The 2016 Joint Annual Meeting of the RNA Society and the RNA Society of Japan (RNA 2016) Sponsorship Prospectus Kyoto International Conference Center Kyoto, Japan Updated on February, 2016 1
General Information 1. Name The 2016 Joint Annual Meeting of the RNA Society and the RNA Society of Japan (RNA 2016) 2. Theme To understand the functions of RNAs that maintain the integrity of life, which, we also hope, will further contribute much of the welfare of humanity and world peace. 3. Date Tuesday, June 28- Saturday, July 2, 2016 4. Host The RNA Society / The RNA Society of Japan 5. Venue Kyoto International Conference Center Takaragaike, Sakyo-ku, Kyoto 606-0001 Japan Phone 81-75-705-1234 Fax 81-75-705-1100 URL: http://www.icckyoto.or.jp/en/ 6. Website URL: http://www2.convention.co.jp/rna2016/ 7. Attendance Approximately 1,500 people 8. Organizers Mikiko Siomi (University of Tokyo) Utz Fischer (University of Würzburg) Wendy Gilbert (MIT) David Lilley (University of Dundee) Erik Sontheimer (University of Massachusetts) Tsutomu Suzuki (University of Tokyo) 2
9. Past Conferences Year Place No. of Participating No. of Participants Countries 2016 (21th) Kyoto (Japan) 40 (expected) 1500 (expected) 2015 (20th) Madison (USA) 38 (expected) 800 (expected) 2014 (19th) Quebec (Canada) 37 800 2013 (18th) Davos (Switzerland) 35 900 2012 (17th) Ann Arbor (USA) 38 800 2011 (16th) Kyoto (Japan) 37 1,000 2010 (15th) Seattle (USA) 37 1,300 2009 (14th) Madison (USA) 37 1,300 2008 (13th) Berlin (Germany) 38 1,200 2007 (12th) Madison (USA) 35 1,000 2006 (11th) Seattle (USA) 33 800 2005 (10th) Banff (Canada) 25 700 2004 (9th) Austria (Vienna) 22 600 10. Registration Fee Registration Categories Early Registration Pre Registration/ On-site Registration Member JPY 72,000 JPY 80,000 Student Member JPY 62,000 JPY 70,000 Non-member JPY 92,000 JPY 99,000 11. Congress Secretariat Japan Convention Services, Inc. 1-4-2 Kasumigaseki, Chiyoda-ku, Tokyo 100-0013 Tel: +81-3-3508-1214 Fax: +81-3-3508-1302 E-mail: rna2016@convention.co.jp 3
Sponsored Seminar Morning Seminar/ Luncheon / Evening Seminar Morning Seminar: 8:00~9:00 /Tentative Date Venue Seats* Fee ** Morning Seminar 1 June 30 (Thu.) Room A 480 800,000JPY Morning Seminar 2 June 30 (Thu.) Main Hall 1,840 1,500,000JPY Morning Seminar 3 July 1 (Fri.) Room A 480 800,000JPY Morning Seminar 4 July 1 (Fri.) Main Hall 1,840 1,500,000JPY Morning Seminar 5 July 2 (Sat.) Room A 480 800,000JPY Morning Seminar 6 July 2 (Sat.) Main Hall 1,840 1,500,000JPY Luncheon Seminar: 12:30~13:30 /Tentative Date Venue Seats* Fee** Luncheon Seminar 1 June 29 (Wed.) Room A 480 1,000,000JPY Luncheon Seminar 2 June 29 (Wed.) Main Hall 1,840 2,000,000JPY Luncheon Seminar 3 June 30 (Thu.) Room A 480 1,000,000JPY Luncheon Seminar 4 June 30 (Thu.) Main Hall 1,840 2,000,000JPY Luncheon Seminar 5 July 1 (Fri.) Room A 480 1,000,000JPY Luncheon Seminar 6 July 1 (Fri.) Main Hall 1,840 2,000,000JPY Luncheon Seminar 7 July 2 (Sat.) Room A 480 1,000,000JPY Luncheon Seminar 8 July 2 (Sat.) Main Hall 1,840 2,000,000JPY Evening Seminar: 18:00~19:00 /Tentative Date Venue Seats* Fee** Evening Seminar 1 June 29 (Wed.) Room A 480 1,000,000JPY Evening Seminar 2 June 29 (Wed.) Main Hall 1,840 2,000,000JPY Evening Seminar 3 June 30 (Thu.) Room A 480 1,000,000JPY Evening Seminar 4 June 30 (Thu.) Main Hall 1,840 2,000,000JPY Evening Seminar 5 July 2 (Sat.) Room A 480 1,000,000JPY Evening Seminar 6 July 2 (Sat.) Main Hall 1,840 2,000,000JPY * Number of seats is approximate. **Tax is not included in the price. 4
Notice Cost of items included in the sponsorship price Seminar room Equipment installed in the seminar rooms (desks, chairs, stages, audio and lighting equipment, etc.) Cost of items NOT included in the sponsorship price Food and drink for attendees, moderators and speakers. Anterooms for speakers and moderators Signage board Personnel expenses for operation (except for PC engineers) Honorarium and travel/accommodation expenses for moderators and speakers. Printed materials such as posters, leaflets, etc. Additional special equipment not originally installed in the seminar room Video recording, audio recording etc. etc. Lunch box, signage board and speaker anteroom is not included and will be arranged by the congress for a fee. Any additional arrangements (e.g. Equipment, simultaneous interpretation, staff etc.) must be covered by each sponsor. These additional arrangements can also be arranged by the congress for a fee. All items arranged by the congress will be charged 10% handling fee. Seminar arrangement questionnaire will be sent at a later date after the application has been received. Cancellation of your application is not acceptable on and after April 1 st, 2016. 5
