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PLANNING SERVICES The Planning Services Department serves the citizens of Dubuque, builds lasting partnerships within the community, and strengthens the qualities that make Dubuque a great place to live, work and play. Through effective leadership and efficient use of resources, the Planning Services Department provides friendly, knowledgeable and professional planning, preservation and development services to the community. Planning Services staff address the current needs of city residents and entrepreneurs while looking ahead to the long-term environmental, economic, social and cultural needs of the entire community. This is achieved through coordination of private and public development activities, development of city plans, policies, and ordinances, and by promoting and enhancing the historic, cultural, aesthetic and environmental resources that make Dubuque a unique, identifiable, and vital community. Planning Services Administration Development Services City Planning / Historic Preservation Expenditures and Resources by Department and Category Budget Highlights FY 2013/14 Actual FY 2014/15 Adopted FY 2014/15 Amended FY 2015/16 Recomm'd % Change from Adopted FY 2014/15 Employee Expense 691,036 720,334 718,817 725,109 0.7% Supplies and Services 78,214 91,444 91,444 92,695 1.4% Machinery and Equipment 2,924 470 470 900 91.5% Total 772,174 812,248 810,731 818,704 0.8% Administrative OH Recharges & Reimbursements 278,746 312,393 312,393 243,043-22.2% Operating Revenue 63,681 72,062 72,062 41,716-42.1% Total 342,427 384,455 384,455 284,759-25.9% Property Tax Support 429,747 427,793 426,276 533,945 106,152 Percent Increase (Decrease) 24.8% Personnel - Authorized FTE 8.38 8.38 8.38 8.38-50-
PLANNING SERVICES SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS LEADING TO OUTCOMES PEOPLE Planning Services staff interacts daily with citizens, provides successful customer service and makes presentations at professional development events: Facilitating customer requests and petitions to various commissions: o Zoning Advisory Commission o Zoning Board of Adjustment o Long Range Planning Advisory Commission o Historic Preservation Commission Resolve zoning enforcement issues by working with residents to achieve voluntary compliance Producing easy-to-understand informational materials regarding planning procedures, preservation programs, development regulations, and design guidelines Highlighting successful planning and preservation efforts at numerous professional development events in Iowa and throughout the nation PLANNING Planning Services staff focuses on large scale long-term projects along with day-to-day planning activities: Imagine Dubuque Community Engagement Process for the City Comprehensive Plan update Chaplain Schmitt Island Master Plan Update and Consolidation of Downtown and Historic District Design Guidelines Update of the 2006 Annexation Study Regional Smart Plan and Smart Code Bee Branch Watershed Flood Mitigation Catfish Creek Watershed Management Implementation of Tri-State Trail Plan E.B. Lyons Interpretive Area Expansion PARTNERSHIPS Planning Services staff coordinate with many City, private sector, public sector, and not-for-profit organizations in city activities: City of Dubuque Engineering, Public Works, Building, Fire, Police, Legal, Housing, Health, Economic Development, Leisure Services, GIS, Finance, Human Rights, Human Resources, Sustainability, & City Manager s Office Dubuque County Offices and Dubuque County Conservation Board Cities of Asbury, Farley, Epworth, Dyersville, Peosta, Centralia, and Cascade East Central Iowa Intergovernmental Association Dubuque Metropolitan Area Transportation Study Iowa Department of Natural Resources Iowa Department of Transportation Iowa Economic Development Authority Iowa State Historic Preservation Office Iowa Natural Heritage Foundation Four Mounds Foundation Friends of the Mines of Spain Greater Dubuque Development Corporation Dubuque Main Street and Main Street Iowa Dubuque Soil & Water Conservation District -51-
