CANGO REQUEST FOR APPLICATIONS FROM PROSPECTIVE ORGANISATIONS TO IMPLEMENT HIV/TB COMMUNITY ACTIVITIES UNDER THE GLOBAL FUND NEW FUNDING MECHANISM 1. PURPOSE CANGO is pleased to announce the potential availability of funds from the Global Fund to strengthen the civil sector response for HIV activities in Swaziland. Subject to the availability of funds, CANGO intends to provide funding to be allocated over a three (3) year period to registered nongovernmental organisations (NGOs) and faith based organisations (FBOs) who are either currently implementing or have past experience in implementing activities in response to the HIV epidemic in Swaziland. Award will be made to those responsible applicant(s) whose application(s) best meet the requirements of this RFA and the selection criteria contained herein. Issuance of this RFA does not constitute an award commitment on the part of CANGO nor does it commit CANGO to pay for costs incurred in the preparation and submission of an application. Final award of any resultant grant(s) cannot be made until funds have been fully appropriated, allocated, and committed through Global Fund procedures. While it is anticipated that these procedures will be successfully completed, potential applicants are hereby notified of these requirements and conditions for award. Organizations will be awarded grants to focus on one or more of the following intervention areas: HIV Prevention For Adolescents In-school (14-19yrs) HIV Prevention for Youth out of school/in communities (15-24 years) HIV Prevention Interventions for Out of School youth in Tertiary Institutions HIV Prevention Interventions for Key Populations Interventions for People Living with HIV (PLHIV) 2. WHO CAN APPLY? Non-governmental organizations (NGOs) Faith-based organizations (FBOs) *Organizations can apply individually or in partnership with others including collaboration with Community Based Organisations. 1
Only one Expression of Interest per organization will be accepted. Applicants are expected to address one or more intervention areas in the submission. Only organizations who currently or in the past 3 years have received donor funding above US$70 000 (E805, 000) per year per donor are eligible to apply. Donor funding is defined as funds received from a donor agency for a specific project for a fixed time frame. Examples of donors include, but are not limited to private foundations, corporations, European Union, Global Fund, AusAID, and PEPFAR. Donations from an individual person are not defined as donor funding for the purposes of this RFA. AWARD AMOUNT Generally the size of the grants over the 3 year period is approximated to be as follows; Intervention Area HIV Prevention For Adolescents In-school (14-19yrs) HIV Prevention for Youth out of school/in communities (15-24 years) HIV Prevention Interventions for Out of School youth in Tertiary Institutions HIV Prevention Interventions for Key Populations Interventions for People Living with HIV (PLHIV) Amount US$750,000 to US$1,000,000 US$1,500,000 to US$2,000,000 US$300,000 to US$400,000 US$750,000 to US$850,000 US$200,000 to US$250,000 Awards to selected organisations under this RFA are anticipated to start on 01 January 2016. DEADLINE FOR SUBMISSION Applicants should submit proposals and required attachments by 1700hrs of 06 August 2015. All submissions should be hand delivered to the CANGO offices. Address; *Late applications will not be accepted. Plot 419, JSM Matsebula Street Mbabane, Swaziland. 3. PROPOSAL INSTRUCTIONS, REVIEW PROCESS & EVALUATION CRITERIA Applicants should submit full proposals that are kept within the restrictions and limits indicated in the following section. Extra pages will not be accepted. Applicants may submit a project proposal to implement activities for one or more intervention areas; however, applicants may not submit more than one proposal. All sections must be complete. Failure to submit a complete application may result in an application being rejected as non-compliant. Documents to Submit 2
All interested applicants must submit in English a Project Proposal and required attachments. The Project Proposal should not exceed 12 pages. The following must be included in the 12 page limit: 2 pages Organizational Background, Funding History and Capacity to Implement 2 pages Project Objectives and Expected Results 4 pages Description of Proposed Program and Activities 3 pages Implementation Plan 1 page Community Participation The following must be included as attachments, but will not count against the 12 page limit: Cover Page (Annex 1) List of all staff and their positions in the organizations indicating key personnel who will be working on the project and their qualifications or relevant educational/work experience. Completed Budget Template (Instructions for Budget Template are in Annex 2. The budget template itself is a separate Excel document.) Audited statements (3 years; 2012, 2013, 2014) Project Proposal Submission Applications must include: Cover Page: This should have the program title, organization name, and contact information including address, telephone, fax, and email address. Use Annex 1 template to complete this information. Organizational