Clerk of Circuit Court Lee County, Florida

Clerk of Circuit Court Lee County, Florida Fiscal Year 2009 Budget REVISED 9-22-08

Clerk of Circuit Court Lee County, Florida Fiscal Year 2009 Budget Prepared by: General Accounting, Finance & Records Department

Lee County Clerk of Courts Fiscal Year 2009 Budget TABLE OF CONTENTS PAGE Clerk's Office Budget Overview 2 Fiscal Year 2009 Board Budget Request & Board Funding Requirements 4 Fiscal Year 2009 Board Budget Request by Departments 5 Fiscal Year 2009 Clerk Fees Budget 8 Fiscal Year 2009 Clerk Fees Budget by Function 9 Fiscal Year 2009 Total Board Request, Board Funding Requirements, and Clerk Fees Budgets 12 Fiscal Year 2009 Court Budget 14 Fiscal Year 2009 Public Records Modernization Budget Funds 15 Fiscal Year 2009 Balanced Total Budget 16 Pie Chart- Board Budget Request by Departments 17 Bar Graph- Board Budget Request by Departments 17 1

Clerk s Office Budget Overview The Clerk s Office has a unique budget process in that it has three different agencies approving the budget. The Clerk s budget has a Board of County Commissioners (the Board) approved and funded budget, a fee funded budget, and a state approved court fee budget. The monies collected and not utilized in during the fiscal year are returned to either the Board or the State of Florida (excess court fees). Board Budget Request & Board Funding Requirements The Board funded portion of the Clerk s budget provides funding for the Clerk to Board functions, Board approved expanded court functions, and Article V, Revision VII required funding, examples are: * Minutes, employee payroll, vendor payments, investing, and financial reporting activities for the Board and Port Authority. * Internal Audit and Information Systems Departments pro rata costs for support of the Board financial systems and management reviews. * Pay or Appear Program Board approved expansion of court programs * County probation collections Board request for the Clerk to handle on their behalf * Court related courier and internet services Article V, Revision VII required funding. Monies not spent during the fiscal year are returned to the Board as excess fees. Clerk Fees Budget The Clerk Fees Budget is the budget which is based on fees generated by the official records, delinquent tax sales, and tourist tax collections and enforcement. These fees are outlined in the Florida statutes or County Ordinances (tourist tax). Any revenue in excess of the Clerk s operating costs is returned to the Board as excess fees. Court Fees Budget The Court Fees Budget is supported by statute defined court filing fees and fines. The budget is approved by the Florida Clerks of Court Operations Corporation on or around August 15 th each year. Any surplus generated by the fees above the approved budget is forwarded to the Florida Department of Revenue each month. Functions: The Clerk is a ministerial officer of the county. All functions performed by the Clerk s Office are core functions as enumerated in the Florida Constitution and Florida Statutes, or are required by the Board. 2

