TOOL OVERVIEW Agency & Project Information (Unscored) Threshold s Administrative Review (Unscored) Scoring & Ranking Team s 1. Agency Experience & Capacity 3 2. Scope of Project 2 3. Project Goals & Objectives 20 4. Community Priorities 10. Budget 10 Scoring & Ranking Team Sub-total 100 Monitoring Score Sub-total Total Page 1
AGENCY & PROJECT INFORMATION Agency Information UNSCORED Project Information UNSCORED 1. Agency Name Agency & Project Information 2. Sub-Recipients Are you applying by yourself or with a sub-recipient? 3. Project Name Expiring grant number (first six digits) 4. Total Project Budget If with a sub-recipient, please identify any expected sub-awards.. Project Type Renewal 6. Component Type (E.g., SSO-CE, SSO, HMIS, SH, TH, Joint TH-RRH, RRH, PSH) 7. Is the project 100% Dedicated to serving chronically homeless, Dedicated PLUS, or other? 8. Number of units, bed count, and total dedicated chronically homeless beds (from HIC and APR data) 9. Project participants by subpopulation (Select up to 3 subpopulations that are verifiable from APR Data) 10. Forms Attached Budget Forms Cash Match Forms and Letters Agency List of Board Members Certificate of Acknowledgement Supportive Services Table Written Policies & Procedures 2
THRESHOLD CRITERIA Unscored 1. Applicant Eligibility Applicant is active CoC participant, including attendance at mandatory trainings and meetings. Neither applicant, nor sub-recipients (if any) are for-profit entities. Agency is on the HUD Code of Conduct List. Application contains valid DUNS number. Application contains valid SAM CAGE code. 2. Participant Eligibility The project will only accept participants that can be documented as eligible for this project s program type based on their housing and disability status. 3. Coordinated Entry Project participates in coordinated entry to the extent possible for the project type. 4. HMIS or Alternative Database Project agrees to enter data for all CoC-funded beds into HMIS or an alternative database for projects serving survivors of domestic violence.. Quarterly Monitoring of Drawdowns & Match Project agrees to monitoring of quarterly drawdown by submitting an eloccs attachment and match documentation. 6. Written Policies & Procedures Project has submitted policies and procedures consistent with minimum HUD requirements. 7. Equal Access/Fair Housing The project provides equal access and fair housing without regard to sexual orientation, gender identity, or local residency status. 8. Is it feasible for the project to be under grant agreement by September 30, 2021? 9. Match Forms and Letters Contains a dated match letter. Match equals 2% of the rental, supportive services, and admin categories. 3
SCORING CRITERIA For purposes of reviewing the draft tool, narrative questions are included below each factor. 1. AGENCY EXPERIENCE & CAPACITY (3 PTS.) 1.A. Experience providing assistance to individuals experiencing homelessness Describe your agency s experience providing assistance to individuals experiencing homelessness. 1.B. Organizational and management structure Describe your agency s organizational and management structure. 1.C. Experience in utilizing federal funds Describe agency s experience in: o Effectively utilizing federal funds and performing the activities proposed in your project application(s) given funding and time limitations; and (2 point) o Leveraging other federal, state, local, and private sector funds. (2 point) Describe how your agency identifies or determines any fees required by participants and any other billing options and accounting practices used. (1 points) 4
1.D. Participation in regional efforts Select which regional efforts your agency participated in during the preceding 12 months (April 2018 to March 2019): (4 point scale: 4 pts = for participation in 4 or more efforts, 3 pts = 3 efforts, 2 pts = 2 efforts, 1 pts = 1 effort, 0 pts = no participation in any efforts) o Project Homeless Connect and/or Family Connect o Homeless Census (PIT) o Mainstream Programs Basic Training (MPBT) Attendee/Presenter o NHA Provider Meeting o Coordinated Entry System Planning Working Group o Southern Nevada Homeless Continuum of Care (SNH CoC) monthly board meetings o SNH CoC Membership o SNH CoC Working Groups participated in 6 or more meetings o Other (with explanation) Explain your agency s level of participation in regional efforts. For each activity specify the contributing effort and the details in depth (i.e., date, time, activity, role, description, etc.) (4 points) 1.E. Compliance with Community & Federal Efforts Specify how this project: o Meets one or more of the action steps in the HELP HOPE HOME Regional Plan to End Homelessness; and o Identify how your project will help to fill one or more of the gaps identified in the 201 Gaps Analysis 8 6 1.F. Past Performance For renewal projects that generate APRs, briefly indicate whether your agency has submitted all APRs on time. (Yes, No with explanation, ) 2