Background, Funding History, & Capacity to Implement the Project (two pages): This should demonstrate that the organization has the experience and capacity to deliver the proposed program. Among the issues to be covered are as follows. o The nature of the organization (NGO, FBO, CBO etc.) o Length of existence, legal status and registration with government approved authority o Vision and mission of the organization o o Previous program implementation experience and donor history A brief description of staff and volunteers in the organization, including proposed staff (include a separate staff list as described above) Program Objectives and Expected Results: This should include clear and specific statement of what the program will accomplish (two pages) o The rationale of the project and the problem statement, what challenge/problem does the program intend to address. The program should show relevance to the country s needs. Proposals should demonstrate how their program is evidence based and how it will contribute to national objectives, such as in the Extended National Strategic Framework. o The specific objectives of the program. The objectives should be specific, measurable, attainable, and realistic and time bound and should relate to the stated expected results of the project. Description of Proposed Project and Activities (four pages): This should state the key activities that will be implemented (i.e. what will actually be done). There should be a clear linkage between the objectives, expected results and activities. The activities should also clearly state the target audience and the target area (Administrative Centre Inkhundla) of 3
implementation and an explanation of how gender issues will be addressed in your program activities. See list of target areas in Annex 4 below. Implementation Plan (three pages): The implementation plan should include all major activities, beginning and start date of the activities and the person responsible for implementation of activities. The implementation plan should be presented on a table. The Implementation Plan should show a logical flow of steps, indicating that all the things that must happen have been carefully thought through from beginning to end of the funding period. Use annex 3 to complete this section Community Participation (one page): This should include how the program will involve communities at design and implementation stages of the program. Budget and Budget Notes: The budget should be created in the Excel template provided. Instructions for how to fill out the template are included in Annex 2. Budgets should be prepared in US dollars using the conversion rate of E11.5: $1. o Organizations are not authorized to include a flat percentage allocation for administrative costs in the budget submissions; administrative costs should be directly costed in the budget submitted. o Budgets should include budget notes, which explain the budgeted items in narrative format, including how calculations were made. 4. EVALUATION CRITERIA: i. Compliance Review All Project Proposals received by the deadline will undergo a compliance review. The criteria for the compliance review are listed in the table below. Only applications deemed to be compliant will then be evaluated technically for their responsiveness to the program requirements. Program Proposals that do not meet the criteria laid out below may not be considered for further review. 1. Written in English. 2. Submission of Registration Certificate 3. Organisation has received donor funding or more than US$70,000 (E805, 000) per year, per donor in the past 3 years. (Narrative and audited statements to be reviewed) 4. Submission of one (1) single sided original application and seven additional (7) copies plus an electronic copy saved in PDF Format of the proposal, budget and all required documents (submitted on flash-disk or CD). (Eight (8) hard copies received in total plus one electronic copy) 5. Submitted by 5:00 pm 06 August 2015 to the CANGO office as per the address provided in this RFA. 6. Within the set 12 pages as described (excluding required attachments). Sections should not exceed the page limits as set out in the RFA. 7. Budget with Notes completed in format provided and submitted with project proposal. 4
ii. Technical Review of Program Proposal All applications deemed to be compliant, as laid out above, will be subject to a technical review by a technical review panel made up of representatives from local UN Agencies and other local Partners. All technical reviewers will be subjected to a screening process to eliminate conflict of interest. The technical review committee to evaluate all applications according to the criteria established in this section and weighted as follows: Technical Approach and Feasibility of Program Design Community Participation Strategy Organizational Capacity Realistic Budget, Cost Effectiveness 30 points 20 points 25 points 25 points Technical Approach and Feasibility of Program Design 30 points Reviewers will evaluate whether the proposed program addresses the problem statement. This will be expected to be demonstrated in the coherence of the program objectives, activities, implementation plan and the integration