund, A/C No.1, Payable at Manesar. 38. The successful bidder shall be required to deposit an amount of Rs. 20,000/- (Rupees Twenty Thousand Only) by way of demand draft in favour of ESIC Fund, A/C No.1, Payable at Manesar within 15 days of issue of letter of intent as Performance security. 39. Technical bids and financial bids should be submitted by the bidders in separate envelopes & then both these envelopes should be placed in a bigger envelope and it should be super scribed as Tender for Hiring of Staff Car (Dr. Anju Agnihotri) Medical Superintendent 4 Page
Technical Bid Annexure 'A' Name, Address and Telephone No. of Service Provider: Name of proprietor / Partner / Directors: Mandatory Qualifying criteria for Quotation 1. We have valid PAN/TAN: Yes/No 2. We have attached copy of PAN/TAN: Yes/No 3. We have experience in providing vehicles to Govt. Department / PSU Yes/No 4. We have attached contract papers in support of 3 above Yes/No 5. Model and Manufacture year of each vehicle For YES attached all relevant documents (mandatory) I have read the terms and conditions of the Tender Notice Signature Name of Authorized Signatory Seal / Stamp 5 Page
Annexure 'B' Financial Bid 1. Name of the party 2. Full Address of the Party 3. 4. 5. Make & Model of Offered Vehicle (Air Conditioned Vehicle) Rate per month for 08 Hours in a day and all working days in a calendar month Between 8:30 am to 16:30 hrs. Rate for additional day (per day) 6. Rate for additional hour /Extra time (per hour) 7. 8. Rate for Extra Kilometers Free Mileage offered(in Km.) Place : Date : (Signature of the bidder) Name: 6 Page Company Seal: