Overview Buybacks is a system designed for bookshops to buy back titles depending on condition from customers, print barcodes and re-sell these titles as second hand books. This document is designed to assist the user with the setup and management of the Buybacks module. Overview... 1 Setup... 2 Global Defaults... 2 Shop Defaults... 2 Access Security... 3 Inventory Item set-up... 3 User Guide... 4 How do I process a Buy-Back at the Point of Sale?... 4 How do I enquire on a Buy-Back?... 4 How do I print barcodes for Buy-Back items / Special Order allocation slips?... 5 How do I enquire on an Original item s Buy-Back quantity?... 5 Can I set up an item s Buy-Back level through Textbook Requisitions?... 5 How do I report on original quantities set for a Buy-Back?... 5
Setup Global Defaults Pricing rules must be determined prior to configuring BookNet for Buybacks. 1. How much to purchase the buyback item for? A % of the original items RRP 2. How to calculate the buyback items RRP? - Applying a % mark-up to the buyback purchase price OR - deduct a % discount from the original RRP NB: The example below is assuming that the buyback will be purchased at one third of the current RRP and then sold for two-thirds of the current RRP. Set Global Default for Buyback Classification and Mark-up 1. Open BookNet menu Setup > Global Defaults > Inventory 2. Select Non books folder 3. Enter the prefix required for Buybacks (e.g. 333) 4. (This will differentiate between the Buyback and the original APN) 5. Select Buybacks folder 6. Set Classifications, as required 7. Select Pricing 8. Enter the percentage mark-up for the buyback selling price or enter percentage discounts for RRP range 9. Set the preferred rounding 10. Click OK, OK Shop Defaults Each shop must have a Buyback Document Prefix, Buyback percentage and Maximum Transaction value set up as follows:- 1. Open BookNet menu Setup > Shop Defaults 2. Select Shop > Configure - Shop Options > Select Document Prefixes 3. Scroll down to Buyback prefix and add prefix (e.g. BBB) 4. Select Configure Shop Options 5. Select Miscellaneous and scroll to page 6 6. Set the Percentage of current new price to offer 7. Set the Maximum transaction value (NB: this is optional) 8. If required, select Create the buyback Item record immediately (The transaction processor is bypassed and item is created at the conclusion of the receipt. Recommended for use in peak seasons) 9. If required, select Log the buyback purchase for barcode printing? 10. If required, select Operator can ignore Buyback registration limit (No restrictions will be made to the number of buybacks to be purchased) 11. Click OK, Save, Quit, OK
Access Security There are two privileges required for buyback use: - allow user to purchase buybacks and create new APN, allow user to change buyback purchase price. 1. Open BookNet menu Setup > Access Security 2. Enter User ID 3. Select OK 4. Select Access Permissions and Privileges folder 5. Highlight the line(s) required 6. Select OK, then Cancel IMPORTANT - Once these above steps have been completed, please exit BookNet on all terminals, including the Transaction Processor to activate changes IMPORTANT - Re-start the Transaction Processor followed by the PC S Inventory Item set-up Buyback Levels can be set for an item either through Textbook Requisitions or Inventory Maintenance. Through Inventory Maintenance the buyback quantity can be amended or deleted. Set item Buyback level through Item Maintenance 1. Open BookNet menu Inventory > Maintenance 2. Enter APN/ISBN 3. Click More 4. Click on Location registration folder 5. Highlight the line required 6. Enter Buyback Qty 7. Click Insert 8. Click Save, and Save Amend Items buyback quantity 1. Open Inventory > Maintenance 2. Enter APN/ISBN, select More 3. Click on Location registration folder 4. Highlight the line required 5. Enter Buyback Qty, click on Change 6. Click Save, and Save
User Guide How do I process a Buy-Back at the Point of Sale? Once an item has been processed as a Buyback through the Point of Sale, a new code will automatically be assigned. This item will be created using the prefix and classifications that have been set in Global defaults. Each new title will have stock on hand, a calculated RRP and a Buy Price. 1. Open the Point of Sale 2. Press F10[Misc] 3. Press F10[Buyback] 4. Scan the item (or F1 for search options) 5. Select OK 6. Press [ESC] if buyback processing is complete 7. Press F11[Subtotal] 8. Complete Tender as required How do I enquire on a Buy-Back? Once an item has been acquired from a customer during the buyback process at the Point of Sale, the item is assigned a Buyback item number with a prefix as nominated in setup. Buyback items are not initially created with keywords, however they can be selected when either maintaining or saving these items in Inventory Maintenance. A link is available on the original item to the buyback and alternatively from the buyback to the original item. i) Open BookNet menu Inventory > ii) Enter or search for Original APN/ISBN item iii) Select Buyback >>> button OR i) Open BookNet menu Inventory > ii) Enter or search for Buyback item using Title or Author fields
How do I print barcodes for Buy-Back items / Special Order allocation slips? 1. Open BookNet Inventory > Barcode Printing 2. Select Request from Buybacks purchased at the POS 3. Select Print NB: The option to Allocate the printed quantity to Special orders at the same time will automatically default please leave this selected to print reservations slips. If this is deselected manual allocations will be required. How do I enquire on an Original item s Buy-Back quantity? 1. Open BookNet Inventory > 2. Enter or search for Original item APN/ISBN 3. Select Stock folder 4. View Buyback qty column Can I set up an item s Buy-Back level through Textbook Requisitions? 1. Open BookNet menu Textbooks > Requisitions 2. Enter Subject Code, click OK 3. Double-click on Item line required 4. Select [Buy Back] 5. Enter Additional allocated Buy-back quantity 6. Click Save, then Cancel to go back How do I report on original quantities set for a Buy-Back? The Buyback report will produce quantities that where originally set within the textbook requisition program. 1. Open BookNet menu Textbooks > Buyback listing 2. Enter Criteria 3. Select report options 4. Click Process