Greene County 4-H Animal Record Book Name: Age (as of January 1): 4-H Club: Project: Record Started: Month Day Year Record Closed: Month Day Year I hereby certify that, as the exhibitor of this project, I have personally kept records on this project and have personally completed this record book. Signed: Member Date This youth is an active member of the 4-H Club. Signed: 4-H Club Advisor Date 1
Table of Contents Description of Book and Why Keep Records...Page 3 Youth/Parent Agreement..Page 4 Goals and Accomplishments...Page 5 Journal...Page 6 Budget...Page 9 Project Animal Inventory Page 10 Breeding Record.Page 10 Inventory.Page 11 Feed Expense Record..Page 12 Miscellaneous Expense Record..Page 13 Awards Page 14 Quality Assurance Certificate.Page 15 Treatment Record...Page 16 Profit/Loss Statement..Page 17 2
Description of Book This animal record book is designed to help exhibitors keep good, accurate records of income and expenses from their livestock projects. It will teach them budgeting, recording inventories of livestock and equipment, and keeping good receipts of purchases. They will also journal about their experiences with their projects. Why Keep Records? Keeping good records gives members an opportunity to reflect on their yearly work. They document their experiences and financial commitment to their projects. Record books encourage members to set goals and develop plans to meet those goals. The exhibitors will learn valuable financial skills that will last them a lifetime. 3
Youth and Parent/Guardian Agreement 1. What is the type, size and length of the project? (i.e., I will purchase two Nubian dairy market goats and raise them to be shown and sold at the Greene County Fair. etc.) 2. What will the member furnish or provide? (i.e. I will care for my animals daily and pay my mom and dad for feed and miscellaneous expense after my animals are sold. etc.) 3. Will someone else be furnishing something? What will that be? (i.e. My mom and dad will purchase the goats and my sister will provide some daily care. etc.) Signature of youth Date Signature of parent/guardian Signature of Advisor Date Date 4
Goals and Accomplishments for this Project Choose at least three (3) goals for your project. Goals should be established at the beginning of the project. They should be challenging, yet attainable. Goals should include measures of performance, production, and efficiency. They should be stated in terms of definite outcomes. At the close of the project, the accomplishments should be compared with the goals. Check off what you plan to do or write your own goals in the space provided. Then, have an adult initial and date the goals you complete. What I plan to do Goal Date Achieved Adult s Initials Adult s Comments Take full responsibility for fitting and showing of my animal(s) Learn how to groom and clip my project animal(s) Attempt to make a profit on my animal(s)when sold Complete my record book to the best of my ability and have it reviewed by a knowledgeable adult Raise my animal(s) to completion Exhibit my animal(s) at the county fair Exhibit my animal(s) at the state fair Participate in Skill-a-thon Participate in judging contest Participate in showmanship 5
Journal Keep a journal of your experiences with this project. Make at least three (3) entries giving details of how you are raising and interacting with your animal(s). Examples include working with your animals, washing your animals, any medical treatments, or showing your animal. Attach additional pages as necessary. 6
Journal 7
Journal 8
Budget This budget is to estimate your expenses and income for the project year. This should be completed at the start of the project year, before animal(s) are purchased. Fill in the Actual costs and income at the end of the project year to compare with estimate. Items of Expense Estimated Cost Actual Cost Project Animal Inventory $ $ Feed Expenses $ $ Miscellaneous operating cost $ $ Total $ $ Items of Income Estimated Income Actual Income Value of Animals Kept $ $ Animals Sold or Used at $ $ Home Premiums Won $ $ Total $ $ Estimated Profit/Loss Estimated Total Income Estimated Total Expense = Estimated Profit/Loss - = * If you estimate a net loss for your project, what things might you do? i.e., This is my first year with a livestock project and I expect a loss of $150.00 due to the need of purchasing equipment. Mom and Dad have agreed to loan me this money and I will pay them back after my projects are completed. If I still owe them money, they have agreed to let me pay it back after next year s project. 9
Project Animal Inventory Record all animals owned at start of project year and animals purchased during year. Attach additional pages as necessary. Name I.D. # Starting Value/ Purchase Price Kept Value at end of Project year Sold Total selling Price Totals $ $ $ Box 1 Box 2 Box 3 Breeding Record Record any animals born on your farm during the project year. Attach additional pages as necessary. Name I.D. # Sex Birth Date Dam Sire Kept Value at end of Project year Sold Total selling Price Total $ $ Box 4 Box 5 10
Inventory: Supplies, Buildings, and Equipment Owned at start of project year Quantity Item Value $ Inventory Total $ 11
Feed Expense Record Attach additional pages as necessary Date Vendor Type of Feed Amount (lb/bags) $ Cost Feed Record Total $ Box 6 12
Miscellaneous Operating Expenses Records This record DOES NOT include feed or animal purchases. Items such as (but not limited to) bedding, equipment, and veterinary bills should be included here. Date Items Quantity Price per Unit Total Cost $ Miscellaneous Operating Cost Total $ Box 7 13
Awards List any awards or placement received with this project throughout the project year. This could be from any open shows, skill-a-thon, judging, showmanship, champion project, Etc. Attach additional pages as necessary. Activity Placement Award Premium Total $ Box 8 14
Quality Assurance Certificate Attach your certificate received at quality assurance verifying your completion of the course 15
Treatment Record Any medications administered, either by exhibitor or veterinarian must be recorded in the following table. Attach additional pages as needed. Suggestions for Proper Injection of Animal Drugs Properly restrain the animal before giving an injection Give injections according to label instructions, Subcutaneous (SQ) means under the skin; intramuscular (IM) means in the muscles; intravenous (IV) means into the blood. When the label directions permit, give injections under the skin so that the muscle tissue is not injured. Use sterilized needles and syringes. Keep the bottle cap clean. Give injections at clean, dry sites on the animal Do not transfer needles back and forth from animal to bottle because you may carry bacteria from the animal s skin back into the bottle. Date & Time Animal I.D. Product Name, Lot & Serial Number Condition Being Treated Dosage & Weight of Animal Route of Administration Withdraw Time Person Giving Treatment 16
Profit or Loss Statement All expenses should be filled in before fair or skill-a-thon judging, income will have to be filled in after fair due to still having animals. Fill out with as much information as you have on the day of judging. INCOME A. Value of animals on hand (kept) at end of project year Page 10, Box 2 $ Page 10, Box 4 $ B. Value of animals or projects sold or used at home Page 10, Box 3 $ Page 10, Box 5 $ C. Premiums won Page 14, Box 8 $ TOTAL INCOME (add A, B, and C) $ EXPENSES D. Value of animals raised or purchased during project year Page 10, Box 1 $ E. Feed Expenses Page 12, Box 6 $ F. Miscellaneous Operating Expenses Page 13, Box 7 $ TOTAL EXPENSES (add D, E, and F) $ TOTAL PROFIT OR LOSS $ (Total Income Total Expenses) 17