Appendix A Budget and Staffing Reductions - 3 year Data 2009-10 2010-11 2011-12 Total Amount FTE Amount FTE Amount FTE Amount FTE BOCES $ - - $ 1,615,845 25.20 $ - - $ 1,615,845 25.20 Clarkstown $ 3,688,089 8.00 $ 4,360,226 65.29 $ 2,500,000 - $ 10,548,315 73.29 E. Ramapo $ 7,000,000 100.00 $ 8,000,000 100.00 $ 8,000,000 108.00 $ 23,000,000 308.00 Nanuet $ - - $ 1,203,847 4.35 $ 12,309 7.00 $ 1,216,156 11.35 North Rockland $ 3,063,601 58.40 $ 4,628,053 38.00 $ 9,379,986 118.50 $ 17,071,640 214.90 Nyack $ 504,440 7.60 $ 252,552 4.00 $ 1,778,888 44.20 $ 2,535,880 55.80 Pearl River $ 700,000 1.00 $ 500,000 5.90 $ 1,200,000 11.80 $ 2,400,000 18.70 Ramapo Central $ 226,560 12.00 $ 1,319,370 11.00 $ - - $ 1,545,930 23.00 South Orangetown $ 1,818,278 14.74 $ 1,716,005 16.72 $ 1,822,192 21.20 $ 5,356,475 52.66 Total Reductions All Districts $ 17,000,968 201.74 $ 23,595,898 270.46 $ 24,693,375 310.70 $ 65,290,241 782.90 26.04% 36.14% 37.82% 100.00% Total Budgets 950,605,244 966,391,493 % of Overall Budgets 2.48% 2.56%
State Aid & Federal Aid Reductions (All Funds) Reductions reflect decrease in State & Federal Grants and State Aid represented by the GAP Elimination Adjustment (does not include ARRA/Jobs Bill) Foundation Aid - does not include promised state aid in accordance with the court ruling for Campagin for Fiscal Equity was required to be impletmented by 2010-11. 2009-10 2010-11 2011-12 State Aid Grants State Aid Grants State Aid Grants Total BOCES N/A N/A N/A N/A N/A N/A $ - Clarkstown $ 3,652,551 $ - $ 3,333,931 $ - $ 5,778,972 $ - $ 12,765,454 E. Ramapo $ 3,640,520 $ - $ 6,263,607 $ - $ 10,494,034 $ - $ 20,398,161 Nanuet $ 1,154,620 $ - $ - $ 84,112 $ 780,552 $ 26,876 $ 2,046,160 North Rockland $ 1,269,583 $ - $ 5,556,851 $ - $ 8,793,711 $ - $ 15,620,145 Nyack $ 1,166,402 $ - $ 1,421,292 $ 14,247 $ 1,414,082 $ 62,835 $ 4,078,858 Pearl River $ 450,000 $ 50,000 $ 835,367 $ 50,000 $ 1,499,124 $ 50,000 $ 2,934,491 Ramapo Central $ 1,581,900 $ - $ 2,462,562 $ - $ 3,268,387 $ - $ 7,312,849 South Orangetown $ 1,328,921 $ 91,177 $ 1,676,518 $ 70,643 $ 2,246,182 $ 33,660 $ 5,447,101 Total Reductions All Districts $ 14,244,497 $ 141,177 $ 21,550,128 $ 219,002 $ 34,275,044 $ 173,371 $ 70,603,219
Unemployment Data Actual Projected 2009-10 2010-11 2011-12 Total Amount Amount Amount Amount BOCES $ 219,276 $ 211,391 $ 43,273 $ 473,940 Clarkstown $ 130,202 $ 213,705 $ 352,994 $ 696,901 E. Ramapo $ 381,211 $ 505,531 $ 516,000 $ 1,402,742 Nanuet $ 24,835 $ 71,226 $ 150,000 $ 246,061 North Rockland $ 167,159 $ 171,132 $ 260,000 $ 598,291 Nyack $ 84,674 $ 88,787 $ 250,000 $ 423,461 Pearl River $ 60,277 $ 43,872 $ 60,000 $ 164,149 Ramapo Central $ 85,713 $ 103,427 $ 128,427 $ 317,566 South Orangetown $ 103,751 $ 73,787 $ 200,000 $ 377,538 Total Unemployment Expense All Districts $ 1,257,098 $ 1,482,858 $ 1,960,694 $ 4,700,649