1.G. Commitment to Including Consumers Does the agency have a homeless or formerly homeless person on staff or their board? (1pt) Does the agency have a Consumer Advisory Board? (1pt) Does the agency administer consumer satisfaction surveys or make changes based on results of consumer feedback? (1pt) Does the program involve consumers in designing and operating the program? (1pt) 4 6
2. SCOPE OF PROJECT (2 PTS.) 2.A. Project Description Provide a complete, concise description that addresses the entire scope of the proposed project at full operational capacity. Please include a description of the place(s) where services and housing are provided. 10 2.B. Alignment with Housing First Principles Agency Written Policies & Procedures (8 pts) To what extent do the project s written policies and procedures ensure that participants are not screened out based on the following criteria? (4 pts) o Having too little or no income o Active, or history of, substance use or a substance use disorder o Having a criminal record (with exceptions for state-mandated restrictions) o History of domestic violence (e.g., lack of a protective order, period of separation from abuser, or law enforcement involvement) To what extent do the project s written policies and procedures ensure that participants are not terminated from the program for the following reasons? (4 pts) o Failure to participate in supportive services (with exception for HUDmandated monthly case management meeting for RRH program participants) o Failure to make progress on a service plan o Loss of income or failure to improve income o Being a survivor of domestic violence o Any other activity not covered in a lease agreement typically found in the project s geographic area 10 Describe how the project takes proactive steps to minimize barriers to entry and retention. (2 pts) 7
2.C. Agency Collaborations to provide supportive services Describe agency collaborations with: (3 pts) o Other homeless service providers o Service providers that are not specifically homeless service providers Describe whether project participants will have access to SOAR services. If SOAR services are inapplicable to the project or if the project can use but opts not to use SOAR services due to conflicting existing services or program management for project clients, please explain. (2 pts) 8
3. PROJECT GOALS & OBJECTIVES (2 PTS.) 3A and 3B are for PSH, RRH, and TH/RRH projects. 3C is for SSO-CE projects. For expansion projects, the performance of the existing renewal to be expanded will be used. Keep in mind that outcomes will naturally be lower in a more difficult to serve population with severe needs and vulnerabilities such as persons experiencing chronic homelessness, mental illness, substance use disorders and/or domestic violence survivors. 3.A. Reduce length of homelessness episodes and new and return entries into homelessness. Describe how participants are assisted to obtain and remain in permanent housing. (4 pts) Describe all relevant information that the Scoring & Ranking Team should consider (such as harder to serve populations) in evaluating the following outcomes: (9 pts) 13 PSH: % of persons remaining in permanent housing beyond 6 months SH, TH, RRH, TH-RRH: % of persons exiting SH, TH, or RRH to permanent housing 3.B. Increase jobs, income and self-sufficiency Describe how participants are assisted both to increase their employment and/or income and to maximize their ability to live independently. (4 pts) Please use the V2 to describe all relevant information that the Scoring & Ranking Team should consider (such as serving a harder to serve population) in evaluating the following outcomes: (8 pts) 12 % of increased or sustained employment % of increased or sustained other cash income % of improved education % of increased or sustained mainstream non-cash benefits 4. COMMUNITY PRIORITIES (10 PTS.) 9
4.A. Prioritizing Bed Type Based on Community Priorities are allocated for this factor only if projects meet one of the following CoC funding priorities. Project is DedicatedPLUS (7 pts) Project has 100% Dedicated Chronically Homeless Beds (7 pts) Projects not DedicatedPLUS have o 7-99% chronically homeless dedicated beds ( pts) o 30-74% chronically homeless dedicated beds (3 pts) o 1-29% chronically homeless dedicated beds (1 pt) 4.B. High Performance For FY 2019 SNH CoC has chosen to preserve high performing projects by awarding projects with high compliance and system performance scores as determined through the independent monitoring process with up to an additional 3 points. Projects performing in the top 30% will be allotted the following points: Projects performing in the top 10 th percentile = 3 pts Projects performing in the 20 th percentile = 2 pts Projects performing in the 30 th percentile = 1 pt 7 3 4.C. Reallocation (Bonus) Did the Agency voluntarily reallocate a renewal project? Consider: How much funding was reallocated? What was the project type? Reason for reallocation. (Bonus) 10
. BUDGET (1 PTS.).A. Budget Forms Are the amounts requested per line item appropriate for the project goals and objectives? (4 pts) Are all costs eligible? Do descriptions match project narrative? (4 pts) Are all supportive services identified in the table fully explained in the budget form? (4 pts) Are admin costs less than 10% of total budget? (3 pts) 1 11