4EB/E/3(d)(i) INTERNATIONAL TRADE UNION CONFEDERATION EXECUTIVE BUREAU Brussels, 16 December Agenda item 3: ITUC and Programmes for (d) Regional Organisations Income and Expenditure s for (i) ITUC-AFRICA 1. The attached document has been submitted by the ITUC-Africa in line with the ITUC Constitution and sets out the African Regional Organisation s proposed budget for. 2. ITUC-Africa is presenting a balanced income and expenditure account for amounting to KES 76,370,000 or 1,091,000. The requested ITUC General Fund contribution amounts to KES 61,775,000 or 882,500. It would represent an increase of 5% in when compared to the previous year. 3. The ITUC is proposing to increase the ITUC General Fund contribution to the ITUC-Africa to the amount of 856,400 (an increase of 2% compared to ). At today s prevailing rate of exchange, the requested General Fund allocation is equivalent to 657,000. 4. The Executive Bureau is requested to recommend that the General Council APPROVE a contribution from the ITUC General Fund amounting to 856,400 and to request the ITUC-Africa to adjust its budget accordingly. 4EB/FIN -11 December
1 ITUC-African Regional Organisation(ITUC-Africa) 2 nd General Council Meeting 30 th 31 st October NAIROBI Kenya Agenda Item No. : ITUC-Africa BUDGET FOR CONTENTS PAGES for 2 Notes to 4-6 Other income 7 Staff schedule 8 Detailed Expenditure 9-11
2 ITUC-African Regional Organisation(ITUC-Africa) 2 nd General Council Meeting 30-31 October NAIROBI Kenya Agenda Item No. : ITUC-Africa BUDGET FOR Item (A)INCOME ITUC - Africa Aug. 08 ITUC - Africa ITUC - Africa ary Proposals ITUC - Africa ary Proposals Percentage KES KES KES % Affiliation Fees 3,998,715 9,450,000 9,450,000 135,000 12 Other income 522,721 7,000,000 5,145,000 73,500 7 ITUC General Fund Allocation 36,540,000 58,800,000 61,775,000 882,500 81 TOTAL INCOME 41,061,436 75,250,000 76,370,000 1,091,000 100 (B)EXPENDITURE 13.1 ITUC - Africa Congress 1,305,000 2,100,000 2,100,000 30,000 3 13.2 Meeting and Traveling Exp. 7,016,093 18,900,000 16,700,000 238,570 22 13.3 Office rent and up keep 2,748,000 4,130,000 4,340,000 62,000 6 13.4 Office expenses 5,916,077 8,820,000 9,261,000 132,300 12 13.5 Staff Expenses 18,408,015 37,170,000 40,635,000 580,500 53 13.6 Publications and Publicity 512,300 1,750,000 835,000 11,930 1 13.7 Furniture and Equipment 1,139,573 1,680,000 1,764,000 25,200 2 13.8 Bank Related & Other Exp. 633,850 700,000 735,000 10,500 1 TOTAL EXPENDITURE 37,678,908 75,250,000 76,370,000 1,091,000 100
3 INCOME 1. Affiliation fees The list of ITUC-Africa indicates a membership of 9 million. At the rate of 15 per 1000 members this translates to Affiliation fees of 135,000 that is proposed in the budget. This amounts to 12% of the total income. 2. Other income These charges on ITUC-Africa projects of KES 5,145,000 ( 73,500) is shown on page 9. This amounts to 7% of the total. 3. ITUC General Fund Allocation The ITUC General Council at its 2 nd meeting (December 2007) approved a sum of US Dollars 840,000 (KES 59 million) for the operations of ITUC-Africa for the year. It is expected that the ITUC General Fund allocation to be increased by 5% or 42,000 to cover the increasing activities undertaken by the regional organization. In addition, the dollar has been fluctuating against other major world currencies.
4 EXPENDITURE 13.1 2 nd ITUC-Africa Congress: An annual provision of KES 2.1 million ( 30,000) is envisaged for the next 1 st ITUC - Africa Congress. 13.2 Meeting and Travelling Expenses Aug. Protocol & Representation Expenses 125,640 420,000 300,000 4,285 Meeting Expenses 8,000,000 7,400,000 105,714 ITUC-Africa Officials 6,890,453 10,500,000 9,000,000 128,571 7,016,093 18,900,000 16,700,000 238,570 The estimate covers one annual meeting for the following ITUC-Africa constitutional organs: (a) Regional General Council, (b) Executive Bureau, (c) Women's Committee, (d) Youth Committee (e) Co-operating Partners Meeting. The Education and Finance Committees have been excluded in budget since they are not mandatory committees. In addition, the estimate includes travel of ITUC-Africa officials, as well as, local conveyance. Travel covers 53 countries, and from time to time, the organisation is called upon to intervene, in cases, where there are trade union rights violations. 13.3 Office Rent and Upkeep Aug. Rent 2,674,000 3,909,500 4,102,000 58,600 Cleaning 44,500 73,500 84,000 1,200 Repairs & Alterations 29,500 147,000 154,000 2,200 2,748,000 4,220,500 4,340,000 62,000 The rent for the office in Nairobi is expected to go up by 5%, therefore, the budget has been adjusted accordingly.
