Proposed 2018-19 School District Budget Exploration Growth Innovation Opportunity Board of Education Meeting March 21, 2018 Brian D. Russ, Superintendent Joanne M. George, Business Administrator 1
Agenda Budget Development Finance Committee Update Budget Challenges Strategies for Balancing the Budget Budget Priorities Programmatic and Fiscal Review Tentative Spending Plan Review Projected Revenues Budget Development Calendar Review of Community Budget Forum Discussion 2
Budget Development We must remember: This is about more than reductions and balancing a budget. This is about our Values & Vision and upholding the integrity of our commitment to provide excellent quality programs and services to our students. Exploration Innovation Growth - Opportunity 3
Considerations for the Budget Process 1. We are completely and unwaveringly committed to serving the interests of our students. 2. We are committed to exercising care and good judgment in managing the resources with which we are entrusted. 3. We are committed to conducting our business in an open, objective, and professional manner. 4. We are future-focused planning and committed to constant improvement. 4
2018-2019 Budget Finance Committee Meeting Updates: 11/29/17 Discussed a Multi-Year Budget approach A request was made to develop a three-year expenditure budget for the next meeting 01/08/18 Presented the requested three-year expenditure budget as a starting place Discussed financial strategies for moving forward 02/12/18 Presented revenue, based on the Governor's budget Discussed financial and programmatic strategies for moving forward 03/05/18 Presented Updated Information Discussed building in Contingencies and Appropriating Fund Balance from 17-18 Surplus 03/13/18 Review 1 st Draft of Proposed Budget 5
Budget Challenges Minimal Projected State Aid Increase Contract Salary Increases Tax Refund Loss of Room Rental Revenue Increase to TRS Employer Contribution Rate Remaining Tax Cap Compliant Rebuilding Fiscal Stability (Fund Balance & Reserves) Combined Wealth Ration (16/17 1.179%) 6
Positive Factors that Helped to Balance the Budget Reduced Continuing Education/Community Relations costs Sharing with Holland Reduction in Expenses for Utilities Reduction in Workers Compensation Premium Reduction in Contractual costs 7
2018-2019 Budget Priorities Class Size Reduction Social Worker Increase Parkdale Library Media Specialist FTE Addition of High School Electives Addition of Middle School Business Classes Addition of Middle School Music Grounds Worker Increase from Part-Time to Full-Time Addition of a Technical Support Specialist Additional funding for Technology Increase Unappropriated Fund Balance Replenish Employee Benefits Accrued Liability Reserve Restoration of Modified Sports Security Upgrades 8
Multi-Year Budget Program Priorities 2.0 FTE Parkdale Classroom Teachers $ 68,805 each - $137,610 0.2 FTE Parkdale Library Media Specialist $ 15,237 0.2 FTE Parkdale Physical Education Teacher $ 13,761 2.0 FTE Middle School Classroom Teachers $ 68,805 each - $137,610 0.5 FTEAddition of Middle School Business Classes $ 34,403 0.6 FTEAddition of Middle School Music Teacher $ 39,055 1.0 FTE Social Worker $ 68,805 Addition of High School Electives $ 68,805 Part-Time Grounds Worker From Part-Time to Full-Time $ 18,593 Additional funding for Technology - Build Technology Reserve $ 50,000 Restore Modified Sports to whole $ 20,000 Security Upgrades $ 20,000 $ 623,879 9
