ROSSVILLE CONSOLIDATED SCHOOL DISTRICT BOARD OF EDUCATION REGULAR SESSION OCTOBER 2, 2018 7:00 P.M. 1 Call to Order Mr. Hufford 2 1
Approval of Minutes Consideration of Claims & Payroll September 11, 2018 Regular Session Board members received claims docket, payroll claims, and minutes in advance of the meeting. Members were asked to contact Dr. Hanna with individual items which they have questions. Motion made to approve the minutes, claims, and payrolls as presented. Motion by: Nathan Root 2 nd by: Joe Mink Motion Passed: Hufford, Root, Mink, Emens 3 Budget Basics 4Funds There are four separate funds that make up the Rossville Consolidated School Corporation budget. EDUCATION FUND Used for education related expenses: Teachers, Support Staff and Building Administrator s salaries, benefits, supplies, etc. OPERATIONS FUND Expenses not allocated to student instruction and learning. This includes Maintenance/Custodial expenses, Utilities, Central Administration, Transportation Cost, School Plant Operations, School Bus Replacement, Technology Services, and Purchased Supplies/Equipment. DEBT SERVICE Used for all payment of debt incurred by the corporation. RAINY DAY FUND Repair or replacement due to failure of any part of any structure or equipment, or any other emergency. 4 2
FUND SOURCE STATE FUNDS Education Fund & Operations Fund (monthly transfers from Education Fund) LOCAL PROPERTY TAX Operations Fund (monthly transfers from Education Fund) Debt Service Fund TRANSFERS OF UNUSED & UNENCUMBERED TAX FUNDS Rainy Day Fund 5 GENERATION OF FUNDS Debt Service Fund Expense Driven Education Fund State Funds Operations Fund Transfer from Education Fund & Levy Funds Transfers of Unused & Unencumbered Tax Funds Rainy Day Fund 6 3
State Supported Funds Education & A Portion of Operations Funds The amount of revenue generated for the Education Fund and a portion of the Operations Fund(via transfer from the Education Fund) comes from State Tuition Support and miscellaneous revenue. State Tuition Support September ADM Pupil Count Academic Honors Diplomas Special Education Count Career and Technical Education Count Complexity Grant Miscellaneous Revenue Fees License Excise Tax Commercial Vehicle Tax Financial Institution Tax Local Option Income Tax Replacement 7 Name (17 Pays) Education Fund Budget Expenditures Education Fund The Education Fund Budget is built around expenses and a review of six years of expenditure history. The most extensive calculation is the cost of employees. Their salary/wage and benefit estimated cost is determined for the calendar year by taking a portion of their 2018- cost, coupled with a portion of the employee s -2020 cost. Dr. Hanna looks at the following cost to determine a budgeted amount. Base Salary Projected Increase Projected Comp. Inc. Add. Comp. Health Ins. Life Ins. LTD TRF or PERF FICA Annuity Name (9 Pays) Base Salary Name (26 Pays) 19 20Project ed Increase Salary Projected Comp. Inc. Health Ins. Add. Comp. Life Ins. LTD Health Ins. Life Ins. TRF or PERF LTD FICA TRF or PERF FICA Annuity Annuity Worksheet = 35 Columns 609 Rows 8 4
EDUCATION FUND EXPENSES Salaries 74% Benefits 22% Purchased Services 1% Voc. & Travel 1% Salaries 3,776,690 Benefits 1,106,350 Purchased Services 62,500 Voc. & Travel 81,730 Supplies & Other 91,300 TOTAL 5,118,570 Supplies & Other 2% The Education Fund Budget is built around anticipated expenses. 9 OPERATIONS FUND EXPENSES Other Services 5% Equipment 22% Supplies & Other 15% Purchased Services 15% Salaries 31% Benefits 12% Salaries 824,510 Benefits 335,650 Purchased Services 394,330 Equipment 597,300 Other Services 124,000 Supplies & Other 391,770 TOTAL 2,667,560 The Operations Fund Budget is built around anticipated expenses. 10 5
Expense Driven Funds Debt Service Fund The amount of revenue generated for the Debt Service Fund is dependent upon the actual expenses. 11 DEBT SERVICE FUND Computers 10% Textbooks 1% Interest 0% Kitchen 24% Lease-rental Kitchen/Café 2012 255,534 Entry/Ag/Gym 2018 250,000 General Obligation Bond Doors 2013 434,195 Computers 2015 106,208 Unreimbursed Textbooks 14,065 Interest on Temp. Loan 4,998 TOTAL EXPENSE 1,065,000 Doors 41% Entry/Ag/Gym 24% 12 6
RAINY DAY FUND Rainy Day Fund 100% Rainy Day Fund 188,000 TOTAL 188,000 13 New Business Financial Item Consideration of School Budgets The School Budget, School Bus Replacement Plan, and 2021 Capital Projects Plan were advertised in the Frankfort Times, Carroll County Comet and posted to the RCSD website. The public was afforded the opportunity to be heard concerning the proposed budget at the September 11, 2018 regular meeting. Dr. Hanna is recommending the Board approve the budgets as presented. Motion made to approve the School Budget, the School Bus Replacement Plan, and the -2021 Capital Projects Plan as presented. Motion by: Nathan Root 2 nd by: Mike Emens Motion Passed: Hufford, Root, Mink, Emens, McCullough 14 7
