RIVERSIDE CITY COLLEGE Strategic Planning Executive Council Meeting April 7, 2011 2:30 4:00 p.m. Digital Library Room 409 AGENDA I. Call to Order II. Approval of Minutes of March 3, 2010 III. Report from the President Cynthia Azari IV. Co-chairs Report Norm Godin Richard Davin V. Old Business - None VI. New Business Norm Godin a. Annual SPC Retreat Selection of date for spring retreat VII. Leadership and Governance Richard Davin VIII. Leadership Council Reports a. Student Access and Support Ellen Brown-Drinkwater 1. RCC Street Fair Information Only b. Academic & Career/Tech. Programs & Instructional Support Hayley Ashby 1. CSA Update Patrick Schwerdtfeger c. Resource Development and Administrative Services Mary Legner Action Items: 1. Change in the Reporting Relationship of Physical and Tech. Resources Advisory Groups with recommendation to report directly to SPEC 2. Approval of the Fall Deterrent Project with request that we seek funding from the La Sierra Project funds prior to reallocating Measure C funds 3. Endorsement of Community Garden d. Institutional Effectiveness Susan Mills IX. Adjournment
STRATEGIC PLANNING EXECUTIVE COUNCIL MEETING OF APRIL 7, 2011 MINUTES Minutes approved May 5, 2011 Present: Richard Davin, Norm Godin, Hayley Ashby, Shelagh Camak, Rebecca Faircloth, Ginny Haguewood, Mary Legner, Tara McCarthy, Patrick Schwerdtfeger Absent: Stephen Ashby (e), Ellen Brown-Drinkwater (e), Edward Bush, Italia Garcia, Rikki Hix, Susan Mills (e) Guests: Cynthia Azari, Janet Lehr, Sandy Baker, Ron Vito, Virginia McKee-Leone, Ryan Sendejas, Micherri Wiggs I. Call to Order meeting convened at 2:32 p.m. II. Approval of Minutes of March 3, 2011 the minutes were approved by consensus. III. Co-Chairs Report: Richard Davin reported he met with Chancellor Gray yesterday and the budget situation keeps getting worse. Richard stated the RCC APC and the Senate have approved a crisis enrollment management plan for 2011-2012. Beyond that will be a longer term plan that will involve the Strategic Planning Council. The plan is for those departments that did not cut the last time, will do so this time, no part-time faculty and no overloads. Any cuts beyond that will cut into full-time faculty. The second round is long-term. APC is dealing with long-term principles and enrollment management. That plan will come to strategic planning because of the impact it will have on a program s survival, hiring, and so forth. Norm mentioned that once APC develops that plan, it will go through the Academic & Instructional Leadership Council. This has not been done in the past. All council groups should have a chance to look at the plan. Norm welcomed the students who are present from Viewpoints and Ryan who is representing the Academic & Instructional Support Leadership Council and is also an ASRCC Senator. 1) Norm reminded everyone we should be assessing our current year s action plans, and will need to develop action plans for next year. 2) An architect has been selected to update our Facility Master Plan. Committees for each of those projects have been assigned and we now need to assign students to each. 3) Last year we developed the first assessment report card, with the help of Kristina Kauffman. A lot of effort went into developing this document. She has since retired and this will now be a college responsibility. VI. New Business Annual SPC Retreat After looking at the calendar of college events and other obligations, the best date available for scheduling the annual SPC Retreat is May 20. Everyone agreed to a half-day morning session, on campus for May 20. A notice will go out to everyone to save the date. VII. Leadership Council Reports a. Student Access and Support Rebecca Faircloth presented a proposal (Attachment A) on behalf of the ASRCC to have a Street Fair, which will bring in revenue, and also bridge the community with the college. Many other colleges have been doing this for many years, and the amount of
Minutes approved May 5, 2011 revenue it brings in is incredible. Since we already deal with many vendors, a lot of the paperwork needed is already taken care of. The ASRCC Senate has approved this concept and they have been given the funds to market and advertise. This is presented for information. Council members were in agreement with the concept. Norm expressed some legal concerns and suggested a meeting with Rebecca, Deborah Hall, and Ed Bush to discuss these issues and work out some of the details, to be brought back to SPEC. b. Academic & Career/Tech. Programs & Instructional Support The Unit Plan Committee has met and working diligently on unit plans. The rubrics group has finished the process of coming up with one rubric to encompass all the different requests. The new rubric was tested out and received a positive response. The rubric is now included in the new unit plan that went out. The comprehensive review group will work with the program review committee and use that information as strategic inputs to the council. Pat talked about the reorganization, budget, and enrollment management. CSA Update the committee will meet tomorrow. At last meeting Amy Cardullo, RCCD Foundation Director, attended to talk about the major fundraiser in the fall. This will be a very big event. The Chancellor wanted to review the CSA organization chart again. Some disciplines do not want to leave the current structure. Need to come up with a way to make this work. c. Resource Development and Administrative Services Discussed the action plans at the last meeting, and had a very productive discussion about the budget. There was consensus we need a clear vision on the direction this institution is going. There s also a strong feeling we need our own researcher, and that we need accurate data that will help us as we make critical decisions. Acton Items: 1. Change in the Reporting Relationship of Physical and Tech. Resources Advisory Groups Richard Davin moved/mary Legner seconded/motion to approve the recommendation that the Physical Resources Advisory Group and Technology Resources Advisory Group report directly to the Strategic Planning Executive Council. Carried. Discussion: Norm indicated that the advisory chairs of these two groups will now be attending the SPEC meetings and this will be a standing agenda item, providing reports as needed. Under the proposed operating procedures, they will no longer serve as an advisory group. With this reporting change one of the goals is to formalize each group with official status and with a shared governance structure similar to what we use. Question was asked if this affects our by-laws. It does not. When we rewrote the by-laws we used permissive language that gives us flexibility, so there is no need to amend the by-laws to accommodate this change. The question was raised whether the advisory chairs will have voting rights.