Multi-Year Budget Financial Priorities Improve Fiscal Stress Monitoring Score Increase Unappropriated Fund Balance to 4% Establish a Capital Technology Reserve Establish a Tax Certiorari Reserve Replenish the Employee Benefits Accrued Liability Reserve 10
Budget Finance Committee Projections Remaining Surplus from 2017-18 to Support 2018-19 Budget 2017-18 Projected use of Surplus Tax Certiorari Reserve $220,000 Appropriated for 2018-2019 $300,000 Unappropriated Fund Balance $439,465 Technology Reserve $ 50,000 TOTAL $1,009,465 2/14/18 BOE Meeting Projected Surplus $1,009,465 11
Budget Finance Committee Projections 2014-15 2015-16 2016-17 2017-18 2018-19 Actual Actual Actual Budget Projected Revenue Category Property Tax Items 18,559,412 19,068,727 19,171,963 20,510,579 21,615,124 State Aid - All except Building Aid 5,838,531 5,736,921 6,723,926 7,139,717 7,368,287 State Aid - Building Aid 2,056,255 2,136,922 1,797,840 1,755,018 2,046,850 Sales Tax 1,987,052 1,987,785 2,006,390 2,000,000 2,000,000 Misc Rev 603,168 797,532 809,885 1,043,500 593,500 Appropriated Reserves - Tax Cert 866,809 634,092 550,348 785,559 208,000 Appropriated Fund Balance 0 0 0 0 300,000 TOTAL 29,911,227 30,361,979 31,060,352 33,234,373 34,131,761 Expense Category Salaries 13,139,932 13,319,758 13,811,676 13,844,860 14,570,321 Fringe Benefits 6,566,365 6,119,277 6,120,023 6,195,070 6,571,558 Equipment 91,684 119,092 126,835 82,815 83,500 Supplies 407,223 486,443 555,238 613,530 622,580 Contractual 1,636,649 1,858,272 2,165,066 2,574,862 2,771,511 Textbooks & Tuition 377,265 446,142 537,298 581,573 581,573 BOCES 3,549,887 3,938,645 4,597,425 4,668,863 4,791,210 Transportation 1,345,067 1,510,990 1,866,099 1,899,500 1,956,798 Sub Total 27,114,072 27,798,619 29,779,660 30,461,073 31,949,051 Debt Service/Interfund Transfer 3,284,102 3,047,938 2,628,575 2,773,300 2,656,861 TOTAL 30,398,174 30,846,557 32,408,235 33,234,373 34,605,912 Spending-To-Spending 1.48% 5.06% 1,371,539 Budget-To-Budget 4.13% Revenue to Expenses - (Deficit) (486,947) (484,578) (1,347,883) -474,151 12
Appropriation Adjustments Starting Deficit $ 474,000 Estimated Increase in State Aide (100,000) Additional Appropriated Fund Balance (100,000) Transportation (55,000) Athletics (10,000) Breakage from Leave of Absence (19,418) Professional Development (23,000) High School (10,000) Middle School (7,000) Parkdale (5,000) Reduction in Teacher Aides (100,000) Middle School 0.2 Science Reduction (10,448) Middle School 0.2 Social Studies Reduction (10,280) Middle School 0.4 LOTE Reduction (51,902) Contractual (55,000) Buildings & Grounds 2 Completed Leases (23,000) Buildings & Grounds (32,386) Parkdale Plus 1.0 FTE 69,600 Middle School 0.5 FTE Music Addition 40,995 Middle School 0.4 FTE Business Addition 27,839 0 13
Programmatic Changes for 2018-2019 Add 1.0 FTE @ Parkdale Add 0.2 FTE Librarian @ Parkdale Add 0.5 FTE Music @ MS Add 0.4 FTE Business @ MS Add 0.6 FTE HS Electives Add 0.5 FTE Buildings & Grounds Reduce 0.2 FTE Science @ MS Reduce 0.2 FTE Social Studies @ MS Reduce 0.4 FTE LOTE @ MS Reduce 100 hours of Teacher Aide Support K - 12 14
Estimated Revenues to Support Budget Estimated revenues for 2018-2019 = $34,331,909 Appropriated Fund Balance is $400,148 Appropriated Reserves is $208,000 The revenue estimates include an increase in the levy of $516,936 for previously approved Capital Projects and $606,475 for programmatic needs. Includes Governor s State Aid Proposal Includes estimated additional State Aide of $100,000 * Pending adoption of State Budget on April 1st 15