PLANNING SERVICES Detail by Activity Activity: Administration Overview Administration focuses on providing professional, courteous customer service to the public and applicants, and working to efficiently organize, coordinate, and direct staff projects and assignments. Planning Services staff involved in administrative job duties are dedicated to public engagement; coordination with city, public, private and non-profit partners; and assisting in project research, planning and development. Administrative staff is also involved with writing and administering grant funding sources for planning and preservation projects, and other City initiatives as needed. Funding Summary 10062100 FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $40,686 $44,339 $44,414 Resources $278,746 $312,393 $243,043 Position Summary FY 2015/16 FTE s Planning Services Manager 0.25 Total FTE s 0.25 Supporting City and Community Goals Planned and Managed Growth Coordinate and facilitate Development Services, City Planning and Historic Preservation projects. Provide staff support and coordination for Zoning Advisory Commission, Zoning Board of Adjustment, Long Range Planning Advisory Commission, Historic Preservation Commission and Historic Preservation Commission. Coordinate with City Manager, City Clerk, and City Attorney on City Council agenda items. Write and administer grants for planning and preservation projects, as well as initiatives led by the City or other community partners. Financially Responsible City Government and High Performance Organization Ensure public meetings and hearings comply with the Iowa Open Meetings Law. Provide friendly, knowledgeable and efficient service to the public. -52-
PLANNING SERVICES Performance Measures Administration Activity Statement Coordinate the activities of the Planning Services Department in an efficient, professional, and organized manner that provides excellent customer service. Goals Provide friendly, knowledgeable and efficient customer services to the public and effectively coordinate office activities and projects Ensure that all meetings and public hearings comply with the Iowa Open Meetings Laws. Support planning staff through quality research, communication, graphic design, and coordination Coordinate, write and administer grants and alternative funding sources for planning projects and important City initiatives as needed Objective 1: Maintain high marks for customer service, as indicated by the Planning Services customer service survey of applicants for development services. Planning Services staff are frequently the first point of public contact about services related to development. It is imperative that staff interact with the public in a positive and friendly way. Objective 2: Continue to comply with the Iowa Open Meetings Law to ensure efficient and equitable decision-making by supported boards and commissions. Complying with the Iowa Open Meetings Law is a necessity to providing efficient customer services to the public. Failure to comply can delay projects, and lengthen approval times. Objective 3: Maintain high standard for written, visual and verbal communication to ensure a clear, concise and accurate understanding of the role of Planning Services Department. Working as a team to coordinate and conduct thorough, supporting research for plans, policies and ordinances, Planning Services staff continue to work with City departments, agencies, commissions and the media to effectively reach the public with critical information about development activities in their neighborhood and community. Objective 4: Continue to assist with grant writing and administration within the City organization, especially when specific projects impact the built environment and infrastructure of the city. Planning Services staff is continually looking for grant and alternative funding sources for projects throughout the city. Effective coordination with other City departments throughout the grant writing process and administration is essential. This benefits not just the Planning Services Department, but the entire City organization and community at large. -53-
