gspc budget 2016-17.pdf gspc cash book 2015 16.pdf gspc supporting notes 15 16.pdf
Guilden Sutton Parish Council Budget 2016/17 2015-16 2016-17 Sub head Budget Sub head Budget Subscriptions 525 624 ChALC sub 375 440 CPRE 30 30 Ch Community Action 50 50 Md Ch Ftpth Soc 10 10 Cty Playing Fields Assn 20 20 Cheshire Wildlife Trust 40 40 Get Mapping 0 34 Grants 1500 1500 St John's PCC 250 250 Holiday Club grant 200 200 Events 1000 1000 Footpath Group 50 50 Publicity 600 600 Services 9947 8780 Insurance 1000 1000 Parish car park rates (i) 832 832 Gnds maintenance 2500 2500 Lengsthsman 750 585 Playing field rent 640 640 Memorial garden 50 50 Play Area capital 1000 1000 Bulbs 100 100 Public seat 150 150 Web site 50 50 Shelter cleaning 75 75 CCTV maintenance 250 250 Christmas 50 50 Parish Plan Met by grant Participatory budgeting 500 500 Safety inspections 500 400 Hare Lane capital 1500 598 Employee related costs 7441 7491 Salaries 5725 5725 Gratuity 210 210 Mileage 150 200 Agreed expenses 156 156 Review of Clerk s hours. 1200 1200 Administration 3119 2880 Audit fees 225 300
Room hire 20 20 Members expenses 125 125 Member training 500 500 Post/tp 100 75 Print 350 450 Stationery/equipment 49 50 Payroll 0 72 Balance 2015 election fee 1000 538 Proportion 2019 election fee 250 250 Local Council Awards 500 500 Contingency 983 750 24115 22625 New budget 24115 22625 Financed by Precept 16614 16794 CTRG 556 495 VAT 3000 1000 Interest 100 100 Fund raising???? Graveyard grant 250 0 NHB (Hare Lane) 1375 598 Balances 2220 3638 24115 22625 Non ring fenced balances carried forward 24603 26788 Less budget provision 2220 3638 22383 23150 (i) Business rates. Full amount shown is at present reduced by 50% central government grant and 50% relief from Cheshire West and Chester Council.
Guilden Sutton Parish Council Cash book 2015-16 Expenditure Chq no Date Payee Supply Amount VAT 520 130415 NTC Gnds mntce 264.00 44.00 521 GetMapping Mapping 33.60 5.60 522 Post Office (HMRC) BR tax 282.20 523 PIMS Inspections 36.00 6.00 524 Clerk Salary 1128.55 525 Clerk Expenses 225.98 526 Mid Ch Ftpth Soc Subscription 8.00 527 ChALC Publications 4.00 528 180515 CPFA Subscription 20.00 529 CCDT Payroll 72.00 12.00 530 ChALC Subscription 403.60 531 NOT ISSUED 0.00 532 Devaprint Newsletter 25.00 533 CPRE Subscription 36.00 534 NTC Gnds mntce 235.20 39.20 535 NWN Media Distribution 23.34 3.89 536 Clerk Expenses 38.20 537 10615 D Tubman Audit fee 50.00 538 Clerk Expenses 34.05 539 200615 CWAC 2 no lights 1430.36 238.39 540 Post Office Ltd Election costs 537.63 541 Devaprint Printing 480.00 80.00 542 130715 NTC Gnds mntce 470.40 78.40 543 Post Office (HMRC) BR tax 300.00 544 BDO LLP Audit fee 240.00 40.00 545 GSCA Grant (boiler) 1000.00 546 GSCA Grant (Fete) 250.00 547 Mrs P Blythe Rent 160.00 548 Clerk Expenses 32.95 549 Clerk Salary 1200.79 550 NOT ISSUED 0.00 551 70915 Came & Co Insurance 999.79 552 Cheshire Comm Action Subscription 50.00 553 Morral Play Services Inspection 54.00 9.00 554 Clerk Expenses 47.63 555 Northwich Town Council Gnds mntce 646.80 107.80 556 Brian Lewin Parish Plan 44.00 557 51015 John Carswell Noticeboard 456.00 78.00 558 Patricia Paterson Marigold seeds 13.61 559 Post Office Ltd (HMRC) BR tax 289.60 560 Mrs P Blythe Rent 160.00 561 Clerk Salary 1157.96 562 Clerk Expenses 46.34 563 21115 John Carswell Noticeboard 168.00 28.00 564 Clerk Expenses 39.28 565 121115 Devaprint N'Hd Plan 52.00 566 71215 RBL Upton Wreath 18.00 567 Mrs P Blythe Rent 160.00 568 Devaprint Newsletter 60.00
569 NALC Awards scheme 30.00 5.00 570 NWN Media Distribution 23.34 3.89 571 Amberol Ltd Planter 374.40 62.40 572 GSCA Xmas tree 100.00 573 Clerk Expenses 46.35 574 40116 Devaprint Newsletter 35.00 575 NWN Media Distribution 23.34 3.89 576 Post Office (HMRC) BR tax 289.40 577 D M Fisher Bulbs 8.00 578 Clerk Salary (net) 1158.16 579 Clerk Expenses 63.14 580 10216 Information Commissioner Fee 35.00 581 St John's PCC Grant 168.15 582 NTC Gnds mntce 235.20 39.20 583 Clerk Expenses 30.86 584 Mrs P M Paterson Voucher 10.00 585 180216 St John's PCC Book 25.00 586 70316 Devaprint Newsletter 85.00 587 NWN Media Distribution 23.34 3.89 588 Clerk Expenses 46.18 589 NTC Inspections 191.10 31.85
