Executive Director s Recommended 2015-2016 Biennium Budget Sustaining Excellence Best of The Best Budget Study Session and Public Hearing #1 October 27, 2014
District Overview Section Includes 2013-14 in Review Park System Overview 2
2013-14 in Review Developed and Passed $198M Bond Achieved National Accreditation; Best of the Best Received a Clean Audit for 14 Years In a row Maintained AA and Aa1 Bond Ratings Secured $15M in Grants and Donations Increased Ending GF Balance From Budgeted 7.3% to 9.6% Managed Over 314,000 Hours of Volunteer Activity ($6.8 Million Value) 3
2013-14 in Review Opened Kandle Park and Pool Launched First Foot Golf Program in WA Completed Master Plan for SERA, Wapato Hills, Browns Point Lighthouse Developed Tacoma's First Mountain Bike Trail Achieved 5-Star Clean Marina Launched District GIS System Completed Johnson Control Projects 4
2013-14 in Review Achieved Record Attendance at Zoo Opened Sting Ray Cove, Shark Dive, Sharkmania Exhibits Opened SERA Spray and Playground Developed Interim Trail Connection Secured Replacement Animals at TREK; Black Bear, Moose, Wolf, Lynx Constructed New Waterline Main at Point Defiance Created Junior Golf League 5
2013-14 in Review Developed a Capital Arts Policy Initiated FAB (Fifty and Better) Program Delivered the Inaugural Tacoma Open Pro-Am at Meadow Park Completed Feasibility of Eastside Community Center Organized Tacoma's 1st Food Truck Festival Updated Interlocal Agreement with Tacoma Public Schools Opened Titlow Spray and Playground 6
2013-14 in Review Advanced the Legacy Program Placed the Pagoda on the National Register of Historic Places Operated the Nurture to Nature Pre-School at Capacity Increased Revenue at Boat Launch with Automated Kiosk Advanced Interlocal Principles with COT Operated Old Town Dock and Restroom Hosted Japanese Delegation and Developed Garden Plan 7
Park System Overview 2,700 Acres of Parks and Open Space: Regional, Community and Neighborhood Parks Natural Areas and Open Spaces Dog Parks and Off Leash Areas Community Gardens Attractions and Specialty Centers: Fort Nisqually Living History Museum Northwest Trek Wildlife Park Point Defiance Zoo & Aquarium Tacoma Nature Center W.W. Seymour Botanical Conservatory Community Centers & Rec Facilities: Athletic Complexes Ball Fields Community Centers Indoor & Outdoor Pools & Spray grounds Meadow Park Golf Course Point Defiance Marina Complex Rec Activities, Classes & Camps: Festivals & Events Fitness & Wellness Outdoor Recreation Sports & Aquatics Specialized & Adaptive Recreation Visual & Performing Arts Youth Development Nature Education 8
Budget Process Section Includes: Budget Process Overview Budget Drivers and Assumptions
Budget Process Overview Board Guidance Internal Discussion and Data Collection Strategic Plan o Revised 2011 o Six Year Strategic Action Plan Update Mission Led Comprehensive Plan Business Plans Outreach and Public Input Cabinet Key Initiatives Budget Calendar 10
Budget Drivers Sustain Core Services Implement Six Year Strategic Action Plan (SYSAP) Align organizational structure to optimize SYSAP Fund Balance for the GF Between 5-10% Advance Partnership Agreements and Implement Plans (i.e. COT, TSD, etc.) Complete 2005 Capital Bond Program and Initiate 2014 Bond Implement Sustainable Revenue Strategies Maintain CAPRA Accreditation 11