PLANNING SERVICES Detail by Activity Activity: Development Service Overview Development Services focuses on fostering and building partnerships with residents, business owners, entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and coordination of public and private development activities in the city. This is achieved by providing accurate information concerning City plans, policies and ordinances to the Zoning Board of Adjustment, Zoning Advisory Commission and the City Council, and to other City staff, developers, applicants, and residents. Additionally, staff is continually working to build relationships with the community at large by encouraging voluntary compliance with the City s zoning code to improve the quality of life in our neighborhoods and business districts. Funding Summary 10062400 FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $401,134 $420,052 $415,790 Resources $63,681 $71,540 $41,716 Position Summary FY 2015/16 FTE s Associate Planner 1.00 Assistant Planner 2.00 Zoning Enforcement Officer 1.00 Secretary 0.40 Total FTE s 4.40 Supporting City and Community Goals Planned and Managed Growth Facilitate review of development project applications ranging from individual homeowners to large-scale office, commercial, institutional, industrial and mixed use developments, to ensure compliance with development standards. Facilitate compliance with zoning regulations in response to citizen complaints. Financially Responsible City Government and High Performance Organization Provides accurate, focused and timely information to City Council, City Manager, boards, commissions and residents regarding development activities. Coordinates and works to maintain accurate geographic information system (GIS) data relating to zoning, special districts, and flood plains. -54-
PLANNING SERVICES Performance Measures Development Service Activity Statement Coordinate and facilitate development review and zoning compliance in an efficient and people-oriented manner, fostering and building partnerships with residents, business owners, entrepreneurs and developers. Goals Efficiently conduct review of development applications. Work proactively and positively education the public on zoning regulation and encourage voluntary compliance with those regulations. Support City Council, City Manager, boards, commissions and residents throughout the development process with accurate and focused development information. Objective 1: Maintain high marks for customer service, knowledge of zoning regulations, department efficiency, as indicated by the Planning Services customer service survey of applicants for development services. Utilizing a thorough understanding of zoning and development regulations ensures that development meets City health and safety requirements and the needs of the resident or business owner. Clear guidance and good communication skills are an essential component of this objective, ensuring development has a positive impact on the city at large. Objective 2: Provide clear and accurate information regarding zoning regulations to the community to encourage voluntary compliance whenever possible. Zoning enforcement is focused on responding to requests and complaints in a timely and compassionate manner, and working to bring non-compliant properties into compliance voluntarily whenever possible. Effective enforcement coordination with Police, Fire, Health, and Housing staff is also a critical component of expediting voluntary compliance. Above all, the primary goal is maintaining the aesthetic characteristics of city neighborhoods and business districts through positive interaction and informed understanding of regulations. Objective 3: Maintain high standard for written, visual and verbal communication to ensure that City Council, City Manager, Boards, Commissions, and citizens remain informed about development activities within the city. Information provided by Planning Services staff is a critical component of the decision making process. Providing information to various City departments, City Manager, City Council, boards and commissions through GIS mapping and analysis, written reports, or verbal presentations is vital to these groups making informed and impartial decisions regarding development. -55-
