Agenda Items
FROM THE DESK OF... Bruce McCandless Assistant City Administrator PO Box 1178 Billings, MT 59103 (406) 657-8222 Fax (406) 657-8390 Email: mccandlessb@ci.billings.mt.us August 8, 2014 TO: SUBJECT: Mayor and City Council Services Agreement Empire Owners Assoc & Zootist Hospitality The proposed contract between the Empire Garage Owners Association and the Northern Hotel operator, Zootist Hospitality, has been revised per Council direction provided on July 28. This is item 1. G. on your August 11 meeting agenda. The primary changes from the version that Council reviewed on July 28 are in sections 8, 10 and 11. Section 8 has been changed to state that Zootist will warrant its own work but not that of vendors. Section 10 has been changed to state that the limits of liability are the same as provided by insurance that is required in Section 7. This level of insurance meets the City s standard for liability coverage. Section 11 is a new provision where each party agrees to defend and indemnify the other for their own negligence. Staff recommends that the City Council accept these changes and approve the revised agreement.
SERVICES AGREEMENT THIS SERVICES AGREEMENT (together with any SOWs, as defined below, executed in connection herewith, the Agreement ), made as of this first day of August, 2014 (the Effective Date ), is between Zootist Hospitality, LLC, a Montana limited liability company ( Zootist ), and the Empire Garage Owner s Association, a Montana mutual benefit corporation (the Association ). RECITALS A. The Association consists of 100% of the owners of units of the Empire Garage (the Empire Garage ), a condominium created pursuant to the provisions of the Montana Unit Ownership Act and pursuant to the Declaration of Unit Ownership for the Empire Garage dated as of February 4 th, 2013 (as the same has been or may be amended from time to time, the Declaration ). B. Pursuant to the Declaration and the Articles of Incorporation and Bylaws of the Association, the Association is obligated to perform certain maintenance, operations and other services in connection with the Empire Garage. C. The Association wishes to hire Zootist to perform some of its obligations in connection with the Empire Garage and Zootist is willing to do so, subject to the terms and conditions set forth in this Agreement. AGREEMENT NOW, THEREFORE, in consideration of the premises, the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and intending to be legally bound, the parties hereto agree as follows: 1. Provision of Services Pursuant to Statements of Work Zootist shall provide, as an independent contractor and not as an agent of the Association, those services described in the attached statement of work signed by both Zootist and the Association. Zootist and the Association may bring other projects within the scope of this Agreement by executing additional statements of work (each such statement of work, including the initial statement of work, constituting a SOW ) from time to time. All subsequent SOWs must be signed by both Zootist and the Association and refer expressly to this Agreement to be effective. 2. Term; Termination The initial term of this Agreement shall commence as of the Effective Date and continue until the three (3) year anniversary of the Effective Date. Thereafter, this Agreement shall
automatically renew for additional renewal terms of one (1) year each unless either party delivers written notice in accordance with Section 5 to the other party at least ninety (90) days before the end of the then-current initial term or any renewal term. The term and termination rights relating to each specific SOW shall be set forth in such SOW. If no term is set forth in such SOW its term shall begin on the effective date of such SOW and end on the day this Agreement terminates. 3. Compensation and Payment As compensation for the services provided by Zootist hereunder, the Association shall pay to Zoot, without setoff, the fees set forth in each SOW. The Association shall also reimburse Zootist for all properly documented, pre-approved expenses incurred by Zootist in connection with the performance of services. Zootist will provide monthly invoices to the Association on or before the 15 th day of each month, which will itemize the amounts owed for the prior month. The Association must pay each properly owed and payable invoice within thirty (30) days from the date of such invoice for all services provided during the previous month. All amounts due and not paid within thirty (30) days of the invoice date will be charged 0.83% percent monthly interest on the amount unpaid until such delinquent amounts are paid in full. In the event a SOW provides for pricing and payment terms specific to the services provided pursuant to such SOW, then the pricing and payment terms of the SOW shall govern. 4. Independent Contractor Zootist s relationship to the Association in the performance of this Agreement is that of an independent contractor. The personnel performing services under this Agreement shall at all times be under Zootist s exclusive direction and control and shall be employees of Zootist and not employees of the Association. Zootist shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations relating to social security, income tax withholding, unemployment compensation, workers' compensation, and similar matters. 5. Notices Any notices or consents required or permitted under this Agreement shall be in writing, signed by an individual authorized to bind the party providing the notice or consent, and shall be deemed given if (i) delivered in person, (ii) sent by registered or certified mail, return receipt requested, with proper postage affixed, or (iii) sent by overnight mail service with confirmation of delivery. In the case of (i), notice shall be deemed effective upon delivery; in the case of (ii) and (iii), notice shall be deemed effective upon confirmation of receipt or delivery. Each party s notice address is as follows: Empire Garage Owner s Association 210 N. 27 th St. Billings, MT 59101 Attn.: Brent Brooks Zootist Hospitality, LLC 19 North Broadway Billings, MT 59101 Attn.: Michael Nelson Services Agreement Page 2