Assumptions Property Tax 8% Increase in 2015, 6% Increase in 2016 Sales Tax 4% Increase in 2015 and 2016 Salaries and Benefits: COLA increase 2.25% in 2015 and 2% in 2016; step increase for represented and performance based merit for non-represented Medical premiums increasing 6%, medical cost share remains at 86% employer/14% employee PERS rates increasing 19% in 2015, staying the same in 2016 Workers comp no increase Utility Rates Increasing 6% Annually Fees & Charges Pyramid Methodology and Market Conditions Influence Cost Recovery Targets Other Factors 12
Operating and Capital Budgets Section Includes: Operating Revenue Operating Expense Operating Summaries Capital Improvement Summaries Total Budget
Property Tax Revenue MPT Property Tax Operating Revenue 15,000,000 14,000,000 Current Highest Lawful Levy = $14.89 million 13,000,000 12,000,000 11,000,000 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 14
Zoo/Trek Sales Tax Trends 8,000,000 7,000,000 Over $1 million decrease in two years 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 15
District Wide Revenue 2015 16 Biennium 1% 42% 48% Tax Interlocal/Government Grants/Donations Earned Misc 3% 6% 16
District Wide Expense 2015 16 Biennium <1%% 1% 2% 1% 22% 8% 66% Salaries & Benefits Supplies Services & Charges Intergovernmental Charges Capital Debt Service Interfund Transfers Out 17
General Fund Summary GENERAL FUND Parks & Natural Resources Recreation & Community Services Tacoma Nature Center Planning & Develop. Business & Innovation Governance & Direction 2015 2016 Biennial Budget 2013 14 Projection Variance % Change Resources/Revenue a Property Tax 28,206,043 28,206,043 24,909,799 3,296,244 13.2% b Sales Tax 3,389,024 3,389,024 3,224,882 164,142 5.1% c Intergovernmental Funding 382,806 382,806 379,277 3,529 0.9% d Grants 60,000 319,500 11,000 390,500 514,143 (123,643) 24.0% e City of Tacoma 4,726,371 623,179 5,349,550 5,280,890 68,660 1.3% p Donations Private 8,400 61,531 7,400 77,331 109,129 (31,798) 29.1% f Donations Foundation 104,500 210,000 49,375 140,000 40,000 543,875 296,780 247,095 83.3% g Earned & Other 3,492,928 7,510,715 578,324 300 14,400 410,244 12,006,911 10,602,657 1,404,255 13.2% h Transfer In/Ovrhd Alloc. 492,864 492,864 462,259 30,605 6.6% Total Resources/Revenues 8,392,199 9,107,731 646,099 300 647,264 32,045,311 50,838,904 45,779,816 5,059,088 11.1% Uses/Expenditures i Salaries & Benefits 14,523,173 11,731,273 1,098,470 1,122,699 4,221,501 3,169,840 35,866,956 31,633,045 4,233,911 13.4% j Supplies 1,730,443 901,870 81,095 67,162 101,896 99,808 2,982,274 2,888,881 93,393 3.2% k Services & Charges 5,827,684 1,827,183 136,307 269,313 2,319,549 825,723 11,205,759 9,568,179 1,637,581 17.1% l Intergovernmental Charges 35,690 184,726 5,000 200 80,055 305,671 478,602 (172,931) 36.1% m Capital 408,000 35,866 443,866 332,761 111,105 33.4% n Debt Service 284,864 284,864 342,689 (57,825) 16.9% o Interfund Transfers Out 839,647 (839,647) 100.0% Total Uses/Expenditures 22,524,990 14,965,782 1,320,872 1,459,174 6,643,146 4,175,426 51,089,390 46,083,805 5,005,585 10.9% NET Profit(Subsidy) (14,132,791) (5,858,050) (674,773) (1,458,874) (5,995,882) 27,869,885 (250,486) (303,989) 53,503 Use of Fund Balance 250,486 Net Projected Beginning Fund Balance 4,500,000 Ending Fund Balance 8.32% 4,249,514 Minimum Required 5% of Biennium Expenditures 2,554,470