PLANNING SERVICES Detail by Activity Activity: City Planning / Historic Preservation Overview The primary function of City Planning is to engage the community in developing and updating a long-term vision and Comprehensive Plan for future growth and development. Historic Preservation works to promote, protect and enhance the city s historic, cultural, aesthetic and environmental resources. Supporting the Long Range Planning Advisory Commission and Historic Preservation Commission in their roles and responsibilities is a primary responsibility of staff. Staff also ensures qualifying projects comply with State and Federal preservation requirements, such as Section 106 reviews. Funding Summary 10062700 FY 2013/14 Actual FY 2014/15 Adopted FY 2015/16 Recommended Expenditures $330,353 $347,857 $358,500 Resources $0 $522 $0 Position Summary FY 2015/16 FTE s Planning Services Manager 0.75 Assistant Planner 1.00 Planning Technician 1.00 Secretary 0.60 Planning Intern 0.38 Total FTE s 3.73 Supporting City and Community Goals Planned and Managed Growth Coordinate development and updates of the City Comprehensive Plan. Coordinate implementation of and updates to city Annexation Study. Evaluate and update the City Historic Preservation Program. Ensure compliance with state and federal requirements, like Section 106 reviews. Financially Responsible City Government and High Performance Organization Provide accurate, focused and timely information to City Council, City Manager, boards, commissions and residents regarding planning and preservation. Coordinate and maintain accurate GIS data relating to special districts, National Register eligible properties, and local historic resources. -56-
PLANNING SERVICES Performance Measures City Planning and Historic Preservation Activity Statement Coordinate city planning and historic preservation in an engaging and community-oriented manner which promotes, protects and enhances the City s historic, cultural, aesthetic and environmental resources as well as facilitates future growth and development. Goals Innovatively update the City s Comprehensive Plan using public engagement and partnership-building. Work to educate and engage the public on historic preservation and planning projects and opportunities. Support City Council, City Manager, boards, commissions and residents throughout the planning and preservation process with accurate and focused research and technical information. Objective 1: Innovatively update the City s Comprehensive Plan using public engagement and partnership-building. Drafting and implementing a citywide vision for future development is essential for the City of Dubuque. The Comprehensive Plan is a document which reflects the values of the community as a whole and is developed through extensive public engagement and consensus-building. Objective 2: Maintain high marks for customer service, knowledge of preservation guidelines, department efficiency, as indicated by the Planning Services customer service survey of applicants for development services. Planning Staff continually work with property owners facilitating design review in Local Historic Districts. Providing the best customer service experience possible, and working with property owners in a professional and informative manner, is our top priority. Objective 3: Provide clear and accurate education and information regarding planning and preservation opportunities, benefits, and accomplishments. Historic preservation and city planning provide many opportunities to residents and business owners, as well as many economic benefits. Staff works to promote these opportunities and benefits, and coordinates with private and public agencies and developers to accomplish goals. Objective 4: Maintain high standard for written, visual and verbal communication to ensure that City Council, City Manager, boards, commissions, and citizens remain informed about planning and preservation activities within the city. Information provided by Planning Staff is a critical component of the decision making process. Providing information through GIS mapping and analysis, written reports, or verbal presentation is vital to these groups making informed and impartial decisions regarding these issues. -57-