Mandate Relief Cost Data Reflects one year expense BOCES Clarkstown E. Ramapo Nanuet North Rockland Nyack Pearl River Ramapo Central South Orangetown Total Cost of Internal Audits - Reduce Frequency $ 14,000.00 $ 18,000.00 $ 8,000.00 $ 8,100.00 $ 26,000.00 $ 11,500.00 $ 10,000.00 $ 63,310.00 $ 16,640.00 $ 175,550.00 GASB #45 Actuary Costs $ 6,000.00 $ 10,500.00 $ 8,500.00 $ 10,750.00 $ 12,000.00 $ 6,000.00 $ 6,500.00 $ 10,308.00 $ 8,740.00 $ 79,298.00 Private Transportation reduce mileage from 15 miles to 10miles $ - $ - $ 706,900.00 No schools over 10 miles $ 68,000.00 $ 239,408.00 $ 40,000.00 $ 31,713.00 $ 94,734.00 $ 1,180,755.00 Special Education reduce mileage from 50 miles to 25 miles $ - $ - $ 316,000.00 No Schools over 25 miles $ 35,000.00 $ 47,420.00 $ 40,000.00 $ 34,885.00 $ 56,902.00 $ 530,207.00 Total $ 20,000.00 $ 28,500.00 $ 1,039,400.00 $ 18,850.00 $ 141,000.00 $ 304,328.00 $ 96,500.00 $ 140,216.00 $ 177,016.00 $ 1,965,810.00
Example of Areas of Reduced Cost and Efficiencies saved over the past three years: South Orangetown CSD: Debt Reduction - $1.25 m Capital Reserve Funds In lieu of Debt: $1 m Pool Project $ 2.2 m Phase I Roof Project $5.1 m Phase II Roof Project Consolidation & restructuring of facility & management services - $500,000 Consolidation & restructuring of transportation contracts - $787,000 Absorption of State Aid reductions 09-10 & 10-11 over $3 m Vendor contracts - renegotiated and rebid Fair and collaborative agreement with bargaining units, i.e. teachers unit Energy Conservation Energy Performance Contract used to upgrade facilities efficiencies in usage of oil, gas & electric - $276,000+ Local Retirement Incentive - $669,000 Creative leasing to enhance technology to support student learning Efficiencies: summer school, equipment, supplies, etc. - $200,000+ Use of five-year capital project plan to guide improvements
Example of Areas of Reduced Cost and Efficiencies saved over the past three years: NYACK UFSD Special Education Students brought back in-district $491,422 Teaching Assistants - full one year freeze in step and ATB to save 7 positions = $328,369 Cut Co-curricular Clubs $23,000 Cut Athletics $91,000 Cut Supplies $32,375 Teachers and Clerical - negotiated no ATB in first year of contract and mid-year increments in 2 out of 4 years Local Enhancement to NYSUT affiliated Retirement Incentive - $446,981 Ramapo CSD Fair and collaborative agreement with bargaining units, i.e. teachers unit Capital Reserve Funds Refinance Bond: $482,318 Local Retirement Incentive - $1,165,500 Efficiencies: Reduced supplies, travel & conference, field trips, and substitutes. - $305,000 Use of five-year capital project plan to guide improvements
Example of Areas of Reduced Cost and Efficiencies saved over the past three years: NORTH ROCKLAND CSD COST SAVINGS, PROGRAM REDUCTIONS AND REVENUE GENERATING INSTITUTE SELF-FUNDED HEALTH INSURANCE PROGRAM REALIZING A SAVINGS OF $10.3 MILLION OVER 5 YEARS REFINANCED BONDS SAVINGS - $3,880,000 Over next 20 Years TRANSPORTATION: CHANGED DISTRICTWIDE BELL TIME BY 7 MINUTES TO OPTIMIZE BUS RUNS CUT 10 BUSES, SAVING $750,000 YEARLY CONSOLIDATED PRIVATE AND SPECIAL ED BUS RUNS FOR A SAVINGS OF $300,000 YEARLY NYSIR: SINCE 2006 NORTH ROCKLANDS' NYSIR RATES HAVE DECREASED FROM $684,190 TO $603,404 IN 2011. SINCE NYSIR WAS INCORPORATED IN 1989, ALL DISTRICTS IN NEW YORK STATE HAVE SAVED 20%-25% YEARLY ON INSURANCE COSTS DUE TO THE INCREASE IN COMPETITION THAT NYSIR BROUGHT TO THE FIELD. THIS SAVED NORTH ROCKLAND $120,681 