Guilden Sutton Parish Council Annual Return 2015/16 Head 31/03/15 31/03/16 Balances b/f 53965 44925 Precept 15721 16614 Other receipts 13661 7066 Staff costs 5643 5807 Loan repayments NIL NIL Other payments 32779 10679 Balances c/f 44925 52120 Assets 65798 70178
Guilden Sutton Parish Council Supporting notes 2015/16 Clerk/RFO: David Norbury, 1 Orchard Croft, Guilden Sutton, Chester CH3 7SL Telephone: 01244 300783, e mail: guildensuttonpc@aol.com Chairman: Cllr P M Paterson, 46 Oaklands, Guilden Sutton, Chester, CH3 7HE email: trisha@trimark.co.uk (to May 2016) Cllr A Davis, School Lane, Guilden Sutton, Chester, CH37ET Email: alanadi@icloud.com (from May 2016) Assets. During the year consequent upon boundary changes the Council acquired 1 no beacon @ 1050 and 1 no beacon barrier @ 2874. Separately a replacement noticeboard was installed at 456, the original having nominal value due to its condition. At 31 March 2016 the following assets were held: (proxy values as at 31 March 2012 unless otherwise indicated). 1 no Parish Car Park 5602 (a) (c) Office contents (including 1 no Brother AX110 electric typewriter 85 (c) 1 no Casio Printing calculator 16 (b) 704 (c) Street furniture: 3 no bus shelters 1 no CCTV installation 3 no street lights 4 no noticeboards* 2 no seats 3 no boundary signs 4 no litter bins 4 no benches 5 no signs 3 no bus shelter seats 15425 (c) * 1 no noticeboard new 1 no gates and fence 4537 (c) 1 no war memorial 4885 (a) (c) Playground equipment 22424 (c)
Other surfaces 12677 (c) 1 no beacon 1050 (c) 1 no beacon barrier 2874 (c) Total 70178 The basis of the evaluation of these assets is as follows: (a) nominal - community asset (b) replacement value (c) insured value Leases. At the year end, no leases were in operation. Borrowings. At the close of business on 31 March 2016 there were no outstanding loans to the Council. Debts. At 31 March 2016 there were no repayments due to the Council under previously agreed loans. Capital reserves. At 31 March 2016 the Council had no capital reserves although an appropriate proportion of any balances at the time would be applied to the purchase of a parish playing field should this become possible, provision for youth and provision for a future replacement play area. The Council agreed that 1000 per annum of balances from 2004/05 should be earmarked for this latter purpose. Earmarked reserves. At 31 March 2016 the Council had the following earmarked reserves: General projects 1114 Clerk's gratuity 4010 Parish Plan 725 Replacement play area 4473 Community safety grants 4995 Neighbourhood Plan 1424 Footpaths Group funds 1312
Total 18053 Overall reserves. The reserves at 31 March 2016 comprised: General projects 1114 Clerk's gratuity 4010 Parish Plan 725 Replacement play area 4473 Community safety grants 4995 Neighbourhood Plan 1424 Footpath Group funds 1312 Balance 34067 Total c/f 52120 The Council has continued to keep the level of reserves under review In response to the Auditor's comments in 2007 bearing in mind the aspiration to purchase a parish playing field should this become possible, provision for youth and now continued provision for a future replacement play area. The acquisition of a playing field at any time becomes increasingly expensive with the rise in the value of farm land. In addition the precept has been held or slightly reduced. Although the budget for 2016/17 showed a decrease on the previous exceptional year, this remains above historic levels. Possible expenditure as detailed below would further reduce balances. Proportion 2019 election fee 250 Local Council Awards 500 Review of Clerk s hours. 