PLANNING SERVICES Performance Indicators The following series of maps provide visual representations of performance indicators for the Planning Services Department, using GIS mapping and analyses. -58-
BUDGET PERFORMANCE MEASURES $4 MILLION Leveraged from Private, State & Federal Sources $15 MILLION Invested in Trail Infrastructure within the City 100% of Homes Area within 3 Miles of an Off-Road Trail Exceeds the STAR requirement of 90% GRANT SOURCE FEDERAL 56% STATE 39% PRIVATE 5% ACCESS TO TRAILS & BIKE ROUTES Planning Services coordinates planning and development of bike/hike trails and facilities within the City of Dubuque and region, and secures funding for projects through Private, State and Federal Grant sources. RELATIONSHIP TO SUSTAINABLE DUBUQUE COMMUNITY HEALTH AND SAFETY REASONABLE MOBILITY COMMUNITY DESIGN NATIVE PLANTS & ANIMALS PART OF THE CITY COUNCIL VISION Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do... COUNCIL GOALS SUPPORTED LEGEND 80% Off-Street Trail 5 Minute Bike Ride to Tail On-Street Trail Dubuque Water Trail Planned and Managed Growth Partnering for a Better Dubuque Improved Connectivity: Transportation Area Within 5 Minute Bike Ride Dwelling Units Within 5 Minute Bike Ride -59- Other Dwelling Units
BUDGET PERFORMANCE MEASURES DEVELOPMENT SERVICES Development Services fosters partnerships and provides efficient, knowledgeable and friendly coordination of development activities throughout Dubuque. Development Services provides quality customer services to the public, supports the Zoning Board of Adjustment and Zoning Advisory Commission, and works to improve the quality of life in our neighborhoods through the administration and enforcement of the Unified Development Code. SUPPORT FOR BOARDS & COMMISSIONS 16 ZONING ADVISORY COMMISSION CASES 50 ZONING BOARD OF ADJUSTMENT CASES 25 SPECIAL EXCEPTIONS 20 VARIANCES 5 CONDITIONAL USE PERMITS 2381 NOTIFICATIONS SENT PART OF THE CITY COUNCIL VISION Dubuque citizens...achieve goals through partnerships, COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuque Financially Responsible City Government and High Performance Organization LEGEND Zoning Board of Adjustment Case Zoning Advisory Commission Case Properties Notified City of Dubuque City Limits RELATIONSHIP TO SUSTAINABLE DUBUQUE COMMUNITY DESIGN REGIONAL ECONOMY NATIVE PLANTS & ANIMALS REASONABLE MOBILITY COMMUNITY HEALTH AND SAFETY CLEAN WATER CUSTOMER SERVICE SURVEY RESULTS Planning Services Staff conducts an ongoing customer service survey of applicants to the Zoning Board of Adjustment and Zoning Advisory Commission inquiring about their experience and the quality of the services provided by the staff. The FY13 survey results are: COORDINATING & FACILITATING DEVELOPMENT ACTIVITIES 28 DEVELOPMENT REVIEW PARTICIPANTS 54 SIMPLE SUBDIVISIONS 186 ZONING ENFORCEMENT CASES 22 CODE COMPLIANCE LETTERS 22 FLOODPLAIN DETERMINATIONS 8 PRE-ANNEXATION AGREEMENTS 100% of responders felt that Planning Services Staff were Friendly, Knowledgeable, and handled applicant business in a Prompt and Efficient time frame. 100% of responders felt Informed about the rezoning or zoning adjustment application process. 100% of responders who have worked with planning departments in other cities indicated that the City of Dubuque Planning Services Department customer service was Comparable or Better than other communities. LEGEND Development Review (Small Site) Development Review (Large Site) City of Dubuque City Limits -60-
BUDGET PERFORMANCE MEASURES EVALUATING AND PROTECTING OUR HISTORIC RESOURCES OVER 5000 PROPERTIES SURVEYED FOR HISTORIC SIGNIFICANCE OVER 2000 PROPERTIES PROTECTED FROM DEMOLITION HISTORIC PRESERVATION Historic Preservation is a critical component of what makes Dubuque a great place to live, work, and play. Planning Services coordinate a variety of incentive programs to encourage revitalization and maintenance of historic structures, and utlize regulations to maintian the character of our great Historic Neighborhoods. PART OF THE CITY COUNCIL VISION...a Community celebrating culture and heritage [that] has actively preserved our Masterpiece on the Mississippi... COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuque RELATIONSHIP