As Amended June 19, 2017 Item 2b, page 2; Item 6b, page 4 CITY COUNCIL MEETING MINUTES June 5, 2017 7:00 p.m. 1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m. a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Patricia Thoele, Pam Mortenson, Mike Molitor and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Paul Falls, HR/Communications Coordinator Cassandra Tabor and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Paul Hornby, WSB Engineering. Absent: None c) Approval of Agenda City Administrator Barone requested that Item 2a) 2040 Comprehensive Plan Approval be moved to item 2b) and to add Item 2a) Announcement of an Award. Motion by Thoele, seconded by Molitor to approve the agenda as amended. 2) Special Presentations a) Announcement of an Award Councilmember Mortenson with great pleasure announced that on behalf of the Minnesota Women in City Government (MWCG) Leadership Award for Elected Officials for 2017 will be presented to our Mayor Lisa Whalen at the League of Minnesota Cities Conference in Rochester next week. b) 2040 Comprehensive Plan Approval i) Res. No. 87-17 Approve Draft 2040 Comprehensive Plan Erik Zweber from WSB overviewed the Draft 2040 Comprehensive Plan. Changes to the 2030 Land Use Map Woodland Cove is the majority of growth through 2030 Residential Low-Medium has been removed for Developable Parcels The Minimum Density of Residential Low has been Reduced to 1.15 du/ac The Minimum Density of Residential High has increased to 12 du/ac Commercial along Highway 7 Changes to the Urban Reserve North Changes to the Urban Reserve Central Changes to the Urban Reserve West Infrastructure Impacts Minnetrista City Council Minutes June 5, 2017 Page 1 of 6
Mayor Whalen commented that the Urban Reserve is not a requirement by the Met Council. There was some discussion on the residents comments. Mayor Whalen commented that Little Long Lake does not have poor water quality. It is impaired water quality with mercury. Thoele questioned why the employment rate was so low. Zweber stated that number came from the Met Council. Bruce made comments on the over-projected growth rate that the Met Council has projected for the City. She would like the language that she has proposed in the handout she distributed be a disclaimer in the 2040 Comprehensive Plan. Thoele commented on the area for growth. Mound and St. Bonifacius are both land locked and Minnetrista has the largest room for growth. Motion by Mortenson, seconded by Bruce to adopt Resolution No. 87-17 Approving the Preliminary 2040 Comprehensive Plan with changes recommended by the Planning Commission included in the Council packet and the additional revisions made here tonight, and the addition of Whereas, The City Council acknowledges projected and population by the metropolitan council has been historically high, the city will evaluate population and household growth on a continuing basis. and may adjust accordingly going forward. 3) Persons to Be Heard None 4) Consent Agenda a) Res. No. 88-17 Approve Claims b) Res. No. 89-17 Approve Variance 965 Maple Crest Lane c) Res. No. 90-17 Approve Partial Assignment of Master Development Agreement Woodland Cove Phase III d) Res. No. 91-17Approve 2017 Standard Specifications and Detail Plates Motion by Thoele, seconded by Mortenson to approve the Consent Agenda as presented. 5) Public Hearings - None 6) Business Items a) Woodland Cove Lake Second Addition Final Plat Community Development Director Abel presented the staff report found in the City Council Packet dated June 5, 2017. Minnetrista City Council Minutes June 5, 2017 Page 2 of 6
The approved preliminary plat and PUD agreement for the Woodland Cove setup a detailed framework for future development. The final plat for each phase shall also be accompanied by a subdivision agreement that confirms the required public and private improvements, responsibilities of the City and the Developer and development fees for each phase. The subdivision agreement sets out the rights and obligations of the parties and requires Woodland Cove to construct the public and private improvements to support development of the 2 nd phase lake addition of Woodland Cove. There are a total of 117 boat slips for the Woodland Cove development In the Woodland Cove 2 nd Lake Addition Phase, there were 30 Boat Slip units (BSU) allocated to 10 lots. Since the final plat has been revised to contain only 7 lots on the point, the Applicant is requesting 4 BSUs per lot for a total of 28 BSUs. The net loss of 2 BSUs will be reallocated into the channel and attached to previously approved docks. There was clarification on how the boat slips are allocated. i) Res. No. 92-17 Approve Final Plat Motion by Mortenson, seconded by Bruce to adopt Resolution No. 92-17 Approving Final Plat for Woodland Cove Lake Second Addition with the addition of a one year final plat recording. ii) Res. No. 93-17 Approve Subdivision Agreement Motion by Mortenson, seconded by Thoele to adopt Resolution No. 93-17 Approving the Subdivision Agreement for Woodland Cove Lake Second Addition. iii) Res. No. 94-17 Approve Amendment to Annual Dock License Motion by Mortenson, seconded by Bruce to adopt Resolution No. 94-17 Approving Amendment to Annual Dock License for Woodland Cove Lake Second Addition. b) Red Oak View Concept/Sketch Plan Review Community Development Director Abel presented the staff report found in the City Council Packet dated June 5, 2017. Applicant is proposing a 14 lot subdivision at 1035 County Road 19. The property is currently zoned R-2 Low-medium Density Single-Family Residential. The property is also guided for Residential Low-Medium land use in the 2030 Comprehensive Plan, which requires a minimum density of 3 units per acre and a maximum of 5 units per acre. Parks Commission would require cash in lieu of land in the sum of 11% of the equivalent market value of the property as the park dedication requirement for the subdivision. Planning Commission made recommendations that the applicant work with the Minnetrista City Council Minutes June 5, 2017 Page 3 of 6
