Page 1 of 11 STATE OF GEORGIA COUNTY OF HENRY The Henry County Board of Commissioners held a Special Called Meeting at 9:00 a.m. on Thursday, in the Community Room, County Administration Building, 140 Henry Parkway, McDonough, Georgia. Notice of this meeting was posted in the entrance foyer of the County Administration Building. The Daily Herald was notified of this meeting. Those present were: June Wood, Chair Johnny Wilson, District I Commissioner Dee Clemmons, District II Commissioner Gary Barham, District III Commissioner Blake Prince, District IV Commissioner Bruce Holmes, District V Commissioner Also attending was: Patrick Jaugstetter, Attorney for the County; Cheri Hobson-Matthews, County Manager; and Stephanie Braun, County Clerk. INVOCATION Chair Wood stated that it was National Prayer Day and asked Don Ash, EMA Director, to come forward to give the invocation. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited. CALL TO ORDER The Chair called the Special Called Meeting of the Henry County Board of Commissioners for 9:00 a.m. on Thursday,, to order. ACCEPTANCE OF THE AGENDA Commissioner Barham made a motion to accept the Agenda as published; Commissioner Clemmons seconded the motion. The motion to accept the Agenda was carried unanimously (6-0-0). PUBLIC HEARING Chair Wood called the County Manager, Cheri Hobson-Matthews, forward to give the presentation of the proposed FY 2017-2018. Ms. Hobson-Matthews explained that the budget being presented to the Board was done in collaboration with all of our departments, constitutionals, elected and appointed officials. She stated that the leaders within this organization were asked to evaluate their operational needs and develop a budget based on their vision and mission statements. She stated leaders were also challenged to think beyond the current fiscal year and plan for the future. She explained that with an ever-changing demographic and growing population, the request was faced with challenges. Henry County staff takes pride in what we do and works very hard to do our jobs with the resources that are available. Our employees do this because We are Henry. The reason we exist as a county government is to provide services that our citizens are not able to provide to themselves, and to enforce things that the majority of the residents in our County want for the greater good of the County.
Page 2 of 11 (County Manager, Cheri Hobson-Matthews presented the following PowerPoint presentation) Henry County statistics: Henry County is 322 square miles Population in 2000 was 121,774; population today is approximately 223,600 and we re expected to have more than 240,000 people in 2020. We have 1,615 employees Fire Department responded to 25,082 calls 25 parks and 10 recreation centers (there were 775,193 unique visits to County Parks; and 235,424 people used the County s recreation facilities) Purchasing processed 5,137 purchase orders Senior Services provided in-home personal care to 13,623 units, delivered 47,730 meals to homes and prepared 65,147 congregate meals Code Enforcement answered 6,797 complaints and issued 1,719 warnings and 385 citations for Code violations Animal Control housed more than 5,637 animals during the year and responded to 4,816 complaints Community Development Block Grant spent a total of $1,185,154 of CDBG during the year Human Resources hired 416 new employees Transit provided 82,818 trips for citizens at a fare of $2 per person for citizens over the age of 60 and $4 per person for citizens under the age of 60 Summary of accomplishments and major projects: Government Complex Roadway: New sidewalks installed along Henry Parkway to McDonough Parkway Building