Projected Revenues 2018-2019 Category 2017-2018 2018-2019 Tax Levy $20,465,729 $21,589,140 Sales Tax 2,000,000 2,000,000 State Aid 8,894,735 9,515,137 Appropriated Reserves 785,559 208,000 Appropriated Fund Balance 0 400,148 Other Sources 1,088,350 619,484 TOTAL $33,234,373 $34,331,909 16
Re-Cap of the 2018-2019 Proposed Budget Proposed Budget March 7, 2018 $34,331,909 Increase in Tentative Budget $1,097,536 Percent Increase in Tentative Budget 3.30% Percent increase to the Levy due to Capital Previously Approved Projects - Approximately Percent increase to the Levy due to Programmatic Needs - Approximately 2.50% 2.99% 17
Tax Cap Calculation 2014-15 2015-16 2016-17 2017-18 2018-19 Actual Actual Actual Budget Projected Tax Cap Form Real Property Tax Levy Prior Year 17,991,247 18,490,000 18,962,486 19,144,743 20,465,729 Tax Cap Reserve Offset from Prior Year 0 0 0 0 0 Total Tax Cap Reserve Amounts 0 0 0 0 0 Tax Base Growth Factor 1.0044 1.0066 1.0082 1.0105 1.0085 PILOTs Prior Year 61,680 86,817 41,270 42,000 42,850 Tort Exclusions 0 0 0 0 0 Capital Tax Levy Exclusion Prior Year 0 180,000 184,900 189,625 0 Allowable Growth Factor 1.0146 1.0162 1.0012 1.0126 1.0200 PILOTs New Year 86,817 41,270 42,000 42,850 23,985 Available Carry Over from Prior Year 0 0 0 0 0 Tax Levy Limit Before Exclusions 18,310,000 18,777,586 18,955,118 19,397,184 21,072,204 Tort Exclusions New Year 0 0 0 0 0 Capital Tax Levy Exclusion New Year 180,000 184,900 189,625 0 516,936 Teachers' Retirement System Exclusion 0 0 0 0 0 Employees' Retirement System Exclusion 0 0 0 0 0 Total Exclusions 180,000 184,900 189,625 0 516,936 Tax Levy Limit 18,490,000 18,962,486 19,144,743 19,397,184 21,589,140 Percent Change 2.56% 0.96% 1.32% 5.49% Proposed Tax Levy 18,490,000 18,962,486 19,144,743 20,465,729 21,589,140 Diference Between Tax Limit & Proposed Levy 0 0 0 1,068,545 0 Proposed Tax levy Percent Change 6.90% Dollar Increase from Prior Year $472,486 $182,257 $1,320,986 $1,123,411 18
Tax Impact Tax Impact on a House Assessed for $100,000 is approximately $220 19
2016-2017 School/Town/Village Tax Comparison Data Source: Erie Co. 2016-17 Real Property Tax Comparison Taxes are based on a home valued at $150,000 Sorted by School Taxes - Highest to Lowest Village School County Town Village Total Sloan $3,866.41 $787.17 $1,267.96 $1,633.18 $7,554.72 Depew/Depew SD $2,559.62 $787.17 $1,132.34 $1,803.37 $6,282.50 Lancaster/Depew SD $2,539.41 $768.03 $563.60 $1,442.51 $5,313.55 Depew/Depew SD $2,539.41 $768.03 $352.92 $1,748.16 $5,408.52 Kenmore $2,360.50 $807.89 $391.64 $1,793.23 $5,353.26 North Collins $2,318.16 $777.24 $390.37 $1,690.24 $5,176.01 Hamburg/Hamburg SD $2,293.78 $775.75 $391.47 $1,623.61 $5,084.61 Depew/Maryvale SD $2,180.91 $787.17 $1,132.34 $1,803.37 $5,903.79 Orchard Park $2,161.44 $761.92 $521.96 $321.80 $3,767.12 Williamsville/Cheektowaga $2,093.13 $787.17 $1,267.94 $659.40 $4,807.64 Williamsville $2,064.51 $768.59 $755.10 $618.60 $4,206.80 Alden $2,060.47 $817.22 $245.74 $881.45 $4,004.88 Springville $2,034.95 $776.98 $200.14 $1,107.48 $4,119.55 Depew/Cheektowaga SD $2,002.40 $787.17 $1,132.34 $1,803.37 $5,725.28 Angola $1,970.73 $781.60 $1,297.38 $828.63 $4,878.34 Depew/Lancaster