Board Budget Request & Board Funding Requirements 3

Lee County Clerk of Courts Fiscal Year 2009 Board Budget Request & Board Funding Requirements Line Item Personal Services FY09 FY09 Clerk to Board Functions FY09 County Required FY09 County FY09 FY08* Variance Total Pursuant to County Probation Proposed Adopted Percent Board Article V Funded POA Collections Budget Budget Variance Change Request 1210 Regular Salaries FT $33,433 $36,743 $4,236,570 $4,017,875 $218,695 5.44% $4,306,746 1230 Regular Salaries PT 93,650 78,966 14,684 18.60% 93,650 1410 Overtime 1.0 4,500 1,000 3,500 350.00% 4,500 1415 Overtime 1.5 2,000 48,994 56,109 (7,115) -12.68% 50,994 1510 Special Pay- No Retirement 1,200 82,169 87,124 (4,955) -5.69% 83,369 2110 FICA Taxes OASDI 2,106 2,280 268,733 262,183 6,550 2.50% 273,119 2120 Medicare Taxes 501 535 64,953 61,456 3,497 5.69% 65,989 2210 Retirement Contribution Regular 3,407 3,950 452,415 500,663 (48,248) -9.64% 459,772 2310 Health Insurance 7,574 10,990 963,697 1,017,820 (54,123) -5.32% 982,261 2315 Employee Assistance Program 15 18 1,258 1,489 (231) -15.51% 1,291 2320 Life Insurance 89 105 12,294 14,605 (2,311) -15.82% 12,488 2330 Dental Insurance 450 450 39,014 36,827 2,187 5.94% 39,914 2350 Disability Insurance 121 124 15,698 19,285 (3,587) -18.60% 15,943 2510 Unemployment Comp 7,000 12,000 (5,000) -41.67% 7,000 Total Personal Services 0 50,896 55,195 6,290,945 6,167,402 123,543 2.00% 6,397,036 Operating Expenses 3120 Legal Services 3,446 2,390 1,056 44.18% 3,446 3130 Financial Services 35 8,037 (8,002) -99.56% 35 3190 Other Professional Services 153,888 109,923 43,965 40.00% 153,888 3460 Data Processing/Software Services 138,314 71,660 66,654 93.01% 138,314 3461 Data Processing Equip > $100K 0 84,597 (84,597) -100.00% 0 3490 Other Contractual Services 15,300 249,874 91,180 158,694 174.04% 265,174 4010 Local Travel Per Diem 2,943 3,371 (428) -12.70% 2,943 4022 Out of County Travel 50,283 51,000 (717) -1.41% 50,283 4110 Telecommunications 27,888 196,692 104,873 91,819 87.55% 224,580 4111 Freight & Postage 925 17,283 15,851 1,432 9.03% 18,208 4120 Advertising 0 100 (100) -100.00% 0 4410 Land, Building & Parking Rental 10,508 0 10,508 100.00% 10,508 4440 Data Processing Equipment Rentals 0 3,903 (3,903) -100.00% 0 4450 Other Equipment Rental 1,200 0 1,200 100.00% 1,200 4520 Insurance & Bonds 153 400 (247) -61.75% 153 4630 Office Equipment Maintenance 15,217 13,264 1,953 14.72% 15,217 4640 Data Processing Equip Maintenance 141 132 9 6.82% 141 4710 Print Bind Copy External 16,561 22,768 (6,207) -27.26% 16,561 4909 Service of Process 3,500 0 0 0 0.00% 3,500 4970 License, Permit, & Application 0 411 (411) -100.00% 0 4990 Misc Expense 175 145 30 20.69% 175 5120 General Office Supplies 700 34,790 24,959 9,831 39.39% 35,490 5130 Data Processing Supplies 124,600 45,152 79,448 175.96% 124,600 5280 Minor Equipment 122,765 83,341 39,424 47.30% 122,765 5290 Other Supplies 1,253 105 677 (572) -84.49% 1,358 5410 Reference Materials 11,434 19,525 (8,091) -41.44% 11,434 5420 Memberships 8,058 8,423 (365) -4.33% 8,058 5430 Education 500 7,956 (7,456) -93.72% 500 5431 Seminars & Training 62,522 70,099 (7,577) -10.81% 62,522 Total Operating Expenses 43,188 5,125 1,253 1,221,487 844,137 377,350 44.70% 1,271,053 6410 Capital Outlay 0 0 0 91,908 442,123 (350,215) -79.21% 91,908 Grand Total $43,188 $56,021 $56,448 $7,604,340 $7,453,662 $150,678 2.02% $7,759,997 *For comparison purposes the POA was removed from the FY08 budget request. 4