Renovations: Planning & Zoning; Wellness Room; Tax Assessor s conference room and cubicles; Building Department s lobby area and cubicles; Probate Court remodel; Administration Building security room; Sentence Enforcement Department; and Fairview Recreation Center HVAC replacement in Brief for Fiscal Year 2017-2018: Henry County General Fund Sources of Revenue: AS % of Adopted Adopted Property Taxes $76,483,922 $82,777,958 53,63% Sales & Use Taxes 33,989,420 35,364,849 22.91% Licenses & Permits 2,681,718 3,097,646 2.01% Intergovt Grants 927,541 1,064,440.69% Charges for Service 14,812,022 16,060,930 10.41% Fines & Forfeits 4,229,964 5,033,609 3.26%
Page 3 of 11 Misc. 2,893,191 3,154,156 2.04% Other Sources 1,157,160 1,166.409.76% TOTAL REVENUES $137,174,938 $147,719.997 FUND BALANCE USEAGE 5,385,280 5,392,718 3.49% ADDITIONAL FB USEAGE 1,244,556.81% TOTAL SOURCES $142,560,218 $154,357,270 100.00% Breakdown of the revenues: Property Taxes 54% Sales & Use Taxes 23% Licenses & Permits 2% Intergovernmental Grants 1% Charges for Services 10% Fines & Forfeits 3% Misc. 2% Other Sources 1% Fund Balance 3% Fund Balance 1% General Fund Appropriations: % of Legislative/Executive $18,051,393 $19,146,109 12.41% Unallocated Cost 4,498,976 7,584,529 4.91% Judicial System 15,947,687 16,649,209 10.79% Public Safety 73,409,470 78,498,394 50.86% Public Works 11,315,479 12,024,278 7.79% Health & Welfare 5,831,813 6,443,893 4.18% Culture & Recreation 5,808,046 6,509,296 4.22% Housing & Development 3,017,978 3,080,169 2.00% Other Uses 4,679,376 4,421,093 2.85% TOTAL $142,560,218 $154,357,270 100% The County Manager explained that when you talk about a County that is growing (and we go from 122,000 citizens to almost 223,000 citizens within our County), we also have to look at our personnel and what changes we have made at the County level from 2013 to current (see chart below): Personnel Number of Employees: General Fund Number of Employees: Other Funds (*provide supplemental funding or grant funds)
Page 4 of 11 FY 2013 1525 FY 2013-94 FY 2014 1543 FY 2014-99 FY 2015 1571 FY 2015-103 FY 2016 1614 FY 2016-105 FY 2017 1657 FY 2017-106 FY 2018 1707 (added 182 new employees) FY 2018-133 Moving from FY 2017 to FY 2018: FY 2017 Adopted = $142,560,218 FY 2017 Amendments = $2,552,714 Total FY 2017 = $145,112,932 FY 2018 Initial Dept. Request = $201,355,548 Included $32,490,853 in Capital Requests FY 2018 Starting Point = $145,626,937 FY 2018 Additional Operational Needs = $9,499,314 Fund Balance Review: Current Balance = $11,461,464 FY 2018 Needs = - 6,637,274 Balance = $ 4,824,190 Needed for 25% Fund Balance = $ 2,947,404 End Balance = $ 1,876,785 General Fund New FY 2018 Items: Health Insurance $4,306,480 Salaries for the Recreation Center/Senior Services Hampton 282,936 Salaries for Fire Department (Stations 15 & 16) 1,764,390 Additional Allocation of Library Funding 500,000 New Positions 482,810 Salary Increases (Non-Public Safety) 2% Salary Increase 776,397 Salary Increases (Public Safety) for reset: 1%/Longevity + 1%/COLA 991,096 Salary Increases (Certifications) 500,000 TOTAL $9,574,109 Contributions to Other Agencies: Health Department Counselling Center FY 2013 - $283,599 FY 2013 - $266,805
