Balmer Lawrie & Co. Ltd., SBU Performance Chemicals 32, Manali, Chennai 600068 (Regd. Office: 21, N.S.Road, Kolkatta 700 001) Ph: 25946563 / 6565 Fax: 25941156 Enq. Ref: SBUPC /Sandblasting /298/1314 20.12.2013 Dear Sir, TENDER SUB: Carrying out Sandblasting and painting of structurals at site Reg. With reference to the above, you are requested to quote your most competitive offer for sandblasting work of structural steel and painting at our SBU Performance Chemicals, as per the details mentioned in the Annexure-I. Tax details should be clearly mentioned in your offer (Please do not mention as 'taxes extra'). Please refer our general terms and conditions in Annexure I. Your offer should be valid for minimum 45 days for our acceptance. Note: 1) Only Power, Water, Primer and Paints will be provided by us. 2) Work shall be started immediately. Work to be completed within one month from the date of site clearance. For delay in completing the work, LD will be charged @ 0.5% per week subject to max 5% on total value on completion. 3) Payment will be made on the basis of Completed actual Measurements based on IS standards. 4) Necessary tools and safety measures, scaffolding required to carry out the above work will be Contractor Scope. 5) Payment will be made within 15 days from the date of completion of work. 6) Parties to quote for this enquiry after visiting the site only. 7) Quantity variation : +/-10% on the total quantity is permitted. 8) If any, term not specifically mentioned in your offer shall be considered as per our tender only. Your offer in a sealed envelope should reach the undersigned on or before 31.12.13. The offer envelope should be superscribed as Offer for Sand Blasting/ painting of Steel Structure mentioning due date. Thanking you, Yours faithfully, For BALMER LAWRIE & CO. LTD. GEORGE JACOB, Chief Manager (SCM) Encl.: Annexure I
Annexure I Page 1 of 7 Price Schedule: Sandblasting work on Scrubber columns staging structurals: Sl.No. Description Qty Rate Amount Rs./Unit Rs. 1. Charges for S.A.2.5 Grade Sandblasting 7 MT of existing MS structurals in position (appx 30 32 SqM per MT) 2. Painting of structural etc 200 SqM with one coat of primer and two top coats of paint (primer & paint will be supplied by BL) (appx 30 32 SqM per MT) Add: Applicable taxes Total Value, Rs. 1) Quantities are approximate only +/- 10% will be allowed on actual measurement at site. Payment will be made on the basis of Completed actual quantity 2) Necessary tools and tackles required to carry out the above work will be Contractor Scope. 3) Parties to quote for this enquiry after visiting the equipment and site only. 4) Primer and Paints required for painting will be supplied by us.
Annexure I Page 2 of 7 Name of the Company/Firm : Status (Whether Private, Partnership etc) : Address of the Company : Contractor's Name & Signature: PAN No. : (PAN card copy to be enclosed) PF Registration No. : (certificate copy to be enclosed) ESI Registration No. : (certificate copy to be enclosed) Service Tax Registration No. : (certificate copy to be enclosed) Contact Person Name : Contact Phone No(s) : email ID, if any : In case of party not having Service Tax Regn. Or PAN or PF or ESI registration, the offer will be rejected.
Annexure I Page 3 of 7 1.0 RATE OTHER TERMS AND CONDITIONS The rate will be inclusive of all costs including tools & tackles, safety measures and engaging experienced personnel. The rate should be kept firm till completion of the work. The rate quoted should be in line with the Minimum Wages Act notified by Ministry of Labour, Government of India irrespective of piece rate or time rate. 2.0 SUB CONTRACTING OF WORK No part of the contract or any share or interest therein shall in any manner or degree be transferred, assigned or sublet by the contractor directly or indirectly to any person, firm or corporation without the written consent from the company. 3.0 WORKING HOURS SBU-PC work in 3 shifts on all working days. However normally operations will be done during working hours between 9 AM to 5.30 PM. In case the above services are required before / after stipulated time/holiday/off days the contractor will be obliged to undertake the same without any additional charges. 4.0 HOLIDAY The Contractor should strictly follow holiday list of SBUPC for fixing holidays for his personnel deployed in the Company's premises ie., they shall follow Balmer Lawrie & Co. Ltd (SBUPC) list of holidays. 5.0 VOLUME OF WORK Anticipated volume to be handled is mentioned in PRICE SCHEDULE. This is purely an estimate. No claim shall be entertained in the event the volume of work is substantially different. Vendor shall visit the equipment at site before submitting the quote. 6.0 AWARD OF CONTRACT The contract will be awarded based on the competitiveness of total value of contract based on the estimates provided in the PRICE SCHEDULE. 7.0 VALIDITY OF THE CONTRACT The contract validity will be till the completion of value of contract awarded. Work shall be completed within one month from the date of site clearance.
