REQUEST FOR PROPOSAL WASTE REMOVAL HARTLAND CONSOLIDATED SCHOOLS HOWELL, MICHIGAN 48843 April 18, 2019 1. is seeking bids for waste removal of district facilities. 2. There will be no pre-bid meeting for this request for proposal. 3. Sealed Proposals will be received not later than 12:00pm Thursday, May 9, 2019 at which time the proposals will be opened and recorded as received. HESSC Maintenance Office, 9525 Highland Road Howell MI 48843 Operations Training Room 4. Description of the information and content required for your bid is attached. Please complete and add necessary information on additional sheets and return to: Director of Operations 9525 Highland Road Howell, MI 48843 5. Mark the return envelope: Waste Removal Bid 6. Bidders must complete the required attached Familial Discloser Affidavit and Iran Economic Sanctions Act. 7. All responses must be printed and signed. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his bid deposited on time at the place specified. 8. The contract will be awarded to the responsible bidder whose proposal is within the competitive range and determined to be the most advantageous to the Hartland Consolidated Schools. Price, experience, references and other factors are considered. reserves the right to make awards within sixty (60) days after the date of the bid opening during which period bids may not be withdrawn. 9. The Board of Education or its designee reserves the right to reject any or all bids, in part or in total, for any objective or subjective reason whatsoever. Late bids will not be opened. Please contact Matt Marino at 810-626-2185 if there are any questions. Waste Removal Request for Proposal Page 1
Specifications 1. Listed below are: a. Locations where containers are to be placed. b. Number of containers required c. School Year - Number of pickups per week required the 2 nd week of August through the middle of July (approximately 46 weeks). (second and third year at owner s option) d. Pick up schedule for the months of July and August on per-call basis or listed below. Locations Number of Containers Pick-Ups Per Week HESSC 1 8 yd. Compactor Mon, Thurs 9525 E. Highland Rd 1 30 yd. Roll Off On Call Howell, MI 48843 1-3 yd. Waste Mon 1-4 yd. Recycle Wed Lakes Elementary School 1 4 yd. Mon, Thurs 687 Taylor Rd 1 8 yd. Brighton, MI 48114 1-4 yd. Recycle Wed Farms Intermediate School 2 8 yd. Mon, Thurs 581 Taylor Rd 1-4 yd. Recycle Wed Brighton, MI 48114 Creekside Elementary School 2 6 yd. Mon, Thurs 3480 East Street 1-4 yd. Recycle Wed Village Elementary School 1 8 yd. Compactor Mon, Thurs 10632 Hibner Rd 1-30 yd. Roll Off On Call 1-4 yd. Recycle Wed Round Elementary School 1 8 yd. Mon, Wed, Fri, 11550 Hibner Rd Ore Creek Middle School 1 6 yd. Compactor Mon, Wed, Fri, 3250 Hartland Rd 1-4 yd. Recycle Wed Hartland High School Dock 1 42 yd. Compactor On Call 10635 Dunham Rd 1 20 yd. Roll Off On Call Hartland Child Care Center 1 8 yd. Mon, Thurs 10235 School Street *Compactors are district owned Waste Removal Request for Proposal Page 2
2. Contractor shall place state and federally approved covered containers in the numbers noted above at the various locations. Should additional container be required at a later date, they will be provided at a post per yard, per container, per month as indicated on the final page of this bid document. 3. Contractor agrees to abide by the schedule noted above. In instances where this schedule cannot be met because of unusual circumstances, the contractor will advise the school district by telephone and will confirm by letter. However, this action will not relieve the contractor of their responsibility to provide such services as are necessary to completely remove any and all accumulated trash and refuse caused by failure to maintain the schedule. 4. Contractor will be held responsible for the care and maintenance of all containers under this contract and shall replace any and all containers that are, or become, unfit for storage, and for protection against vermin. 5. All dumpsters will be cleaned or replaced at the discretion of the Director of Operations to maintain a clean appearance. Dumpsters will be power washed as needed. 6. Contractor shall submit appropriate documents of insurance, workers compensation $100,000.00, liability $300,000.00 coverage pertaining to vehicles, property damage and public liabilities, personal injury, etc. and shall hold the school district blameless in any incident involving the contractor, his employees, his equipment, and vehicles. 7. Contractors bidding on the trash and refuse services to will be expected to visit each site and familiarize themselves with container locations and with access to the area. 8. Refuse picked up by the contractor under the terms of this contract will be disposed of in a state-approved land-fill. 9. Contactor shall provide with the bid, a list of all materials that shall be considered Recyclable Materials. 10. All dumpsters must be in place by July 1, 2019. 11. Contractor agrees that upon acceptance of the proposal, no adjustment to the price may be made for the full term of the contract. The contractors agree to the length of the contract. Terms may not be adjusted or auto-renewed at any time during the agreement 12. reserves the right to terminate the contract at any time because of the contractor s failure to comply with the terms of the contract, i.e., placement of approved containers, maintenance of established schedules, care and maintenance of all containers, and appropriate insurance coverage. 13. All equipment, transportation, disposal fees, and other pertinent expenses necessary for the proper execution of the contract are the responsibility of the contractor and are to be included and considered part of the bid price. Waste Removal Request for Proposal Page 3