5 13.4 Office Expenses Aug. Postage,Telephone & Telefax 1,879,114 2,800,000 2,898,000 41,400 Stationary & Supplies, including Internet 3,197,228 3,360,000 3,451,000 49,300 Lome expenses 444,987 1,400,000 1,600,000 23,000 Audit Fees 700,000 735,000 10,500 Others 394,748 560,000 567,000 8,100 5,916,077 8,820,000 9,261,000 132,300 The budget has been increased by 441,000 ( 6,300) to cover for the increase in inflation. The cost of the running the new office in Lome is included. 13.5 Staff salaries and related expenses Aug. Emoluments 17,868,750 36,435,000 39,835,000 569,072 Medical Insurance 441,975 735,000 600,000 8,571 Training 97,290-200,000 2,857 This includes provision for two new staff positions to be filled in the year. 13.6 Publication & Publicity Aug. 18,408,015 37,170,000 40,635,000 580,500 ITUC Africa Newsletter 453,080 1,470,000 541,000 7,730 Newspapers & Periodicals 59,220 280,000 294,000 4,200 512,300 1,750,000 835,000 11,930 ITUC Africa Newsletter is expected to be produced on a quarterly basis. The Website is operational and currently efforts are being done to make it more user friendly. 13.7 Furniture and equipment The budget is to cover replacement of old Computer equipment, as follows: Item KES Computer Data Storage 560,000 8,000 Refurbishment of Server Room 280,000 4,000 Personal Computers 5 644,000 9,200 Furniture 280,000 4,000 1,834,000 25,200
6 13.8 Bank Related and Other Expenses Aug. Bank Charges 346,616 420,000 441,000 6,300 Secretarial Services 287,234 280,000 294,000 4,200 633,850 700,000 735,000 10,500
7 for Other Income for KES Fighting HIV/AIDs at the Workplace Project 665,000 9,500 Partnership for Democracy and Peace (Capacity Building) Project 840,000 12,000 Strengthening Economic and Social Policy Intervention Project 700,000 10,000 Human and Trade Union Rights Project 700,000 10,000 Promoting Equality and Social Protection Project 700,000 10,000 Organising Project 840,000 12,000 Labour Migration and Human Trafficking Project 700,000 10,000 5,145,000 73,500
8 Schedule of staff members a) The allocation on page 3 covers the following staff members: Regional Staff Human & Trade Union Rights Officer Economist (2) Organising Gender Co-ordinator Media, Communication & Campaign Accounts Assistant Translator Bilingual Secretary(2) National Staff Financial Controller Administration & HR Officer Driver/Messenger Receptionist/Filing Clerk b) In addition, the following staff members are paid through the respective projects HIV/AIDs Project Co-ordinator, 13. ITUC-Africa Executive Board is requested to approve the ITUC-Africa budget for year, as elaborated above, and authorises the ITUC-Africa General Secretary, to approach the ITUC General Secretary, to recommend to the ITUC Governing Bodies, to approve the ITUC-Africa.
9 ITUC-Africa Detailed Expenditure ary ary 8-months Proposals Proposals Conferences, meetings, travel, etc. Travel Expenses GS,DGS 3,404,276 5,700,000 4,400,000 62,857 Travel expenses other staff 1,940,025 2,700,000 2,500,000 35,714 Travel expenses others 836,954 1,200,000 1,200,000 17,143 Representation expenses 125,640 400,000 300,000 4,286 Local Transport 709,198 900,000 900,000 12,857 - General Council 3,700,000 3,400,000 48,571 - Executive Bureau 1,600,000 1,400,000 20,000 - Women Committee 1,400,000 1,300,000 18,571 - Cooperating Partners meeting 500,000 500,000 7,143 - Youth Committee 800,000 800,000 11,428 7,016,093 18,900,000 16,700,000 238,570 Office rent and maintenance Rent 2,674,000 3,909,500 4,102,000 58,600 Cleaning Services 44,500 73,500 84,000 1,200 Repairs and Alterations 29,500 147,000 154,000 2,200 2,748,000 4,220,500 4,340,000 62,000
10 Office Expenses Stationary and supplies 2,705,078 2,660,000 2,751,000 39,300 Internet fees 492,150 700,000 700,000 10,000 Postage 164,936 300,000 320,000 4,571 Telephone 1,629,417 2,350,000 2,428,000 34,686 Telefax 84,761 150,000 150,000 2,143 - Audit fees 700,000 735,000 10,500 Lome expenses 444,987 1,400,000 1,600,000 22,857 Water, Tea and coffee 131,744 170,000 180,000 2,571 Legal fees 60,000 60,000 60,000 857 Car expenses 61,043 100,000 107,000 1,529 Insurance 95,429 150,000 150,000 2,143 Miscellaneous expenses 46,532 80,000 80,000 1,143 Staff salaries and related expenses 5,916,077 8,820,000 9,261,000 132,300 Emoluments 17,868,750 36,435,000 39,835,000 569,072 Medical Insurance 441,975 735,000 600,000 8,571 Training 97,290-200,000 2,857 18,408,015 37,170,000 40,635,000 580,500
11 Publication and Publicity Newspapers and periodical 59,220 280,000 294,000 4,200 ITUC-Africa Newsletter 453,080 1,470,000 541,000 7,730 512,300 1,750,000 835,000 11,930 Furniture and equipment Equipment 348,625 1,400,000 1,204,000 17,200 Furniture 790,948 280,000 630,000 8,000 1,139,573 1,680,000 1,834,000 25,200 Bank Related & Other Expenses Bank charges 346,609 420,000 441,000 6,300 Secretarial Expenses 287,234 280,000 294,000 4,200 633,843 700,000 735,000 10,500