Line Item Lee County Clerk of Courts Fiscal Year 2009 Board Budget Request by Departments Internal Audit Finance Minutes ISD Total Personal Services 1210 Regular Salaries FT $489,066 $2,040,795 $292,103 $1,414,606 $4,236,570 1230 Regular Salaries PT 75,406 18,244 93,650 1410 Overtime 1.0 1,000 3,500 4,500 1415 Overtime 1.5 14,270 4,181 30,543 48,994 1510 Special Pay- No Retirement 63,843 18,326 82,169 2110 FICA Taxes OASDI 35,476 126,828 18,403 88,026 268,733 2120 Medicare Taxes 8,468 30,884 4,382 21,219 64,953 2210 Retirement Contribution Regular 60,445 215,353 29,763 146,854 452,415 2310 Health Insurance 53,644 550,576 112,966 246,511 963,697 2315 Employee Assistance Program 132 702 131 293 1,258 2320 Life Insurance 1,693 5,869 782 3,950 12,294 2330 Dental Insurance 4,221 21,672 4,050 9,071 39,014 2350 Disability Insurance 2,048 7,462 1,059 5,129 15,698 2510 Unemployment 7,000 7,000 Total Personal Services 730,599 3,104,498 471,320 1,984,528 6,290,945 Operating Expenses 3120 Legal Services 350 2,500 596 3,446 3130 Financial Services 35 35 3190 Other Professional Services 153,888 153,888 3460 Data Processing/Software Services 1,800 136,514 138,314 3490 Other Contractual Services 51,308 198,566 249,874 4010 Local Travel Per Diem 1,400 300 250 993 2,943 4022 Out of County Travel 2,100 13,184 250 34,749 50,283 4110 Telecommunications 3,500 17,600 175,592 196,692 4111 Freight & Postage 2,100 11,194 514 3,475 17,283 4410 Land, Building & Parking Rental 360 10,148 10,508 4450 Other Equipment Rental 1,200 1,200 4520 Insurance & Bonds 153 153 4630 Office Equipment Maintenance 2,100 7,405 2,535 3,177 15,217 4640 Data Processing Equip Maintenance 141 141 4710 Print Bind Copy External 175 16,386 16,561 4909 Service of Process 0 4990 Misc Expense 175 175 5120 General Office Supplies 700 19,176 3,000 11,914 34,790 5130 Data Processing Supplies 124,600 124,600 5280 Minor Equipment 350 3,276 119,139 122,765 5290 Other Supplies 105 105 5410 Reference Materials 1,400 7,969 2,065 11,434 5420 Memberships 3,724 4,334 8,058 5430 Education 500 500 5431 Seminars & Training 4,900 8,649 300 48,673 62,522 Total Operating Expenses 19,355 166,347 7,362 1,028,423 1,221,487 Capital Equipment & Software 6410 Capital Outlay 0 10,000 3,150 78,758 91,908 Grand Total $749,954 $3,280,845 $481,832 $3,091,709 $7,604,340 5