1200 Neighbourhood Plan. The Council continues to proceed with a neighbourhood plan in response to pressure from the community. The advice is the cost would be likely to be at least 10000 and it is not known if grants will be available. An initial provision of 2,000 was earmarked which has reduced as shown above to 1424 due to expenditure arising.. Speed management. The Council continues to pursue the installation of a speed indicator device. The 10 year cost is estimated at 8000 to be paid in advance. The Council has achieved funding of 4751 towards the cost which will reduce balances by 3249 on the basis of the estimate. The possibility of 100% funding, which would release the 4751 for a second device, remains only a possibility. The equipment has now been fitted (June 2016) but the cost is awaited from the highway authority. Reductions are proposed by the highway authority in the speed limit on four roads within the parish. The Council may be required to contribute towards the cost of the Order and signage which would further reduce balances depending on the outcome of attracting grants.
Defibrillator. The Council has now (June 2016) installed the intended public defibrillator within the parish. The estimated cost is 1,495 excluding VAT for which a full grant has been obtained although installation costs will be in addition. Tenancies. During the year the Council held no tenancies as landlord. As a tenant, the Council held a licence for the rent of the parish playing field at a cost of 640 per annum on a repairing basis. Section 137 payments. The limit for spending under section 137 of the LGA 1972 for this Council during the year was 9030.72. One payment was made during the year, Royal British Legion (wreath) 18.00. Agency work. During the year no agency work was undertaken on behalf of other authorities. Advertising and publicity. The following costs for advertising and publicity were incurred during the year: Recruitment advertising nil Other advertising nil Publicity (newsletter) 298.36 Contingent liabilities. NIL. Pensions. For the year of account, the Council made no contributions to employee pensions. gspc 15/16
Summary accounts. Opening balances. Current 21738.43 Scottish Widows 1 20069.66 Scottish Widows 2 3405.07 45213.16 Less u/p 287.68 Receipts. 44925.48 44925.48 Current 23586.50 Scottish Widows 1 79.49 Scottish Widows 2 14.39 23680.38 68605.86 Payments. Current 16485.82 Scottish Widows 1 0.00 Scottish WIdows 2 0.00 Closing balances Current 28551.43 Scottish Widows no1 19559.06 Scottish Widows no 2 4009.55 16485.82 52120.04 52120.04 52120.04 Bank reconciliation. Cash book: Balances b/f 44925.48 Plus: receipts 23680.38 Less: Payments (16485.82) 52120.04
Bank: Current a/c 28551.43 Less u/p (NIL) 28551.43 Deposits 23568.61 Significant variations. 52120.04 52120.04 Box 3 Total other receipts. The reduction ( 6595) compared with 2014/15 follows the drop out of one off income streams obtained for projects totalling 11493 partly balanced by a significant VAT refund of 4394.02 following the refurbishment of the children's playground and a larger than expected payment ( 1990) of New Homes Bonus moneys. Box 6 All Other Payments. The decrease ( 22100) reflects the fall out of the following items from 2014/15 partly balanced by new one offs totalling 4735 arising in 2015/16: Refurbished children's playground 23486 Signage 120 WW1 plaque 72 Treework 540 Car park relining 590 Grant unlocking payment (11%) 543 Post installation inspection 354 25705 2015/16: Street lighting 1430 Election costs 538 Village Hall grant 1000 (new boiler) Noticeboard replacement and refurbishments 624 Planter 374 Grants to PCC 193 4159 Minor variations included salaries (+ 164 in 15/16), Publicity (+ 53), Subscriptions (+ 57), Printing (+ 531 including a planning document at 480) and Mileage (+ 41). gspc supporting 15/16