TO SUSTAINABLE DUBUQUE LEGEND Phase Survey and Evaluation Areas Conservation Districts City of Dubuque City Limits FACILITATING INVESTMENT IN HISTORIC PROPERTIES 55 SECTION 106 EVALUATIONS 18 STAFF DESIGN REVIEWS 3 FACADE GRANT REVIEWS 6 HPC DESIGN REVIEWS 6 HPC DEMOLITION REVIEWS COMMUNITY DESIGN REGIONAL ECONOMY RESOURCE MANAGEMENT SMART ENERGY USE GREEN BUILDINGS COMMUNITY KNOWLEDGE HISTORIC PRESERVATION WORK PROGRAM PROJECTS UNDERWAY PHASE VI SURVEY AND EVALUATION EAGLE POINT PARK NOMINATION TO NRHP ST MARY S CHURCH NOMINATION TO NRHP LISTING 5 ADDITIONAL DISTRICTS TO NRHP WASHINGTON NEIGHBORHOOD FENELON PLACE MADISON PARK UPPER IOWA STREET EXPANSION OF OLD MAIN LEGEND Staff Design Review or Facade Grant Review Section 106 Evaluation Historic Preservation Commission Review Locally Designated Historic District City of Dubuque City Limits NATIONALLY RECOGNIZED PRESERVATION PROGRAM 13 NATIONAL REGISTER DISTRICTS 44 INDIVIDUALLY LISTED NAT. REGISTER PROPERTIES 2 NATIONAL HISTORIC LANDMARKS LEGEND St Mary s Church Nomination Eagle Point Park NRHP Nomination NRHP District Nomination Areas Phase VI Survey and Evaluation Area City of Dubuque City Limits -61- LEGEND Individually Listed National Register Property National Register District or Site City of Dubuque City Limits
BUDGET PERFORMANCE MEASURES 22% Of City Land Area 4,471 ACRES OF PARKS, RECREATION AND GREENSPACE. Park acreage is almost twice as high as the STAR indicators for adequate municipal parks and open space. (2,857 acres) ACCESS TO PARKS AND OPEN SPACE Planning Services works to create and maintain vibrant and attractive neighborhoods with access to diverse amenities and recreation opportunities. 71% 5 Minute Walk to Park PART OF THE CITY COUNCIL VISION Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do... COUNCIL GOALS SUPPORTED Planned and Managed Growth RELATIONSHIP TO SUSTAINABLE DUBUQUE COMMUNITY HEALTH AND SAFETY COMMUNITY DESIGN PARK TYPE AREA 95% OF HOMES ARE WITHIN A 10 MINUTE WALK TO A PARK Exceeds STAR threshold of 70% of homes within 10 minute walk. Greenways Mini Parks Neighborhood Parks Public Golf Course Recreation Areas Mississippi River Community Parks Public Open Space >1% >1% >1% 3% 4% 19% 51% 21% Open Space Area Within 5 Minute Walk REASONABLE MOBILITY NATIVE PLANTS & ANIMALS LEGEND WHILE NEIGHBORHOOD PARKS, MINI PARKS AND GREENWAYS ACCOUNT FOR LESS THAN 1% OF CITY LAND AREA, 25% OF HOMES ARE WITHIN A 5 MINUTE WALK OR LESS. -62- Area Within 10 Minute Walk Dwelling Units Within 5 Minute Walk Dwelling Units Within 10 Minute Walk Other Dwelling Units
BUDGET PERFORMANCE MEASURES 62% OF HOMES ARE WITHIN A 10 MINUTE (1/2 MILE) WALK TO A PUBLIC SCHOOL 31% 5 Minute Walk to School 90% OF HOMES ARE WITHIN A MILE (25 MINUTE WALK) OR LESS TO A PUBLIC SCHOOL. Nationwide, 63% of homes are within a mile walk of a school. NEIGHBORHOOD SCHOOLS Walkable access to schools is an important component of creating stable, vibrant and diverse neighborhoods with a variety of transportation options for residents. Providing safe walking routes to schools helps develop healthy habits in the local youth population. PART OF THE CITY COUNCIL VISION Dubuque citizens EXPERIENCE healthy living and retirement through quality, livable neighborhoods with an abundance of fun things to do... COUNCIL GOALS SUPPORTED Planned and Managed Growth Partnering for a Better Dubuque LEGEND School Property RELATIONSHIP TO SUSTAINABLE DUBUQUE COMMUNITY HEALTH AND SAFETY REASONABLE MOBILITY COMMUNITY DESIGN COMMUNITY KNOWLEDGE Area Within 5 Minute Walk Area Within 10 Minute Walk Area Within 1 Mile Dwelling Units Within 5 Minute Walk Dwelling Units Within 10 Minute Walk Other Dwelling Units -63-