This page intentionally left blank 6

Clerk Fees Budget 7

Line Item Personal Services Lee County Clerk of Courts Fiscal Year 2009 Clerk Fees Budget FY09 FY08 Variance Proposed Adopted Percent Budget Budget Variance Change 1110 Elected Official Salaries $27,464 $101,152 ($73,688) -72.85% 1210 Regular Salaries FT 3,520,255 3,771,342 (251,087) -6.66% 1230 Regular Salaries PT 142,359 159,869 (17,510) -10.95% 1410 Overtime 1.0 7,000 15,000 (8,000) -53.33% 1415 Overtime 1.5 57,853 100,128 (42,275) -42.22% 1510 Special Pay- No Retirement 50,730 59,609 (8,879) -14.90% 2110 FICA Taxes OASDI 229,670 256,943 (27,273) -10.61% 2120 Medicare Taxes 55,350 60,484 (5,134) -8.49% 2210 Retirement Contribution- Regular 382,500 483,747 (101,247) -20.93% 2230 Retirement Contribution- Elected 4,691 19,219 (14,528) -75.59% 2310 Health Insurance 942,215 1,109,544 (167,329) -15.08% 2315 Employee Assistance Program 1,318 1,637 (319) -19.49% 2320 Life Insurance 10,489 14,037 (3,548) -25.28% 2330 Dental Insurance 40,598 40,311 287 0.71% 2350 Disability Insurance 13,378 18,513 (5,135) -27.74% 2510 Unemployment Compensation 3,000 3,000 0 0.00% Total Personal Services 5,488,870 6,214,535 (725,665) -11.68% Operating Expenses 3120 Legal Services 10,950 25,985 (15,035) -57.86% 3190 Other Professional Services 1,113 76,384 (75,271) -98.54% 3460 Data Processing/Software Services 987 51,340 (50,353) -98.08% 3461 Data Processing Equip > $100K 0 60,608 (60,608) -100.00% 3480 County Graphics Services 750 750 0 0.00% 3490 Other Contractual Services 141,800 179,876 (38,076) -21.17% 4010 Local Travel Per Diem 1,272 4,126 (2,854) -69.17% 4022 Out of County Travel 15,310 43,586 (28,276) -64.87% 4110 Telecommunications 13,869 96,650 (82,781) -85.65% 4111 Freight & Postage 73,701 62,554 11,147 17.82% 4120 Advertising 10,000 10,500 (500) -4.76% 4410 Land, Building, & Parking Rental 73 50,000 (49,927) -99.85% 4440 Data Processing Equipment Rentals 0 2,797 (2,797) -100.00% 4520 Insurance & Bonds 24 1,803 (1,779) -98.67% 4620 Vehicle Repair & Maintenance 3,150 3,000 150 5.00% 4630 Office Equipment Maintenance 34,383 85,263 (50,880) -59.67% 4640 Data Processing Equipment Maintenance 19 18 1 5.56% 4710 Print Bind Copy External 1,869 3,332 (1,463) -43.91% 4970 License, Permit & Application 750 619 131 21.16% 4990 Misc Expense 275 3,355 (3,080) -91.80% 5110 Pre-Printed Forms 1,100 3,500 (2,400) -68.57% 5120 General Office Supplies 34,092 81,525 (47,433) -58.18% 5130 Data Processing Supplies 901 32,348 (31,447) -97.21% 5210 Oil, Fuel, & Lubricants 2,000 572 1,428 249.65% 5240 Chemicals 525 500 25 5.00% 5280 Minor Equipment 11,883 117,123 (105,240) -89.85% 5290 Other Supplies 36,945 36,493 452 1.24% 5410 Reference Materials 3,638 5,378 (1,740) -32.35% 5420 Memberships 3,511 28,569 (25,058) -87.71% 5430 Education 1,250 10,889 (9,639) -88.52% 5431 Seminars & Training 11,621 53,834 (42,213) -78.41% Total Operating Expenses 417,761 1,133,277 (715,516) -63.14% 6410 Capital Outlay 34,240 299,188 (264,948) -88.56% 9910 Misc Contingency 1,180,432 3,050,029 (1,869,597) -61.30% Sub-Total 7,121,303 10,697,029 (3,575,726) -33.43% Amount Funded by Court Fees (886,653) (337,609) (549,044) 162.63% Grand Total $6,234,650 $10,359,420 ($4,124,770) -39.82% 8