Minutes approved May 5, 2011 The Human Resources Advisory Group will stay as is. There is no longer a Financial Advisory Group. 2. Parking Structure Fall Deterrent Project The district hired an architect to evaluate the situation of the parking structure and design a plan to deter falls. The plan was discussed at the Resource Development Leadership Council meeting, and members agreed to move the plan forward. However there was discussion that funding for this project come from the La Sierra Project. The La Sierra fund has already been tapped into, and the board has made it clear they are not opening the La Sierra fund. After further discussion council members were in agreement to pursue funding for this project from other sources before spending Riverside s share of Measure C. Mary Legner moved/tara McCarthy seconded/motion to approve the design plan for the parking structure Fall Deterrent Project, and further request to seek funding from the district prior to reallocating Measure C funds. Carried. 3. Endorsement of Community Garden Ryan Sendejas, student, presented the concept for a proposed Community Garden. This is an opportunity for students and the community to build a sustainable garden on RCC campus in front of the new Nursing/Science Building. A lot of discussion has taken place with regards to the types of edible plants as well as design. Residents of the Wood Streets Green Team and students in the Sustainability Club, as well as some faculty, are committed to this idea. Endorsement of the concept for a Community Garden is requested at this time. Mary Legner moved/shelagh Camak seconded/motion to the approve the concept of the Community Garden. Carried. d. Institutional Effectiveness Shelagh Camak reported that Susan has received some feedback on the mission, vision, and goals. She will submit that information to the President. The planning agendas have been updated. David Torres, Director for Institutional Research, will attend the I.E. council meetings regularly, he will report on CCSSE at the next meeting. The Accreditation Steering Committee continues to meet and will have their first training for the self-study. Mid-term report is due in the Fall. Everyone needs to fill out unit plans dealing with assessment. Tim Brown has volunteered to collate all planning agendas as leadership councils are finishing up their reports. Meeting adjourned at 3:58 p.m.
Bridging Community and College Raising Money for Tomorrow s Leaders
Paving New Paths ASRCCD has developed a new budget allocation model. The college which houses the program now has to fund that program. Because of this Riverside will now be forced to fund all of its groups (including Athletics) with a $200K deficit... the street fair can possibly backfill this deficit.
College of the Desert $500K Annual Revenue! Golden West College $2.25M Annual Revenue!
RCC Revenue 100 vendors x $50 a day = $5,000 day $5,000 x 2 days a month = $10,000 month $10,000 x 12 months = $120,000 year And this is just a starting point
Riverside City College What we could do with the revenue Fund field trips and cocurricular events Student Scholarships Support capital improvements of campus facilities Student Employment/Internships Support Academic Programs Support athletic programs Improve Student Center Offer more leadership opportunities Offset educational cutbacks by contributing to the general fund Fund additional student activities and events
Parking Set-up Facilities Vendors responsible Electricity Vendors supply their own Trash Dumpsters/trash receptacles* Restrooms Porta-potty s* * cost associated
Permits Riverside County Agricultural Commissioners Office Farmer s Market Approval ($65.76) Riverside County Department of Environmental Health Certified Farmer s Market Permit ($396/year) Temporary Event Permit ($258 - $1,159/quarterly) (based on # food vendors) City of Riverside Planning Department Temporary Use Permit (Waived)
Word of Mouth Advertising Attend community group meetings, i.e. Chamber/Rotary/etc. Viewpoints/Newspaper/press releases Mass mailing* Radio* Facebook/Myspace/Craigslist/Website Marquee Email blast/rccd-all Announcements during sporting events Community posters/flyers* * cost associated
Staffing Director Advertising and marketing, process vendor applications, coordinate, manage, and supervise events Volunteers/student employees Setup, clean-up, information booth, cleaning and servicing restrooms, sweeping, trash service, customer service, security, parking control
Start-up Budget Personnel Budget Street Fair Director $ 1,000 Volunteers (5 @ $100 day) 1,000 Operating Advertising (banner, mailing, posters) Budget $ 750 Portable restrooms 680 Sidewalk signs 100 Supplies (brooms/dust pans/pickers) 200 Tables/Chairs/Canopies 120 Trash Bin 200 Trash cans 200 Permits 750 Total Expenses Budget $ 5,000
Monthly Operating Budget Personnel Budget Street Fair Coordinator (60 hours) $ 1,200 Volunteers (5 @ $100 day, 2 days) 1,000 Operating Budget Advertising $ 200 Portable restrooms 680 Supplies (trash bags, paper, ink, etc) 100 Trash Bin 200 Permits 420 Total Expenses Budget $ 3,800