SD $1,942.77 $787.17 $1,132.34 $1,803.37 $5,665.65 Farnham $1,940.69 $803.67 $472.99 $1,224.34 $4,441.69 Lancaster/Lancaster SD $1,921.34 $768.03 $563.60 $1,442.51 $4,695.48 Depew/Lancaster SD $1,921.34 $768.03 $352.92 $1,748.16 $4,790.45 Akron $1,885.89 $796.49 $206.90 $944.12 $3,833.40 East Aurora $1,705.83 $759.89 $174.47 $992.37 $3,632.56 Blasdell $1,695.76 $775.75 $391.47 $1,576.49 $4,439.47 Hamburg/Frontier SD $1,695.76 $775.75 $391.47 $1,623.61 $4,486.59 Gowanda $1,612.03 $819.92 $351.33 $1,799.21 $4,582.49 20
What Happens if the Budget Vote Does Not Pass Projected 2018-19 Levy $21,589,140 Defeated Vote 2018-19 Levy (Same as 2017-18 Tax Levy) $20,465,729 Resulting Expenditure Cuts that will need to be made $ 1,123,411 21
Components of Proposed 2018-2019 Budget Category 2017-2018 Appropriations 2018-2019 Appropriations Increase (Decrease) Percent Change Salaries $13,844,860 $14,515,184 $670,324 4.84% Fringe Benefits 6,195,070 6,573,078 378,008 6.10% Equipment 82,815 60,500 (22,315) -26.95% Supplies 613,530 590,580 (22,950) -3.74% Contractual 2,574,862 2,661,125 86,263 3.35% Textbooks & Tuition 581,573 581,573 0 0.00% BOCES 4,668,863 4,791,210 122,347 2.62% Transportation 1,899,500 1,901,798 2,298 0.12% Sub Total 30,461,073 31,675,048 1,213,975 Debt Service/InterFund 2,773,300 2,656,861 (116,439) -4.20% Total $33,234,373 $34,331,909 $1,097,536 3.30% 22
On-Going Items included in Proposed 2018-2019 Budget Remedial Student Support Services School Resource Officer (SRO) Equipment for Technology, Instruction & Buildings and Grounds Professional Development Textbooks Art, Business, Health, Home & Careers, Library, Music, PE, STEM and Technology Partial Modified, Junior Varsity & Varsity Athletics Additional Career, Tech Education & Alternative Education Placements 23
Good News Items Parkdale Technology Advances Chromebooks Middle School STEAM Lab 8 th Grade Honors Program High School 100% Graduation Rate Reward School New Electives Health, PE & Athletics Numerous division, sectional, & state titles over the last several years. Increased opportunities for personal health advancements Technology Department Wireless Network across all three Buildings Google Platform B&G / Facilities Capital Facilities Project Utility Cost 24
Budget Development Calendar March 21, 2018 April 2, 2018 April 11, 2018 April 23, 2018 April 24, 2018 April 25, 2018 May 2, 2018 May 8, 2018 May 15, 2018 Budget Workshop Review State Budget, Finalize Budget & Revenue Estimates Budget Workshop Adoption of the School District Budget & Property Tax Report Card Submit Property Tax Report Card to SED Make 3 Part Budget Available to Public Hold Hearing on Proposed 2018-2019 Budget Mail out Budget Notice Annual Budget Vote 25
Information from the Community Budget Forum Additions suggested are essential Concerns/long term impact of large class size across the District Safety and security Why the need for a social worker and grounds keeper? Continue to look at bussing costs and ways to save on transportation Sustainability Importance of a three year plan Teacher aide cuts How are they determined? Invite local legislators to visit and meet to discuss additional financial support Add visual arts to long range plan Voter turn out is important Focus on Tax Cap Compliance How does this budget support long term goals? 26
Discussion Questions Board of Education Direction on Budget Development 27