Annexure I Page 4 of 7 8.0 PAYMENT TERMS Payment shall be made within 15 days from the date of submission of bill (submitted along with satisfactory proof of remittance (challans) of statutory dues such as ESI, PF etc in respect of the personnel deployed by him in the company's premises) subject to clearance from operations incharge. Appropriate tax, as applicable shall be deducted from the bill as per the Statutory regulations. 9.0 PENALTY DUE TO NON PERFORMANCE The successful bidder shall nominate a supervisor who will be present during the operations and shall report to the nominated staffs of the Company. In case of successful bidder failing to honour the terms and conditions of contract the company shall be at complete liberty to make alternate arrangements at the bidders RISKS AND COST and any additional cost incurred by the Company in this regard shall be fully recovered from the successful bidders bills. The company shall also be at liberty to recover in full charges incurred due to non performance from the Contractor. If the work completion is delayed beyond the agreed period, LD is chargeable @ 0.5% per week subject to a max of 5% on total order value. 10.0 ALTERNATIVE ARRANGEMENT In absence of timely and proper performance by the Contractor, Balmer Lawrie reserves the right to utilize the services of any other Contractor without notice at the risk and cost of the Contractor and to recover charges and expenses in excess of the contractual terms from the Contractor. Similarly if the contractor fails to meet their contractual obligations, the work shall be completed at their risk and cost through alternative sources / arrangements. This will be without prejudice to the rights of Balmer Lawrie for any other action including termination, encashment of Bank Guarantee etc. This contract also does not restrict the right of Balmer Lawrie to take recourse to the above conditions, even if notice of termination is not served and contract terminated with the Contractor.
Annexure I Page 5 of 7 11.0 ESI/PF/OTHER STATUTORY OBLIGATIONS The successful bidder on award of contract shall ensure compliance with all relevant statutory provisions under the relevant labour laws viz. Minimum Wages Act (notified by Ministry of Labour, Government of India), Contract Labour (Regulation & Abolition) Act, ESI (Employees State Insurance) Act, Workmen's Compensation Act, Employees Provident Fund and Miscellaneous Provisions Act (EPF & MP Act) and other applicable labour enactments as amended from time to time in respect of personnel deployed by him in company's premises. The successful bidder shall submit a detailed list of the personnel deployed by him in the company's premises which shall include the name, address and date of birth of the personnel deployed. They shall be permitted entry into the company's premises only after being duly verified and issue of entry passes. The successful bidder shall issue to all personnel deployed by him in the company's premises, photo identify cards duly certified by the company. The same shall be retained by the said personnel at all times during their presence within the company's premises. The successful bidder shall not engage persons of age below 18 years for any of the jobs specified in the tender. The successful bidder shall be solely responsible for all matters, including safety, welfare and disciplined, in respect of personnel deployed by him in the company's premises and shall keep the company indemnified thereof. Cost if any, incurred by the company in ensuring statutory compliance with the existing labour enactments as amended from time to time or for any other matter connected with personnel deployed by the successful bidder in the company's premises shall be fully charged to the Contractor. The personnel deployed in the company's premises by the successful bidder shall be fully qualified in all respects to carry out the activities for which he/she has been deployed. The successful bidder shall equip the personnel deployed by him in the company's premises with all the necessary implements and safety equipment. The payment of bill for services rendered presented by the successful bidder shall be processed only on submission of satisfactory proof of remittance (challans) of statutory dues such as ESI, PF etc in respect of the personnel deployed by him in the company's premises. 12.0 FORCE MAJEURE CONDITIONS If at any time during the continuance of the contract, the performance in whole or part by either party or obligation under the contract shall be prevented by reasons of any way, hostility, acts of public enemy, civil commotion, sabotage, fire not caused due to contractor's negligence, floods, explosion, earthquake, epidemics, quarantine, restrictions, strike, lock outs, change in Government policy or acts of Gods (hereinafter referred as events), then provided notice of the happenings of any such events is given by either party to the other within 15 days from the date of occurrence thereof, neither party shall by reasons of such events be entitled to terminate the contract nor shall either party have any claim for damage against the other in respect of such non performance or delay in performance. The contract shall be resumed as soon as practicable after such events have come to an end or ceased to exit.