Mentor/Mentee Seminar Mentor/Mentee Seminar 12:30~14:00 /Tentative Date Venue Seats* Fee** June 29 (Wed) Mentor/Mentee Seminar June 30 (Thu.) * Number of seats is approximate. **Tax is not included in the price. Sakura Hall 230 1,000,000JPY This seminar is informal group discussion seminars among a mentor/mentees that includes young scientists such as graduate students and post-doctors. Sponsoring company logo will be placed on a panel in front of the seminar room. Fliers distributed by the sponsoring company will be placed on each table. Sponsorship price includes cost of food, beverages, signage board and seminar room rental. Cancellation of your application is not acceptable on and after April 1 st, 2016. How to Apply Please complete and return the attached application form either by fax or E-mail to the congress secretariat. Application Deadline : Friday, March 4, 2016 Payment After receiving your application form, the secretariat will send an invoice. After receipt of the invoice, please transfer your payment to the designated account by the specified date. (Please note that your wire transaction may pass through one or more banks before reaching the designated account. All transaction fees including fees deducted by conduit banks will be borne by the sponsoring company.) 6
Categories of Exhibition Exhibits Shell Scheme/ Free Build Booth Type Unit Size Price * Shell Scheme 1 1.62 m 2 (W1, 800mm D900mm H2,400mm) Max. No. of Slots 300,000 JPY 10 Free Build 1 (W 3,000mm D 3,000mm) 300,000 JPY 3 *Tax is not included in the price. Schedule (tentative) Set -up: Monday, June 27, 2016 Move-out: Saturday, July 2, 2016 1:00 pm ~ 4:00 pm 6:30 pm ~ 9:00 pm Exhibits Clinical instruments, Testing equipment, Drugs and medicines, Medical equipment/system, books etc. Orientation We do not hold an orientation for exhibitors. Instead, at least a month before the first day of the congress we will inform you of the details such as booth allocation, installation, decoration, and management, as well as rental equipment such as office fixtures and lighting products. ATA Carnet All materials/performances in the exhibition are controlled under Japanese law. If you plan to exhibit medicines or materials regulated under the Japanese Pharmaceutical Affairs Act, please consult with the Secretariat in advance. Allocation The place of exhibition will be handled by congress secretariat. Ban on the Sales of Exhibits It is prohibited to sell the exhibit, products and services during the congress. However, any items approved by Secretariat in advance might not be included. Management of Exhibition Hall The Secretariat will provide protection and management on the exhibits and exhibition hall with their best effort. However, we are not responsible for any accidents, stolen or loss of any items caused by a natural disaster or inevitable force, and any disaster resulting from error human within the booth. 7
Changes of Congress Period, Opening Hours Congress period, exhibition opening hours might be changed due to unavoidable circumstances. This change cannot be a reason for the cancellation of application for exhibitions. We take no responsibility whatsoever for any damage or loss caused by this change. Participation in the Scientific Sessions Exhibitors have no qualifications for participating in the scientific session. To participate in programs, please ask the secretariat. However, exhibitors have full access in the exhibit hall. Four name cards per exhibit booth will be provided. The name card is NOT valid for attending the conference program. Exhibition Outline (Tentative) (A) Shell Scheme 1 unit = W1, 800mm D900mm H2, 400mm Company Name This includes following items: - Partition back wall, side wall, panel with the sponsoring company name, - Lighting - Table (W1,800mm D900mm H720mm) with table cloth (Cloth to cover the exhibits should be prepared by the exhibitor.) *Any other interior decorations and equipments are not included. (B) Free Build 1 unit = W3, 000mm D3, 000mm - Free build exhibit booth will be marked with black outline. - All exhibits and decoration must be within H2, 400mm. - Special booth decoration is required 8
