Minutes WASHTENAW COUNTY EMPLOYEES RETIREMENT COMMISSION Board of Commissioners Meeting Room 220 N. Main St., Ann Arbor, MI 48107 October 23, 2018-8:30 am ORDER OF BUSINESS Meeting Called to Order Scott Miller called the meeting to order at 8:48 am Roll Call: Monica Boote called the roll WCERS Members Present: Carmel Bacon, Corey Mason, Scott Miller, Conan Smith WCERS Members Absent: Kelly Belknap, Gregory Dill, Andy LaBarre Others Present: Monica Boote, Brandy Galea-Hertrich, Human Resources; Catherine McClary, Washtenaw County Treasurer; Tom Michaud, VanOverbeke, Michaud & Timmony; Amy Cole, Timothy Brice, Graystone Consulting; Roberta Allen, AWARE Representative Public Participation Approval of Minutes A. August 28, 2018 - Regular Meeting B. August 28, 2018 - Closed Meeting C. Mason seconded by C. Smith to amend the August 28, 2018 Regular Meeting Minutes. All in favor, motion carried. Approval of Consent and Regular Agenda C. Mason seconded by C. Smith, to approve the Consent and Regular Agenda as presented. All in favor, motion carried. CONSENT AGENDA A. Communications 1. Washtenaw County Finance, Contributions/Distributions as of 09.30.2018 2. Brandywine, Monthly Commentary September 2018 3. Buck Global LLC, Communication Divestiture of Conduent HR Consulting August 2018 4. JP Morgan, SPF, Monthly Flash Report September 2018 5. JP Morgan, SSPF, Monthly Flash Report September 2018 6. Morgan Stanley, Client Statement August 2018 7. Robbins Geller Rudman & Dowd, Settlement and Portfolio Monitoring Report 09.28.2018 8. B. Communications on File 1. Brandywine, 3Q18 Reporting 2. JP Morgan, SPF, September 2018 Reporting 3. JP Morgan, SSPF, September 2018 Reporting 4. Loomis Sayles. August 2018 Reporting 5. McMorgan, 2Q18 Reporting C. Invoices Pending Ratification Vendor Description of Services Amount Due Invoice Buck Global LLC Services rendered Jan 2018 July 2018 $833.33 2390044WCERS Buck Global LLC Services rendered August 2018 $833.33 2393781WCERS JP Morgan SPF and SSPF Investment Management Fees 2Q18 $110,458.48 20180630-16974-A Med Source Services Disability Retirement Exam & Report $2,950.00 S118-123291-0 Med Source Services Disability Retirement Exam & Report $1,450.00 S118-123343-2 Med Source Services Disability Retirement Review of Records $1,138.00 S118-123343-1
Morgan Stanley Investment Advisory Fee 2Q18 $20,000.00 10024518218WCERS Santa Barbara Investment Management Fees 2Q18 $8,469.23 206313 Washtenaw County 1Q18 Administration Services $84,563.30 029 Washtenaw County 2Q18 Administration Services $84,563.30 030 Washtenaw County 3Q18 Administration Services $84,563.30 031 D. Service Retirement Application Name Department Employee Group Retirement Type Eligibility Boman, Perri Conrad, Christine Evanski, Karen Environmental Health 2733A 01.01.2019 Service 14 A District Court TPOAM 01.01.2019 Service Clerk Register of Deeds 2733B 11.01.2018 Service Gentz, Judith CMH Non Union 01.01.2019 Service Owen, Debra CMH 3052S 11.01.2018 Service Age 60 with 8 years D. Service Retirement Finals Name Retirement Employee Group Type FAC Years of Service Ervin, Angelina 08.01.2018 Deferred Deferred $68,049.90 8Y 4M Gastovigh, Jody 09.01.2018 2733B Service $43,283.28 18Y 9M Taylor, Brenda 08.01.2018 APA Service $102,955.20 23Y 2M Turner, George 09.01.2018 2733B Service $43,006.80 15Y 5M F. Intent to Purchase Prior Public / Military Service 1. Prior Public 2. Prior Military G. Final Purchase Approval Resolutions Prior Public / Military Service 1. Prior Public 2. Prior Military H. Application for Refund of Contributions & Termination of Membership Pending Ratification Name Termination Vested Barnard, Lindsay 05.29.2015 No $11,531.26 Davis, Shauntai 08.22.2018 Yes $37,071.85 Forde, Michele 01.31.2014 No $24,535.22 Gottlieb, Siri 10.09.2009 No $8,115.89 Morales, Daniela 08.26.2011 No $2,819.74 Approximate Distribution Amount
I. Application for Deferred Retirement Benefit J. Pension Benefit Changes 1. Bradford-Nutt, Evelyn of Death: August 30, 2018 Pension Election: Option 3 50% J/S Payment to Beneficiary: N/A Death Benefit Beneficiary: N/A K. EDRO / DRO REGULAR AGENDA Death Benefit Total Amount: $0 Investment Consultant s Report Amy Cole and Timothy Brice A. 3Q18 Investment Performance Mr. Brice presented the On the Markets article discussing over weight and underweight stocks. He discussed trade and international stocks, and explained that the trade war will ultimately hurt trade. International stocks are less risky investments, and mid-term elections will be important dates for tariff talks. Mr. Brice discussed the Asset Class Index Performance. Cash is at 1.3% year to date, and the market has been selective and characterized as a rolling bear market. Worry is centered on interest rates and inflation. Earnings are good but may peak out. Large, Mid, and Small Cap are doing well in the market. Consumer discretionary is up over 20%. The energy sector is positive. Fixed Income Performance is above 3%, and interest rates have not moved much. But there is worry that interest rates will rise. Global fixed incomes are mainly underweight. This year has been difficult for global markets with the rise in interest rates and inflation. B. September 2018 Performance