of gender into project activities. Reviewers will also evaluate whether the proposed technical approach conforms to local, regional, or internationally recognized standards and can be reasonably expected to achieve stated results. A strong technical design will be informed by local circumstances and needs and demonstrate coordination with the policies and strategies of the Government of the Kingdom of Swaziland and other local efforts. Programs have to clearly articulate how target beneficiaries will be identified for each technical area to avoid generalized programming. Community Participation Strategy 20 points Reviewers will assess the level of community participation in the project activities at the design and implementation phases of the project. Organizational Capacity 25 points Reviewers will assess the organization s capacity to implement the proposed project and their staffing, as well as past experience with the target population. Realistic Budget, Cost Effectiveness 25 points The Budget with Budget Notes will be reviewed for reasonableness as it relates to the proposed program activities and feasibility to achieve program results. Budgets are to be developed using the template provided. 8. QUESTIONS AND ANSWERS Beginning 16 July 2015 and ending on 22 July 2015, prospective applicants can ask questions or seek clarification about the application process. Questions must be e-mailed to programs@cango.org.sz. Responses to all questions received will be provided during the Pre-bidders meeting as outlined below. Further to this, all Questions and Answers will be posted 5
www.cangoswaziland.wordpress.com and it is the prospective applicants responsibility to check the website after 24 July 2015 for answers to submitted questions. For those who would prefer a hard copy of the questions and answers, these will be made available upon request after 24 July 2015 2015. Questions and answers will be posted on the website anonymously. PRE-BIDDERS MEETING There will be a briefing session for all interested applicants on Friday 24 July 2015 at The George Hotel - MANZINI starting from 9am to 11am. 9. ANNEXES Annex 1: RFA Cover Page (Required) Annex 2: Instructions for completing Budget Template Annex 3: Implementation Plan Template Annex 4: List of Geographic areas targeted for implementation 6
Annex 1: CANGO GF 2015 RFA Proposal Cover Sheet Organization Name: Contact Name, Title: Address: Telephone: Fax Number: E-mail Address: Type of Organization: Select one: (NGO, FBO, CBO) Proposed Geographic Area (s) of Implementation: Intervention Areas: (Select all applicable categories) HIV Prevention for Adolescents In-school (14-19years) HIV Prevention for Youth out of school/in communities (15-24years) HIV Prevention Interventions for Out of School youth in Tertiary Institutions HIV Prevention Interventions for Key Populations Interventions for People Living with HIV (PLHIV) Total Funding Request: USD 7
ANNEX 2: INSTRUCTIONS FOR THE BUDGET TEMPLATE The budget template is provided as a separate document. The instructions for the budget template appear below: Please note the following when completing the budget template: 1. Please use spreadsheet template provided 2. Complete columns for the program duration (3 years) as proposed in the Program Proposal 3. Provide budget in US$ using an exchange rate of E11.5:$1 4. Do not change the line item categories listed in the template, however, feel free to add subcategories under the main categories as needed 5. List at least three key staff (program, finance, monitoring& evaluation) and include the level of effort allocated to the proposed project for each staff member listed as a percentage of their overall time 6. Large equipment cost amounts (over $5,000) should also be briefly noted and justified in the Program Proposal, if applicable 7. Training and workshops should be explained in detail in the proposal if applicable. 8. The total program management costs should not be more than 20% of the overall budget. 9. Do not include any miscellaneous or contingency costs 8
ANNEX 3: IMPLEMENTATION PLAN ORGANIZATION NAME: Program Name: Overall Program Goal: Objective 1: Key Activities (and subactivities under each activity) Target Beneficiaries (for key activities) Q 1 Est. no. of beneficiaries Q 2 Q 3 Q 4 Starting on Time Frame Ending on Person/ Partner responsible Results anticipated (target outputs for key activities) Budget Comments Objective 2: 9
ANNEX 4: TARGETED ADMINISTRATIVE CENTRES (TINKHUNDLA) Shiselweni Region Manzini Region Hhohho Region Lubombo Region Gege Mtfongwaneni Nkhaba Mhlume Matsanjeni Ntondozi Motshane Nkwene Manzini North Piggs Peak Zombodze Maphalaleni Mayiwane Kubuta Kwaluseni Ndzingeni Ludzeludze Hhukwini Lobamba Kukhanyeni TERTIARY INSTITUTIONS: 1. University of Swaziland Mbabane Campus 2. University of Swaziland Kwaluseni Campus 3. University of Swaziland Luyengo Campus 4. Swaziland College of Technology 5. Southern African Nazarene University (SANU) 6. Limkokwing University of Creative Technology 7. William Pitcher Teacher Training College 8. Ngwane College 9. Gwamile Vocational and Commercial Training Institute (VOCTIM) 10. Nhlangano Agricultural Skills Training Centre (NASTIC). 10