14. Operators handling dumpster service equipment shall be experienced and shall exercise prudent safety precautions in the performance of their duty when students are present. When school is in session operators are at no time allowed on the premises of any elementary school during the following hours; Student Entry 8:00 a.m. 9:00 a.m. Dismissal 3:15 p.m. 4:15 p.m. 15. The contractor and/or equipment operators shall perform services in a manner which leaves the premises of each district site, and adjacent private property in a clean and orderly condition. The contractor shall be responsible for clean-up of debris and/or oil spillage from pavement caused by his vehicle to complete satisfaction of the owner. They shall not receive monthly payment for services until the necessary cleanup is completed. 16. None of the services covered by this contract shall be sub-contracted without the prior written approval of the District. Such covenant shall not constitute a basis for privy between the school district and the sub-contractor and the contractor agrees to hold the school district harmless from any such claims initiated pursuant to any sub-contracts it enters into in performance of this contract. 17. That no member of the Board of Education, City, State, or any officer, employee or person whose salary is payable in whole or in party from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work services or any portion of the profits thereof to which it relates. Bidders must submit signed and Notarized Sworn and Notarized Familial Disclosure Statement, Iran Economic Sanctions Act, which is enclosed. 18. PROHIBITION OF SMOKING IN PUBLIC SCHOOL FACILITIES- In the interest of providing a safe and healthy environment for the employees, students and visitors, smoking is prohibited throughout school buildings, grounds and vehicles (includes construction workers and delivery people). Waste Removal Request for Proposal Page 4
BID PROPOSAL FORM TRASH REMOVAL/RECYCLE MATERIALS Contractors Company Name: Name: Signature: Title: Address: Phone #: (Work #) (Cell #) To furnish labor and materials for waste removal at district facilities per specifications contained in these bidding documents. Upon acceptance of the proposal, no adjustments to the price may be made for the full term of the contract. Waste Removal Request for Proposal Page 5
Waste Removal Rate Schedule Location Trash / Rcy Qty Size Freq Service Day HESSC Comp. Trash 1 8 yd 2x M, TH 9525 E. Highland Rd Trash 1 3 yd 1x M Howell, MI 48843 Recycle 1 4 yd 1x W Rate (rate per month, all cost included) 2019 2020 2020 2021 2021 2022 Creekside Elementary Trash 2 6yd 2x M, TH 3480 East Street Recycle 1 4 yd 1x W Lakes Elementary Trash 1 8 yd 2x M, TH 687 Taylor Rd Trash 1 4 yd 2x M, TH Brighton, MI 48114 Recycle 1 4 yd 1x W Farms Intermediate Trash 2 8 yd 2x M, TH 3480 East Street Recycle 1 4 yd 1x W Village Elementary Comp. Trash 1 8yd 1x M, TH 10632 Hibner Rd Recycle 1 4 yd 1x W Round Elementary Trash 1 8yd 3x M,W,F 11550 Hibner Rd Recycle 1 4 yd 1x W Ore Creek Middle Comp. Trash 1 8yd 1x M, W, F 3250 Hartland Rd Recycle 1 4 yd 1x W Hartland Child Care Trash 1 8yd 2x M, TH 10235 School Street Recycle 1 4 yd 1x W Total Hartland HS Dock Comp. Trash 1 42yd On Call 10635 Dunham Rd Roll Off Trash 1 20yd On Call (rate for each pickup, all cost included) Village - Warehouse Roll Off Trash 1 30 On Call 10635 Dunham Rd HESSC Roll Off Trash 1 30yd On Call 9525 E. Highland Rd Howell, MI 48843 As Needed Roll Off Trash 1 10yd On Call (all cost included) Roll Off Trash 1 20yd On Call Roll Off Trash 1 30yd On Call
SWORN AND NOTARIZED FAMILIAL DISCLOSURE STATEMENT Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004). As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Boards of Education, the Superintendent of Schools, or the Business Manager of the : The Board of Education shall not accept any bid that does not include this sworn and notarized disclosure statement The undersigned, owner or authorized officer of (the bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company, and any member of the Board of Education, the Superintendent of Schools, or the Business Manager of the school districts listed above. If such a relationship exists, please explain: BIDDER S FIRM NAME: BY (SIGNATURE): PRINTED NAME & TITLE: STATE OF MICHIGAN COUNTY OF Subscribe and sworn before me on this Day of, 20, a Notary Public In and for County, Notary Public My Commission expires Waste Removal Request for Proposal Page 6
SWORN AND NOTARIZED AFFIDAVIT OF COMPLIANCE IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012 All bidders must submit the following certification statement in compliance with Public Act No. 517 of 2012 (the Iran Economic Sanctions Act ) and attach this form to the bid. The Board of Education shall not accept any bid that does not include this sworn and notarized certification of statement. The undersigned, the owner or authorized officer of (the Bidder), pursuant to the compliance certification requirement provided in the Request for Proposal, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an Iran linked business within the meaning of the Iran Economic Sanctions Act, and that in the event the Bidder is awarded a contract as a result of the aforementioned Request for Proposal, the Bidder will not become an Iran linked business at any time during the course of performing the work or any services under the contract. The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification is made, whichever is greater, the cost of the Hartland Consolidated Schools investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification. BIDDER S FIRM NAME: BY (SIGNATURE): PRINTED NAME & TITLE: DATE: STATE OF MICHIGAN COUNTY OF Subscribe and sworn before me on this Day of, 20, a Notary Public In and for County, Notary Public My Commission expires Waste Removal Request for Proposal Page 7