IN 2011 ALONE. ENERGY PERFORMANCE CONTRACT OF $7.4 MILLION ALLOWS THE DISTRICT TO INSTALL NEW ROOF AT HIGH SCHOOL ($3.3 MILLION) AND BOILERS AT GNES AND TES ($1.3 MILLION) AT NO COST TO THE DISTRICT TAXPAYERS. ALSO INCLUDED IS DISTRICTWIDE LIGHTING AND LIGHTING CONTROLS, DISTRICTWIDE ENERGY MANAGEMENT SYSTEMS AND BOILER ENERGY CONTROLS ELIMINATED SCHOOL RESOURCE OFFICIERS ELIMINATED 214 POSITIONS OVER 3 YEARS APPLIED FOR THE FEDERAL EARLY RETIREE RE-INSURANCE PROGRAM APPLIED FOR THE FEDERAL EARLY RETIREE RE-INSURANCE PROGRAM GENERATED $480,000 IN REVENUE in 2010-2011 SPECIAL EDUCATION: THE NUMBER OF STUDENTS IN SPECIAL EDUCATION HAS DECLINED DUE TO MORE EARLY INTERVENTION PROGRAMS AND SERVICES (1267 IN 2006-2007 AND 1179 IN 2011-2012 A 7% DECREASE)
Example of Areas of Reduced Cost and Efficiencies saved over the past three years: East Ramapo Energy Conservation Energy Performance Contract used to upgrade facilities, in 2005-06 efficiencies in usage of oil, gas & electric - $200,000 per year Nanuet Transportation in 2011-2012 went to a 3-Tier system - $400,000 Clarkstown Negotiated 18 month wage freeze for all bargaining units - $ 3,000,000 Reduced Administrative expenses (15 FTE) $1,250,000 Reduced overtime by over $600,000 in 3 years Scaled back athletic teams and participation $300,000
Shared Services-HISTORICAL COST SAVINGS SHARED SERVICE BOCES CCSD ERCSD NANUET NRCSD NYACK PRCSD RAMAPO SOCSD TOTAL WORKER'S COMPENSATION COOPERATIVE ONE YEAR SAVINGS $ 213,525 $ 205,078 $ 275,578 $ 52,706 $ 164,085 $ 44,372 $ 42,457 $ 77,594 $ 50,791 $ 1,126,186 SAVINGS 1999-2011-SINCE INCEPTION $ 2,132,495 $ 2,532,781 $ 2,544,440 $ 377,773 $ 1,827,357 $ 412,131 $ 510,902 $ 921,413 $ 611,836 $ 11,871,128 NYSIR(New York Schools Insurance Reciprocal) ONE YEAR SAVINGS $ 37,952 $ 119,374 $ 132,629 $ 35,373 $ 120,681 $ 46,171 $ 34,467 $ 63,394 $ 49,957 $ 639,998 ENERGY PURCHASING CONSORTIUM ONE YEAR SAVINGS $ 25,577 $ 86,917 $ 126,437 $ 73,416 $ 100,428 $ 58,196 $ 59,629 $ 74,426 $ 76,861 $ 681,887 SAVINGS 2006-2011 NATURAL GAS AND ELECTRIC $ 194,960 $ 944,978 $ 604,891 $ 293,698 $ 712,297 $ 238,876 $ 131,136 $ 618,871 $ 418,871 $ 4,158,578 ED DATA-COOPERATIVE PURCHASING DNP DNP ONE YEAR SAVINGS $ 190,449 $ 91,826 $ 225,058 $ 109,268 $ 57,935 $ 105,034 $ 80,046 $ 859,616 5 YEAR SAVINGS $ 1,093,522 $ 470,596 $ 977,955 $ 577,135 $ 312,166 $ 758,870 $ 459,171 $ 4,649,415 SHARED TRANSPORTATION 15 Students 25 Students ONE YEAR SAVINGS - - - $ 100,000-146,585 $ 36,000 - $ 59,600 $ 342,185 TOTAL SHARED SERVICE 1 YEAR SAVINGS $ 277,054 $ 601,818 $ 534,644 $ 353,321 $ 610,252 $ 404,592 $ 230,488 $ 320,448 $ 317,255 $ 3,649,872 DNP=DOES NOT PARTICIPATE Note: Since NYSIR was incorporated in 1989, all Districts in New York State have saved 20%-25% yearly on insurance costs due to the increase in competition that NYSIR brought to the field Since 2006 NYSIR rates have decreased overall for by $424,046 (2006-all districts $3,624,028; 2011-$3,199,982)
Shared Services Shared Transportation Private Schools Workers Compensation Consortium Energy Purchasing Consortium Health Insurance Analysis Various Bids/RFP's Shared Banking - CLASS and NYLAF BOCES services are all shared