Notice 1) Regulation: All exhibits and decoration must remain within the allotted exhibition space. Taping or anchoring on the floor is prohibited. 2)Lighting and Electrical Supplies:The power supply (single-phase two-wire system AC: 100V 60Hz) will be provided for a fee on request basis. 3) Plumbing Installation: The use of water, propane gas and compressed air are strictly prohibited. 4) Cancellation of your application is not acceptable on and after April 1 st, 2016. How to apply Please complete and return the attached application form either by fax or E-mail to the congress secretariat. Application Deadline : Friday, March 4, 2016 Payment After receiving your application form, the Secretariat will send an invoice indicating Exhibition". After receipt of the invoice, please transfer your payment to the designated account by the specified date. (Please note that your wire transaction may pass through one or more banks before reaching the designated account. All transaction fees including fees deducted by conduit banks will be borne by the sponsoring company.) 9
Advertising Opportunities Abstract/ Website Banner Abstract Book Layout: 210 mm x 297 mm (Tentative) 1) In what The RNA 2016 program and abstract book 2) Number of books Approximately 1,600 copies 3) Distributed to Participants in RNA 2016 4) Format 210 mm 279 mm (A4), Black & White 5) Language English [Categories of advertisements in the program and abstract book and cost] Category Posting place Price* Max Number of Slots 1. Outside Back Cover (1 page) 300,000JPY 1 2. Inside Back Cover (1 page) 150,000 JPY 1 3. Inside Front Cover (1 page) 150,000 JPY 1 4. Inside (1 page) 80,000 JPY 5 5. Inside (1/2 page) 50,000 JPY 10 *Tax is not included in the price. **Final decision on page assignment will be made by the congress secretariat. Website Banner Your company s web banner will be placed on the RNA 2016 web site that links to your company's website. Sponsor Fee: 200,000 JPY (Tax is not included in the price) How to apply Please complete and return the attached application form before the deadline either by fax or e-mail to the congress secretariat. Application Deadline -Abstract ads: Monday, Feb 29, 2016 - Web banner ads: Tuesday, May 31, 2016 10
Data Submission Both a hard copy and a data file are required. Ads will be accepted in EPS or Illustrator formats for line art, or in 300 ppi TIFF, JPEG or PNG formats for line art and photos. Contact the congress secretariat on if other formats are required. -Abstract ads: The hard copy and the data of your advertisement must be submitted either by e-mail or postal mail after submitting application. Date Submission Deadline: Thursday, March 31, 2016 - Web banner ads: The data must be submitted by e-mail after submitting your application. Payment After receiving your application form, the secretariat will send an invoice indicating Advertisement." After receipt of the invoice, please transfer your payment to the designated account by the specified date. (Please note that your wire transaction may pass through one or more banks before reaching the designated account. All transaction fees including fees deducted by conduit banks will be borne by the sponsoring company.) 5. Notice 1) Cancellation of your application is not acceptable on and after April 1 st, 2016 2) Please note that submitted data and documents will not be returned. 11