Page 5 of 11 FY 2014 - $276,509 FY 2014 - $260,135 FY 2015 - $269,596 FY 2015 - $253,632 FY 2016 - $256,116 FY 2016 - $240,950 FY 2017 - $249,713 FY 2017 - $234,926 FY 2018 - $237,227* FY 2018 - $223,180* DFACS Library FY 2013 - $180,432 FY 2013 - $1,475,642 FY 2014 - $124,177 FY 2014 - $1,475,642 FY 2015 - $ 74,177 FY 2015 - $1,475,642 FY 2016 - $101,177 FY 2016 - $1,807,042 FY 2017 - $101,177 FY 2017 - $1,807,042 FY 2018 - $ 96,118* FY 2018 - $2,280,259* (*FY 2018 is proposed) Note: There may be agencies that you do not see listed above (i.e. Connecting Henry), but those agencies are funded through grants. We pay said funds, but are reimbursed by the grants. OTHER FUNDS: Henry County Law Library Fund Revenue Law Library Fees $141,320 $141,320 Total $141,320 $141,320 Law Library $141,320 $141,320 Total $141,320 $141,320 (Neighborhood Stabilization Program) NSP Grant Revenue Program Income $442,565 $207,116 Total $442,565 $207,116 NSP $442,565 $207,116 Total $442,565 $207,116 NSP Grant 3
Page 6 of 11 Revenue Program Income $433,000 $252,250 Total $433,000 $252,250 NSP $433,000 $252,250 Total $433,000 $252,250 CDBG Grant Revenue Program Income $1,543,077 $1,950,468 Total $1,543,077 $1,950,468 CDBG $5,543,077 $1,950,468 Total $1,543,077 $1,950,468 Henry County Natrcotics Fund FY 17-18 Confiscated Assets (Narcotics Fund) $ 0 Total $ 0 Confiscated Assets (Narcotics Fund) $ 0 Total $ 0 Henry County E-911 Special Fund E-911 Charges Land line $1,128,058 $1,128,058 E-911 Charges Wireless 2,303,936 2,303,936 Wireless 400,000 400,000 Interest 3,028 30,900 Appropriated Fund Balance 465,730 460,917 Total Revenue $4,300,752 $4,323,811 E-911 $4,300,752 $4,323,811 Henry County Victim/Witness
Page 7 of 11 Special Revenue Fund Drug Abuse $ 152,000 $ 152,000 Jail Const/Staffing 561,980 561,980 Victim Witness 276,918 276,918 Interest 703 703 Operating Transfer In 75,135 75,135 Cash on Hand 127,939 108,176 Total $1,194,675 $1,174,912 Transfers $ 743,692 $ 766,061 Solicitor s Victim Witness 136,745 137,739 District Attorney s Victim Witness $ 314,238 $ 271,112 Total $1,194,675 $1,174,912 Henry County Technology Fund Technology Fees $ 106,500 $ 106,500 Interest $ 200 $ 200 Total $ 106,700 $ 106,700 Small Equipment $ 106,700 $ 106,700 Total $ 106,700 $ 106,700 Henry County Juvenile Court Special Revenue Fund Mediation Fee $ 800 $ 800 Supervision Fees 25,613 25,613 Substance Abuse Program Fee 1,633 1,633 Interest $ 399 $ 700 Total $ 28,445 $ 28,746 Mediation Fee $ 5,000 $ 1,033 Supervision Fees 25,746 25,846 Substance Abuse Program Fee 1,766 1,867 Total $ 28,445 $ 28,746
Page 8 of 11 Henry County Economic Development Transfer-General Fund $ 564,922 $ 593,340 Total Transfers $ 564,922 593,340 Mediation Fee $ 564,922 $ 593,340 Total $ 564,922 $ 593,340 Henry County Hotel/Motel Tax Fund Hotel/Motel Tax $ 480,385 $ 567,930 Total Revenue $ 480,385 $ 567,930 Payments to Chamber $ 230,385 $ 272,606 Transfers General Fund $ 250,000 $ 295,324 Total $ 480,385 $ 567,930 Henry County Impact Fees Impact Fees $1,500,000 $1,550,000 Interest $ 500 $ 650 Total $1,500,500 $1,550,650 Total $1,500,500 $1,500,650 Henry County Debt Service Fund Transfer from General Fund $1,500,000 $1,550,000 Transfer from Impact Fees $1,500,000 $1,550,000 Transfer from Special Revenue $ 500 $ 650 Total $5,078,864 $4,756,005 Facilities Maintenance, Jail, Fleet, Recreation $5,078,864 $4,756,005 Total $5,078,864 $4,756,005
Page 9 of 11 Henry County Stormwater Collection Fees $3,000,000 $3,812,798 Sale of Recycled Material 62,534 70,000 Interest Revenue 3,181 11,000 Fund Balance $1,571,775 $2,776,502 Total Revenue $4,637,490 $6,670,300 Stormwater Fund $4,637,490 $6,670,300 Henry County Airport Sale of Jet Fuel $ 455,000 $ 425,000 Sale of Aviation Gas 230,000 200,000 Interest Revenue 200 900 Miscellaneous 14,000 14,000 Rental Income 235,000 300,000 Transfer In 286,702 -- Fund Balance 21,812 226,649 Total $1,242,714 $ 1,166,549 Airport $1,242,714 $ 1,166,549 CottonField Golf Course MEMBERSHIP DUES $ -- $ 15,920 Green Fees-Sales 482,000 372,200 Cart Rentals 15,100 36,800 Pro Shop Sales 55,400 55,200 Grill Sales 76,800 25,800 Pavillion Rental 24,700 40,000 Range Fees -- 27,600 Outing Revenue -- 37,800 Transfer In 7,437 -- Total $ 661,437 $ 611,320 Cotton Field Golf $ 661,437 $ 611,320