Review Ms. Cole discussed the portfolio s Total Fund Performance, and how it is up 6 basis points. The policy index is down 16 basis points. The quarter overall was positive. September saw change in value and growth. October saw a shift in performance. Ms. Cole described how the S&P 500 sectors are going through 5 to 10% corrections, which characterizes a rolling bear market. Ms. Cole discussed Manager Performance and Small and Mid Cap growth. The Manning and Napier portfolio is more aggressive in Small and Mid Cap, but was a little off in this quarter. Overall it had an outperformance for the year. In International Equity the index is off 1.3%, and the index is off 8.7% in Emerging Markets, which have been impacted by trade and currency. Real estate has been steady with a year to date 5.3% for the Strategic Property Fund and 7% for the Special Situation Property Fund. McMorgan infrastructure has two properties with one coming into the portfolio. They have until April of 2020 for dollars to be called. The 8% cash flow will not fluctuate in the portfolio they are going into. Ms. Cole had no recommendations for changes in the portfolio. From a cash standpoint, everything is good. They do not want to pull any items at this time, with the market that we are currently in. Mr. Brice suggested discussing the Managers that were previously interviewed when more Board members are present. C. Investment Policy Statement Ms. Cole discussed the revised Asset Allocation Policy. The Board discussed private real estate, public real estate, and asset allocation. They discussed Fixed Income and the range. Mr. Brice suggested a possible tightening of the range. The Board then discussed cash holdings and the policy.
C. Smith seconded by C. Bacon to adopt the amended Investment policy statement. All in favor, motion carried. Legal Advisor s Report A. P.A. 202 of September 2018 Update Mr. Michaud updated the board on the State Treasurer s office governance for retirement funds and the actuarial assumptions to be used by local municipalities that were released. The guidelines for this legislation could change with the election, but as of today the assumptions are for reporting purposes only. The rate of return is not above 7%. The Board will have to work with the actuary to run additional calculations for reporting. The Board discussed the new legislation, and the actuary that will be making the assumptions. Mr. Michaud discussed the reporting and how the reporting piece will probably not go away if the legislation changes. He discussed making sure that the actuary understands the reporting requirements. Other Advisor s Comments Unfinished Business New Business Retirement Administrator s Report A. Disability Retirement Application: O Donnell, A. B. Disability Retirement Application: Sheng, M. C. NCPERS Membership Renewal M. Boote discussed the NCPERS membership and the cost of associated with renewing the membership. C. Mason seconded by C. Smith to renew NCPERS Membership for 2019. All in favor, motion carried. M. Boote discussed WCERS union trustee election and how it is the last day for self-nominations. She also discussed the demonstration meeting for the new retirement platform, and updating the Board on the retirement platform at the next meeting. C. Smith and M. Boote discussed the WCERS election. They talked about trial court services and trial court, and the departments that are allowed to participate in the election. M. Boote discussed the disability retirement for Alexandra O Donnell and for Mei-Fu Sheng. The Board discussed the options for reviewing and discussing the disability retirements, and how they should proceed. C. Smith seconded by C. Bacon to go into a closed session to discuss the disability retirements. All in favor, motion carried. M. Boote called the roll. WCERS Members Present: Carmel Bacon, Corey Mason, Scott Miller, Conan Smith The Board entered closed session 9:52am The Board returned to public session 10:54 am. C. Mason seconded by C. Smith for Medical Director to re-examine Ms. O Donnell with all the information provided to the doctor. All in favor, motion carried. C. Mason seconded by C. Bacon to request a supplemental medical director s report subsequent to the Human Resource Director providing job description information pertinent to her qualifications as defined. Motion failed (3 Yea C. Bacon, C. Mason, S. Miller, 1 Nay C. Smith).
M. Boote discussed speaking with Ms. Sheng about a revised date for her retirement for the next meeting. T. Michaud discussed delaying the decision until more Board members are present. C. Mason seconded by C. Bacon to defer action on Ms. Sheng s disability application until next regular meeting. All in favor, motion carried. Report of the Chair Issues, Concerns and Trustee Comments C. Mason asked about the request for proposal for the actuary. M. Boote explained that the actuary request for the proposal was on hold until after the demonstration for the retirement platform was complete. Adjournment C. Mason seconded by C. Smith to adjourn at 11:04am. All in favor, motion carried. Upcoming Board Meeting Regular Meeting, November 27, 2018 at 8:30 am BOC Conference Room, 220 North Main Street, Ann Arbor, MI 48107