Enterprise Funds Summary ENTERPRISE FUNDS Pt.Defiance Marina Complex Meadow Park Golf Course Northwest Trek Pt.Defiance Zoo & Aquarium ZEED Subtotal 2015 2016 Biennial Budget 2013 14 Projection Variance % Change Resources/Revenue a Property Tax 0.0% b Sales Tax 4,473,748 9,083,065 13,556,813 13,556,813 12,886,926 669,887 5.2% c Intergovernmental Funding 144,000 144,000 144,000 161,272 (17,272) 10.7% d Grants 4,000 402,000 402,000 406,000 365,429 40,571 11.1% e City of Tacoma 0.0% p Donations Private 400 5,000 77,234 160,000 237,234 242,634 238,615 4,019 1.7% f Donations Foundation 20,000 729,000 729,000 749,000 1,490,663 (741,663) 49.8% g Earned & Other 2,411,712 2,765,000 5,319,899 16,949,993 22,269,892 27,446,604 26,138,013 1,308,591 5.0% h Transfer In/Ovrhd Alloc. 0.0% Total Revenues 2,416,112 2,790,000 9,870,881 27,468,058 37,338,939 42,545,051 41,280,917 1,264,134 3.1% Uses/Expenditures i Salaries & Benefits 987,639 1,501,522 6,198,848 17,243,600 23,442,449 25,931,610 23,152,254 2,779,356 12.0% j Supplies 814,512 482,000 890,623 2,155,028 3,045,651 4,342,163 4,374,483 (32,320) 0.7% k Services & Charges 308,218 681,506 1,951,389 6,942,596 8,893,985 9,883,709 9,339,117 544,592 5.8% l Intergovernmental Charges 119,098 13,000 5,900 661,376 667,276 799,374 719,974 79,400 11.0% m Capital 719,196 740,000 1,459,196 1,459,196 1,830,131 (370,935) 20.3% n Debt Service 2,000 2,000 415,319 (413,319) 99.5% o Interfund Transfers Out 46,649 104,924 323,261 428,185 474,834 832,374 (357,540) 43.0% Total Expenses 2,276,116 2,680,028 9,870,880 28,065,861 37,936,742 42,892,886 40,663,653 2,229,233 5.5% NET Profit(Subsidy) 139,996 109,972 1 (597,803) (597,803) (347,835) 617,264 (965,099) Use of Reserves 597,803 347,835 Net 139,996 109,972 Projected Beginning Reserves 679,000 (626,000) 4,700,000 4,753,000 Projected Ending Reserves 818,996 (516,028) 4,102,197 4,405,165
Capital Summary METRO PARKS TACOMA CAPITAL IMPROVEMENT PLAN 2015-2020 Summary of Funding by Year 2015 2016 2017 2018 2019 2020 Point Defiance Zoo & Aquarium 5,414,534 10,028,894 19,039,359 25,257,984 4,654,229 Regional Parks 4,673,200 27,575,675 21,606,800 6,597,925 6,690,000 10,638,980 Waterfront Parks & Facilities 510,000 2,695,000 2,375,501 3,796,450 3,175,000 1,100,000 Historical & Cultural Landmarks 158,800 180,000 1,100,000 795,000 1,100,000 Community Parks 150,000 1,007,800 3,900,000 177,300 1,666,900 Neighborhood Parks & Recreation Small Capital 1,678,000 1,000,000 1,500,000 1,500,000 1,630,500 2,500,000 Community Centers 2,025,000 1,925,000 985,000 2,300,000 27,682,502 476,998 Sport Complexs & Athletic Field Renovations 3,851,900 6,845,000 1,165,250 450,000 100,000 4,500,000 Open Space, Trails, and Natural Areas 510,000 120,000 760,000 1,016,260 2,355,400 877,000 Land Acquisition 300,000 200,000 5,000,000 3,000,000 System Efficiencies 6,200,000 200,000 200,000 200,000 5,200,000 200,000 TOTAL 25,471,434 51,777,369 57,631,910 41,118,619 52,459,931 26,059,878 20
Capital Summary METRO PARKS TACOMA CAPITAL IMPROVEMENT PLAN 2015-2016 Summary of Funding Source 2015 2016 2005 Bond 2014 Bond State/ Federal Grants Foundations, Partnerships, Donations Point Defiance Zoo & Aquarium 5,414,534 10,028,894 15,443,428 Regional Parks 4,673,200 27,575,675 3,255,000 10,673,875 17,300,000 1,020,000 Waterfront Parks & Facilities 510,000 2,695,000 3,205,000 Historical & Cultural Landmarks 158,800 180,000 338,800 Community Parks 150,000 1,007,800 1,157,800 Neighborhood Parks & Recreation Small Capital 1,678,000 1,000,000 357,000 2,321,000 Community Centers 2,025,000 1,925,000 1,650,000 1,915,000 385,000 Sport Complexs & Athletic Field Renovations 3,851,900 6,845,000 779,000 5,942,900 1,475,000 2,500,000 Open Space, Trails, and Natural Areas 510,000 120,000 375,000 255,000 Land Acquisition 300,000 200,000 500,000 System Efficiencies 6,200,000 200,000 6,400,000 TOTAL 25,471,434 51,777,369 6,416,000 48,152,803 19,160,000 3,520,000 21