Page 10 of 11 RECOMMENDATIONS: New Position/Upgrades: $482,810 New Positions for Recreation/Senior Center Hampton Center: $282,936 2% Across the Board Increase for Non-Public Safety Employees: $776,397 Salary Increase for Public Safety (1% Longevity and 1% COLA): $961,096 Public Safety Certification Increases: $500,000 Public Safety Fire Department Station #15: 357,110 Public Safety Fire Department Station # 16: $1,407,280 Insurance: $4,306,480 Additional Library Funding: $500,000 TOTAL ADDITIONAL FUNDING ITEMS: $9,574,109 BUDGET RECOMMENDATION: $154,357,270 (utilizing $6,637,274 Fund Balance) What s Next? (after the budget is completed) Develop Countywide Strategic Plan (identify priorities, where do we envision ourselves, and plan for next five years) Use Strategic Plan to Develop (should have a plan identifying what we will need and how we are going to get there) Complete Process for upcoming year by January 31 st (will take every aspect of our budget and monthly we will evaluate it and report back to the board quarterly about status) Work Away From Using Fund Balance (at staff level) to Balance Operating Fund Balance Should be Used to Purchase One-Time Items (Capital) Develop Capital Improvement Project List and Funding Source County Manager, Cheri Hobson-Matthews, concluded her presentation of the proposed budget and asked if there were any questions from the Board. Commissioner Clemmons asked when the County Manager thought she would have the Capital Project List available? Ms. Hobson-Matthews stated they have the capital project list available currently. She stated they have received $30,000,000 worth of requests and have narrowed it down to $15,000,000. She explained they were trying to determine what the funding source will be. They wanted to be able to bring the Board back some recommendations as to how we are going to pay for it, but the list is available and she can provide that to the Board. Chair Wood added that she was very interested in the capital project list as well. She has seen some of the items that are listed, but does hope that it will include those items in the Comprehensive Transportation Plan if there are unfunded projects that need to be included, such as the sidewalks. She stated we are all still very concerned about the lack of sidewalks in very high-pedestrian walkways and hope that this is something we can focus on going forward. There being no further questions or comments from the Board, Chair Wood advised that this is to be a Public Hearing and anyone wishing to make public comment about the proposed FY 2017-2018 could come forward at this time and stated they would have five (5) minutes. Seeing none and hearing none, Chair Wood gave a second request for anyone wishing to speak during the public comment. Seeing none and hearing none, thus concluded the Public Hearing.
Page 11 of 11 Chair Wood announced the upcoming meeting: Adoption of the FY 2017-2018 will be held at the May 16, 2017 regularly scheduled Board of Commissioners Meeting at 6:30 p.m. and asked if there were any additional comments to be made by the County Manager. Ms. Hobson-Matthews stated that at the next Public Hearing she hoped to have some more details in terms of the capital projects list. ADJOURNMENT There being no further business to come before the Henry County Board of Commissioners at this time, Commissioner Barham made a motion to adjourn; Commissioner Prince seconded the motion. The motion to adjourn the meeting was carried by unanimous vote (6-0-0). June Wood, Chair Stephanie Braun, County Clerk