- With a copy to - Zootist Hospitality, LLC 555 Zoot Enterprises Lane Bozeman, MT 59718 Attn.: Legal Department 6. Compliance with Laws Each party shall, in their respective performance of this Agreement, fully comply with all applicable federal, state, and local laws, rules, regulations, or ordinances. This Agreement is governed by the laws of the State of Montana. The parties agree to submit to the personal jurisdiction of the state and federal courts located in Yellowstone County, Montana, with respect to any action arising under or relating to this Agreement. 7. Insurance During the term of this Agreement, Zootist agrees to maintain commercial general liability insurance with a single limit of liability of not less than $1,500,000.00 per occurrence and $2,000,000.00 annual aggregate. 8. Warranty; Disclaimer of Warranties Zootist warrants that the services it performs itself (i.e. using its own personnel) will meet the same industry standards applicable to other parking garage managers within the City of Billings and will meet all requirements of applicable law. The foregoing warranty does not apply to any services provided or work performed by any subcontractors or other third parties. Except as expressly provided in the first sentence of this section 8, neither Zootist nor its affiliates make any representation, warranty or guarantee, expressed or implied, written or oral, relating to the services provided pursuant to this agreement, and Zootist disclaims all implied warranties or warranties imposed by law (including, without limitation, warranties of merchantability or fitness for a particular purpose and all warranties of course of dealing or usage of trade). 9. Force Majeure Neither party shall be liable to the other party or any other person for any default, damages, delay or failure to perform any provision of this Agreement, or any consequence thereof, brought about by any cause beyond such party s reasonable control, including, without limitation, fire; earthquake; flood; weather; an act of God; war; terrorism; labor disputes; utility curtailments; power failures; cable cuts; structural problems; mechanical failures; electronics failures; explosions; civil disturbances; vandalism; governmental actions or shortages of equipment or supplies; or the failure of the other party or any owner of any unit within the Empire Garage to timely or fully perform its obligations hereunder or under the Declarations or the Articles of Incorporation or Bylaws of the Association, as applicable. Services Agreement Page 3
10. Limitation of Liability; Exclusion of Damages Zootist s total liability under this Agreement and for the services performed pursuant hereto, regardless of the nature of the claim or form of action (whether arising in contract, tort, strict liability or otherwise, and including without limitation any breach of warranty claim made pursuant to Section 8 hereof), shall in no event exceed, in the aggregate, the amount Zootist s insurer under the policies required pursuant to Section 7 hereof actually pays to cover the Association s damages for any such claim, after deducting all other amounts such insurer is obligated to pay, including legal expenses and other costs of defense of such claim. No action, regardless of form, arising out of this agreement, may be brought by the association more than one (1) year after the cause of action has accrued. In no event shall Zootist or its affiliates, or their respective officers, members, directors, employees, suppliers, agents, subcontractors or representatives be liable hereunder for any special, consequential, punitive, or indirect damages, whether or not such party had notice of the possibility of such damages occurring and regardless of the nature of the claim or form of action (whether in contract, tort, strict liability or otherwise). 11. Indemnification Zootist agrees to indemnify, defend and save the Association, its officers, agents and employees harmless from any and all losses, damage and liability occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of Zootist or its agents or employees during its performance of this Agreement. Association agrees to indemnify, defend and save Zootist, its officers, agents and employees harmless from any and all losses, damage and liability occasioned by, growing out of, or in any way arising or resulting from any intentional or negligent act on the part of the Association or its agents or employees during its performance of this Agreement. 12. Miscellaneous This Agreement, together with all SOWs executed in connection herewith, sets forth the entire agreement between the parties with respect to the subject matter hereof and supersedes any and all prior proposals, agreements, and representations between them, whether written or verbal. This Agreement may be modified only if agreed to in writing by both parties. In the event that any of the terms of this Agreement is or becomes or is declared to be invalid or void by any court or tribunal of competent jurisdiction, such term or terms shall be null and void and shall be deemed severed from this Agreement and all the remaining terms of this Agreement shall remain in full force and effect. The waiver by either party of any breach or default of the Agreement, or the failure of any party to enforce any provision of the Agreement, shall not constitute a waiver of any other or subsequent breach or default of the same or any other provision of the Agreement. IN WITNESS WHEREOF, the parties have duly executed and delivered this Agreement as of the Effective Date. ZOOTIST HOSPITALITY, LLC EMPIRE GARAGE OWNER S ASSOCIATION Services Agreement Page 4
By: Name: Michael Nelson Title: President By: Name: Title: Services Agreement Page 5
Other Items
August 2014 SUN MON TUE WED THU FRI SAT 1 2 Special Event Calendar *Approval Pending 3 4 5 6 7 8 Magic City Blues 9:00 am closure of Montana Ave until Noon on Saturday 9 For questions or details: wellbrooks@ci.billings.mt.us 1 0 1 1 1 2 1 3 1 4 AA5 4-10pm The Rex 1 5 1 6 Quality of Life Run 7am-10am 1 7 1 8 1 9 2 0 2 1 AA5 4-10pm DBA 2 2 Billings Clinic Classic 12:00am-5pm the 24th BCC 2 3 BCC 2 4 2 5 2 6 2 7 2 8 2 9 3 0 3 1
September 2014 SUN MON TUE WED THU FRI SAT Special Event Calendar 1 2 3 4 5 6 Antique Street Fair 6am-6pm *Approval Pending For questions or details: wellbrooks@ci.billings.mt.us *Farm to Table Dinner Midtown 10am-10pm 7 8 9 1 0 1 1 1 2 1 3 *Riverstone Fun Run South Side 7 am-11am 1 4 1 5 1 6 1 7 1 8 1 9 2 0 2 1 2 2 2 3 2 4 2 5 2 6 2 7 2 8 2 9 *Skyview Homecoming Parade 12:45pm-2:30pm Heights 3 0