Line Item Lee County Clerk of Courts Fiscal Year 2009 Clerk Fees Budget by Function Clerk Internal Delinquent Human Admin Audit Micrographics ISD Finance Recording Tax Resources EXC Total Personal Services 1110 Elected Official Salaries $27,464 $27,464 1210 Regular Salaries FT 51,663 $209,600 $157,677 $901,119 $35,285 $1,565,816 $270,903 $328,192 3,520,255 1230 Regular Salaries PT 32,317 110,042 142,359 1410 Overtime 1.0 7,000 7,000 1415 Overtime 1.5 37 19,456 360 35,000 3,000 57,853 1510 Special Pay- No Retirement 2,032 2,754 11,674 1,070 25,000 8,200 50,730 2110 FICA Taxes OASDI 3,944 15,204 9,934 56,074 2,223 105,581 17,065 19,645 229,670 2120 Medicare Taxes 1,187 3,629 2,366 13,517 529 25,137 4,063 4,922 55,350 2210 Retirement Contribution- Regular 6,190 25,905 16,729 93,547 3,595 171,392 27,601 37,541 382,500 2230 Retirement Contribution- Elected 4,691 4,691 2310 Health Insurance 11,621 22,990 43,096 157,030 10,202 553,204 65,818 78,254 942,215 2315 Employee Assistance Program 13 57 59 187 12 785 117 88 1,318 2320 Life Insurance 352 725 419 2,516 94 4,473 725 1,185 10,489 2330 Dental Insurance 412 1,809 1,800 5,779 378 24,300 3,600 2,520 40,598 2350 Disability Insurance 287 878 572 3,268 128 6,075 981 1,189 13,378 2510 Unemployment Comp 3,000 3,000 Total Personal Services 109,893 313,114 235,406 1,264,167 53,876 2,636,805 393,873 481,736 0 5,488,870 Operating Expenses 3120 Legal Services 296 150 4 3,000 5,000 2,500 10,950 3190 Other Professional Services 1,113 1,113 3460 Data Processing/Software Services 987 987 3480 County Graphics Services 750 750 3490 Other Contractual Services 61,200 8,072 1,436 5,592 45,000 2,000 18,500 141,800 4010 Local Travel Per Diem 65 600 7 300 300 1,272 4022 Out of County Travel 2,581 900 2,400 251 228 2,700 500 5,750 15,310 4110 Telecommunications 1,500 1,269 10,000 1,100 13,869 4111 Freight & Postage 68 900 5,782 25 26 36,050 30,000 850 73,701 4120 Advertising 10,000 10,000 4410 Land, Building, & Parking Rental 73 73 4520 Insurance & Bonds 24 24 4620 Vehicle Maintenance 3,150 3,150 4630 Office Equipment Maintenance 172 900 23,288 23 4,000 3,500 2,500 34,383 4640 Data Processing Equip Maintenance 19 19 4710 Print Bind Copy External 75 544 500 750 1,869 4970 License, Permit & Application 700 50 750 4990 Misc Expense 75 100 100 275 5110 Pre-Printed Forms 1,100 1,100 5120 General Office Supplies 994 300 2,688 86 24 25,000 2,000 3,000 34,092 5130 Data Processing Supplies 901 901 5210 Oil, Fuel & Lubricants 2,000 2,000 5240 Chemicals 525 525 5280 Minor Equipment 258 150 6,590 861 24 2,000 500 1,500 11,883 5290 Other Supplies 10,000 45 26,400 500 36,945 5410 Reference Materials 151 15 172 300 3,000 3,638 5420 Memberships 774 600 31 6 200 1,900 3,511 5430 Education 1,250 1,250 5431 Seminars & Training 323 2,100 352 96 1,100 1,250 6,400 11,621 Total Operating Expenses 76,906 8,295 80,895 7,434 6,731 133,800 44,800 58,900 0 417,761 Capital Equipment & Software 6410 Capital Outlay 0 0 0 33,240 0 0 0 1,000 0 34,240 Other 9910 Misc Contingency 1,180,432 1,180,432 Total 186,799 321,409 316,301 1,304,841 60,607 2,770,605 438,673 541,636 1,180,432 7,121,303 Amount Funded by Courts (197,524) (350,888) (338,241) (886,653) Grand Total $186,799 $321,409 $118,777 $1,304,841 ($290,281) $2,770,605 $438,673 $203,395 $1,180,432 $6,234,650 9