Recommended Operating Revenue Budget - Department Total 62 - PLANNING SERVICES Fund Account Account Title FY13 Actual Revenue FY14 Actual Revenue FY15 Adopted Budget FY16 Recomm'd Budget 100 51912 ZONING ADM FEES 23,996 26,004 29,716 25,500 100 51913 SUB PLAT REVIEW FEES 4,179 3,706 5,682 2,100 100 51915 TEMPORARY USE FEES 21,921 12,321 17,631 798 100 51917 BILLBOARD INSPECTION FEE 11,250 12,650 9,883 4,300 100 51925 MAP/TEXT SALES 30 20 10 10 51 - CHARGES FOR SERVICES 61,376 54,701 62,922 32,708 100 53530 SPECIALIZED SERVICES 11,849 8,710 8,710 8,710 100 53605 MISCELLANEOUS REVENUE 39 159 46 79 100 53620 REIMBURSEMENTS-GENERAL 396 111 384 219 53 - MISCELLANEOUS 12,284 8,980 9,140 9,008 100 59610 FR WPC OPERATING 58,091 67,865 74,336 41,301 100 59620 FR STORMWATER OPERATING 2,425 2,615 14,739 28,827 100 59630 FR PARKING OPERATING 17,766 12,016 13,196 14,872 100 59640 FR WATER UTILITY 0 65,506 72,176 0 100 59670 FR REFUSE COLLECTION 59,501 91,825 96,223 112,024 100 59940 FR DMASWA 36,095 38,919 41,723 46,019 59 - TRANSFER IN AND INTERNAL 173,878 278,746 312,393 243,043 62 - PLANNING SERVICES TOTAL 247,538 342,427 384,455 284,759-64-
Recommended Operating Expenditure Budget - Department Total 62 - PLANNING SERVICES Fund Account Account Title FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY 16 Recomm'd Budget 100 61010 FULL-TIME EMPLOYEES 459,183 483,397 503,075 515,396 100 61030 SEASONAL EMPLOYEES 17,724 6,437 7,569 7,710 100 61050 OVERTIME PAY 229 2,537 0 0 100 61091 SICK LEAVE PAYOFF 1,228 0 0 0 100 61092 VACATION PAYOFF 6,798 0 0 0 100 61099 WAGE ADJUSTMENT 0 0 10,396 0 100 61310 IPERS 41,368 43,969 45,601 46,714 100 61320 SOCIAL SECURITY 34,930 35,481 36,439 40,018 100 61410 HEALTH INSURANCE 88,327 115,525 114,240 112,320 100 61415 WORKMENS' COMPENSATION 1,796 2,060 2,009 1,921 100 61416 LIFE INSURANCE 396 436 1,005 1,030 100 61660 EMPLOYEE PHYSICALS 0 197 0 0 100 61680 EMPLOYEE MOVING EXPENSE 0 998 0 0 61 - WAGES AND BENEFITS 651,979 691,036 720,334 725,109 100 62010 OFFICE SUPPLIES 3,744 3,160 3,818 3,222 100 62030 POSTAGE AND SHIPPING 1,956 1,736 2,054 1,823 100 62061 DP EQUIP. MAINT CONTRACTS 6,768 7,221 7,990 8,317 100 62090 PRINTING & BINDING 307 301 313 307 100 62110 COPYING/REPRODUCTION 5,555 6,952 5,555 8,040 100 62130 LEGAL NOTICES & ADS 2,201 1,103 2,245 1,125 100 62140 PROMOTION 0 423 0 431 100 62170 SUBSCRIPTIONS-BOOKS-MAPS 1,558 1,327 1,589 1,353 100 62190 DUES & MEMBERSHIPS 944 1,044 962 1,065 100 62204 REFUNDS 0 351 0 0 100 62206 PROPERTY INSURANCE 87 135 142 169 100 62208 GENERAL LIABILITY INSURAN 5,173 5,090 4,913 4,782 100 62310 TRAVEL-CONFERENCES 10,757 3,829 10,617 10,618 100 62320 TRAVEL-CITY BUSINESS 2,470 1,716 739 2,304 100 62340 MILEAGE/LOCAL TRANSP 926 756 511 772 100 62360 EDUCATION & TRAINING 1,159 633 3,845 4,044 100 62421 TELEPHONE 1,683 1,734 1,325 1,760 100 62436 RENTAL OF SPACE 4,079 2,664 3,032 2,718 100 62511 FUEL, MOTOR VEHICLE 104 472 164 396 100 62521 MOTOR VEHICLE MAINT. 49 477 300 536 100 62645 SPECIAL EVENTS 359 0 366 373 100 62663 SOFTWARE LICENSE EXP 8,398 9,708 9,740 11,163 100 62667 INTERNET SERVICES 0 501 1,440 1,440 100 62671 MISC. OPERATING SUPPLIES 168 0 0 0 100 62716 CONSULTANT SERVICES 12,300 3,250 0 0 100 62761 PAY TO OTHER AGENCY 33,718 23,631 29,784 25,937 62 - SUPPLIES AND SERVICES 104,463 78,214 91,444 92,695 100 71110 MISC. OFFICE EQUIPMENT 2,113 1,167 0 0 100 71120 PERIPHERALS, COMPUTER 0 0 0 900 100 71124 MICRO-COMPUTER 0 1,757 0 0-65-
Recommended Operating Expenditure Budget - Department Total 62 - PLANNING SERVICES Fund Account Account Title FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY 16 Recomm'd Budget 100 72418 TELEPHONE RELATED 0 0 470 0 71 - EQUIPMENT 2,113 2,924 470 900 62 - PLANNING SERVICES TOTAL 758,554 772,174 812,248 818,704-66-
Recommended Expenditure Budget Report by Activity & Funding Sounce 62 - PLANNING SERVICES ADMINISTRATION - 62100 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 0 0 100 0 SUPPLIES AND SERVICES 11,799 7,207 10,104 10,702 WAGES AND BENEFITS 31,498 33,479 34,135 33,712 ADMINISTRATION 43,297 40,686 44,339 44,414 DEVELOPMENT SERVICES - 62400 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 1,879 2,046 70 900 SUPPLIES AND SERVICES 33,037 35,049 36,555 36,875 WAGES AND BENEFITS 359,940 364,040 383,427 378,015 DEVELOPMENT SERVICES 394,856 401,134 420,052 415,790 CITY PLANNING/HISTORIC PR- 62700 FUNDING SOURCE: GENERAL Account FY13 Actual Expense FY14 Actual Expense FY15 Adopted Budget FY16 Recomm'd Budget EQUIPMENT 234 879 300 0 SUPPLIES AND SERVICES 59,627 35,958 44,785 45,118 WAGES AND BENEFITS 260,541 293,517 302,772 313,382 CITY PLANNING/HISTORIC PR 320,401 330,353 347,857 358,500 PLANNING SERVICES TOTAL $758,554.17 $772,174.14 $812,248.00 $818,704.00-67-