City Engineer and Hennepin County regarding the comments they had on the project; Provide hardcover calculations to show compliance with the maximum allowed of 35%; and Provide ghost plat of neighboring properties, particularly showing a possible future connection to Grand View Avenue. Jeff Martineau stated that he would reforest the site. The market price for these homes would be from $500,000 700,000 and would be targeting the 55 and over age bracket. Molitor commented that this development is too tight and has concerns with hardcover issues. He also felt that it would only be adding to an area that already has too many homes for sale. Mayor Whalen commented that the Villa style homes are highly marketable right now. She would also like to see the ghost platting. Thoele commented she liked the Villa style home with smaller yard. Mortenson likes the one level villa concept. Bruce also likes the Villa style, would like to have as many trees as possible and work on the trail but has some concerns about the turn lanes on County Road 19. There was discussion on density of how many lots could be allowed. c) Res. No. 95-17 Approve Payment of Temporary Easement Agreements for Halstead Drive Improvement Project (CP 01-16) Finance Director Grimm presented the staff report found in the City Council packet dated June 5, 2017. Temporary easements are needed for the Halstead Drive Improvement Project. There are a total of 6 temporary easements included in the resolution and this is the last of the agreements for this project. Motion by Bruce, seconded by Thoele to Adopt Resolution No. 95-17 Approving Payment of Temporary Easement Agreements for Halstead Drive Improvement Project, CP 01-16 in the amount of $22,675. Mayor Whalen called for a five minute break at 8:53 p.m. The meeting reconvened at 8:58 p.m. d) Res. No. 96-17 Approve Change Order No. 5 2016 Water System Improvements (Water Treatment Plants) City Project 02-15 City Engineer Hornby presented the staff report found in the City Council packet dated June 5, 2017. The additional work items were necessary for construction and have been installed as described on the Change Order. The amount of the change order is in the amount of $51,349, increasing the Minnetrista City Council Minutes June 5, 2017 Page 4 of 6
contract from $8,026,150 to $8,077,499. The contract change orders to date have increased the project cost by 2.5 percent, which is reasonable given the magnitude of the improvements. This is the final change order for the water treatment project. Mayor Whalen questioned if the amount is within the contingency of the project funding. Grimm stated that the project is still within the amount of the projected funding. Bruce commented that the City should have a policy regarding change orders and what amount should trigger the change order coming back to council for review before changes are made. Motion by Thoele, seconded by Molitor to Adopt Resolution No. 96-17 Approving Water Treatment Plant Change Order No. 5 for the 2016 Water System Improvements, City Project 02-15 in the amount of $51,349. e) Res. No. 97-17 Approve Conditional Offer of Employment for Mark Klein, Public Works Maintenance Worker HR/Communications Coordinator Tabor presented the staff report found in the City Council packet dated June 5, 2017. Mr. Klein emerged as the choice for hire having had significant experience with large equipment work, paving and blacktop, snowplowing, as well as water related work including pump repair. Motion by Thoele, seconded by Bruce to Adopt Resolution No. 97-17 Approving the Conditional Offer of Employment to Mark Klein as a Public Works Maintenance Worker. 7) Administrative Items a) Staff Reports i) City Administrator Barone Emergency Management Training Water Towers are cleaned and inspected Joan Sandquist will be retiring July 18 Mediation with Knutson Construction ii) HR/Communications Coordinator Tabor Bus Tour June 13 iii) Director of Public Safety Falls Traffic Safety Program iv) City Attorney Batty Overviewed new Bill adopted regarding posting of ordinances b) Council Reports i) Mayor Lisa Whalen Emergency Management Training Minnetrista City Council Minutes June 5, 2017 Page 5 of 6
Trista Day Planning Commission Personnel Committee Bus Tour League of MN Cities Conference ii) Patricia Thoele Emergency Management Training Trista Day iii) Pam Mortenson Emergency Management Training WCC Meeting Trista Day Pig Races iv) Mike Molitor LMCD v) Shannon Bruce St. Bonifacius Fire Commission Meeting 8) Adjournment Motion by Thoele, seconded by Mortenson to adjourn the meeting at 9:38 p.m. Motion carried 5-0. Absent: Respectfully submitted, Kris Linquist, MMMC, CMC City Clerk Minnetrista City Council Minutes June 5, 2017 Page 6 of 6