This page intentionally left blank 10

Total Board Request, Board Funding Requirements, and Clerk Fees Budgets 11

Lee County Clerk of Courts Fiscal Year 2009 Total Board Request, Board Funding Requirements, and Clerk Fees Budgets FY09 FY08 Variance Line Item Personal Services Proposed Adopted Percent Budget Budget Variance Change 1110 Elected Official Salaries $27,464 $101,152 ($73,688) -72.85% 1210 Regular Salaries FT 7,827,001 7,821,772 5,229 0.07% 1230 Regular Salaries PT 236,009 238,835 (2,826) -1.18% 1410 Overtime 1.0 11,500 16,000 (4,500) -28.13% 1415 Overtime 1.5 108,847 158,237 (49,390) -31.21% 1510 Special Pay- No Retirement 134,099 147,933 (13,834) -9.35% 2110 FICA Taxes OASDI 502,789 521,242 (18,453) -3.54% 2120 Medicare Taxes 121,339 122,428 (1,089) -0.89% 2210 Retirement Contribution Regular 842,272 988,317 (146,045) -14.78% 2230 Retirement Contribution- Elected 4,691 19,219 (14,528) -75.59% 2310 Health Insurance 1,924,476 2,135,792 (211,316) -9.89% 2315 Employee Assistance Program 2,609 3,142 (533) -16.96% 2320 Life Insurance 22,977 28,761 (5,784) -20.11% 2330 Dental Insurance 80,512 77,588 2,924 3.77% 2350 Disability Insurance 29,321 37,954 (8,633) -22.75% 2510 Unemployment Compensation 10,000 15,000 (5,000) -33.33% Total Personal Services 11,885,906 12,433,372 (547,466) -4.40% Operating Expenses 3120 Legal Services 14,396 28,375 (13,979) -49.27% 3130 Financial Services 35 8,037 (8,002) -99.56% 3190 Other Professional Services 155,001 186,307 (31,306) -16.80% 3460 Data Processing/Software Services 139,301 123,000 16,301 13.25% 3461 Data Processing Equip > $100K 0 145,205 (145,205) -100.00% 3480 County Graphics Services 750 750 0 0.00% 3490 Other Contractual Services 406,974 271,056 135,918 50.14% 4010 Local Travel Per Diem 4,215 7,497 (3,282) -43.78% 4022 Out of County Travel 65,593 94,586 (28,993) -30.65% 4110 Telecommunications 238,449 201,523 36,926 18.32% 4111 Freight & Postage 91,909 79,145 12,764 16.13% 4120 Advertising 10,000 10,600 (600) -5.66% 4410 Land & Building Rental 10,581 50,000 (39,419) -78.84% 4440 Data Processing Equipment Rentals 0 6,700 (6,700) -100.00% 4450 Other Equipment Rental 1,200 0 1,200 100.00% 4520 Insurance & Bonds 177 2,203 (2,026) -91.97% 4620 Vehicle Repair & Maintenance 3,150 3,000 150 5.00% 4630 Office Equipment Maintenance 49,600 98,527 (48,927) -49.66% 4640 Data Processing Equip Maintenance 160 150 10 6.67% 4710 Print Bind Copy External 18,430 26,100 (7,670) -29.39% 4909 Service of Process 3,500 3,500 0 0.00% 4970 License, Permit & Application 750 1,030 (280) -27.18% 4990 Misc Expense 450 3,500 (3,050) -87.14% 5110 Pre-Printed Forms 1,100 3,500 (2,400) -68.57% 5120 General Office Supplies 69,582 107,304 (37,722) -35.15% 5130 Data Processing Supplies 125,501 77,500 48,001 61.94% 5210 Oil, Fuel, & Lubricants 2,000 572 1,428 249.65% 5240 Chemicals 525 500 25 5.00% 5280 Minor Equipment 134,648 200,464 (65,816) -32.83% 5290 Other Supplies 38,303 37,170 1,133 3.05% 5410 Reference Materials 15,072 24,903 (9,831) -39.48% 5420 Memberships 11,569 36,992 (25,423) -68.73% 5430 Education 1,750 18,845 (17,095) -90.71% 5431 Seminars & Training 74,143 123,933 (49,790) -40.17% Total Operating Expenses 1,688,814 1,982,474 (293,660) -14.81% Total Capital Outlay 126,148 741,311 (615,163) -82.98% 9910 Misc Contingency 1,180,432 3,050,029 (1,869,597) -61.30% Sub-Total 14,881,300 18,207,186 (3,325,886) -18.27% Amount Funded by Court Fees (886,653) (337,609) (549,044) 162.63% Grand Total $13,994,647 $17,869,577 ($3,874,930) -21.68% 12