New Business Personnel Items Consideration of Contract Days The Board of Education approved Mr. Michael Peterson as the Vocal Music Teacher and Director of Choirs. Mr. Peterson began his duties on September 17, 2018. The original action had indicated that his annual salary of $60,000 would be prorated to 154 contract days. However, he will only be contracted 153 days. Dr. Hanna is recommending Mr. Peterson s contact be prorated at 153 days rather than 154. 15 New Business Personnel Items Consideration of Appointments Mr. Bolser is recommending the following coaching positions: Boys Basketball 6 th Grade Volunteer Coach Eric Farley 7 th Grade Volunteer Coach Todd Dillingham Motion made to approve the personnel items as presented. Motion by: Mike Emens 2 nd by: Joe Mink Motion Passed: Hufford, Root, Mink, Emens, McCullough 16 8
New Business Personnel Items Consideration of Job Description Dr. Hanna has developed a job description for a School Resource Officer (SRO). The SRO would be expected to create a relationship with all stakeholders (school administrators, parents, students, and the community) to formulate crime prevent tactics, and make himself or herself available for meetings regarding law enforcement related topics. Dr. Hanna is recommending adoption of the job description and permission to explore the possibility of creating a SRO position. Motion made to approve the job description and ask Dr. Hanna to move forward with exploring the SRO position. Motion by: Nathan Root 2 nd by: Mike Emens Motion Passed: Hufford, Root, Mink, Emens, McCullough 17 New Business Financial Item Consideration of Additional Appropriation Resolution The 2018 budget was developed in the Spring and early Summer of 2017 with many unknown factors, including: total personnel costs, total insurance costs, and even total utility costs among other things. The school corporation is required to have two things in order to spend money: 1) the money and 2) the appropriation. An additional appropriation of $120,000 is needed to meet the financial commitment for the General Fund. This will not affect the current tax rate for patrons. Dr. Hanna is requesting the Board approve the advertisement for the additional appropriation. Notice to Taxpayers will be advertised in The Times and Carroll County Comet. Motion made to approve the advertisement of the additional appropriation as presented. Motion by: Nathan Root 2 nd by: Joe Mink Motion Passed: Hufford, Root, Mink, Emens, McCullough 18 9
New Business Miscellaneous Item Consideration of Out of State Conference Mr. Clay Bolser has requested the opportunity to attend the National Interscholastic Athletic Administration Association National Conference in San Antonio, Texas, from December 12 through December 19, 2018. The conference will focus on best practices, legal and social issues with regards to education based athletics. Dr. Hanna is recommending approval of this conference request. 19 New Business Miscellaneous Item Consideration of Out of State Conference Mr. Ryan Smith has requested to attend the National Student Safety & Security Conference in Las Vegas, Nevada, on November 28 30, 2018. There are several sessions on prevention, preparation, and response to emergency situations. His attendance will help Rossville Schools better prepare for a variety of emergency events. Motion made to approve the out-of-state conferences as presented. Motion by: Nathan McCullough 2 nd by: Mike Emens Motion Passed: Hufford, Root, Mink, Emens, McCullough 20 10
New Business Miscellaneous Item Declaration of Surplus Equipment Rossville Consolidated School District has a variety of equipment that is no longer in use and should be declared surplus. Surplus equipment will be disposed of according to Indiana Law. A list of the surplus equipment items has been provided to the Board for consideration. Motion made to approve the materials listed as surplus and direct the Superintendent to dispose of the materials as per Indiana Law. Motion by: Nathan Root 2 nd by: Mike Emens Motion Passed: Hufford, Root, Mink, Emens, McCullough 21 Reports & Information Field Trip Reports Group Date of Trip Activity Location Kindergarten October 10, 2018 Visit Rossville Fire Department Rossville 9 th Grade Class October 10, 2018 Fort Ouiatenon West Lafayette RMS Student Council RHS Student Council November 3, 2018 IASC State Convention Indianapolis 22 11
Reports & Information Conference Requests Staff Attending Date of Conference Conference Title Location Janelle Pattengale October 3, 2018 Collaboration Meeting with Frankfort Local School Nurses Tammy Melson October 8, 2018 Joint Services Autism Lebanon Roundtable Denisha Howell October 9, 2018 Maker Space Training West Lafayette Denisha Howell March 24, Taming the Wild Text: 15 Tools for Digital Readers West Lafayette 23 Public Comments The President will ask for any additional comments from the gallery. The President asks that you identify yourself prior to making comments and to limit your comments to three (3) minutes. 24 12
Adjournment The President will ask for a motion to adjourn the regular Board meeting. Next Board Meeting November 6, 2018 6:30 p.m. Work Session 7:00 p.m. Regular Session 25 13