2015-16 Recommended Biennial Budget $ 51.1 M General Fund Operating Budget $ 42.9 M Enterprise Operating Budgets $ 77.2 M Capital Budget $ 171.2 M Total 22
Work Plan Highlights Section Includes: Core Services Strategic Highlights CIP
Core Services Provide Quality Services that Keep Parks, Recreational Facilities, and Special Attractions at Clean, Functional, Accessible and Safe Standard Manage and Preserve Natural Resource and Open Space Systems Through the Use of Best Management Practices Provide a Balance of Recreational and Nature Education Programing for All Ages and All Abilities Operate, Program and Maintain Zoological Facilities in Compliance With AZA Standards Provide Administrative Support and Appropriate Oversight of District Service Delivery 24
Strategic Action Highlights Parks and Natural Resources Develop Management Plans for Snake Lake, China Lake, Delong, Blueberry Enhance Horticultural Displays in Regional and Signature Parks Develop District Sustainability Plan Operate Peoples Pool 25
Strategic Action Highlights Parks and Natural Resources (cont.) Pilot Recycling Program Develop Feasibility/Plan for Meadow Park Manage Consolidated Operations of Point Defiance Manage Additional COT Properties per Interlocal Present Tacoma Open Package at Meadow Park Complete Feasibility Studies for Point Defiance Marina 26
Strategic Action Highlights Recreation and Community Services Program and Operate Peoples Pool Collaborate with COT on Special Events Partner with TPS to Provide Transition Program for Ages 18-21 Create Competitive Level Sports with all Existing Youth Leagues Partner with Sports Associations for more Tournament Play Provide Free Playground Program and Meal Sites Enhance Senior Programing and Opportunities Finalize Sports Facility Plan Provide SPARX at 3 sites for 14-15 School Year 27
Strategic Action Highlights ZEED Combine Outdoor Adventures Program with Nature Education Provide New Outdoor Kindergarten Program Provide Zoo Based Preschool Program Achieve AZA Accreditation at TREK Open Kid s TREK Play Area Open Jellyfish Gallery in N. Pacific Aquarium Acquire Sea Lions For Rocky Shores 28
Strategic Action Highlights Business and Innovation Launch Economic Development Strategy in Collaboration with COT, CVB, Other Expand Intern Opportunities Develop a Mentoring and Cross Training Program for Employees Administer Scientific Use and Satisfaction Survey Expand Business Intelligence Application District Wide Enhance Training Academy for Employees 29
Strategic Action Highlights Planning and Development Administer and Manage $77M Capital Improvement Program Expand GIS Capabilities and Applications Develop an Acquisition Plan Participate with COT on Urban Planning Initiatives Coordinate and Plan with Others to Gain Greater Water Access Place Qualified Structures on The National Register 30
Strategic Action Highlights Governance and Direction Enhance Marketing and Promotion of MPT and Various Businesses Advance Legislative Agenda in Coordination with COT, TPS and Others Assist GMPF with Capital Campaign for the Eastside CC Develop and Initiate Naming Rights Strategy for Key Park and Facility Assets 31