Court Fees Budget 13

Lee County Clerk of Courts Fiscal Year 2009 Court Fees Budget Line Item Revenue Total Revenue From Court Fees $21,185,546 Interest Income 99,300 Total Revenue Personal Services 21,284,846 1110 Elected Official Salary 150,000 1210 Regular Salaries FT 7,674,170 1230 Regular Salaries PT 191,110 1310 Non-Permanent Labor 280,397 1410 Overtime 1.0 19,720 1415 Overtime 1.5 398,500 1510 Special Pay- No Retirement 110,118 2110 FICA Taxes OASDI 516,066 2120 Medicare Taxes 124,445 2210 Retirement Contribution Regular 808,120 2230 Elected Official Retirement 25,618 2310 Health Insurance 2,521,532 2315 Employee Assistance Program 3,765 2320 Life Insurance 22,906 2330 Dental Insurance 108,000 2350 Disability Insurance 30,081 2510 Unemployment Comp 6,000 Allocations to/from Fund 004 611,295 Operating Expenses Total Personal Services 13,601,843 3120 Legal Services 20,700 3490 Other Contractual Services 198,883 4010 Local Travel Per Diem 688 4022 Out of County Travel 43,600 4110 Telecommunications 720 4111 Freight & Postage 143,541 4120 Advertising 400 4520 Insurance & Bonds 760 4630 Equipment Maintenance 57,659 4710 Print Bind Copy External 113,391 5110 Pre-Printed Forms 2,500 5120 General Office Supplies 215,584 5280 Minor Equipment 13,550 5410 Reference Materials 5,224 5420 Memberships 4,095 5430 Education 4,000 5431 Seminars & Training 14,100 Allocations to/from Fund 004 103,057 Total Operating Expenses 942,452 Capital Equipment & Software 6410 Capital Equipment & Software 117,124 Total Capital Outlay 117,124 9910 Miscellaneous Contingency 11,679 9311 Surplus to State 6,611,748 Total Expenditures NOTE: The Court-Relate budget is subject to change due to revisions of Article V and its interpretation. $21,284,846 14