C I T Y O F D U B U Q U E, I O W A DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 62 PLANNING SERVICES DEPT. FY 2014 FY 2015 FY 2016 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 5875 GE-40 CITY PLANNER 1.00 102,560 1.00 104,098 1.00 104,457 100 5600 GE-35 ASSOCIATE PLANNER 1.00 77,682 1.00 78,847 1.00 79,101 100 5275 GE-32 ASSISTANT PLANNER 3.00 196,663 3.00 199,613 3.00 200,824 100 5230 GE-27 CODE INSPECTOR 1.00 50,177 1.00 41,905 1.00 43,437 100 5225 GE-26 PLANNING TECHNICIAN 1.00 48,446 1.00 39,968 1.00 41,226 100 0225 GE-25 SECRETARY 1.00 45,507 1.00 46,190 1.00 46,351 TOTAL FULL TIME EMPLOYEES 8.00 521,035 8.00 510,621 8.00 515,396 61030 Seasonal Employee Expense 100 5250 NA-11 PLANNING INTERN 0.38 7,569 0.38 7,683 0.38 7,710 260 5250 NA-11 PLANNING INTERN 0.00 0 0.00 0 0.00 0 TOTAL SEASONAL EMPLOYEES 0.38 7,569 0.38 7,683 0.38 7,710 TOTAL PLANNING SERVICES DEPT 8.38 528,604 8.38 518,304 8.38 523,106-68-
CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY Run Date: 01/15/15 FY 2014 FY 2015 FY 2016 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Planning Administration-FT General Fund 10062100 61010 100 5875 GE-40 CITY PLANNER 0.25 25,640 0.25 26,025 0.25 26,114 Total 0.25 25,640 0.25 26,025 0.25 26,114 Development Services-FT General Fund 10062400 61010 100 0225 GE-25 SECRETARY 0.40 18,203 0.40 18,476 0.40 18,540 10062400 61010 100 5230 GE-27 CODE INSPECTOR 1.00 50,177 1.00 41,905 1.00 43,437 10062400 61010 100 5275 GE-32 ASSISTANT PLANNER 2.00 131,751 2.00 133,727 2.00 134,733 10062400 61010 100 5600 GE-35 ASSOCIATE PLANNER 1.00 77,682 1.00 78,847 1.00 79,101 Total 4.40 277,813 4.40 272,956 4.40 275,811 City Planning/Historic Pres.-FT General Fund 10062700 61010 100 0225 GE-25 SECRETARY 0.60 27,304 0.60 27,714 0.60 27,811 10062700 61010 100 5875 GE-40 CITY PLANNER 0.75 76,920 0.75 78,074 0.75 78,343 10062700 61010 100 5275 GE-32 ASSISTANT PLANNER 1.00 64,912 1.00 65,886 1.00 66,091 10062700 61010 100 5225 GE-26 PLANNING TECHNICIAN 1.00 48,446 1.00 39,968 1.00 41,226 Total 3.35 217,582 3.35 211,641 3.35 213,471 City Planning/Historic Pres.-Seasonal General Fund 10062700 61030 260 5250 NA-22 PLANNING INTERN 0.38 7,569 0.38 7,683 0.38 7,710 Total 0.38 7,569 0.38 7,683 0.38 7,710 TOTAL PLANNING SERVICES DEPT. 8.38 528,604 8.38 518,304 8.38 523,106-69-
Capital Improvement Projects by Department/Division CIP Number Capital Improvement Project Title PLANNING SERVICES FY 13 Actual Expense FY 14 Actual Expense FY 15 Adopted Budget FY 16 Recomm'd Budget 1001010 HISTORIC DISTRICT IMPROVE 21,290 0 0 0 1001860 DOWNTOWN DESIGN GUIDELINE 0 37,760 0 0 1021010 HISTORIC DISTRICT IMPROVE 91,200 0 0 0 1021012 ANNEXATION STUDY/IMPLEMEN 46,101 0 2,000 10,000 1022431 HISTORIC PRES TECH ASSIST 0 0 5,000 0 1022432 HSTR/ARCH SURVYS AND EVAL 0 0 0 0 1022623 COMP PLAN COMM ENGAGE 0 0 0 46,600 2402431 HISTORIC PRES TECH ASSIST 0 0 0 0 3502430 TRAILS/COMPLETE STREETS 3,000 0 0 10,000 3502433 KIOSK MAP REPLACEMENTS 0 35,002 0 0 3601010 HISTORIC DISTRICT IMPROVE 107 0 0 0 3601015 RIVERFRONT 2000 PLAN 0 0 0 0 PLANNING SERVICES TOTAL 161,699 72,762 7,000 66,600-70-
City of Dubuque Recommended Capital Improvement Program Summary Fiscal Year 2016-2020 PROGRAM/DEPT PROJECT DESCRIPTION SOURCE OF FUNDS FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 TOTAL PAGE PLANNING SERVICES Community and Economic Development Comprehensive Plan Community Engagement Private Participant/Community Grants/DRA Distribution $ 46,600 $ - $ - $ - $ - $ 46,600 373 Trails and Complete Streets Projects Sales Tax Fund (20%) $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 50,000 374 Annexation Study Implementation DRA Distribution $ 10,000 $ 10,000 $ 2,000 $ 2,000 $ 2,000 $ 26,000 375 Strategy Historic Preservation Surveys & State Grant - $ - $ 5,000 $ 5,000 $ 15,000 $ 5,000 $ 30,000 376 Registrations CLG/HRDP/DRA Distribution Bike/Hike Trails and Pedestrian Wayfinding Sign Systems: Kiosk Map Replacement Sales Tax Fund (20%) $ - $ 5,000 $ - $ 5,000 $ - $ 10,000 377 $ - Total - Planning Services Department $ 66,600 $ 30,000 $ 17,000 $ 32,000 $ 17,000 $ 162,600-71-
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