Annexure I Page 6 of 7 13.0 LIABILITY The bidder would be fully responsible to ensure safety of lives, goods, vehicles, property within Balmer Lawrie SBU PC premises. Any damage to life or property inside the SBU PC premises due to negligence would be to the account of the bidder. 14.0 SAFETY TO COMPANY'S PROPERTY The contractor should ensure that during the time of operation there is no damage to the property personnel of the company. In the event of such damage same will be repaired / compensated to the company at the cost of the contractor. 15.0 SPECIFIC CONDITIONS TO WORK: -None other than skilled workmen are to be employed. A properly qualified foreman has to be posted for constant supervision on the job, while the work is proceeding. -All the necessary scaffolding, tools and appliances, and everything else required for the execution of the work, are to be supplied by the contractor. -The contractor has to get clearance from the maintenance supervisor/ production supervisor before commencing the job. -The Company (BL) is to supply water and electricity required for the work; Same has to be used judiciously to avoid wastage of resources. -An ample supply of clean dust sheets to protect the work / nearby equipments during work progress is to be at hand. -All health, safety and environment regulations to be followed. Appropriate PPEs such as goggles, mask, helmet & safety shoes shall be provided by the contractor to their workmen. Members of the Employer s staff and visitors should not be exposed to risks. -Whenever any worker is engaged on work at a place (elevation above 2 meter) from which he is liable to fall, he shall be provided with safety belts equipped with lifelines which are secured with a minimum of slack, to a fixed structure unless any other effective means such as provision of guard rails or ropes are taken to prevent his falling. -All rubbish to be cleared from time to time as it accumulates, and the premises left clean. It is the responsibility of the contractor to ensure adherence to environment related requirements by his/her employees at our site. -The contractor is to make good at his own expense any damage to the structure, equipments, pipes, fittings or decorations, resulting from his operations. -In case of any emergency at plant, contract workmen have to assemble at the designated Assembly point.
Annexure I Page 7 of 7 16.0 ADDITION AND ALTERNATION OF TERMS AND CONDITIONS The company reserves the right to add / alter terms and conditions of the tender document including cancellation of the tender at any time without assigning any reason whatsoever. 17.0 ACCEPTANE OF TENDER The company reserves the right to accept or reject the offer without assigning any reasons whatsoever. Tenders may be rejected if a conflict of interest between the tenderer and the Company is detected at any stage. 18.0 INDEMNITY: The contractor shall indemnify the company, for any financial or other losses that result to the company during the operation of the contract. The contractor shall indemnify the company for an indefinite period and will for over the actions/inactions on the part of the contractor, which has resulted in the liability of the company. In other words, the contractor shall continue to be responsible to the company in respect of any act of omissions/commissions performed during the tenure of the contract, even though the action may actually be initiated by an external agency or an individual or a statutory authority etc. much after the contract period had expired. The contractor shall be responsible for the acts of omissions and commissions that have taken place during the contract period. 19.0 ARBITRATION Any dispute or difference arising under this Contract shall be referred under jurisdiction of Chennai to a sole arbitrator to be appointed by the Chairman & Managing Director, Balmer Lawrie & Co. Limited and the provisions of Arbitration and Conciliation Act, 1996 including any statutory modifications or enactment thereof shall apply to the Arbitration proceedings. The fees of the arbitrator, if any, shall be shared equally by both the parties. The award shall be a speaking award stating reason therefor and is final and binding on the parties. The proceeding shall be conducted in English language and courts at Chennai will have exclusive jurisdiction to settle any dispute arising out of this contract. AS THE TENDERER, WE ACCEPT ALL TERMS AND CONDITIONS AS STATED IN THIS TENDER. DATE : SIGNATURE OF THE TENDERER : NAME OF THE TENDERER : PHONE NO. FOR CONTACT : COMPANY SEAL :