Other Sponsorship Opportunities Logo on Signage Board/ Mechanical Equipment/ Others Logo on Signage Board Item Unit Estimated Price* Bulletin/ Information Board** Standing Signage Max Number of Slots - 200,000JPY 1-800,000JPY 1 Board** *Tax is not included in the price. ** Company logo will be displayed on on-site bulletin/ information board. ***Company logo will be displayed on on-site standing signage. Mechanical Equipment Item Unit Estimated Price* Max Number of Slots Screen saver** - 500,000JPY 2 * Tax is not included in the price. **Company logo and name will be displayed on the PC monitors in the Speaker preview room. Others Item Unit Estimated Price* Max Number of Slots Congress Bag** 1,500 2,000,000JPY~ 1 Insert advertisement in 1,500 400,000JPY - Congress Bag*** Name badge holder and lanyard**** 1,500 500,000JPY 1 Lunch/ Dinner***** 800attendees 1,500,000JPY 8 (Lunch/Dinner 4 days) *Tax is not included in the price. **Company logo will be printed on the congress bags distributed to attendees. ** *Company brochure will be inserted in the congress bag distributed to attendees. **** Company logo will be printed on the name badge holders and the neck strap to be distributed to attendees. **** *This opportunity is to sponsor to provide meals for 800 congress attendees. Sponsorship company signboard will be displayed in the dining area. How to Apply Please complete and return the attached application form either by fax or E-mail to the congress secretariat. Application Deadline : Thursday, March 31, 2016 12
Sponsorship Levels The major sponsors will be grouped into three categories which are Platinum, Gold and Silver in accordance with total amount of sponsorship. The accumulated amount is based on the selection of items from the sponsorship opportunities listed. Category Minimum Payment Complimentary Delegate Registration Company logo in the program book** Blocking Hotel Rooms*** Platinum Sponsor 5,000,000JPY~* 6 10 Gold Sponsor 3,000,000JPY~* 4 5 Silver Sponsor 1,500,000JPY~* 2 - * Tax is not included in the price. **Company logo will be listed as a sponsor in the program of RNA2016. *** Blocking Hotel Rooms will be allocated from within the rooms blocked by the congress up to the number mentioned in the table above at a maximum. Sponsorship for any items can be applied regardless whether the total sponsorship amount would meet the Minimum Payment amounts listed above or not. 13
The 21st Annual Meeting of the RNA Society (RNA 2016) Sponsorship & Exhibition Application Form Please Print or type clearly, sign and return this form to the Secretariat FAX: +81-3-3508-1302 Email:rna2016@convention.co.jp (Sekiguchi, Suetake) Company / Organization Name: Contact Person Information Name Position Mailing Address Tel Email (Street) (City) (State) (Country) (Zip Code) Fax Total Amount JPY *TAX is not included in the price of list. *TAX is 8% as of February 2016. * Cancellation of your application is not acceptable on and after April 1 st, 2016. Please check the items or indicate the number in the next page, and send the page with this application form to the Secretariat. 14
List of Sponsorship Option Please check the items or write the number. Sponsored Seminar / 2 Items Fee (Tax is not included) Morning Seminar Please indicate 1&2, when you have the first and second choice. Luncheon Seminar Please indicate 1&2, when you have the first and second choice. Evening Seminar Please indicate 1&2, when you have the first and second choice. Morning Seminar 1 Morning Seminar 2 Morning Seminar 3 Morning Seminar 4 Morning Seminar 5 Morning Seminar 6 Luncheon Seminar 1 Luncheon Seminar 2 Luncheon Seminar 3 Luncheon Seminar 4 Luncheon Seminar 5 Luncheon Seminar 6 Luncheon Seminar 7 Luncheon Seminar 8 Evening Seminar 1 Evening Seminar 2 Evening Seminar 3 Evening Seminar 4 Evening Seminar 5 Evening Seminar 6 Evening Seminar 7 Evening Seminar 8 15 800,000 JPY 1,500,000 JPY 800,000 JPY 1,500,000 JPY 800,000 JPY 1,500,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY 1,000,000 JPY 2,000,000 JPY Mentor/Mentee Seminar Mentor/Mentee Seminar 1,000,000 JPY Exhibits Exhibits Please indicate the quantity to apply. Advertising Abstract Shell Scheme Free Build Outside Back Cover (1 Page) Inside Back Cover (1 Page) Inside Front Cover (1 Page) Inside (1 Page) Inside (1/2 Page) 300,000 JPY 300,000 JPY 300,000 JPY 150,000 JPY 150,000 JPY 80,000 JPY 50,000 JPY Website Banner Website Banner 200,000 JPY Other Sponsorship Opportunities Logo on Signage Board Bulletin/ Information Board Standing Signage Board 200,000 JPY 800,000 JPY Mechanical Equipment Screen saver(pc) 500,000 JPY Others Congress Bag 2,000,000 JPY Insert advertisement in Congress Bag 400,000 JPY Name badge holder and lanyard 500,000 JPY Lunch/Dinner * Please indicate the quantity to apply 1,500,000 JPY
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