Public Records Modernization Budgets 15

Lee County Clerk of Courts Fiscal Year 2009 Public Records Modernization Budget Fund 120 Line Item FY09 Proposed FY08 Adopted Variance Budget Budget Variance Revenues 341100 Recording Fees $520,000 $908,000 ($388,000) -42.73% 361100 Interest Earnings 40,000 31,500 8,500 26.98% 421100 Fund Balance Appropriated 1,273,116 0 1,273,116 100.00% Total Revenue 1,833,116 939,500 893,616 95.12% Operating Expenses 4640 Data Processing Equip Maintenance 1,208,116 939,500 268,616 28.59% 6510 Professional Services CIP 625,000 0 625,000 100.00% Total Expenditures $1,833,116 $939,500 $893,616 95.12% Lee County Clerk of Courts Fiscal Year 2009 PRM- Court Technology Budget Fund 121 Line Item FY09 Proposed FY08 Adopted Variance Budget Budget Variance Revenues 341100 Recording Fees $1,600,000 $2,808,000 ($1,208,000) -43.02% 361100 Interest Earnings 25,000 75,000 (50,000) -66.67% 421100 Fund Balance Appropriated 142,356 0 142,356 100.00% Total Revenue 1,767,356 2,883,000 (1,115,644) -38.70% Personal Expenses 1210 Regular Salaries FT 1,314,542 1,275,161 39,381 3.09% 1510 Special Pay- No Retirement 0 27,000 (27,000) -100.00% 2110 FICA Taxes OASDI 81,921 82,076 (155) -0.19% 2120 Medicare Taxes 19,718 19,129 589 3.08% 2210 Retirement Contribution- Regular 134,486 153,488 (19,002) -12.38% 2310 Health Insurance 199,158 258,845 (59,687) -23.06% 2315 Employee Assistance Program 291 0 291 100.00% 2320 Life Insurance 3,475 4,630 (1,155) -24.95% 2330 Dental Insurance 9,000 9,000 0 0.00% 2350 Disability Insurance 4,765 6,122 (1,357) -22.17% Total Personal Expenditures 1,767,356 1,835,451 (68,095) -3.71% Operating Expenses 3190 Other Professional Services 0 80,000 (80,000) -100.00% 3460 Data Processing/Software Services 0 50,000 (50,000) -100.00% 3461 Data Processing Projects over $100K 0 79,795 (79,795) -100.00% 3490 Other Contractual Services 0 33,000 (33,000) -100.00% 4110 Telecommunications 0 60,000 (60,000) -100.00% 4440 Data Processing Equipment Rental 0 3,300 (3,300) -100.00% 4640 Data Processing Equipment Maintenance 0 437,454 (437,454) -100.00% 5120 General Office Supplies 0 2,000 (2,000) -100.00% 5130 Data Processing Supplies 0 40,000 (40,000) -100.00% 5280 Minor Equipment 0 57,000 (57,000) -100.00% Total Operating Expenditures 0 842,549 (842,549) -100.00% Capital & Other 6410 Capital Equipment & Software 0 205,000 (205,000) -100.00% Total Capital & Other Expenditures 0 205,000 (205,000) -100.00% Total Expenditures $1,767,356 $2,883,000 ($1,115,644) -38.70% 16

Other Information 17

Lee County Clerk of Courts Fiscal Year 2009 Balanced Total Budget Line Item FY09 Court FY09 Non-Court FY09 Proposed FY08 Adopted Variance Budget Budget Total Budget Budget Variance Percent Revenues Board Funded $7,759,997 $7,759,997 $7,510,157 $249,840 3.33% Fees Funded & Other $99,300 6,234,650 6,333,950 10,596,420 (4,262,470) -40.23% Court Fee Funded 21,185,546 886,653 22,072,199 18,063,840 4,008,359 22.19% Total Revenues 21,284,846 14,881,300 36,166,146 36,170,417 (4,271) -0.01% Expenditures Personal Services 13,601,843 11,885,906 25,487,749 24,719,253 768,496 3.11% Operating Expenses 942,452 1,688,814 2,631,266 2,644,727 (13,461) -0.51% Capital Outlay 117,124 126,148 243,272 741,311 (498,039) -67.18% Misc Contingency 11,679 1,180,432 1,192,111 3,050,029 (1,857,918) -60.91% Surplus to State 6,611,748 6,611,748 5,015,097 1,596,651 31.84% Total Expenditures $21,284,846 $14,881,300 $36,166,146 $36,170,417 ($4,271) -0.01% 18

Lee County Clerk of Courts FY 2009 Board Budget by Department Audit 10% ISD 40% POA 1% Minutes 6% Finance & Records 43% Lee County Clerk of Courts Board Budget Request by Department 8,000,000 7,000,000 6,000,000 5,000,000 FY09 FY08 4,000,000 3,000,000 2,000,000 1,000,000 0 Audit Finance & Records Minutes POA Felony ISD Total 19

This page intentionally left blank 20