HortEast - Showcasing Horticultural Excellence in Atlantic Canada for over 20 Years! November 29-30, 2017 Delta Beausejour, Moncton, NB Conference Trade Show Networking HortEast 2017 is the source for the most innovative industry information and education in Atlantic Canada. From municipalities, and educational institutions to all hort-related businesses from the Atlantic Region and across Canada, if you are a manufacturer or supplier to the industry this is the show for you! Sign on early to reserve your space! It s Easy Being Green
show details HortEast 2017 It s easy being green Event Site Delta Beausejour Moncton 750 Main St, Moncton, NB. E1C 1E6 (506) 854-4344 Show Hours Wednesday Nov 29, 2017: Thursday Nov 30, 2017: Move-In Wednesday Nov 29, 2017: Move-Out Thursday Nov 30, 2017: 12:00pm 2:00pm and 4:30pm 6:00 pm (during Welcome reception) 10:00am 10:45am 12:00pm 2:00pm 9:00am 12:00pm 2:00pm 4:00pm Table Display Area Prices for Members 6ft Table: $450.00 ea. (limit of 2 for $700) Please add 15% hst to all payments. Table Display Area Prices for Non-Members 6ft Table $650.00 ea. (limit of 2 for $1000) Please add 15% hst to all payments. Lunch & Coffee Breaks Meals included for up to 2 exhibitors Combining Conference, Trade Show and Networking, in one venue. Providing everyone the maximum opportunity to connect. What do you get? Every exhibitor will receive 5 free VIP passes to hand out to their customers (trade show only), and a company listing in our show guide and on the website. Badges for two company representatives. To Secure Your Space A 50% deposit + 15% HST is required with exhibitor registration. The balance is due by October 13, 2017. Please include a credit card number or a cheque made payable to Landscape New Brunswick Display Material All tables are 6 long. All table display area is carpeted. Price includes table skirt, 2 chairs, & power for one plug-in. (Bring an extension cord if required).
sponsor levels Gold Sponsor (4 available - options below) $2,000.00 + hst One complimentary trade show table Company name and logo on show badges Recognition during the workshops and conference program Opportunity to distribute company brochure at registration Opportunity to display company signage at registration or conference area (Maximum 1 - not to exceed 2 x3 or one pop up banner) Company logo included on the front page of the show guide Company name and logo on HortEast signage at registration ********************** Silver Sponsor (Four available) $1,000.00 + hst Recognition during the workshops and conference program Opportunity to display your own signage in designated area (Maximum 1- not to exceed 2 x3 or one pop up banner) Company name and logo in the show guide Company logo on HortEast signage ************************* Bronze Sponsor - Conference Speaker (1 per speaker) $750.00 + hst Recognition made during the speaker seminar Opportunity to introduce your sponsored speaker Company name and logo in the show guide ********************** Kitchen Party Sponsor (Options below) $1000+ hst Secure Your Sponsorship Opportunity on the Exhibitor Space Rental Contract in this package. For more information on any of the sponsorship opportunities, please contact Jim Landry at Landscape NB/PEI, 1-888-752-6862 or email LNB@NBNET.NB.CA Recognition during kitchen party Opportunity to display your own signage (Maximum 1 at Kitchen Party) Company name and logo in show guide Company name, logo and link on HortEast 2017 website and digital marketing Company logo on HortEast Kitchen Party signage *************************** Coffee Break Sponsor $300.00 + hst Table top signage at the coffee break table Company logo in the show guide
exhibitor space rental contract Exhibitor Information (Please Print) Exhibiting Company Name: Contact Person: Mailing Address: Phone: Email: Company Rep Name: Products to be Displayed: Cell: Website: Company Rep Name: Member Price: Non-Member Price: 6ft Table: $450.00 ea. (2 nd table $250 - limit of 2) 6ft Table $650.00 ea. (2 nd table $350 - limit of 2) We will require tables We are Members We are not Members Our preferred table(s) is: 1st choice: 2nd choice: 3rd choice: Signature: By signing this contract, we agree to all conditions as listed on the following page. Rental is for a single exhibitor only and may not be transferred or sublet. We understand that locations are on a first come first serve basis and adjustments may be made to provide maximum utilization of hall space. Date: We hereby enclose our 50% non-refundable deposit of $ October 13, 2017. Add 15% HST to all payments. and agree to pay the balance before Sponsorship Information: Our company would like to be a show sponsor: Category: Amount: $. Category: Amount: $. Please enclose payment plus 15% HST to reserve your sponsorship, Please email your company logo to christine@cnal-acpp.ca. Total Exhibitor Space Fees Total Sponsorship Fees Subtotal 15% HST Total Payment Information: Visa/Mastercard #: Print Cardholders Name: Signature of Cardholder: Expiry: Please make cheques payable to Landscape New Brunswick Mail, fax, or email your registration form and payment information to Jim Landry PO Box 742, Saint John, NB E2L 4B3 Phone: 1-866-752-6862 Fax: (877) 209-3726 (Toll-Free) Email: LNB@NBNET.NB.CA
exhibitor space terms & conditions Setting up and Dismantling Times are as follows: Trade Show set-up will begin on Wednesday Nov 29, 2017, 9:00am - 12:00pm. Dismantling will take place on Thurs Nov 30, 2017, 2:00pm - 4:00pm Qualification of Applicants Trade Show committee has the right to decline any application or proposed exhibit. Committee may request applicant to furnish proof of his or her qualifications or his or her interest in the goods proposed to be exhibited. Trade Show Costs Exhibitor Space Rental Contract must be accompanied by a 50% deposit of the charge for the space applied for. Balance is due October 13, 2017. If payments are not made when due, deposit may be forfeited and the space reallocated. Cancellation Policy Deposits paid on cancelled space are non-refundable. Exhibitor will be required to pay in full for the contract amount on any cancellation received after October 13, 2017. Cancellations must be received in writing. Space Allotment Exhibitor Space Rental Contract must include particulars of goods to be exhibited and desired allotment of space. Trade Show Committee reserves the right to limit space allocation and final allotment of booth space will be at the discretion of the committee. Delivery and Removal of all Exhibits The venue is not able to receive exhibitor prior to set up due to lack of storage space. Goods shall not be received or removed from the exhibit area during show hours. All exhibitor must be removed from venue by Inflammable Goods Exhibitors are subject to the requirements of the Fire Policies of the Delta Beausejour. No explosives or highly inflammable substances may be exhibited. No operation of internal combustion engines is permitted. Fuel tank covers must be sealed. Transfer Exhibitors may not sub-license or transfer any part of their allocated space. Exchanges of space may be made only with the Trade Show Committee s consent. Liability Insurance Exhibitors shall provide to Management, a Certificate of Insurance with HortEast 2017/LNS/LNB as named insured issued by their insurance agent/broker (this Certificate is generally available at no additional cost). This Certificate must certify that the Exhibitor has General Liability Insurance that is effective between the Move-In and Move- Out dates and that the amount of this insurance is no less than $1,000,000. Exhibitors who have not supplied this Certificate will not be allowed to Move-In. Empty Crates and Packing Only empty packaging that can fit under your designated booth table is allowed. Loss or Damage to Property The Trade Show Committee will not be responsible for loss or damage occurring to any exhibit or any property of the exhibitors from any cause whatsoever, and all articles placed in the complex premises shall be at the exhibitor s own risk. Other Damage Exhibitors must make good at their own expense all damage done by them or their employees or person in charge at the time of the event at the Holiday Inn. Trade Show Etiquette Exhibitors are asked to respect shared space in the trade show area. Exhibitors are required to staff their booth during coffee and lunch breaks.