2015-16 CIP Need photo here 32
2015-16 CIP 2015-16 Capital Improvement Program ($77M) Destination Point Defiance Master Plan and DRA Priority Infrastructure Upgrade Waterfront Phase 1 Zoo Facility Planning Joint Education Facility Relocation of Greenhouses & Radar Tower Develop Plan for New Maintenance Complexes Fort Nisqually SERA Swan Creek Eastside CC Planning Athletic Facilities Kids TREK Play Area Oak Tree Park Browns Point Lighthouse Natural Area Enhancements District Wide Priority- Small Caps Partnership Opportunities 33
Organizational Structure Section Includes: Organizational Chart Career Personnel Summary
District Organization Chart Advisory Councils Active Lifestyles & Community Wellness Business & Responsive Agency Culture & Heritage Nature & Environment Executive Assistant Jennifer Bowman Assistance Provided to the Board, Executive Director and Executive Cabinet Electorate Board of Park Commissioners Executive Director Jack C. Wilson Funding Authorities and Foundations Zoo/Trek Authority, Zoo Society, Greater Metro Parks Foundation, Fort Nisqually Foundation, Northwest Trek Foundation, WW Seymour Conservatory Foundation Partnerships MPT relies on several public and private partnerships to achieve its vision, mission and goals. Assistant Executive Director Shon Sylvia Marketing & Resource Development Communications & Media Relations Governmental & Public Affairs Parks & Natural Resources Marina Becker, Director Recreation & Community Services Dave Lewis, Interim Director ZEED Gary Geddes, Director Planning & Development Open Director Business & Innovation Wayne Williams, Director Neighborhood & Community Parks Point Defiance Park & Attractions Assets & Preventive Maintenance Natural Resources Meadow Park Golf Course Community Centers & Operations District-wide Programs Specialized & Underserved Populations Point Defiance Zoo & Aquarium Northwest Trek Wildlife Park Nature Education and Outdoor Adventures Planning Operations & Support Services Point Defiance GIS Culture & Heritage Budget, Finance & Accounting Organizational Development & Human Resources Information Technology Agency Performance Community & Economic Development
Personnel Summary Full Time Career (FT) and Part Time Benefit (PTB) Personnel Summary End of Biennium Net Change 2013 14 to 2015 16 2011 2012 2013 2014 2015 2016 Positions % FT FT FT FT General Fund Parks & Natural Resources 72 68 72 4 5.9% Recreation & Community Services 42 37 32 5 13.5% Tacoma Nature Center 3 3 4 1 33.3% Business & Innovation 28 28 18 10 35.7% Planning & Development 6 6 N/A Governance & Direction 2 3 11 8 266.7% 147 139 143 4 2.9% Enterprise Funds Point Defiance Marina Complex 3 3 3 0 0.0% Meadow Park Golf Course 6 5 5 0 0.0% Zoological & Environmental Education 103 111 117 6 5.4% 112 119 125 6 5.0% Capital Projects Funds Capital Project Funds (Planning) 8 7 9 2 28.6% PTB PTB PTB PTB Part Time Benefit (all departments/funds) 44 40 36 4 10.0% Total Authorized Positions 311 305 313 8 2.6% 36
Next Steps Remaining Key Dates for Board and Public Input: Nov. 3 COW Budget Discussion Nov. 5: ZEED Budget Presentation at ZTA Nov. 17: COW Budget Discussion (if needed) Nov. 24: Budget Study Session and Public Hearing #2 First Reading of Budget Resolution Second Reading and Adoption of Tax Levies Dec. 8: Second Reading of Budget Resolution and Adoption of Budget 37
Sustaining Excellence Best of the Best Creating Healthy Opportunities to Play, Learn and Grow 38